Table of Contents

Committee Members........................................ 2
Committee Meeting Dates............................... 3
Event Budget...................................................... 4
Event Chairman................................................. 5
Logistics............................................................... 6
Sponsorship......................................................... 7
Public Relations.................................................. 8
Volunteer Recruitment...................................... 9
Team Recruitment............................................. 10
Event Documents.............................................. 11

Committee Members
Event Chairman

Public Relations

Alexandria Duarte

Jamie Woods: Committee

Chairman
Derika Harris
Jennifer Hannah

Team Recruitment

Sarah Evans: Committee

Chairman
India Perkins
Jennifer Hannah
Stone Pannell
Taylor Robinson

Volunteer Recruitment
Cody Easley: Committee
Chairman
India Perkins

Logistics

Sponsorship

Lance Smith: Committee

Chairman
Jacquelyn Alexander
Maddie England
Riley Thurman

Leah Schratz: Committee

Chairman
Derika Harris
Jennifer Tran
Kelsey Eagle
Cody Easley

Event Advisor
Emily Lard

Committee Meeting Dates

September- November, 2014
Tuesday and Thursday at 2:00 pm-3:15 pm
The College of Media and Communication
Arkansas State University
Jonesboro, Arkansas

Event Budget
Projected
Income:
Teams (60 x) $5.00) = $3,000
50 Shirts x $5.00 = $500
Sponsorship (10 x $100) =
$1,000
Total Income = $4,500
Expenses:
Food = $250
Drinks = $250
Shirts (100 x $5.00) = $500
Total Expenses = $1,000

Actual
Income:
Teams = $731.50
Sponsorship = $900.00
Total Income = $1631.50
Expenses:
Fat City = $166.50
Poster Boards = $19.60
Printing = $9.81
Ice = $1.51
Total Expenses = $197.42
Gross Income = $1,631.50
Net Income = $1,434.08

$1,434.08 was donated to Mended Little Hearts and the

Dick Clay Scholarship Fund.

Job Title: Event Chairman

Description: Leader and facilitator for
overall event
Responsibilites:

Knowledge of the event

Encourage chairmen to meet their goals and stay
organized
Provide ideas in general meetings
Stay in contact with each committee chairman
Follow up, follow up, follow up
Manage the budget and funds

Job Title: Logistics

Description: Organize and secure location
equipment
Responsibilites:

Knowledge of the event

Discuss potential locations
Organize meetings with potential director of locations
Confirm location
Keep director of location updated
Discuss equipment
Confirm equipment
Discuss bracket
Confirm and create bracket
Keep in contact with people involved
Keep in contact with event chairman

Job Title: Sponsorship

Description: Collect monetary and in-kind
donations for event
Responsibilites:

Knowledge of the event

Secure sponsors for in-kind donations
Secure sponsors for monetary donations
Follow up with sponsors
Create sponsorship packet
Work closely with other committees for committee
budget and exp. tracking
Send thank you letters to each sponsor
Show recognition for each sponsor
Invite sponsors to the tournament

Job Title: Public Relations

Description: Develop and implement
communication strategies that are
consistent with the goals and objectives of
the event
Responsibilites:

Knowledge of the event

Create logo, flyers, VIP passes, and program
Contact newspaper, radio, and TV stations
Manage social media
Promote event and awareness for heart disease and
scholarship

Job Title: Volunteer Recruitment

Description: Recruitment and retention of
volunteers
Responsibilites:

Knowledge of the event

Knowledge of sponsors
Knowledge of volunteer responsibilites
Retaining contact with volunteers
Confirm and register volunteers
Special equipment

Job Title: Team Recruitment

Description: Recruitment and retention of
dodgeball particpants
Responsibilites:

Knowledge of the event

Recruiting two teams from each organization.
Organize meetings with the head of each
recruited team.
(Times, money, sponsors, shirts, rules)
Set up a bracket with specific times and days for
each participating team.
Deliver personal thank you cards to all
participating teams and their organization.

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Event Documents
The following attachments are
documents that were created by
specific event committees to fulfill
the required responsibilites of the
Dodging Heart Disease Event.

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