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Learn & Improve Your English
How to Conduct an Assembly
Author: Gyandeep Kaushal

Member Level: Gold

Points: 20 (Rs 20)

Many a times we come to have opportunities to present us before the audience on

the stage. It is not to be told, but one should use the words really carefully s
o as to render effective influence over the audience. In this post, I would like
to tell you about what things should be taken in mind while conducting an assem
bly. Here are some points to make assembly conduction effective. Let s start
Introduction and Inauguration to the Event
While starting, first of all the speakers should introduce themselves with the a
udience. Then after that they must give some detail about the occasion. They sho
uld tell exactly to the audience what the event is that day and why they are goi
ng to celebrate this occasion. Next, they should inaugurate the festival or the
occasion by inviting the chief guest, the manager or principal of the authority
and some of the important people.
Attention to the Chief Guest
Attention to the chief guest is very important. It may be considered
authentic if the conductors do not introduce the people to the chief
e event. He is the attraction of the event and if he is not attended
the audience, by the group of authorities, then it is a big problem

rude and un
guest of th
properly by
next to it.

Summoning
While you call on the stage for some such events in the ceremony that require th
e authorities and the chief guest etc. then one should take care of the order of
summoning. The order of summoning should be like this
First - Chief Guest
Second The Manager of the authority
Third
Other Important People
If the chief guest is summoned at the last, then it does not look good.
Arrangement of events
The arrangement of the events should be done wisely. Suppose there is a song or

dance item in between and there are some speeches from the important people or V
IPs, then they should be rowed in such a manner that the audience is not bored.
The speeches may be one after another but the dance or song items must not be co
nsecutive because it draws the beauty of the ceremony.
Speeches
The speeches given in the event must be something
It often happens that the audience gets bored by
ng the speeches either won t be a good idea. Even
then a good pattern must be followed. Like first
ked to speak up. Next, the manager must be asked.
r.

like pleasure to the audience.

a series of speeches. So putti
if they have to be put together,
of all, chief guest must be as
Just follow the summoning orde

Sample Usage
Good morning, respected Father Principal, our honorable chief guest, respected t
eachers and dear friends. I (First Speaker) and I (Second Speaker) take pride in
standing before you and speak. As you know, today is the New Academic Sessions O
pening Day. Today is the day when we all are here with an attitude to give it a
new and indeed eccentric start. Yes, a new start to a new official academic year
. To corroborate the occasion, let us begin with the lightning of the lamp. I in
vite Principal Sir, (Name of Principal), School Captain (Name of School Captain)
and Vice Captain (Name of vice Captain).
God is great because he still loves human beings and indeed loves them unconditio
nally.
So let us do the same and remember the almighty. Here is a prayer song by plus t
wo section.
Between all of us, we have a very special chief guest, Mr. (Name of Chief Guest)
, the (Designation of Chief Guest). I entreat all of you to give a big round of
applause for him. Now, I invite Principal Sir and School Captain to bestow him a
small gift, a souvenir, a bouquet from our school, so that he remembers us fore
ver.
Any occasion without special attention to the main attraction and getting the sa
me is undone, just like a birthday without a cake, a music band without a guitar
ist, a drummer without cymbals and Ramnavami without Hanuman. Our special attrac
tion today, is the chief guest of today, Mr. (Name of Chief Guest). I invite him
to show up his unparalleled views and take care of the audience.
Times gone by are history. The only thing which is denied to even God is to undo
the history. However, it is bad or good, recalling what happened last is always
like to get drowned in the memories of the past. A past academic year is not me
rely a year to be forgotten. However, it is something more than that. It is some
thing to be remembered, analyzed and outlined so that we get the best out of it.
I invite (Name of other Speaker) to please come up on the stage and speak and a
rticulate on the past year s account.
More views more opinions and broader thoughts - that is what life is. The more v
iews we share, the closer we are. The more we listen, the more we enjoy and the
more we know. Continuing the streak, I request our vice Captain (Name of vice Ca
ptain) to deliver his views and share it with all of us.
All of us know that in our school we have a very unique system. Over down the en
d of the exams, when we get our results, we all observe a shuffle in our change

of sections. Some of us go to section A, some to B and so on. All of us meet new

friends and enjoy it; however, all of us also have the pain in our heart to los
e some of our dearest friends. Though it is not a permanent aloofness or detachm
ent, but then a loss is a loss. But we fail to take in that physical presence is
not everything to satisfy the quality and the palpable feeling of a great frien
dship. We can still find them and feel them somewhere close to us. We can still
expose to them, our palpable feelings, and can share our tears. Dedicated to all
of you, I with some of my friends am here with a romantic song. Don t forget, we
can still share our tears.
That was indeed fabulous. Thanks to me and my friends. Isn t that selfish? Ah, let
it be. Coming before all of you, is our School Captain with some of her preciou
s and priceless memories and views. Let s see what he/she has for all of us.
Thanks a lot sir. Many kids, including me, in our childhood, do a very bizarre t
hing. While dining, we don t eat one very special thing and keep it apart. Our par
ents would think, ah, the kid does not like it, all cooking efforts gone to wast
e. However, they are completely unacquainted that kid likes it so much that it w
ants to take all the enjoyment in the last moment. Finally, graciously, I invite
Principal Sir, (Name of the Principal), to share his views and give us a memora
ble account of his thoughts.
Thanks a lot father. With all delightful events, our ceremony has come to an end
. So let us all go to our new classes. No wait, wait, wait, and give it a halt.
Friends won t you like to have some more of my boring words, I am sure you would d
o. So have my words. In this new academic session, fry out all your worries, lea
rn new things, bury up all your tension and enjoy it to the max of the limit. Sm
oke em all.
Once again, thanks to our chief guest, Principal Sir, respected teachers, and de
ar friends. Thank you.

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