6 - MM User Manual

USER MANUAL
MATERIALS MANAGEMENT
Version 1.0
209-216, Midas, Sahar Plaza, Andheri-Kurla Rd,

Andheri (East), Mumbai 400 058.
Tel : 91-22-28393756 58.
TABLE OF CONTENET
1
LOCAL / DOMESTIC PURCHASE .................................................................................................. 4

1.1
PURCHASE P REQUEST (PR) .................................................................................................................. 4
1.2
REQUEST FOR QUOTATION (RFQ) ......................................................................................................... 4
1.3
MAINTAINING QUOTATION ...................................................................................................................... 8
1.4
PRICE COMPARISON ............................................................................................................................. 11
1.5
PURCHASE ORDER ................................................................................................................................ 12
1.6
GOODS RECEIPTS .................................................................................................................................. 13
1.7
LOGISTIC INVOICE VERIFICATION ....................................................................................................... 14
IMPORT PURCHASE ...................................................................................................................... 15

2.1
PURCHASE P REQUEST (PR) ................................................................................................................ 15
2.2
REQUEST FOR QUOTATION (RFQ) ....................................................................................................... 15
2.3
MAINTAINING QUOTATION .................................................................................................................... 19
2.4
2.5
PURCHASE ORDER ................................................................................................................................ 23
2.6
INBOUND DELIVERY .............................................................................................................................. 24
2.7
COMMERCIAL INVOICE (LOGISTIC INVOICE VERIFICATION)............................................................ 26
2.8
GOODS RECEIPTS .................................................................................................................................. 27
2.9
ASSET PURCHASE ......................................................................................................................... 29

3.1
3.2
3.3
3.4
3.5
PURCHASE ORDER ................................................................................................................................ 37
3.6
GOODS RECEIPTS .................................................................................................................................. 38
3.7
EXPORT / DOMESTIC SALES RETURN ...................................................................................... 41

4.1
RETURN SALES ORDER ........................................................................................................................ 41
4.2
MODVAT CLAIMING ................................................................................................................................ 41
ACCOUNT ASSIGNMENT PURCHASE (COST CENTER PURCHASE) .................................. 46

5.1
5.2
5.3
5.4
5.5
PURCHASE ORDER ................................................................................................................................ 54
5.6
GOODS RECEIPTS .................................................................................................................................. 55
5.7
SUB-CONTRACTING ...................................................................................................................... 57
6.1
CREATION OF SUBCONTRACTING PO ................................................................................................57
6.2
TRANSFER OF COMPONENTS TO SUBCONTRACTOR ...................................................................... 59
6.3
CREATION OF SUBCONTRACTING CHALLAN .................................................................................... 61
6.4
GOODS RECEIPT FOR PO ..................................................................................................................... 63
6.5
RECONCILING SUBCONTRACTING CHALLAN .................................................................................... 64
6.6
COMPLET/REVERSAL/RE-CREDIT SUBCONTRACTING CHALLAN .................................................. 66
6.7
LOGISTICS INVOICE VERIFICATION ..................................................................................................... 68
SERVICE RATE CONTRACT / ANNUAL RATE CONTRACT .................................................... 69

7.1
7.2
7.3
7.4
7.5
VALUE CONTRACT ................................................................................................................................. 77
7.6
PURCHASE ORDER / RELEASE ORDER .............................................................................................. 79
7.7
SERVICE ENTRY SHEET ........................................................................................................................ 80
7.8
STOCK TRANSFER ......................................................................................................................... 84

8.1
STOCK TRANSFER ORDER ................................................................................................................... 84
8.2
CREATING DELIVERY CREATION ......................................................................................................... 84
8.3
CHANGING DELIVERY CREATION ........................................................................................................ 85
8.4
CREATING BILLING DOCUMENT .......................................................................................................... 85
8.5
CREATING EXCISE INVOICE ................................................................................................................. 86
8.6
GOODS RECEIPT .................................................................................................................................... 88
MATERIAL ISSUE AGAINST CLEANING ORDER .................................................................... 90

9.1
10
11
MATERIAL ISSUE TO COST CENTER ........................................................................................ 91

10.1
CREATE RESERVATION ........................................................................................................................ 91
10.2
GOODS ISSUE ......................................................................................................................................... 92
MATERIAL TO MATERIAL TRANSFER ..................................................................................... 94

11.1
12
GOODS ISSUE ......................................................................................................................................... 90
TRANSFER POSTING ............................................................................................................................. 94
ASSET TRANSFER .......................................................................................................................... 96

12.1
STOCK TRANSFER ORDER ................................................................................................................... 96
12.2
TRANSFER OF CREDIT .......................................................................................................................... 98
12.3
CREATING DELIVERY CREATION ......................................................................................................... 99
12.4
CHANGING DELIVERY CREATION ...................................................................................................... 101
12.5
CREATING BILLING DOCUMENT ........................................................................................................ 102
12.6
CREATING EXCISE INVOICE ............................................................................................................... 103
12.7
GOODS RECEIPT .................................................................................................................................. 105
13
14
15
PURCHASE RETURN FROM OTHER PLANT .......................................................................... 107

13.1
STOCK TRANSFER ORDER ................................................................................................................. 107
13.2
CREATING DELIVERY CREATION ....................................................................................................... 107
13.3
CHANGING DELIVERY CREATION ...................................................................................................... 108
13.4
CREATING BILLING DOCUMENT ........................................................................................................ 108
13.5
CREATING EXCISE INVOICE ............................................................................................................... 109
13.6
GOODS RECEIPT .................................................................................................................................. 111
RETURN DELIVERY TO VENDOR ............................................................................................. 113

14.1
RETURN DELIVERY .............................................................................................................................. 113
14.2
CREDIT MEMO ...................................................................................................................................... 115
BATCH TO BATCH TRANSFER (SOLVENT RETEST NOTE) ................................................ 116
Generic MM Manual
Module: Materials Management
User Manual
1 LOCAL / DOMESTIC PURCHASE
1.1
PURCHASE P REQUEST (PR)
A Purchase Requisition is created to indicate purchase department to procure

materials or services with details like how much quantity is required, when required.
SAP R/3 menu
Logistics Materials Management Purchasing Purchase

Requisition Create
Transaction code
ME51N
1.2
Current scenario has to be followed
REQUEST FOR QUOTATION (RFQ)
Request for Quotation is used to float enquiries in market to obtain quotations from
prospective vendors.
SAP R/3 menu
Logistics Material Management Purchasing

RFQ/quotation Request for Quotation Create
Transaction code
ME41
In the Initial screen enter the below mentioned details
Created By: Ananda Saravanan
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After entering all the

data
click
on
Enter RFQ Type
Ref. to PReq.Icon
Enter RFQ Date
Quotation Deadline Date
Enter Purchase Org.

Enter Purchase Group
Enter Plant
In the Pop-Up screen enter the PR No.
Enter the PR No
After entering all data PRESS ENTER or Click on
Header Details Icon.
In the Header Data screen enter the below mentioned details

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Enter Collective No.

Enter Validity Start &
End Date
Enter the Target Value
(optional)
After entering all data PRESS ENTER.
In he next screen select the line item and click on
Icon for adopting all the
details.
In the Item Overview screen system will adopt all the details from PR.
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Then Click on
Vendor Address Icon to entering the Vendor details for issue the
quotation to the Vendor.
In the Vendor Address screen enter the below mentioned details
Enter Vendor Code
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After entering all data PRESS ENTER & Click on
Save Icon.
The RFQ is saved and the RFQ No. will show in the bottom of the screen for the Vendor.
For more then one vendor enter the vendor number in the same field after saving the first one.
System will give separate RFQ No. for each vendor.
1.3
MAINTAINING QUOTATION
This transaction is used to maintain the quotation which is submitted by vendors.

Vendor communicates price for material and as a result the RFQ (Request for Quotation)
needs to be updated
SAP R/3 menu
Logistics Materials Management Purchasing

RFQ/quotation Quotation Maintain
Transaction code
ME47
Enter the RFQ No.
After entering all data Click on

Header Details Icon

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Enter Payment terms

Enter Incoterms
Item Overview Icon.
In the Item Overview screen enter the below mentioned details
Enter Net Price
To enter more detailed information in addition to the net price, select the line item and
click on the
Item Details icon.
In the Item Detail screen enter the below mentioned details
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Enter Tax Code
After entering the details click on
Item Overview Icon to come back to the Item
Overview. For maintain the conditions for the item, select the line item and click on
Cond. Icon.
Item
Select the
Cond.Typ
Enter the Value
After entering all the details click on

Back Icon to come back to the Item Overview
Save Icon to save the document.

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The RFQ is maintained and the RFQ No. will show in the bottom of the screen.
Maintain the Quotation for all the RFQs like above.
1.4
PRICE COMPARISON
Required to compare prices from all quotations received as a result of a competitive

bidding process.
SAP R/3 menu

RFQ/Quotation Quotation Price Comparison
Transaction code
ME49
Enter Purchasing Org.

Enter Collective RFQ
No.
Select Mini. Value

quotation
Select Include Discount

& Delivery costs
After entering all the data click

Execute Icon for Price Comparison.

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In the next screen system will propose you the L1 Vendor as Rank
1.5
PURCHASE ORDER
A purchase order is a legal document used to record an individual purchase with the
vendor. It also provides the vendor with a reference document to link to shipping (goods
receipt) and invoicing (invoice verification) processes. The purchase order is a
commitment to a vendor for a given material, in a specified quantity at a predetermined
price and delivery date.
A Purchase Order is also called as Release Order if it is created with reference to a
Contract.
SAP R/3 menu

Transaction code

Order CreateVendor/Supplying Plant Known
ME21N
In the initial screen select the Document type and enter the RFQ No. in the Item
Overview line item.
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After entering the details PRESS ENTER and click

Save Icon for saving the document.
check and click
check icon for consistency
Once you click save icon system will save the document and give the PO number in
the bottom of the screen.
1.6
GOODS RECEIPTS
Goods are received from the Vendor as a result of a Purchase Order at the receiving
plant. A goods movement is entered into the system referencing this PO and a goods receipt
material document is posted. Appropriate general ledger accounts are also posted and stocks
are updated.
SAP R/3 menu
Logistics Materials Management Inventory Management

Goods Movement Goods Receipt For Purchase Order
PO Number Known
Transaction code
MIGO
Current scenario has to be followed.

Except Excise Invoice capturing.
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In the Excise Invoice Tab select the excise action and enter the Excise Invoice No. &
Date.
If you have already entered the vendor's excise invoice, select Only Refer Excise
Invoice. Then enter the official excise invoice number.
If you want to enter the vendor's excise invoice now, select Only Capture Excise
Invoice or Capture and Post Excise Invoice. Then enter the details from the
excise invoice. If you Only Capture Excise Invoice, you have to post the excise
invoice through J1IEX.
If the goods are excisable, but you do not have the excise invoice to hand at the
moment, select Only Part I. You can enter the excise invoice later using the
Incoming Excise Invoices transaction.
If the goods are not excisable, and therefore there is no excise invoice, select No
Excise Entry.
1.7
LOGISTIC INVOICE VERIFICATION

In this process of Logistics Invoice Verification all the Incoming Invoices are
verified in terms of their content, prices and arithmetic. When the invoice is posted, the
invoice data is saved in the system. The system updates the data saved in the invoice
documents in Materials Management and Financial Accounting.
SAP R/3 menu
Logistics Materials Management Logistics invoice

Verification Document Entry Enter Invoice
Transaction code
MIRO
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2 IMPORT PURCHASE
2.1

SAP R/3 menu

Requisition Create
Transaction code
ME51N
2.2
SAP R/3 menu

Transaction code
ME41
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data
click
on
Enter RFQ Type
Ref. to PRef.Icon
Enter RFQ Date

Enter Purchase Org.

Enter Plant
Enter the PR No

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End Date
(optional)
After entering all data PRESS ENTER and in the next screen select the line item and
click on
Icon for adopting all the details.
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Then Click on
Vendor Address Icon for issue the quotation to the Vendor.
Enter Vendor Code
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Save Icon.
2.3

needs to be updated
SAP R/3 menu

Transaction code
ME47
Enter the RFQ No.
After entering all data click on

Header Details Icon
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Enter Payment terms

Enter Incoterms
Item Overview Icon.
Enter Net Price
click on the
Item Details icon.
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Enter Tax Code
Item Overview Icon to come back to the Item Overview.
For maintain the conditions for the item, select the line item and click on
Item Cond. Icon.
Select Cond.Typ
Enter the Value


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2.4
PRICE COMPARISON

bidding process.
SAP R/3 menu

Transaction code
ME49

Enter Collective RFQ No.
Select Mini. Value

quotation
Select Include Discount &

Delivery costs

In the next screen system will propose you the L1 Vendor as Rank .
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2.5
PURCHASE ORDER
Contract.
SAP R/3 menu

Transaction code

ME21N
Overview line item.
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check.
Select Confirmations Tab in the Item details. And select Inbound Delivery in the
Confirmations Control column.
After that, click
2.6
INBOUND DELIVERY
Shipping notifications that you receive from your vendors via EDI confirm the
delivery dates and quantities of materials set out in your previously issued scheduling
agreement releases or purchase orders.
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SAP R/3 menu

Transaction code

Order Inbound Delivery Create
VL31N
Enter PO No.
Enter the Delivery Date
After entering all data, PRESS ENTER.

In the next screen enter the delivery quantity.
Enter the
Delivery Qty.
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For entering details about the transport, select GOTO Header Texts
Once all required details are entered, click on
Save Icon for save the document.
Once you click save icon system will save the document and give the PO number in the
bottom of the screen.
2.7
COMMERCIAL INVOICE (LOGISTIC INVOICE VERIFICATION)
In this process of COMMERCIAL INVOICE (Logistics Invoice Verification) for

all the Incoming material through Import, the Planned delivery costs are verified in terms
of their content, prices and arithmetic. When the invoice is posted, the invoice data is
saved in the system. The system updates the data saved in the invoice documents in
Materials Management and Financial Accounting.
SAP R/3 menu

Transaction code

Order Follow-on FunctionLogistic Invoice Verification
MIRO
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2.8
GOODS RECEIPTS
Goods are received from the Vendor as a result of a Purchase Order at the
receiving plant. A goods movement is entered into the system referencing this PO and a
goods receipt material document is posted. Appropriate general ledger accounts are also
posted and stocks are updated.
SAP R/3 menu

PO Number Known
Transaction code
MIGO

Goods receipt against Inbound Delivery No.
Excise Invoice capturing at the time GRN and no need to enter Batch No.
(System will automatically suggest Batch No.).
Date.
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Excise Entry.
2.9
SAP R/3 menu

Transaction code
MIRO
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3 ASSET PURCHASE
3.1

SAP R/3 menu

Requisition Create
Transaction code
ME51N
3.2

PR has to be created with Asset Material Code (Non-Valuated) and the
Account Assignment Category as F.
SAP R/3 menu

Transaction code
ME41
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After entering all

the data click on
Enter RFQ Type
Ref. to PRef.Icon
Enter RFQ Date

Enter Purchase Org.

Enter Plant
In the Pop-Up screen enter PR No.
Enter the PR No

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Enter Validity Start & End
Date
(optional)
click on
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Then Click on
Enter Vendor Code
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Save Icon.
3.3

needs to be updated
SAP R/3 menu

Transaction code
ME47
Enter the RFQ No.

Header Details Icon
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Enter Payment terms

Enter Incoterms

Item Overview Icon.
Enter Net
Price
click on the
Item Details icon.
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Enter Tax Code
Item Cond. Icon.
Select Cond.Typ
Enter the Value


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3.4
PRICE COMPARISON

bidding process.
SAP R/3 menu

Transaction code
ME49

Select Mini. Value quotation

Delivery costs

In the next screen system will propose you the L1 Vendor as Rank .
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3.5
PURCHASE ORDER
Contract.
SAP R/3 menu

Transaction code

ME21N
Overview line item.
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check and click
3.6
GOODS RECEIPTS
plant. A goods movement is entered into the system referencing this PO and a goods
receipt material document is posted. Appropriate general ledger accounts are also posted
and stocks are updated.
SAP R/3 menu

PO Number Known
Transaction code
MIGO
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Except Excise Invoice capturing and no need to enter Batch No. (System will
automatically suggest Batch No.).
Date.
Excise Entry.
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3.7
SAP R/3 menu

Transaction code
MIRO
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4 EXPORT / DOMESTIC SALES RETURN
4.1
RETURN SALES ORDER
4.2
MODVAT CLAIMING
A transaction used to claim the MODVAT which is paid at the time sales.
SAP R/3 menu
In India Localization Menu, Indirect Taxes Procurement

Excise Invoice Incoming Excise Invoice Central
Processing Create
Transaction code
J1IEX
This is single screen transaction.

In the Processing Mode column select Capture Excise Invoice & in Reference Document
column select Without Purchase Order.
In the Header Data, select the Excise Invoice and enter the below mentioned details.
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Enter the Vendor

Exc.Inv.No
Enter Doc.date
Enter Vendor No.
Enter Exc.group
Enter Posting
Date
If it is Export return, select CVD indicator in the Miscellaneous Tab
In the Detail Data, select the Item Tab and enter the below mentioned details.
Enter Material No.
Enter Plant No.
After entering all details, PRESS ENTER.
Then select the Quantity Tab and enter the below mentioned details.
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Enter Quantity

Then select the Duty Rates Tab and enter the below mentioned details.
Enter BED %
Enter ECS %
Then select the Duty Value Tab and enter the details mentioned below.
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Enter Exc.base Value
Enter BED
Value
Enter ECS
Value

Then click on
Check Icon for consistency check and then click on
Simulation Icon. Once you click on Simulation Icon a Pop-Up

screen will come. There you check youre A/C entries.
Then you click on
continue icon or PRESS ENTER.
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Then click on
Post Icon, once you click on Post Icon a Pop-Up screen will
come and note down the Excise Invoice No.
After that, click on
Continue Icon.
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5 ACCOUNT ASSIGNMENT PURCHASE (COST CENTER

PURCHASE)
5.1

SAP R/3 menu

Requisition Create
Transaction code
ME51N
5.2

Enter Material group for the line item (system will pickup G/L code
automatically).
SAP R/3 menu

Transaction code
ME41
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data
click
on
Enter RFQ Type
Ref. to PRef.Icon
Enter RFQ Date
Enter Purchase Org.

Enter Plant
In the Pop-Up screen enter PR No.
Enter the PR No

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Enter Validity Start & End
Date
(optional)
click on
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Then Click on
Enter Vendor Code
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Save Icon.
5.3

needs to be updated
SAP R/3 menu

Transaction code
ME47
Enter the RFQ No.
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Header Details Icon
Enter Payment terms

Enter Incoterms
Item Overview Icon.
Enter Net Price
click on the
Item Details icon.

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Enter Tax Code
Item Cond. Icon.
Select Cond.Typ
Enter the Value

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5.4
PRICE COMPARISON

bidding process.
SAP R/3 menu

Transaction code
ME49


Delivery costs
After entering all the data

click
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5.5
PURCHASE ORDER
Contract.
SAP R/3 menu

Transaction code

ME21N
Overview line item.
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check and click
5.6
GOODS RECEIPTS
plant. A goods movement is entered into the system referencing this PO and a goods
receipt material document is posted. Appropriate general ledger accounts are also posted
and stocks are updated.
SAP R/3 menu

PO Number Known
Transaction code
MIGO
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5.7
SAP R/3 menu

Transaction code
MIRO
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6 SUB-CONTRACTING
6.1
CREATION OF SUBCONTRACTING PO
A purchase order is a legal document used to record an individual purchase with

the vendor. It also provides the vendor with a reference document to link to goods receipt
and invoice verification processes. The purchase order is a commitment to a vendor for a
given subcontracting activity, in a specified quantity at a predetermined price and
delivery date.
SAP R/3 menu

Purchase Order CreateVendor/Supplying Plant
Known
Transaction code
ME21N
Select Doc.type as
STANDARD PO
Enter Vendor cede
In the Org.data Tab enter
Enter Purch.Org
Enter Purch.Group
Enter Comp.Code
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After that select Delivery/Invoice Tab and enter the Payment terms
After that, in the Item Overview tab enter the following details.
A. Select Item Category L

B. Enter Material Code
C. Enter PO Quantity
D. Enter Delivery Date

E. Enter Price
F. Enter Plant Code.
After that, select Invoice Tab in the Item Detail screen and enter Tax Code.
After that, select Material Data Tab in the Item Detail screen and click on
Component
Icon for entering component materials which you are likely to transfer post to vendor.
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Enter Component
Material Code
Enter Required
Quantity
Enter Plant Code
After entering all component, Press F3 for comeback to the main screen.
Then click on
of the screen.
6.2
Save Icon for saving the PO and and give the PO number in the bottom
TRANSFER OF COMPONENTS TO SUBCONTRACTOR
The Nature of subcontracting purchase order is that company will provide

components to subcontractor. This process describes how to transfer post materials to
subcontractor.
SAP R/3 menu

Goods Movement Transfer posting
Transaction code
MB1B
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Enter Doc.Date
Enter Posting Date
Enter Doc.Header Text
Enter Mov.Type
Enter Plant Code
Enter Storage Loc.
After entering all details click on

come; there you enter the Sub-Contracting PO No
button. A Pop-Up screen will
.
For getting all the component details from the PO click on
In the next screen, enter the issuing Batch
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Then click on
the screen.
6.3
Save Icon for save the document and get the Doc.No at the bottom of
CREATION OF SUBCONTRACTING CHALLAN
It is statutory requirement to send the components to subcontractor with 57F4

Challan.
SAP User menu

CIN Menu
Indirect Taxes Procurement Subcontracting

Subcontracting Challan Create
Transaction code
J1IF01
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Enter the Material Doc.No.

Enter Mat.Doc. Year
Enter Excise Group

Enter Series Group
After entering all details PRESS ENTER.

In the next screen select Posting Tab and enter the Posting Date & Time and also select
Print Immediately for getting Print Out on the Challan.
And in the Overview Tab enter the Preprinted No.
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Then click on
Save Icon for save the document and get the Doc.No at the bottom of
the screen.
6.4
GOODS RECEIPT FOR PO
Goods are received from the Vendor as a result of a Purchase Order at the
receiving plant. A goods movement is entered into the system referencing this PO and a
goods receipt material document is posted. Appropriate general ledger accounts are also
posted and stocks are updated.
SAP R/3 menu

PO Number Known
Transaction code
MIGO

Except Referring Subcontracting Challan.
In the Header Data select the Excise Invoice Tab and Select
Refer Subcontracting Challan and then Click on
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More Data Icon.
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In the Pop-Up screen, enter the Subcontracting Challan No. & Year and PRESS ENTER
Then click on
screen.
6.5
Save Icon for save the document and get the Doc.No at the bottom of the
RECONCILING SUBCONTRACTING CHALLAN
After making Goods Receipt the GR has to be reconciled with the challan sent to
subcontractor.
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SAP User menu

CIN Menu

Subcontracting Challan Reconcile Quantity
Transaction code
J1IFQ
Enter the Material Doc.No.

Enter Mat.Doc. Year
After that click on
Reconcile Icon.
for calculate the Assigned Quantity. And then click on

In the next screen click on
Save Icon for saving the Reconciled Document.
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6.6
COMPLET/REVERSAL/RE-CREDIT SUBCONTRACTING CHALLAN
This transaction is basically used to complete the challan if you have reconciled as stated
above step. There may be cases subcontractor may not able to supply within stipulated 180 days
limit then in this case also same transaction is used for reversal of challan or re-crediting the
amount.
SAP User menu

CIN Menu

Subcontracting Challans Complete/Reverse/Recredit
Transaction code
J1IF13
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In the Initial screen enter the below mentioned details.
Enter Challan No.

Enter Excise Year.
After entering the details, PRESS ENTR.

In the next screen, select the Posting Tab and select Complete Challan and click on
Once you save the document, you will get the message at the bottom of the screen.
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6.7
LOGISTICS INVOICE VERIFICATION
SAP R/3 menu

Transaction code
MIRO
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7 SERVICE RATE CONTRACT / ANNUAL RATE CONTRACT
7.1

SAP R/3 menu

Requisition Create
Transaction code
ME51N
7.2
SAP R/3 menu

Transaction code
ME41
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data
click
on
Enter RFQ Type
Ref. to PReq.Icon
Enter RFQ Date

Enter Purchase Org.

Enter Plant
Enter the PR No

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End Date
click on
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Then Click on
Enter Vendor Code
After entering all data

PRESS ENTER & Click on
Save Icon.
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7.3

needs to be updated
SAP R/3 menu

Transaction code
ME47
Enter the RFQ No.
Header Details Icon

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Enter Payment terms

Enter Incoterms
Item Overview Icon.
Enter Net Price
click on the
Item Details icon.
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Enter Tax Code
Item Cond. Icon.
Select Cond.Typ
Enter the Value
After entering all

the details click on
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7.4
PRICE COMPARISON

bidding process.
SAP R/3 menu

Transaction code
ME49


Delivery costs

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7.5
VALUE CONTRACT
A contract establishes a long-term agreement with a vendor to supply a material. Contracts

may either be value contracts or quality contracts. Value contracts have a ceiling that is a monetary
amount that should not be exceeded. A quantity contact specifies a ceiling of goods or services that
the vendor will provide to us. Contracts do not specify delivery dates; this is determined when
release orders are issued against the contract.
SAP R/3 menu
Logistics Materials Management Purchasing Outline

agreement Contract Create
Transaction code
ME31K
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Enter Agreement type

Enter Agreement date
After entering all details click on
button for entering RFQ No.
In the Pop-Up screen enter the RFQ No. and PRESS ENTER or click on
Icon.
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In the Header data
Enter Validity end date
Enter Target Value
And then PRESS ENTER

In the next screen select the Reference Doc.Item and click on
copying all the details.
button for
And then click on

Save Icon to save the contract and you will get the document no. at
7.6
PURCHASE ORDER / RELEASE ORDER
Contract.
SAP R/3 menu

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ME21N
Transaction code
Overview line item.

check and click
7.7
SERVICE ENTRY SHEET
The services actually performed (work actually done) by a service vendor is recorded
in a Service Entry Sheet with reference to the purchase order.
SAP R/3 Menu
Logistics Materials Management Service Entry Sheet

Maintain
Transaction code
ML81N
In the initial screen, click in

Pop-Up screen and PRESS ENTER.
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button and enter the PO No. in the
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After that click on
Create Service Entry Icon
Enter Shot Text

Select Acct.assgt.cat as
K
Enter the Period
Then click on
service selection button
A Pop-Up screen will come and PRESS ENTER.
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In the next screen select the line item and click on
Adopt Service Icon.
In the next Pop-Up screen, enter the Cost Center and PRESS ENTER.
In the main screen, enter the actual Quantity.
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After that click on

Accept Icon and then click on Save Icon to save the document.
You will get the Service entry sheet no at the bottom of the screen.
7.8
SAP R/3 menu

Transaction code
MIRO
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8 STOCK TRANSFER
8.1
STOCK TRANSFER ORDER
Whenever receiving plant requires some materials, they will raise a Stock
Transport Order on supplying plant. This order is an authentication to supplying plant for
supply of specific quantity of material.
SAP R/3 menu

Purchase Order Create>Vendor/Supplying Plant Known
Transaction code
ME21N
8.2

Receiving location has to create the Stock Transfer Order.
CREATING DELIVERY CREATION
Against the Stock Transport Order, Delivery document will be created in the
Supplying Plant, in order to supply goods to the Depot. In the Delivery document Picking
and Post goods issue activities will be done.
SAP R/3 menu
SAP menu Information System Logistics Sales and

Distribution SD Document Deliveries Delivery due
list
Transaction code
VL04
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8.3
CHANGING DELIVERY CREATION
Delivery Document, which is created in the background is changed so as to Pick

the Material and to do the Post Goods Issue.
SAP R/3 menu
SAP menu Logistics Sales and Distribution

Shipping and Transportation Outbound Delivery
Change Single Document
Transaction code
VL02N
8.4
CREATING BILLING DOCUMENT
Billing Document is created to send a Commercial Invoice to the Customer. It

will also update the corresponding GL Accounts.
SAP R/3 menu
Logistics Sales and distribution Billing Billing

document Create
Transaction code
VF01
In the initial screen enter the Delivery Document No. and PRESS ENTER
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Then click on
Save Icon and get the Billing Document No. at the bottom of the
screen.
8.5
CREATING EXCISE INVOICE
Excise Invoice is a legal document to be submitted to the Excise Authorities.
SAP R/3 menu
SAP User menu Indirect Taxes Sales / Outbound

Movements Excise Invoice For Sales Order Outgoing
Excise Invoice Create
Transaction code
J1IIN
In the initial screen, click on

billing document.
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for creating excise document against
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In the next screen, enter the following details
Billing document
Posting date
After then PRESS ENTER
Enter Excise Group

Enter Service Group
Then click in
Save Icon.
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For getting excise invoice no. click on
will get the excise invoice no.
8.6
Display Excise Invoice. In the next screen you
GOODS RECEIPT
Goods are received from the supplying plant as a result of a Stock Transport Order
at the receiving plant. A goods movement is entered into the system referencing this STO
and a goods receipt material document is posted.
SAP R/3 menu

Goods Movement Goods Receipt for Purchase Order
Transaction code
MIGO

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Excise Entry.
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9 MATERIAL ISSUE AGAINST CLEANING ORDER

9.1
GOODS ISSUE
Using this component, you can post a material withdrawal, a material issue, or a
shipment of goods to a customer (without the involvement of the SD Shipping
component). A goods issue leads to a reduction in warehouse stock
SAP R/3 menu

Goods Movement Goods Issue
Transaction code
MIGO
In the initial screen, select the Goods Issue against Order and enter the Cleaning Order
Number then PRESS ENTER.
After that, select

of the document and click on
and check
button for check the consistency check
Save Icon to save the goods issue document.
You will get the document no. at the bottom of the screen.
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10 MATERIAL ISSUE TO COST CENTER
10.1 CREATE RESERVATION
With this component, you make a request to the warehouse to keep materials
ready for withdrawal at a later date and for a certain purpose. This simplifies and
accelerates the goods receipt process. A reservation for goods issue can be requested by
various departments for various account assignment objects (such as cost center, order,
asset, etc.).
SAP R/3 menu

Reservation Creat
Transaction code
MB21
In the initial screen enter the bellow mentioned details.
Enter Base Date

Enter Movement Type
Enter Plant
Then PRESS ENTER.
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In the next screen, enter the below mentioned details.
Enter Cost Center
Enter Material Code

Enter Quantity
Enter S.Loc
Then PRESS ENTER.
After entering all the details, click on Save Icon to save the Reservation and you will get
the document no. at the bottom of the screen
10.2 GOODS ISSUE
Using this component, you can post a material withdrawal, a material issue, or a
shipment of goods to a customer (without the involvement of the SD Shipping
component). A goods issue leads to a reduction in warehouse stock
SAP R/3 menu

Transaction code
MIGO
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In the initial screen, select the Goods Issue against Reservation and enter the Reservation
Number then PRESS ENTER.
After that, select

of the document and click on
and check
button for check the consistency check
Save Icon to save the goods issue document.
You will get the document no. at the bottom of the screen.
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11 MATERIAL TO MATERIAL TRANSFER
11.1 TRANSFER POSTING

If a material changes over time in such a way that it no longer corresponds to the
features defined in the material master record, but to the features of a different material
number, you have to carry out a transfer posting from material to material. A transfer
posting from material to material results in the transferred quantity being managed under
a different material number.
SAP R/3 menu

Goods Movement Transfer Posting
Transaction code
MB1B
Enter Doc. Header Text

Enter Mov.Type 909
Enter Plant
Enter S.Loc
While using the Movement Type 909, system will not generate the Inspection
Lot. This Mov.Type should be used for this scenario only, not for any other
movements / scenarios.
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Then PRESS ENTER and in the next screen enter the below mentioned details
Enter Receiving Material

Enter the Issuing Material
Enter the Issuing Quantity
Enter the Issuing Batch
After entering all the details, click on SAVE Icon and you will get the Doc. No. at the
bottom of the screen.
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12 ASSET TRANSFER
12.1 STOCK TRANSFER ORDER
SAP R/3 menu

Transaction code
ME21N
Select Doc. Type

Enter Supplying Plant
In
the Header-Org.Data
tab
Enter Purch.Org
Enter Purch.Group
Enter Comp.Code
Then in the Additional Data Tab enter the Validity Start & End date.
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In the Item Overview enter the below mentioned details
A. Enter Material Code

B. Enter PO Quantity
C. Enter Delivery Date
D. Enter Plant Code

E. Enter S.Loc.
Then in the Item Detail, select Account Assignment Tab and enter the Commitment Item
No.
click on

Check Icon for consistency check and then
Save Icon and get the Doc.No at the bottom of the screen.
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12.2 TRANSFER OF CREDIT
You use this report to display a list of the vendor excise invoices where the
vendor has levied excise duty but you have not posted it (in full) to your CENVAT
account. This is particularly useful in the case of capital goods, in order to find out how
much credit remains from previous years.
SAP R/3 menu

Transaction code
Indirect Taxes Procurement Excise Invoice Reports

Balance Credit for Capital Goods.
J2I8
Enter Company Code

Enter Plant Code
Enter Excise Group
Enter Posting Date
Select List Based on Pare2 No.
After entering all the selection details click on
Execute Icon.
In the next screen, select the Part 2 Serial No. and change the BED Value and ECS value
as per the material transfer value.
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After changing the values, click on Transfer Credit button and you will get the
information (Part 2 Serial No.) at the bottom of the screen.
12.3 CREATING DELIVERY CREATION
SAP R/3 menu
SAP menuInformation SystemLogisticsSales and

DistributionSD DocumentDeliveriesDelivery due list
Transaction code
VL04
In the initial screen enter the bellow mentioned details
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Enter Shipping Point

Enter Delivery Date
Select PO
Enter PO No.
After entering all details, click on

In the next screen, click on
Execute Icon.
delivery button for getting delivery no.
In the next screen you will get the Delivery No.
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12.4 CHANGING DELIVERY CREATION

SAP R/3 menu

Transaction code
VL02N
In the initial screen enter the Outbound Delivery No.
Then PRESS ENTER and in the next screen enter the below mentioned details
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A. Enter Material Code

B. Enter S.Loc.
C. Enter Delivery Quantity
D. Enter Picking Quantity

E. Enter Batch.
PGI button and the delivery get

After entering all the details, click on
changed.
You will get the following information at the bottom of the screen.
12.5 CREATING BILLING DOCUMENT

SAP R/3 menu

document Create
Transaction code
VF01
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Then click on
screen.
12.6 CREATING EXCISE INVOICE
SAP R/3 menu

Transaction code
J1IIN

billing document.

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Billing document
Posting date
Enter Excise Group

Enter Service Group
Then click in
Save Icon.
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12.7 GOODS RECEIPT
SAP R/3 menu

Transaction code
MIGO

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Excise Entry.
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13 PURCHASE RETURN FROM OTHER PLANT
13.1 STOCK TRANSFER ORDER
SAP R/3 menu

Transaction code
ME21N

Receiving location has to create the Stock Transfer Order.
13.2 CREATING DELIVERY CREATION
SAP R/3 menu
SAP menu Information System Logistics Sales and

Distribution SD Document Deliveries Delivery due
list
Transaction code
VL04
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13.3 CHANGING DELIVERY CREATION

SAP R/3 menu

Transaction code
VL02N

During PGI, Material should be picked from the BLICK MATERIAL
storage location.
13.4 CREATING BILLING DOCUMENT

SAP R/3 menu

document Create
Transaction code
VF01
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Then click on
screen.
13.5 CREATING EXCISE INVOICE
SAP R/3 menu

Transaction code
J1IIN

billing document.
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Billing document
Posting date
Enter Excise Group

Enter Service Group
Then click in
Save Icon.
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13.6 GOODS RECEIPT
SAP R/3 menu

Transaction code
MIGO

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Excise Entry.
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14 RETURN DELIVERY TO VENDOR
14.1 RETURN DELIVERY
If you want to return delivered goods to the vendor for some reason (for example,
due to poor quality or because they are damaged), you can use this function to return the
goods, even if you have already posted the goods receipt. If the vendor sends you a
substitute delivery after you have returned goods, you can reference the return delivery
when you post the goods receipt.
SAP R/3 menu

Transaction code
MIGO
In the initial screen, select the Return Delivery against Material Document and enter the
Material Document (GRN No.) then PRESS ENTER.
In the Item Detail data, select Quantity Tab and change the Return Quantity and delivery
note quantity.
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In the Where Tab, enter the Reason for Movement and select the Stock Type.
and PRESS ENTER.

After entering all detail, give item OK
In the Excise Item Tab, enter the Goods Issue Indicator.
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After entering all details, click on
button for consistency check and then
the document. You will get the document no. at the bottom of the screen.
Save
14.2 CREDIT MEMO
The term credit memo always refers to a credit memo from the vendor. Therefore,
posting a credit memo always leads to a debit posting on the vendor account.
SAP R/3 menu
Logistics Materials Management Logistics Invoice

Verification Enter Invoice
Transaction code
MIRO
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15 BATCH TO BATCH TRANSFER (SOLVENT RETEST NOTE)

No need to send any AR no. to QC as inspection lot will be used as AR no.
Excise invoice will be posted at the time of GRN only.
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USER MANUAL

209-216, Midas, Sahar Plaza, Andheri-Kurla Rd,

LOCAL / DOMESTIC PURCHASE .................................................................................................. 4

PURCHASE P REQUEST (PR) .................................................................................................................. 4

REQUEST FOR QUOTATION (RFQ) ......................................................................................................... 4

MAINTAINING QUOTATION ...................................................................................................................... 8

PRICE COMPARISON ............................................................................................................................. 11

PURCHASE ORDER ................................................................................................................................ 12

GOODS RECEIPTS .................................................................................................................................. 13

LOGISTIC INVOICE VERIFICATION ....................................................................................................... 14

IMPORT PURCHASE ...................................................................................................................... 15

PURCHASE P REQUEST (PR) ................................................................................................................ 15

REQUEST FOR QUOTATION (RFQ) ....................................................................................................... 15

MAINTAINING QUOTATION .................................................................................................................... 19

PRICE COMPARISON ............................................................................................................................. 22

PURCHASE ORDER ................................................................................................................................ 23

INBOUND DELIVERY .............................................................................................................................. 24

COMMERCIAL INVOICE (LOGISTIC INVOICE VERIFICATION)............................................................ 26

GOODS RECEIPTS .................................................................................................................................. 27

LOGISTIC INVOICE VERIFICATION ....................................................................................................... 28

ASSET PURCHASE ......................................................................................................................... 29

PURCHASE P REQUEST (PR) ................................................................................................................ 29

REQUEST FOR QUOTATION (RFQ) ....................................................................................................... 29

MAINTAINING QUOTATION .................................................................................................................... 33

PRICE COMPARISON ............................................................................................................................. 36

PURCHASE ORDER ................................................................................................................................ 37

GOODS RECEIPTS .................................................................................................................................. 38

LOGISTIC INVOICE VERIFICATION ....................................................................................................... 40

EXPORT / DOMESTIC SALES RETURN ...................................................................................... 41

RETURN SALES ORDER ........................................................................................................................ 41

MODVAT CLAIMING ................................................................................................................................ 41

ACCOUNT ASSIGNMENT PURCHASE (COST CENTER PURCHASE) .................................. 46

PURCHASE P REQUEST (PR) ................................................................................................................ 46

REQUEST FOR QUOTATION (RFQ) ....................................................................................................... 46

MAINTAINING QUOTATION .................................................................................................................... 50

PRICE COMPARISON ............................................................................................................................. 53

PURCHASE ORDER ................................................................................................................................ 54

GOODS RECEIPTS .................................................................................................................................. 55

LOGISTIC INVOICE VERIFICATION ....................................................................................................... 56

CREATION OF SUBCONTRACTING PO ................................................................................................57

TRANSFER OF COMPONENTS TO SUBCONTRACTOR ...................................................................... 59

CREATION OF SUBCONTRACTING CHALLAN .................................................................................... 61

GOODS RECEIPT FOR PO ..................................................................................................................... 63

RECONCILING SUBCONTRACTING CHALLAN .................................................................................... 64

COMPLET/REVERSAL/RE-CREDIT SUBCONTRACTING CHALLAN .................................................. 66

LOGISTICS INVOICE VERIFICATION ..................................................................................................... 68

SERVICE RATE CONTRACT / ANNUAL RATE CONTRACT .................................................... 69

PURCHASE P REQUEST (PR) ................................................................................................................ 69

REQUEST FOR QUOTATION (RFQ) ....................................................................................................... 69

MAINTAINING QUOTATION .................................................................................................................... 73

PRICE COMPARISON ............................................................................................................................. 76

VALUE CONTRACT ................................................................................................................................. 77

PURCHASE ORDER / RELEASE ORDER .............................................................................................. 79

SERVICE ENTRY SHEET ........................................................................................................................ 80

LOGISTIC INVOICE VERIFICATION ....................................................................................................... 83

STOCK TRANSFER ......................................................................................................................... 84

STOCK TRANSFER ORDER ................................................................................................................... 84

CREATING DELIVERY CREATION ......................................................................................................... 84

CHANGING DELIVERY CREATION ........................................................................................................ 85

CREATING BILLING DOCUMENT .......................................................................................................... 85

CREATING EXCISE INVOICE ................................................................................................................. 86

GOODS RECEIPT .................................................................................................................................... 88

MATERIAL ISSUE AGAINST CLEANING ORDER .................................................................... 90