HOUSE KEEPING

A base for any improvement

 Even before you plan the direction you need to
take, you must remove any obstacles to get a
clear view of the current situation.
 House Keeping enhances the results of other
activities and simplifies every day operations.
 House Keeping must become a habit. It must be
continuous, or at least continual activity.
 WHAT IS HOUSE KEEPING
 Systematic approach to better workplace.
 Involvesarrangement, cleanliness, discipline and
maintenance of standards.
 Assigns a place for every thing and ensures
everything in its place.
 Is everybody’s responsibility.
 Is the starting point of any improvement activity.
 Means easy retrieval of information.
 WHY HOUSE KEEPING

 LESS EQUIPMENT DOWN TIME.

 MORE USABLE SPACE.
 PASSAGE WAYS ARE NEAT AND CLEAN.
 ABNORMALITIES NOTICED AT A GLANCE.
 ELIMINATES ACCIDENTS.
 PRODUCTIVITY IMPROVEMENT.
 WHY HOUSE KEEPING

 EMPLOYEES FEEL GOOD IF THE WORK PLACE IS

CLEAN.
 SEARCHING IS AVOIDED.
 TIME WASTED IN HANDLING REDUCED.
 NO UNNECESSARY SUPPLIES.
 LESS REJECTION/REWORK.
 BETTER PREVENTIVE MAINTENANCE.
5"S"- House Keeping
THE
FOUNDATION
OF
COMPETITIVE
SUCCESS.
 THE NEED FOR A "5S" STRATEGY

SERVICE
DELIVERY
 SIMPLE BUT IMPORTANT
CONCEPT
 A NEAT AND CLEAN FACTORY HAS
HIGHER PRODUCTIVITY.
 A NEAT AND CLEAN FACTORY
PRODUCES FEWER DEFECTS.
 A NEAT AND CLEAN FACTORY MEETS
DEADLINES BETTER.
 A NEAT AND CLEAN FACTORY IS A
MUCH SAFER PLACE TO WORK.
 THE FUNDAMENTAL TRUTH
 IF WE CANNOT KEEP OUR
WORKPLACES
 CLEAN
 ORDERLY
 ACCIDENT FREE
 NOBODY WILL BELIEVE WE
CAN PRODUCE QUALITY
GOODS OR ATLEAST SERIOUS
ABOUT PRODUCING QUALITY.
 THE CONCEPT OF "5S"
 SEIRI SORTOUT (ORGANIZATION)
 SEITON SET IN ORDER (ORDERLINESS)
 SEISO SPICK & SPAN (CLEANLINESS)
 SEIKETSU STANDARDIZE (CLEAN UP)
 SHITSUKE SUSTAIN (DISCIPLINE)
 THE FIRST PILLAR : SORT
 Sort Means That You Remove All
Items From the Workplace That
Are Not Needed for Current
Production Operation.
 SEIRI - SEGREGATION
 THIS STEP DISTINGUISHES NECESSARY AND
UNNECESSARY ITEMS AND ELIMINATES
UNNECESSARY ITEMS.
 SORT THROUGH AND THEN SORT OUT
 SORT THROUGH WHAT YOU HAVE. IDENTIFY
WHAT YOU NEED AND DISCARD WHAT IS
UNNECESSARY
 INDICATOR OF SUCCESS.
 AREA OR PERCENTAGE SPACE SAVED.
1. CLASSIFICATION : SORT OUT.
2. ELIMINATION : REMOVE UNNECESSARY
ITEMS.
3. STORAGE : FREQUENT USE/ RARE USE.
CLOSE/ DISTANT LOCATION.
IDENTIFICATION OF ITEMS &
LOCATIONS.
4. FIX & SHARE RESPONSIBILITIES.
5. USE RED TAG SYSTEM.
6. MONITOR PROGRESS.
 WHY SORT IS IMPORTANT??
 A WORK ENVIRONMENT IN WHICH
 TIME
 MONEY
 SPACE
 ENERGY &
 EFFECTIVE RESOURCES MANAGMENT
 PROBLEMS IN WORK FLOW ARE REDUCED,
COMMUNICATION IS IMPROVED, PRODUCT
QUALITY IS INCREASED & PRODUCTIVITY IS
ENHANCED.
 MUDA ELIMINATION
WASTE
ELIMINATION
LEADS TO
COST
OPTIMIZATION &
MANAGEMENT
EXCELLENCE
 THE WASTES IN THE SHOP
FLOOR

 INVENTORY
 RELATED COSTS
 TRANSPORTATION
 QUANTITY HARDER TO SORTOUT
 DESIGN OBSOLESCENCE
 QUALITY DEFECTS FROM WIP
 MACHINE BREAKDOWNS
 SEIRI
FACTORY OFFICE HOUSE

 SCRAPPED MACHINES/  USED/BROKEN PENS  BROKEN TOYS

EQUIPMENTS
 REJECTED MATERIALS  USELESS PAPERS/FILES  OLD CLOTHES

 EXPIRED GOODS  OLD DIARIES  BROKEN SUITCASE

 SCRAPPED/BORKEN  BROKEN FURNITURE  OLD SHOES

TOOLS, PALLETS, BINS,
TROLLEYS, ETC
 EXCESS PARTS  OLD NOTICES/ LEAFLETS  OLD LETTERS/MAGAZINES

 UNUSED UTENSILS
 SEIRI
FREQUENCY ACTION

 NOT USED FOR A CONSULT & DECIDE

YEAR OR MORE DISPOSAL. SEND TO SOME
OTHER
PLACE/SELL/SCRAP
 USED ONLY ONCE STORE AT A DISTANCE / IN
IN LAST 6-12 RECORDS ROOM
MONTHS
 USED ONLY ONCE STORE AT A CENTRAL
IN LAST 2-6 MONTHS PLACE IN THE WORK AREA
 USED MORE THAN STORE NEAR WORK
ONCE A MONTH PLACE
 USED WEEKLY / STORE NEAR WORK
DAILY / HOURLY PLACE
 THE SECOND PILLAR : SET IN
ORDER
 Set in Order Can Be
Defined As Arranging
Needed Items So That
They Are Easy to Use
and Labelling Them So
That They Are Easy to
Find and Put away.
 SEITON --ARRANGEMENT

 THIS STEP ENABLES DETERMINATION OF THE

TYPE OF STORAGE SYSTEM AND LAYOUT THAT
WILL GUARANTEE THAT REQUIRED AMOUNTS
OF NECESSARY ITEMS WILL BE EASILY
ACCESSIBLE.
 SET THINGS IN ORDER BY CREATING PLACE
FOR EVERYTHING .
 PUT EVERYTHING IN IT’S PLACE .
SEITON --ARRANGEMENT

 KEEPING ACCESSIBILITY AS EASY AS

POSSIBLE .

 USE THE PRINCIPLE OF WIDE RANGE

AND SHALLOW DEPTH FOR STORAGE.

 TIME SAVED IN SEARCHING.

 TIME SAVED IN HANDLING MATERIAL.

 PROBLEMS AVOIDED BY
IMPLEMENTING SET IN ORDER

 WASTE OF
MOTION
SEARCHING
HUMAN ENERGY
EXCESS INVENTORY
DEFECTIVE PRODUCTS
UNSAFE CONDITIONS
HOW TO IMPLEMENT SET IN
ORDER
 DECIDING APPROPRIATE LOCATIONS
 LOCATE ITEMS IN THE WORKPLACE ACCORDING
TO THEIR FREQUENCY OF USE
 PLACE FREQUENTLY USED ITEMS NEAR THE
WORKPLACE
 STORE INFREQUENTLY USED ITEMS AWAY FROM
THE PLACE OF USE.
 A LET GO ARRANGEMENT FOR TOOLS SO THAT
THEY GO BACK TO ORIGINAL PLACE OF STORAGE
 HOW TO PROMOTE GOOD
ORDER
 Seldom used, enclose in a separate designated
place.
 THINGS NOT NEEDED:
 No potential use, immediate disposal after careful
analysis.
 Potentially useful, move to a separate designated
place.
 Require special arrangement disposal.
THE THIRD PILLAR : SHINE
 Shine Means Sweeping
Floors, Whipping off
Machinery, and
Generally Making Sure
That Everything in the
Factory Stays Clean.
 SEISO - CLEANING

 This step eliminates Dirt, Dust and other foreign

matter to make the workplace clean.

 Clean Equipment,Furniture,Notice Boards

Records Etc.

 Keep the workplace Spotless.

 Sweeping,wiping,polishing,painting Etc.
THE FOURTH PILLAR :STANDARDIZE
 Standardize Is The
Result That Exists
When the First Three
Pillars - Sort, Set in
Order and Shine Are
Properly Maintained.
 STANDARDIZATION
Where
Things
Communication Are Kept Machinery

Set in Order

OPERATION
Inventory
Critical
Processes
 STANDARDIZATION
 PROVIDE OBJECTIVES AND
INDICATE TRAINING GOALS.
 PROVIDE A BASIS FOR TRAINING
 CREATE BASIS FOR AUDIT AND
DIAGNOSIS.
 PROVIDE A MEANS FOR
PREVENTING RECURRENCE OF
ERRORS AND MINIMIZING
VARIABILITY.
SEIKETSU - STANDARDISATION

 TO ESTABLISH STANDARDS TO
MAINTAIN THE IMPROVEMENTS
 CREATING RULES FOR CHECKING &
COUNTERMEASURES.
 VISUAL CONTROLS FOR STANDARDS
AND TO REVEAL ABNORMALITIES
 TO PREPARE CHECKLISTS AND
ADHERE TO AVOID MISTAKES
EXAMPLE OF STANDARDIZATION
 HOW TO IMPLEMENT
STANDARDIZE

VISUAL 5S
 ANYONE SHOULD
 DISTINGUISH NORMAL &
ABNORMAL CONDITIONS.
 AT A GLANCE

FIVE MINUTE 5S
 HOW TO IMPLEMENT
STANDARDIZATION

 AUDIT THE SHOP FLOOR

 5S PROJECTS
 REVIEW
THE FIFTH PILLAR : SUSTAIN

 Sustain means making

a habit of properly
maintaining correct
procedures.
 SHITSUKE - DISCIPLINE

 THIS STEP IS TO ENSURE THAT EVERYONE

STICKS TO THE RULES SCRUPULOUSLY AND
MAKES IT A HABIT
 CREATE GENERAL AWARENESS ABOUT 4S.
 TRAINING TO EVERYONE.
 DEVELOP NORMS AND MONITOR SUCCESS.
SHITSUKE - DISCIPLINE

 High employee Morale.

 Involvement of People in the Movement.

SEIKETSU - TRAINING &
DISCIPLINE
 EVERY ONE IS STICKING TO THE
RULES AND STANDARDS
 PRACTISE BY EVERY ONE - MAKES
PERFECT
 GOOD TRAINING FOR BASIC,
HABITUAL MOVEMENTS & ACTIVITIES
 5S IMPLEMENTATION

 CONTINUING TO LEARN MORE ABOUT

THE 5S
5S
 HELPING TO EDUCATE YOUR CO-
TRAINING
WORKERS ABOUT 5S
 BEING ENTHUSIASTIC ABOUT 5S
IMPLEMENTATION.
 HELPING TO PROMOTE 5S
IMPLEMENTATION EFFORTS.
1. THERE CAN BE NO TQM WITHOUT 5 S.

2. A DIRTY FACTORY OR OFFICE CANNOT

PRODUCE QUALITY PRODUCTS OR
SERVICE.

3. CLUTTER HIDES THE PROBLEM. A NEAT

WORKPLACE PROMOTES EASY
DISCOVERY OF ABNORMALITIES.
5S IS THE STARTING POINT FOR ALL
WORKPLACE IMPROVEMENTS,
PRODUCTIVITY, QUALITY, COST,
DELIVERY, SAFETY, SERVICE and
MORALE.
Let us create our own work place with
our own hands. Let us contribute to a
cleaner work place.
6th. S is now included as “SHIKKARI
YAROU” -- “let us try hard”.
Every person should show initiative
and make a special effort.