April 14, 2015 Board Meeting

Meeting began 7:00 PM

Board members present:
RuthieLundPresident
PatriciaWelshVicePresident
AmyBellSecretary
AmeliaGlubaTreasurer
JenniferDorrisSelectionsCommitteeChair
VaughanHarriesPublicRelationsCommitteeChair
CommarrahBasharTenantRightsCommitteeChair
MarkFehlandtLivabilityCommitteeChair
JesikaQuinnExhibitionsCommitteeChair

Agenda:

CommitteeResponsibilities&Updates
Participation
SettingBoardandCommitteeCalendars

Committee Updates
Tenant Rights Committee Update - Commarrah:
Idea:
Managementmixersohouseholdsmeetmanagementanddemystifytherelationship
EduardoChrist,PortfolioManagerwithREE,seemsknowledgeableandapproachableGregs
manager
Actionitem:
Commarrah
willgetuptospeedwithallMInnesotatenantrightsstatutes,websites
andresearchwaysforhouseholdstoengagewithmanagement
Q&A:
Question(Joel):TheTenantRightsHandbookdistributedbyREEshouldthatbeonthe
website?
Answer:No,thatsREEshandbookandsubjecttochangeandseparatefromTilsner
business.
Question(Joel):ShouldLoriSwansonstenantrightshandbookbelinkedtofromour
website?
Answer:Yes,goodidea.

Exhibitions Committee Update - Jesika:

ARTCRAWL:
musicisfullybookedforatrium.FujiyawillbeintheatriumJesikaasGMfor
Fujiyawillhandlethemoney.Lightinghasbeenprocuredforthestage.Musicianshavebeen
emailed,notifiedthattheywillbesoundcheckedandthestandardisatalkablevolumefor
sellingartistsonallfloors.RuthiehasaskedPatWelshtocuratetheartonallthefloors.
FIRSTFRIDAYS:
JesikawantstorevivethenewslettertoincludepeopleinFirstFriday
informationandideasaboutFirstFriday.MaynewsletterforJuneFirstFriday.
Idea:
GetJuneFirstFridayadvertupduringArtCrawlsoallthefoottrafficcanseeitasan
opportunitytocomeback.
ActionItem:

Jesika
willsendRuthieaJuneFirstFridayannouncementviaemailbyEOD
Wednesday,April15thtoincludeintheArtCrawlprinting

Livability Committee Update - Mark:

QuestionsforBoard:
Freepilecleanupwhattodowhentherearethingsdumpedinfreepile?Ruthiesaidto
taketheitemsthatneedremovaltomanagementtakeapicturetrytotrackittoa
household(moveout?)totrytorecoupcosts.
Howtosubmitlivabilityparticipationrequeststoboardandhowtopostlivability
participationopportunitiestothebuilding?Amysaysheractionitemwillbetocreatethe
processforsubmittingtoboardaswellaspostingtomembershipandwilldemoa
solutionMayBoardMeeting.
Idea:
WorkwithGregtocoordinateoffersforscheduleddumpstersduringmoveoutand
consequencesforthehouseholdiftheydumpitemsinstead.Hecangetadumpsterfor$20.
Idea:
Icecreamsocial(howfunded?)Ourfundsareearmarkedformarketingduringartevents
fromTCHsofundraisingwillbeafocusoftheboardthisyear.
Actionitem:

Mark
willresearchasolutionforpostingintheelevatoracrylicsheettoprotect
papersonelevatorwall?

Public Relations Committee Update - Vaughan:

Actionitem:

Vaughan
willlookintosecure/nonsecuresiteaccessandgrantingeditingrightsto
board(mostnotablySecretarywhorequestedabilitytopostminutes)
Joelpassedoutarequesttogetbiosfrommemberspresentforthewebsiteemailedtohim
Idea:
Visibilitytonoticeboardsissues:onepublicinlobby,oneinmailroomwhatifwemoved
theglasscasetotheentryarea?
Actionitem:
Ruthie
willaskManagementaboutmovingtheglasscase.

Selections Committee Update - Jennifer:

Noselectionsprocessmeetingsfortwoweeks
Vacancies:4

Minimumattendanceatselectionsprocess:3Maximumattendanceatselections
process:5
AllmusthavegonethroughMinnesotaFairHousingtraining
Participationopportunities:MFHtraining,4pointseachSelectionsinterview,1point

Secretary Update - Amy:

Demoofinternalemailcampaignpotentialforhouseholdstoreceivetimelyupdates
Actionitems:
Amy
Createagoogleformforsubmittingnewparticipationopportunities
Createapostingplanforalltypesofnoticesforallcommitteesandboard

Participation Policy

ParticipationPointstandardization:
DistinctionbetweenEVENTorMEETING
MEETINGS1pointperhourofmeetings
EVENTS(eachisconsidereduponsubmissionviaemailfornowtheBoardwill
discussthisfurtherattheMayBoardMeeting)
Pointsforpartialmeetings:tableduntilweseeifitsaproblem
SpringArtCrawl:4pointsforanyonewhovolunteers
Individuallivabilityparticipationpoints(ie,emptyingdogwastereceptacles)willbepart
oftheLivabilityCommitteeparticipationtracking/opportunities

Tilsner Meeting Calendar Alignment

AllCoops:3rdWednesdayinMarchandSeptember(otherspecialAllCoopsasneeded)
Board:2ndTuesdayofeverymonth
Committees:EverycommitteeshouldhaveakickoffmeetinginMay,andweshould
staggerthemeetingssopeoplehavelotsofchancestoparticipate.
BestdaysforCommitteeChairs:CommarrahTuesdayMarkSundaysVaughan
anyJenniferMondaysJesika(absent).

Committee Meetings

Strategiesforfirstcommitteemeetingshowtogrowyourcommittees,memberinvolvement
Idea:
CommitteeFairinMay!LivabilityCommitteewillorganize(possiblyasanicecream
social).Committeeswillpresenttothemembership(theirschedules,agendas,initiatives,etc.).
Sunday,May17th5:00PM

Actionitem:EachCommitteeChair
willdemotheircommitteesattheMayBoardMeetingasa
dryrun(theirschedules,agendas,initiatives,etc.).

Meeting ended 9:00 PM