Project Management Plan

Project Plan
for
Australian Vocational Network (AVN)
Draft
December 11, 2014

by
Third Eye Media, Inc.
Statement of Work
for
AVN E-Learning Project
Table of Contents
Project Purpose:............................................................................................................................................ 6
Statement of Project Scope: ......................................................................................................................... 6
Overview of Deliverables: ............................................................................................................................. 6
Project Objectives & Success Criteria: .......................................................................................................... 6
Key Assumptions: .......................................................................................................................................... 7
Stakeholder Roles: ........................................................................................................................................ 8
Work Breakdown Structure: ......................................................................................................................... 9
Responsibility Matrix: ................................................................................................................................... 9
Case Study and Summary of Assumptions: ................................................................................................ 10
Project Purpose:.......................................................................................................................................... 11
Statement of Project Scope: ....................................................................................................................... 11
Overview of Deliverables: ........................................................................................................................... 11
Key Assumptions: ........................................................................................................................................ 11
Project Schedule and Resource Allocation Plan: ........................................................................................ 12
Project Schedule and Resource Allocation Plan: ........................................................................................ 15
Page 2 of 16
Statement of Work
for
Project Name:
AVN E-Learning
Project Manager:
Simon Wilkowsky
Project Tracking Number:
Date: 29 Oct 14
B2-1030-A-45
Project Purpose:
The purpose of the project is to design and develop competency-based interactive training
modules (learning objects) for Australian Vocational Network (AVN). The training modules are
required to accredit new employees and to re-accredit existing employees in deep-sea oil
exploration.
Project Objectives:
Develop interactive training modules on the following subjects:
Basic Oil Rig Safety
Emergency Procedures
Ocean Bed Strata
Project Success Criteria:
Product Standards:
Learning modules/objects must be:
W3C Priority-1 Web Content Accessible;
SCORM compliant, self-contained, and delivered through a learning management
system;
Visually attractive, motivating to use, and organized for ease of navigation;
Designed in a work-based context that immerses learners in realistic, problem-based
environments;
Designed for use in problem solving within the context;
Aggregated into smaller learning objects to cover single learning objectives;
Repurposable, content-rich, and include a self-test at the end of each module.
The learning approach must include:
Engagement in an educational environment that is active and constructive;
Learning setting and tasks for meaningful communication among learners and
teachers;
Engagement of learners in active processing and not merely knowledge acquisition;
Resources that are visually attractive, motivating to use, and logically organized;
Media/interactions that are authentic and cater to real-life deep-sea oil exploration.
Product functionality must include:
Non-proprietary software;
Content revisable in HTML or MS Word to allow future revisions;
Suggested pathway through the material for optimum learning experience;
Multiple pathways through the material to support user choice;
Page 3 of 16
Statement of Work
for
Material that can be split into independent reusable learning objects.
Schedule:
31 Oct Meet with subject matter expert
1 Nov Complete project charter
6 Nov Complete Module 1
7 Nov Conduct project review with stakeholder
14 Nov Conduct project review with stakeholders
21 Nov Conduct final delivery meeting with stakeholder
22 Nov Conduct revisions if necessary
24 Nov Upload finalized modules
Constraints:
Short development time (3-weeks)

Limited access to subject matter expert
Primary Stakeholders & Roles:

Stakeholder
Caroline Porter
Simon Wilkowsky
L. J. Smith
Joe Strickler
Martin Howe
Margaret Jansen
Charles Geoff
Trevor Adams
New Senior ISD
Consultant
Role
Third Eye Media
Third Eye, Senior
e-learning
Production
Manager
AVN, Director,
Learning Materials
Division
Independent SME
Independent SME
Third Eye,
Instructional
Design PM
Independent elearning advisor
Lead ISD
Assist Lead with
design solutions
Responsibility
Overall company leadership
Manage project direction and production schedule
Approve products for the client
Provide subject matter expertise in oil exploration.

Provide subject matter expertise in oil exploration.
Provide PM guidance and ID expertise.
Provide advice on project direction from ID

perspective.
Design and develop interactive learning.
Assist with design and development of interactive
learning.
Key Assumptions:
Third Eye will work at risk for three weeks to produce a proof of concept.
Upon acceptance, the AVN will allow Third Eye to complete the project.
The proof of concept is equal to 40% of the project.
AVN will provide at least 2 product reviews and feedback during the three-week period.
Weekends will be workdays.
Page 4 of 16
Statement of Work
for
Case Study and Summary of Assumptions:
The case study is Developing Learning Objects for Adult Learners. I made an assumption
that the client would review and approve products incrementally during the three-week
development period. I also assumed that the company would approve the hire of an ISD
consultant to assist Trevor Adams with more advanced instructional design. I included
Charles Geoff as an official paid e-learning advisor to the project as well. I also assumed
that the team will work over weekends for three-weeks.
Page 5 of 16
Project Name:
AVN E-Learning
Project Manager:
Simon Wilkowsky
Date: 15 Nov 14
B2-1030-A-45
Project Purpose:
exploration.
Statement of Project Scope:

Third Eye Media will analyze, design, develop, and implement three deep sea exploration
modules in which learners will participate in authentic activities. A proof of concept will be
developed which will comprise 40% of the final product at which time if approved, Third Eye will
be allowed to complete the project. Each module of the final product will entail 1 hour of
interactive SCORM compliant training. Third Eye Media will not develop video for this project.
Simple self-test are to be developed to allow learners to assess their learning.
Overview of Deliverables:
The following interactive training modules will be delivered:
Ocean Bed Strata
Project Objectives & Success Criteria:

Product Standards:
Learning modules/objects must be:
W3C Priority-1 Web Content Accessible;
SCORM compliant, self-contained, and delivered through a learning management
system;
Visually attractive, motivating to use, and organized for ease of navigation;
Designed in a work-based context that immerses learners in realistic, problem-based
environments;
Designed for use in problem solving within the context;
Aggregated into smaller learning objects to cover single learning objectives;
Repurposable, content-rich, and include a self-test at the end of each module.
The learning approach must include:
Engagement in an educational environment that is active and constructive;
Learning setting and tasks for meaningful communication among learners and
teachers;
Project Scope Statement

for
Engagement of learners in active processing and not merely knowledge acquisition;

Resources that are visually attractive, motivating to use, and logically organized;
Media/interactions that are authentic and cater to real-life deep-sea oil exploration.
Product functionality must include:

Non-proprietary software;
Content revisable in HTML or MS Word to allow future revisions;
Suggested pathway through the material for optimum learning experience;
Multiple pathways through the material to support user choice;
Material that can be split into independent reusable learning objects.
Schedule:
31 Oct Meet with subject matter expert
1 Nov Complete project charter
7 Nov Conduct project review with stakeholder
14 Nov Conduct project review with stakeholders
21 Nov Conduct final delivery meeting with stakeholder
22 Nov Conduct revisions if necessary
24 Nov Upload finalized modules
Key Assumptions:
Page 7 of 16
Project Scope Statement

for
Stakeholder Roles:
Stakeholder
Caroline Porter
Trevor Adams
Joe Strickler
Role
Third Eye Media,
CEO
Third Eye, Senior elearning Production
Manager
Third Eye,
Instructional Design
PM
Independent elearning advisor
Lead ISD
Independent SME
Martin Howe
Independent SME
New Senior ISD

Consultant (new hire)
L. J. Smith
Assist Lead with

design solutions
AVN, Director,
Learning Materials
Division
Simon Wilkowsky
Margaret Jansen
Charles Geoff
Page 8 of 16
Responsibility
Direct and approve major business decisions.
Manage project direction and production
schedule.
Provide PM guidance and ID expertise.
Provide advice on project direction from ID

perspective.
Design and develop interactive learning.
Provide subject matter expertise in oil
exploration.
Provide subject matter expertise in oil
exploration.
Provide senior advice and direction for design
and development of interactive learning.
Approve products for the client.
Work Breakdown Structure

for
Work Breakdown Structure:

Below is the work breakdown structure (WBS) for AVN E-Learning. The team responsible for
AVN E-Learning has identified five different phases into which they might cluster all of their
various project deliverables: Need & Feasibility, Project Plan, Specifications, Deliverables, and
Pilot and Evaluation. Within each of these clusters are the broad categories of both interim and
final deliverables for completion of the project. See Figure 1. Work Breakdown Structure:
Figure 1: Work Breakdown Structure
Responsibility Matrix:
Responsibility Matrix for AVN E-Learning
Phase
Resp.
Needs &
Feasibility
Project Plan
Specifications
Deliverables
Pilot &
Evaluation
Caroline
Porter
Simon
Wilkowski
Margaret
Jansen
Charles
Geoff
Trevor
Adams
Joe
Strickler
Martin
Howe
Senior ISD
Consultant
L. J.
Smith
I
I
I
I
S
S
S
S
A
A
A
A
I
I
I
I
P
P
P
P
I
I
I
I
I
I
I
I
I
I
I
I
S
S
S
S
P = Participate A = Accountable R = Review I = Input Required S = Sign-off Required
Page 9 of 16
Work Breakdown Structure

for
The case study is Developing Learning Objects for Adult Learners. I made an assumption that
the client would review and approve products incrementally during the three-week development
period. I also assumed that the company would approve the hire of an ISD consultant to assist
Trevor Adams with more advanced instructional design. I included Charles Geoff as an official
paid e-learning advisor to the project as well. I also assumed that the team will work over
weekends for three-weeks. An assumption was made that learning modules will be 1 hour of
training.
Page 10 of 16
Project Schedule and Resource Allocation Plan

for
Project Name:
AVN E-Learning
Project Manager:
Simon Wilkowsky
Date: 23 Nov 14
B2-1030-A-45
Project Purpose:
exploration.
Statement of Project Scope:

Third Eye Media will analyze, design, develop, and implement three deep sea exploration
modules in which learners will participate in authentic activities. A proof of concept will be
developed which will comprise 40% of the final product at which time if approved, Third Eye will
be allowed to complete the project. Each module of the final product will entail 1 hour of
interactive SCORM compliant training. Third Eye Media will not develop video for this project.
Simple self-test are to be developed to allow learners to assess their learning.
Overview of Deliverables:
The following interactive training modules will be delivered:
Ocean Bed Strata
Key Assumptions:
Page 11 of 16

for
Project Schedule and Resource Allocation Plan:
Page 12 of 16

for
The case study is Developing Learning Objects for Adult Learners. I made an assumption that
the client would review and approve products incrementally during the three-week development
period. I also assumed that the company would approve the hire of an ISD consultant to assist
Trevor Adams with more advanced instructional design. I included Charles Geoff as an official
paid e-learning advisor to the project as well. I also assumed that the team will work over
weekends for at least three-weeks. An assumption was made that learning modules will be 1
hour of training each. I did not include any material resources because it is online development
and assumed it would be hosed on AVN-E Learning servers at their cost. The assumed labor
rates are as follows:
Role
Program Manager
Project Manager
Instructional Designer
Instructional Design Consultant
New ISD (to be hired)
Administrative Support
Page 13 of 16
Rate
$80 hr
$60 hr
$40 hr
$40 hr
$40 hr
$20 hr
Communications Plan
for
Communications Plan
Receiver
Role
What
When
Form/Medium
Creator/Publisher
Dates to be Delivered
L. J. Smith
AVN,
Director,
Learning
Materials
Division
Progress
Report
Weekly
PDF
Caroline Porter
Caroline
Porter
Third Eye
Media, CEO
Progress
Report
Weekly
PDF
Simon Wikowski
Simon
Wilkowski
Third Eye,
Senior elearning
Production
Manager
Overall Status
Report
Weekly
PDF
Margaret Jansen
Margaret
Jansen
Third Eye,
Instructional
Design PM
Deliverable
Status
SemiWeekly
Email
Trevor Adams
Trevor
Adams
Lead ISD
Content
Progress
Daily
Email
SMEs
Finance
Budget
Allocation
Expenditures
Status
Weekly
Email
Margaret Jansen
Page 14 of 16
7 Nov 14
14 Nov 14
21 Nov 14
28 Nov 14
5 Dec 14
12 Dec 14
7 Nov 14
14 Nov 14
21 Nov 14
28 Nov 14
5 Dec 14
12 Dec 14
7 Nov 14
14 Nov 14
21 Nov 14
28 Nov 14
5 Dec 14
12 Dec 14
5 Nov 14
7 Nov 14
12 Nov 14
14 Nov 14
19 Nov 14
21 Nov 14
26 Nov 14
28 Nov 14
3 Dec 14
5 Dec 14
10 Dec 14
12 Dec 14
7 Nov 14
8 Nov 14
9 Nov 14
10 Nov 14
11 Nov 14
12 Nov 14
13 Nov 14
14 Nov 14
15 Nov 14
16 Nov 14
17 Nov 14
18 Nov 14
19 Nov 14
20 Nov 14
21 Nov 14
22 Nov 14
23 Nov 14
7 Nov 14
14 Nov 14
21 Nov 14
28 Nov 14
Project Monitoring Matrix

for
Project Schedule and Resource Allocation Plan:
Page 15 of 16
Closeout Checklist
for
Team
Member/Stakeholder
Trevor Adams
Margaret Jansen
Simon Wilkowski
Caroline Porter
L. J. Smith
Finance
Action
Date Completed
Signoff
Discuss lessons learned

with PM
Document final results
in final report
Return reference
materials to AVN
Communicate lessons
learned to other ISD
Teams
Communicate with AVN
about remaining issues
and satisfaction report
Approve Final
Deliverables
Submit Final Invoices
Pay consultants final
pay

The case study is Developing Learning Objects for Adult Learners. I made an assumption that the client
would review and approve products incrementally during the three-week development period with a
final approval at the end. I also assumed that the project was at 21 Nov.

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Project Plan

December 11, 2014

Project Tracking Number:

Material that can be split into independent reusable learning objects.

Short development time (3-weeks)

Primary Stakeholders & Roles:

Approve products for the client

Provide subject matter expertise in oil exploration.

Provide advice on project direction from ID

Project Tracking Number:

Statement of Project Scope:

Project Objectives & Success Criteria:

Project Scope Statement

Engagement of learners in active processing and not merely knowledge acquisition;

Product functionality must include:

Project Scope Statement

New Senior ISD

Assist Lead with

Provide advice on project direction from ID

Work Breakdown Structure

Work Breakdown Structure:

Figure 1: Work Breakdown Structure

P = Participate A = Accountable R = Review I = Input Required S = Sign-off Required

Work Breakdown Structure

Project Schedule and Resource Allocation Plan

Project Tracking Number:

Statement of Project Scope:

Project Schedule and Resource Allocation Plan

Project Schedule and Resource Allocation Plan

Project Monitoring Matrix

Project Schedule and Resource Allocation Plan:

Discuss lessons learned

Case Study and Summary of Assumptions:

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