VI.

Brainstorming

Timing of Ramadan & Idul

Fitri and the Impact on
Employees

Embassy of the United States of America

 Summary:
Idul Fitri timing means slower
productivity and closure of KEMLU
This impacts:
Processing official documentswhich affects
shipments of personal effects and vehicles
Housing make-readies
Hotel availability

New employees in temp housing

New arrival black out dates: June
26-28 (Jakarta); June 15 28
(Surabaya, Medan)
Embassy of the United States of America

July 4
reception

Key Dates

JUNE 2015

July 4
Reception
set-up (May)

7
14

1
8
15

3
10
17

4
11
18

5
12
19

6
13
20

21

22

24

25

26

27

28

29

2
9
1
6
2
3
3
0

Ramadan

KEMLU
reopens

Deadline for
visa and dip ID
applications
Arrival blackout
(Jakarta)

JULY 2015
S

5
12
19
26

6
13
20
27

7
14
21
28

1
8
15
22
29

2
9
16
23
30

3
10
17
24
31

4
11
18
25

Embassy of the United States of America

Idul Fitri
begins
Indonesians
on leave

 KEMLUs Process For Official

Documents
New employees must renew visas within
30 days of arrival
Visas/residential permits take 10
business days to process
Diplomatic ID card processing happens
after visa extension, takes 10 business
days to process
Current employees may not renew visas
until 6 weeks before expiration date

Embassy of the United States of America

 Impact on Visas, Diplomatic IDs

Deadline to submit visa extensions and
diplomatic ID card applications to HRO:
June 25
Passports/new visas should be ready July 1315

No arrivals June 26-28 (Jakarta),

June 15 -28 Surabaya, Medan) or
employee will be out of compliance on
visa extension
For new employees arriving June 29-July
26, KEMLU will begin processing
documents on July 27, when it reopens
Embassy of the United States of America

 Impact on Shipments
New employees
Shipments of personal effects (UAB, HHE,
POV) will be delayed
Need diplomatic ID card to clear customs

Those arriving in late June-early July will wait

longest

Departing employees will not be

affected

Embassy of the United States of America

 Impact on Housing for New

Employees
Make readies slow down at height of
transfer season
Delayed 2-3+ weeks

Temporary housing for 1-3 months,

possibly at serviced apartments (Peak
Fraser, Ascott, Mayflower)
Agencies/sections must fund these
from post budgetnot from ICASS or
leasehold funds!
Pets not allowed
Inconvenient, impact on morale
Tough for sponsors
Embassy of the United States of America

 Impact on Hotels
Less availability of rooms during
Ramadan, becoming worse closer to Idul
Fitri
Buka puasa events
Jakarta residents (whose staff are in
kampung) fleeing to hotels

Plan your conferences meetings

accordingly and contact GSO/Travel

Embassy of the United States of America

CURRENT EMPLOYEE CHECKLIST

Check visa to see if it expires between June 26
July 26 (June 15 July 26: Surabaya & Medan). If
so, renew by June 25!
Return you and your familys diplomatic ID cards
to HR, or KEMLU will not process your successors
paperwork!
If leaving Indonesia during holiday, check with
HRO
Make sure your visa is still valid through your
departure time from post
Section heads: Check arrival dates for new
employees
Sponsors: Be flexible about location. Lend more
Embassy of the United States of America
toys!

NEW EMPLOYEE CHECKLIST

Do not arrive in Jakarta June 26 28 or in
Surabaya or Medan June 15 -28.
Ensure your TMFOUR includes your diplomatic
title
Ensure you and your EFMs have at least three
years validity on passports, to avoid any visa
conversion issues
Those arriving June 26 July 26 (June 15 July 26:
Surabaya & Medan) must wait until July 27 for
visa extension, then diplomatic ID card
Consider shipping important items by mail
Work-related items only to diplomatic pouch address
Personal items to DPOself-paid

If family arrives before employee, contact HRO

Embassy of the United States of America

 Brainstorming
Departing employees can volunteer to
move into vacant housing pool
residences so we can get a head-start
on make readies
Families departing early

Pets?
Sponsorsadopt?
New teenage businessdogsitting?

Making temp housing less painful?

Embassy of the United States of America