1

1. Live Mail

First Class

2. Business mail.
3. Information mail.

Second Class

First Class

Personal
Mail

Book Post

Invitatio
n
Mail

Parcels

Registere
Registere
d
d
Newspape
Mail
r mail
Second Class

Small
Packets

Unregister
ed parcels

Speed
Post
Mail

Printed
Books &
Magazines

Bill Mail

Registered news
papers

Bulk
Mail

Books

Logistic Mail

Registered
Magazines

Collection

Segregation
( in RMS )

Transmissio
n

Delivery

EDMC
Letter Box
Bulk Mailers

Pick-up
Agents

Deptl. MMS
By RTC
By
Train
By Air
5

custom
er

B
O
S
O

OTHER CIRCLE
WITHIN CIRCLE

SPCC

H
INWARD MAIL
O
DSO
OTHER
DSO

AMPC

HO

CIRCL
E CC

HO

COLLECTION
BPCC

LETTER
BOX
H
O

DS
O

BMC

SO

SO

HO

SO
BO
BO

BO
CUSTME
R

Class of Mail
1.Live mail
2.Business mail

3.Information
mail

Prior to 1970

1970-2000

After 2000

75%

50%

20%

5%

35%

75%

20%

15%

5%

( Posting to Delivery )
LETTER
BOX

MARKETING
EXECUTIVES

BULK
MAILERS

BRANCH
OFFICE
MAIL OFFICE

SUB
OFFICE

HEAD POST
OFFICE

DELIVERY

INWARD
MAIL

CIRCLE MAIL

TO DSO of the
District
DIRECT TO
HO/SO

To HO/SO

BO

Bo
DELIVERY

OTHER CIRCLE
MAIL

TO CIRCLE MAIL
CONCENTATION
CENTER

TO DSO IN THE
DISTRICT

HO/SO

BO

A)

B)

BO to other BO within the SO area

BO to BO in other District

BO to BO in other Circle

SO to SO in the District

SO to SO within the Circle

SO to SO in other Circle

10

BO
MARKETIN
G
EXECUTIV
ES

HO
SO

BY OWN
TRANSPORT

SPC PICKUP
AGENTS

BY OWN TRANSPORT

Letter
box

EDMC

BY OWN TRANSPORT

BULK
MAILERS

EDDA

BY PRIVATE
TRANSPORT
AND MAIL
PEONS

1.BY RTC
2.LOCAL EDMC
3.BY TRAIN
4.BY PRIVATE TRANSPORT
5.BY DEPTL. MMS

MAIL OFFICE
11

( CONTD)

BY RTC
BY TRAIN

INWARD MAIL
BY
BY
BY
BY

RTC
LOCAL MMS
PRIVATE TRANSPORT
TRAIN

OTHER DSO S
BY
BY
BY
BY

TO SO/HO

RTC
LOCAL MMS
PRIVATE TRANSPORT
TRAIN

BY AIR
BY TRAIN
BY
LOGISTIC

OTHER CIRCLE
BY RTC
BY LOCAL MMS
BY PRIVATE
TRANSPORT
BY TRAIN

DSO

POST MAN

BY EDMC

BO

EDDA

DELIVERY

12

OPENING
BRANCH

REGISTER
D AND
SPEED
REGISTERED PARCELS
POST

PACKET
S
LETTER MAIL

THIS WAS DESIGNED IN 1950S AND WE ARE CONTINUNING TILL TOD

THERE IS A RADICAL CHANGE IN MAIL FLOW.

13

TRANSMISSION

IDLE TIME AVAILABLE

BO TO SO & VICE-VERSA
a) SO TO MAIL OFFICE &
MAIL OFFICE TO SO.
b) LOADING POINT &
TRANSFER TO MAIL OFFICE
vice-versa
c) MAIL OFFICE TO
OTHER DSO IN THE CIRCLE

NO IDLE TIME
CLOSING TIME 15 hrs
DISPATCH TIME 17-19
hrs
IDLE TIME 2-3 hrs
NEARLY 1-2 hrs

5-6 hrs

d) CIRCLE CONCENTRATION CENTER

MORETHAN 10 hrs
TO OTHER CIRCLES

14

STAFF

MODEL : KAJA BO A/W MANGALAGIRI HO ON 22-10-10

SALARY
% FOR
salary * % for mail per
( per
MAIL
month
month )

BPM

5000

25%

1500

EDDA

5000

75%

3500

MAINTANA
NCE

500

50%

TOTAL
10900
Cost per day-6490/30=216

250

6490

No. of articles delt in BO per day-107

Cost incurred for each article-Rs.2-00

15

MODEL OFFICE: TIRUVURU SO, JULY 2010

STAFF

SALARY
( per
month )

%
FOR
MAIL

salary * % for mail

per month

COUNTER
CLERKS

40000

10%

3000

POSTMEN

30000

100%

30000

OTHERS

10000

10%

1000

MAINTENANCE
TOTAL

1000

100%

81000

1000
35000

Cost per day- Rs.1170

No. of articles delt in SO per day-920

Cost incurred for each article-1200/920= Rs.1.03

16

TOTAL EXPENDITURE OF MMS- 2010

PAY
MAINTENANCE
TOTAL PER
MONTH
TOTAL PER DAY

1,05,43
7
10,000
1,15,43
7
4000

TOTAL MAIL DELT IN VIJAYAWADA PER DAY : 20,678

COST ON EACH ARTICLE :

Rs. 0.20 Ps
17

SEGREGATION OF MAIL FROM BO- 22-9-10

KAJA BO A/W MANGALAGIRI HO

WITH IN
THE
DISTRICT

39

64%

WITH IN
THE
CIRCLE

20

32%

OTHER
CIRCLES

9%

18

DISCREPTION OF MAIL AT BO 22-9-2010

KAJA BO-- MANGALAGIRI HO

POST CORDS

14

INLAND LETTERS

13

OTHER PACKETS

12

REGISTERED

42
19

MODEL OFFICE VIJAYAWADA HOJULY 2010.

STAFF

SALARY
( per
month )

% FOR
MAIL

salary * % for
mail per month

TOTAL PAs PAY

14,49,81
8

10%

1,44,982

100%

7,35,615

TOTAL POSTMEN PAY

7,35,615
OTHERS

50%

30,000

60,000
TOTAL
Cost per day-9,10,597/30= 30,353

9,10,597

No. of articles delt in HO per day26,963

Cost incurred for each

article-

20

EXPENDITURE PER EACH ARTICLE

1. FOR DELIVERY WITH IN THE DISTRICT
From BO to BO
0.20

BO

2-00

MMS

SO
1.03

1.03

DSO
SO

1.90

BO
TOTAL COST PER ARTICLE : Rs. 8.90

21

SO to SO with in the DISTRICT

SO
1.03

0.20 MMS

DSO 1.90

SO 1.03
TOTAL COST
PER ARTICLE
Rs. 4.16
22

SO to SO in the Circle
1.03

so

DSO 1.90

HAULAGE 0.10
DSO 1.90

MMS 0.20
SO 1.03
TOTAL COST PER ARTICLE RS.6.16
23

HO to HO in the circle
DSO 1.90
HO 1.00

MMS 0.20

HO 1.00

HAULAGE 0.10

DSO 1.90

RTC/MMS0.20

TOTAL COST PER ARTICLE -- Rs-6.30

24

SO TO SO IN OTHER CIRCLE

MMS 0.20

SO 1.03

HAULAGE 0.10

DSO 1.90

AMPC 1.90

AIR TRANSPORT 2.00

SO 1.03

MMS/RTC 0.20

DSO 1.90

TOTAL COST FOR ARTICLE --- RS.- 10.25

25

1.WITH IN CIRCLE
2.OTHER CIRCLE

PROPOSED TARIFF
( IN Rs. )
SN
O

CLASS OF
ARTICLE

1 2 1

2 1 2

1 2 1 2

ACCOUNTABLE

10

UNACCOUNTABLE 5

BELOW 50 gm

51 to 100 gms

10

15

15

20 25

30

35

35 40

10

10

15 20

25

30

30 35

101 to 150 gms

151 to 200 gms

26
201 to 250 gms

IMPORTANT TO NOTE

Above 250 gms to be treated as logistic mail

Parcel both regd & unregd to be dispensed

POST CORD MAY BE WITH IN THE DISTRICT AND FREE

27

NAME OF THE DIVISIONRMS Y DIVISON

for month of August 2010.
ONE DIVISION TAKEN AS ONE UNIT
TOTAL EXPENDITURE
( per month )

SALARY
( per month )

Pay and allowances

278802

Total allowances

165112

Bonus and other expenses

47927

Wages O.E & O.C. expenditure

36222

Expenditure under head 04

5429001

TOTAL

5960443

Cost per day- 5960443/30=Rs

198681.50
28

UNIT

UN REGD MAIL

REGD MAIL

SPEED POST

PARCELS

VIJAYAWADA
RMS/1

36000

1519

2136

VIJAYAWADA
RMS/2

77000

6394

3840

VIJAYAWADA PSO

74461

VIJAYAWADA
RMS/PL

339

GUNTUR RMS/1

8500

1145

GUNTUR RMS/2

62695

6988

2400

280

KHAMMAM RMS

42000

1235

1515

161

ONGOLE RMS

39927

3964

TOTAL

340580

171
=31140

RL+SP

950
29

AS PER THE STATISTICS 2009

CLASS OF
MAIL

NUMBER

AVERAGE
RATE

REVENUE

FIRST
CLASS
MAIL

1370657

3-00

4111971

REGISTERE
D AND
SPEED
POST

128230

20-00

2564600

PARCELS

5950

30-00

178500

MONEY
ORDERS

19066

10-00

190660

HVMO

9703

25-00

242575

TOTAL

1524606

7288306

30

FOR THE YEAR 2009-10

HAULAGE

In RS
- 109893668

WEIGHMENT SYSTEM CHARGES -

254069

TOTAL PER MONTH

- 110147737

COST PER DAY

301774

Cost incurred for each article - 301774/1524606= 0.20ps

31

CLASS OF
MAIL

NO OF
ARTICLES
DELT

COST OF
EACH
ARTICLE
( average )

TOTAL

UN
REGISTERED

340580

Rs 3-00

1021740

REGD+SPEED

31140

Rs 20-00

622800

PARCELS
950
Rs 30-00
OF ARTICLES
TOTAL TOTAL NUMBER
372670
DELT PER DAY:
:
372670
EXPENDITURE PER DAY:

28500
1673040

Rs 198682

EXPENDITURE ON EACH ARTICLE : Rs 1.90

32

PRIOR TO 1980

AFTER 1980

LIVE MAIL
95%

15%

BUSINESS MAIL
5%

85%

SPEEDY DELIVERY -REQUIREMENT OF LIVE MAIL.

PROMT DELIVERY ..REQUIREMENT OF BUSINESS MAIL
ACCORDING TO PRESENT SITUATION
***PROMT DELIVERY IS MORE IMPORTANT.

ACCORDING TO PRESENT SITUATION A MAJOR CHANGE IS REQUIR

IN MAIL OPERATIONS
33

ALL THE PRESENT TYPE OF MAILS MAY BE

DISCONTINUED

MAIL MAY BE SEGREGATED AS :

1. ACCOUNTABLE MAIL ( DELIVERY TIME FIXED MAIL ).
2. NON ACCOUNTABLE MAIL ( DELIVERY TIME NOT FIXED
MAIL).
PRECAUTIONS
WHILE BOOKING ACCOUNTABLE MAIL :

1.CORRECT ADDRESS AND COMPULSORY PINCODE TO BE VERIFIED

2.COMPULSORY FROM ADDRESS TO BE WRITTEN.
3.CELL/PHONE NUMBER FOR BOTH FROM AND TO ADDRESSES.

34

1. Rate may be fixed according to weight and distance.

2. Proof of Delivery can be given by the post master of the place of
posting, after ascertain the delivery.
3. Maximum weight to be fixed as 150 or 200.
4. Size of the article to be specified according to the weight
i.e.. up to 50gms,50-100,100-150,150-200.
5. Delivery time will be fixed and intimated to the customer at the
time of booking.

35

Post card

Magazines

May be
restricted within
the district

Rate may be
fixed according
to weight and
no. of copies in
the bundle

Business mail

Rate may be fixed

according to
weight
Separated as
local,circle,other
circles,
Concession may be
given in the rate, if
posted more than
10,000,20000,5000
0 etc. at a time.

Logistic mail

Tariff may be
fixed according
to weight, size &
distance.
No limit for
weight and size.

36

BO

100%
SO

30%
DSO

TMPC- main collection center

Surrounding SOs to be linked directly
to TMPC instead of DSO.
100%
100%
40%
HO
TMPC
SO
20%
10%
HO

SO/H
O

DSO

HO

SO

BO

AMPC

OTHE
R DSO

BO

BO

HO

SO

BO

37

TMPC
1. Bags to SOs and HOs within the preview.
2. Bags to DSOs in the circle.
3. Bags to AMPC.
DSO
1.Bags to SOs and HOs in the District.
2.Bags to other DSOs in the Circle.
3.Bags to some other circle DSOs and Circle
Concentration Centers.
4.Bag to AMPC.
AMPC
1.Bags to other circle AMPCs and some other circle
DSOs.
2.Bags to all DSOs in the Circle.

38

BO to SO/HOEDMC/EDDA
SO/HO to TMPC

LOCAL
CONVEYANCE

TMPC TO DSO

DEPTL.MMS

DSO to Other DSOs & AMPC

TRAINS
AMPC to OTHER CIRCLES

MMS/ OWN

BY AIR
(own )
39

Presently there are 52 pigeon holes in

each diagram. It can be changed as 32
pigeon hole diagrams so that they can be
utilized for pkt. Stg. Conveniently.
There neednt be separate diagrams for
letter mail & packets.
One big diagram for bundle sorting.

40

General diagram :
Districts in AP; except HOME dist.

- 22

Hyd TD + Important HOs in the circle

- 6

AIR SIDE-1[OTHER CIRCLES]

- 1

Within District sides

- 3

TOTAL : 32
41

9
10

17
18

25
26

11

19

27

12

20

28

13

21

29

14

22

30

15

23

31

16

24

32

2
3
4
5
6
7
8
42

PEGI GENERAL
ON
1
HOLE
NO.
1

RR DIST

MEDAK

OTHR
CIRCLES
2

MTM,A.GADDA
BKPET- SIDE
3

VJAHO SIDE
--4

GDV,NZD
SIDE
--5

VJATD&
PRILIM
6

GDV,NZD SIDE

MTM,SIDE

VJAHOSIDE

CHENNAI TD

C.GARH

VJA HO SIDE

GDV SIDE

MTM SIDE

CHENNAI TD

NZBAD

JRKAND

PK PALLI

OTHER CIRCLES

OTHER
CIRCLES

KOLKATA TD

KRMNR

J&K

PSGALLU

DSOS

DSOs

SRM VJA

MBNR

RAJSTAN

POLAVARAM

KONDUR

V.PRAGADA

HRO VJA

SKKM

TVM TD

KOLAVENNU

MUPPALA

GOLLAPALLI

HYD GPO

VJA-3

HARYANA

KAVTARAM

VATSAVAI

MUDUNUR

PSD VJA

VJA-10

GUDUR

PGPROLU

P.MADDALI

TD

ADLBD

PEDANA

KATUR

PALLEWADA

MUMBAI TD

OTHER
DST

43

PEGI GENERAL
ON
1
HOLE
NO.

OTHR
CIRCLES
2

MTM,A.GADDA
BKPET- SIDE
3

VJAHO SIDE
--4

GDV,NZD
SIDE
--5

VJATD&
PRILIM
6

10

CDP

MOVVA

KPLPURAM

P.GONNUR

PMG VJA

11

ATPR

KUCHIPUDI

KAMBAMPADU

KORUKOLLU

CPMG

12

W.G

KODURU

JUZZURU

ZGPALLI

AJITNAGAR

13

E.G

KODALI

CHILAKALLU

ELAMARRU

POLYTECNIC

14

VSP

A.RD HO

KAJA

CH.PADU

ANGALUR

I.ESTATE

15

VJAHO

B/MILLI

AUTONGR

16

BKPET

17

WRGL

NDELHIGANTASALA
AKUNURU
TD
MUMBAI
AGADDA
AUKIRIPALLI
TD
DIST MAIL PENUGOLANU KSR NAGAR

RUDRAPAKA

DSOs

18

VZNRM

UP

GGUDEM

TOTLAVALLUR

UNGUTUR

KK NAGAR

19

CHTR

NE

VEERAVALLI

MEDUR

TAMIRISA

P.LANKA

20

NLR

KRNTKA

TELAPROLU

MANTADA

KANUMOLU

K.LANKA

21

GTR

T.NADU

TIRUVURU

GOLLAPUDI

MUSUNUR

44
S.N.PURAM

MANDAVALLI HYD TD

PEGI GENERAL
ON
1
HOLE
NO.

OTHR
CIRCLES
2

MTM,A.GADDA
BKPET- SIDE
3

22

VSPTD

NIDAMANUR

23

VJAHO SIDE

24

VJATD

25

NLG

KOLKATA
TD
MUMBAI
GPO
NDELHI
HO
VJA TD

26

KRNL

27

VJAHO SIDE
--4

GDV,NZD
SIDE
--5

VJATD&
PRILIM
6

RWWSHOP

RMNKPET

GUNADALA

PAMARRU

NUNNA

INDUPALLI

MACHAVARAM

CHI.PUDI

NANDIGAMA

DOKIPARRU

VERULAPADU

VISSANNAPE
T
KALIDINDI

OTHER
CIRCLES
GDV SIDE

BLORE TD

NIDUMOLU

PAPALLI

KAIKALUR

VJA HO

KMM

KERALA

R.V.PADU

MUSTABAD

PATAMATA

28

ONGL

W.BENGAL PORANKI

MYLAVARAM

HANUMAN
JN.
NUZIVIDU

29

HYDTD

ORISSA

PENAMALUR

KNCHERLA

GUDIVADA

VKPURAM

30

GDV SIDE

MHRSTRA

KANKIPADU

GANNAVARAM

VJA HO

BKPET

31

MTM SIDE

N.LANKA

JAGGAIHPET

BK PET HO

VJA HO SIDE

32

OTHERCIRC
LES

CHENNAI
TD
CHENNAI
GPO

MTM HO

VUYYURU

G.NAGARAM

MTM SIDE

G.NAGARAM

45

1] Every sorting case should be provided small

information kiosk with the following information.
A] Information of all HOs in India by checking the name of
the office state should be shown
B] Information of all SOs in the state with a check name
of HO to be shown
C] Information of all BOs & hamlets in the district with a
check to show the name of delivery SO under which it is.
ADVANTAGE IF PROVIDED:
* Missents will be reduced to minimum.
* Quality of sorting will improve.

46

By making this proposed changes mails can be delt without any delay and
Operational cost can be reduced.
Quality of Service to customer can be improved.
YOUR VIEWS AND SUGGESTIONS ARE MOST WELCOMMED

47