OPEN GOLF CHAMPIONSHIP –

2009

Submitted To:

Sir Saad Bin Zafar

Dated: 21st May, 2009
DEFINING THE PROJECT

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 Introduction
The Pakistan International Open Golf Championship 2009 is
scheduled to be held in June 2009. The event is of National repute
and professional as well as leading amateurs golfers from all over
the globe will participate in the event. Due to the involvement of
civilian bodies and players/participants and guests, the event
demands a well – coordinated effort in order to maintain the honor
and prestige in term of efficient management and coordination. Our
event management company “ZU – SAMZ” will be responsible to
organize the event. In order to cadre for the hospitality and the
conduct of the event, following instructions are being promulgated
so that all team members are to well aware with their duties and all
arrangements are in place before the event commences.

Defining the Project Scope

To organize Pakistan International Open Golf Championship 2009 for

Ten days at Karachi Golf Club from 10th June 2009 to 20th June 2009
at a cost of approximately Rs. 1.0 Million.

The Championship

• Title of the Championship

The Title of the Championship is “Pakistan International Open Golf
Championship 2009.”

• Composition of Championship
The composition of this Golf championship would be:

• Veterans.
• Seniors.
• Ladies.
• Juniors.
• Amateurs.
• Professionals.

• Format

The championship will consist of individual and team competitions

over seventy-two (72) holes of medal (stroke) play. All players will
compete in separate categories. The overall champion may come
from either any of the above categories. If a senior is declared the
overall champion, the next best senior score will win the senior
competition and same will apply for other categories.

• Goal

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The goal of project is to conduct “Pakistan International Open Golf
Championship 2009” in befitting manner in order to satisfy Golf
players especially foreigners in tense security environment of the
city.
• Tasks

The seventy percent of the work will be dependent within

organization; however thirty percent (30%) will be outsourced to
Third Party, which include services from Karachi Golf Club and
advertising material from TeleMART. All the departments are to
ensure coordination among each other. Finance Department is to
ensure timely arrangement of Funds, Administration for labor &
transportation and other miscellaneous accounts etc.

“ZU – SAMZ” Organization

• Authorities of the Championship

The authorities of the championship are:

• Official ZU - SAMZ Representative

• Chief of Delegation of the organizing nation.
• President of the KGC.
• Technical Jury.
• Jury of Appeal.

• Technical Chairman

The organizing nation will nominate a Technical Chairman. The

Technical Chairman will handle golf rules inquiries, disputes or
interpretations at the first level. This function will normally be
performed by the local golf professional; in the absence of golf
professional, a knowledgeable rules official can be used. The
Technical Chairman will conduct a local rules briefing during the
preliminary meeting.

• Official ZU - SAMZ Representative

The Official ZU - SAMZ Representative is appointed by the ZU - SAMZ

Board of Directors to attend the championship. The Organizing
Committee will assign him a place of honor, with precedence over all
other ZU - SAMZ officials, except the President of ZU - SAMZ.

• Jury of Appeal

During the preliminary meeting, the Official ZU - SAMZ

Representative will form a Jury of Appeal for the duration of the
competition comprised of him as President and three (3) members
chosen among delegates of the participating nations. Duties and
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appeal procedures are covered in the Procedures Manual. All
disputes or interpretations will be resolved according to the English
version of this regulation. Its decision is final.

• President of the KGC

The KGC is composed of a President, a Secretary and several

members. Their respective Chief of Delegation nominates KGC
personnel to the ZU - SAMZ Secretary General and the ZU - SAMZ
Board of Directors approves their appointment.

• Technical Jury

The Technical Jury is presided over by the President of the KGC. It

consists of a minimum of four persons to a maximum of six persons.
Members of the KGC will serve on this Jury. Where an insufficient
number of KGC members are present, a jury member may be
selected from among the delegates of the participating nations. The
designation of jury members takes place during the Preliminary
meeting. Competitors and members of the Technical Jury cannot be
part of the Jury of Appeal. All disputes or interpretations will be
resolved according to the English version of this regulation.

ZU - SAMZ Organization Structure

Project Manager

Responsibility
Manager

Finance Marketing
Admin Manager HR Manager
Manager Manager

Asst. Admin
Mess Officer PR Officer
Officer

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Responsibilities of the Staff of ZU - SAMZ

1. Project Manager Responsibilities: (Zeeshan

Ghazi)

• He is overall responsible for the entire Project.

• He shall maintain close relationship with KGC Officials for the
conduct of the championship.
• He shall attend all the meetings and convey the decisions to
concerned managers for appropriate actions.
• He is to inform all concerned about the meetings to be held
and minute the proceedings so that the actions to be taken are
focused and get feed back on the same from the concerned.
• He is responsible for the following;
o Letters to sponsors and negotiation of tariff.
o He shall arrange sponsors for the championship and
maintain tie with them for the provision of financial/logistic
support during the championship.
o Prizes for the winners.
o Giveaways to the players and press / media men
o He has to keep close relationship with Pakistan Golf
Federation.

2. Duties of Responsible Manager: (Zafeer Shaikh)

• He shall responsible to Project manager for the entire show.

• He shall maintain close contact with KGC for the conduct of the
championship.
• He shall attend all the meetings and convey the decisions to
the concerned for appropriate actions.
• He is to inform all concerned about the meetings to be held
and minute the proceedings so that the actions to be taken are
focused and get feed back on the same from the concerned.
• He is responsible to the Project Manager for the following;
o Letters to sponsors and negotiation of tariff
o He shall arrange sponsors for the championship and
maintain liaison with them for the provision of
financial/logistic support during the championship.
o Prizes for the winners

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 o Giveaways to the players and press / media men
• He is to seek help from Admin Officer pertaining to
Administration.

3. Duties of Finance Manager: (M. Umer Malik)

• M. Umer Malik is to act as the Manager Finance for this

tournament. His duties are as under;
o He is to work out the modalities for release of funds from
the Sponsors/concerned authorities.
o Managing all the expenses in light of the budget from
Project Officer.
o Working out the expenditure procedures and regularizing
of all financial transactions as per laid down procedures.
o Manage overall budgeting and fulfilling the billing
requirements as may be required by the releasing
authorities.
• He has to put in writing Post event report for the area of his
concern.

4. Duties of Marketing Manager: (Sohaib Khan)

• Sohaib Khan has to be in contact with the Secretary KGC at all

times to discuss any issue pertaining to the marketing of the
championship.
• He has to:
o Ensure that the courses nominated are ready for the
championship with respect to publicity.
o Ensure that Pin / Tee positions have been marked
o Prepare draws for the championship daily.
o Dispatch of posters to the PGF affiliated clubs.
o Preparations of Panaflex and other publicity material.
o Placement of publicity material, places of advertisement
at appropriate places.
• He has to put in writing Post event report for the area of his
concern.

5. Duties of Human Resource Manager: (Ahsan

Ijaz)

• Ahsan Ijaz has to act as the Human Resource Manager (In-

Charge of Public Relations). In that he has to:
o Prepare the speeches for the closing ceremony in
consultation with Project Manager for Chief Guest.
o Patron Pakistan Golf Federation.
o Selection of Press releases and having them
faxed/delivered to be published in different NEWS paper
agencies for media coverage.

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• Preparation of Magazine / brochure.
• He has to coordinate for the press & media coverage of the
championship.
• He has to plan and coordinate for the press brief at KGC.
• He has to put in writing Post event report for the area of his
concern to the Project Manager.

6. Duties of Admin Manager: (Manzoor Hasan

Faruqui)

• The Admin Manager is responsible to the Project Manager for

the following issues;
o Availability of Transport for all occasions.
o Provision of logistic support to anyone in need.
o To ensure that the above are ready.
• Parking Plan for final day:
o General cleaning of the area.
o Coordination with traffic police for final day.
• He has to co-operate any other officer to help him carry out the
aforementioned duties.
• He has to seek advice in matters pertaining to his duties in
relation with the Pakistan Open Golf championship from the
Project Manager.

a. Duties of a Public Relations Officer

• He shall be responsible to the Chairman / tournament director
for the Media and press coverage of the championship.
• He is to ensure that all the media men are well looked after.
• He is to coordinate with Project Manager for the giveaways to
be given to the media/press personnel.
• He is to gather the press / media personnel for the Press
Conference at the required place nominated for the purpose.
• He is to ensure that the transport is available for the
Press/Media personnel for press conference.
• He is to ensure that the press release is prepared and is
checked for correctness and faxed to different Press agencies
for coverage.
• He is put in writing Post event report for the area of his
concern.

b. Duties of Assistant Admin

• He shall be responsible for the following;
o List of invitees
o Seating arrangements
o Invitation cards
o Photography of the championship

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• He is put in writing Post event report for the area of his
concern to the tournament director through Tournament
Secretary after the tournament has ended.

c. Duties of Mess Officer

• Arrangements for the Hi-Tea for final day through Sponsors

• Approval of Menu for Hi-Tea
• Arrangements of Lunch boxes for the Players
• Arrangements of Lunch for the caddies

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WORK BREAKDOWN STRUCTURE
(WBS)

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 Hierarchical Breakdown of Work
Breakdown Structure

Leve Hierarchical Description

l Breakdown

1 Project Golf Tournament

2 Deliverable 10 Days Actual

Championship

Boarding, Lodging &

3 Sub deliverable Messing, Teams
Registrations, Teams
Arrivals, Sports Goods.

4 Lowest Sub deliverable Closing Ceremony

Arrangements

5 Cost Account Rs. 1.0 Million

6 Work Package As Discussed

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RESPONSIBILITY MATRIX

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 Following is the Responsibility Matrix of our organization, about
managing the overall Golf Championship – 2009.

Project Team Responsibility Matrix

S. Tasks Project Public Finance Marketin HR Admin
N Manage Relatio Manage g Manage Manage
r n r Manager r r
o. Officer
1 Overall R S
Responsible of
the Project
2 Recruitment of S R
Teams.
3 Conducting the R S
Championship.
4 Attending the R S
Meetings with
officials.
5 Letters to R
Sponsors.
6 Releasing Funds R S
to Sponsors &
Concerned
Authorities.
7 Finance R
&Expense
Management.
8 Budgetting & R
Financial
Transactions.
9 Post Financial S R
Reports.
10 Championship R
Publicity.
11 Posters, Banners, R
Advertisement &
Press Release.
12 Coordinate with R S
Media & Press
Staff.
13 Plan & R S S
Coordinate with
Press & Media
Briefing.
14 Availability of R
Transport &
Other Logistics.
15 Vetting of Press R
Release and Fax.
16 Preparation of S R
Magazines &
Brochures.

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 Responsible R
Support/Assist S

THE PROJECT PLAN

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If the plan is complete and well thought out, running the tournament
will be a breeze. There should be an early meeting between all the
event management staff to review the tournament checklists.

Location of the Championship

The tournament would be held at the Karachi Golf Club.

Karachi Golf Club Picture 1

Karachi Golf Club Picture 2

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 Guide Map to Karachi Golf Club

Invitations

• Invitation to the Participating Nations

At least six months before the championship's scheduled date, the

organization must send an official invitation to all players of
participating national players. The invitation will include two reply
forms.

• The first is a preliminary agreement form (Appendix – II) that

must be returned to the organization at least three months
prior to the competition.

• The second is a final entry (Appendix – II) that must be

returned at least one month prior to the competition.

• Invitation to Karachi Golf Club (KGC) Members

The Organizing Committee shall send an invitation (Appendix – III), to

each member of the KGC using the mailing addresses provided by
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the KGC President. Each KGC member will reply directly to the KGC
President who will in turn send a joint reply to the Organizing
Committee.

Budget

Cost likely to incur in the championship is Rs. 1.0 million, for which
PEPSI has already shown their willingness to sponsor the whole
event.

There are different Budgets which would be made for the

championship:

• Financial Budget.
• Sales and Marketing Budget.
• Income & Expenditure Budget.
• Master Budget (All would be cater in this master budget).

Risks
The major risks involved in this project are:

• The law and order situation.

• The electricity problems.
• Unavailability of Sponsors.
• Unavailability of Sports Goods.

To trounce all these factors, we will keep security people on high

alert and all the movement of player from hotel to KGC will be given
protocol under armed forces to escort them. We will be having
standby generator to facilitate smooth conduct of championship to
overcome electricity problem. Further we will be in strong touch with
the PEPSI to have their Final Decision for Sponsoring this whole Mega
Event of Golf Championship.

Risk Assessment Form

Risk Event Likelihood Impact Detection When

Difficulty
Security Reasons 2 4 4 During the
championship
Technical Advisor 2 3 3 Before Startup

Funding Risks 1 3 2 Before Startup

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 Tragedy 2 2 1 Any time

Unprepared Course 1 2 1 Before startup

Risk Severity Matrix

4
Likelihood

2 Calamity Technical Advisor Security Reasons

Unprepared
1 Funding Risks
Course

1 2 3 4 5
Impact

Red Zone (Major Risk)

Yellow Zone (Moderate Risk)

Green Zone (Minor Risk)

Risks Response Matrix

Risk Event Response Contingency Trigger Who is

Plan Responsible
Security Reasons Reduce High Alert Immediate Manzoor
Hasan.
Technical Advisor Shift Call Standby Not turning up Zeeshan Ghazi.

Funding Risks Reduce Co Sponsors Funds not arriving M. Umer Malik.

timely
Unprepared Course Shift Other Course Unprepared before Zafeer Shaikh.
Match
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Official Conferences / Meetings
The following official meetings are considered to be essential to the
effective conduct of a championship:

• Press Conference.
• Preliminary Meeting.
• Meetings of the Jury of Appeal.
• Meetings of the Technical Jury.
• Meetings of the KGC.
• Meeting of the Anti-doping Commission.
• Meetings of Team Captains / Managers.

• Meetings of the Team Captains / Managers

The Chief of the Organizing Committee plans a meeting for the first
day of the championship. The purpose of the meeting is to clarify any
questions concerning the golf course, including local course rules.

The President of the KGC will then conduct a meeting on each

evening during the competition to ensure the smooth conduct of the
championship. The following persons must attend:

• Chief of the Organizing Committee.

• Official ZU - SAMZ Representative.
• Secretary and Members of the KGC.
• Technical Chairman.
• Golf Course Pro.
• Team Captain / Manager and / or Chief of Mission of each
participating nation.

• Anti – Doping Controls

Doping is defined as:

• The presence of prohibited substances or its metabolites or
markers in an athlete’s bodily specimen.
• The use or the attempted use of a prohibited substance or a
prohibited method.
• The refusing, or failing without compelling justification to
submit to sample collection after notification.

At least at each International Open Golf Championship, if possible

also at other major events, anti- doping controls will be carried out
according to the latest Anti Doping Regulation that is fully in line with
the World Anti-Doping Code of WADA.

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Specificities of the International Golf Federation (IGF), Anti Doping
Regulation will be considered when necessary.

The operative responsibilities of the anti - doping controls will lie on

the Anti-Doping Commission formed for the considered event. The
list of prohibited substances and methods used for the anti- doping
testing in International Golf events will always be the actual WADA
list.

Arrival / Registration
Here's an opportunity to reinforce the competitors impression of your
organization and golf club, good or bad! The following are some
helpful hints for the arrival / registration area:
• Good signage to make it easy for the people to find the
registration area.
• Friendly and knowledgeable staff manning the registration
area.
• Appropriate Base Security personnel present.
• Have several digital cameras, photo and card printers and
laminating machines on hand to prepare security passes for all
participants.
• Have bag tags with each competitor's name on them, stickers
or some method that can be used to identify golf bags.
• Large table with table cloth and chairs.
• Provide welcome information booklet detailing
accommodation, eating and transportation arrangements for
all participants – should include a map of the Base, competition
information and a local restaurant guide.
• Rules sheet/Policies Statement.
• Pairing sheet & Scoring Boards/Sheets.
• Alphabetized list of players with starting times and/or starting
holes.
• Have visitor's passes at the front gate with an alphabetized list
of the players by country (coordinate with Base Security).
• With all of this information in hand the guest should now feel
comfortable and know everything he or she needs for
participating in the tournament.

Staff Assignments
Each staff person has a responsibility for tournament activities. The
following must be included in a checklist for your various staff
positions. The list should be divided into activity categories with the
following serving as a minimum:

Staff Date Date Notes

Assigned Require Complete Price
d d

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Budget _________ _________ _________ _________
Coordinator _________ _________ _________ _________
Entry Printed _________ _________ _________ _________
Entry Distributed _________ _________ _________ _________
List of Players _________ _________ _________ _________
Pairings
Awards / Prizes _________ _________ _________ _________
Sponsors _________ _________ _________ _________

Coordinator:
____________________

Date Date Date Notes

Assigned Require Complete Price
d d
Score Sheets _________ _________ _________ _________
Scorecards _________ _________ _________ _________
Scoring Tables _________ _________ _________ _________
Scorecards Posting _________ _________ _________ _________
Order Bag Tags _________ _________ _________ _________
Bag Tags Prepared _________ _________ _________ _________
Format / Rules _________ _________ _________ _________
Event Summary _________ _________ _________ _________
Report

Coordinator:
____________________

Date Date Date Notes

Assigned Require Complete Price
d d
Local Rules _________ _________ _________ _________
Course Definition _________ _________ _________ _________
Course Setup _________ _________ _________ _________
Hole Placement _________ _________ _________ _________
Charts
Rules Committee _________ _________ _________ _________

Rules Chairperson:
____________________
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 Date Date Date Notes
Assigned Require Complete Price
d d
Registration _________ _________ _________ _________
Table(s)
Starter's Supplies _________ _________ _________ _________
Scoring Tables _________ _________ _________ _________
Starting Tables, _________ _________ _________ _________
Chairs
Tables / Chairs, _________ _________ _________ _________
Course
Place Signs on _________ _________ _________ _________
Course
Award Tables _________ _________ _________ _________
Furniture / Supplies _________ _________ _________ _________
Pull Carts _________ _________ _________ _________
Golf Range: Setup _________
Attendant _________
Pick up _________

Coordinator:
____________________

Date Date Date Notes

Assigned Require Complete Price
d d
Food Service / Menu _________ _________ _________ _________
Food / Beverage – _________ _________ _________ _________
Course
Decorations _________ _________ _________ _________
Cultural Show _________ _________ _________ _________
Meeting _________ _________ _________ _________
Requirements
Publicity _________ _________ _________ _________
Media / Press _________ _________ _________ _________
Photography _________ _________ _________ _________
Welcome Signs _________ _________ _________ _________
Press Releases _________ _________ _________ _________

Coordinator: ____________________

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 Date Date Date Notes
Assigned Require Complete Price
d d
Rooms Assigned & _________ _________ _________ _________
Listed
Vans / Car Reserved _________ _________ _________ _________
Team Hosts Assigned _________ _________ _________ _________
Translators _________ _________ _________ _________
VIP Transport _________ _________ _________ _________
Assigned
Police / Rangers _________ _________ _________ _________
Informed
Security Assigned _________ _________ _________ _________

Coordinator: ____________________

Supplemental Checklists

• Tournament Maintenance:

• Fairways Mowed Practice Round.

• Fairways Mowed - Each Day of Competition.
• Greens Mowed - Practice Round.
• Greens Mowed - Each Day of Competition.
• Tees Mowed - Practice Round.
• Tees Mowed - Each Day of Competition.
• Practice Range Tees Mowed.
• Pin Placement Sheets Each Day of Competition.

• Administrative Preparations:

• Scorecards for each day.

• Score Sheets.
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• Tee Time Sheets Posted.
• Tournament Information and Gift Packs Prepared.
• Dress Code for competitors published.
• Schedule of events published.
• Siren or Air horn available and tested.

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Theory & Analysis / resources
and Methods

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Project Description

To organize Pakistan International Open Golf Championship 2009, at

the Karachi Golf Club. The championship would last for 10 days
including five days actual matches and two days practice session.
The championship is opened to all the players in the category of
professional, amateur, ladies, veterans and children. Cost likely to
incur in the championship is Rs. 1.0 million, for which PEPSI has
already shown their willingness to sponsor the championship. About
100 players from all over the globe are likely to participate.
Moreover, arranging their boarding, lodging, messing, transportation,
practice session and arranging the actual championship is of
paramount importance and part of our project.

Main Objectives and Requirements

• OBJECTIVES

The objective of this report is to conduct the Mega International

Sports event in the country which could not materialize since long
due prevailing law and order situation in the country, to which our
rival country is always in the chance to take any such event to their
homeland to take the economic benefits through the sponsors and
degrade Pakistan for not being able to arrange such world
championships. Cost likely to incur in the championship is Rs. 1.0
Million, for which PEPSI has already shown their willingness to
sponsor the championship. Overall duration of the championship will
be 10 working days, which would include 5 days for the
championship. About 100 players from all over the globe are likely to
participate.

• Requirements

1. Tournament Office

Tournament office is to be prepared in accordance with the

requirement of tournament committee. All the results are to be
compiled and ready for the press well in time.

2. Media Centre

Media Centre is to be established for free flow information to

media personnel in order to ensure timely update of score. Public
Relation Officer (PRO) is to prepare media brief and press release
for the entire event.

3. Pull Carts, Motorized Carts, Caddies

• A sufficient amount of pull carts should be available.

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• Motorized carts shall not be used by competitors, unless a
waiver is approved by the Technical Jury.
• Caddies shall not be used unless a waiver is approved by the
Technical Jury.

4. Course preparation

Red, Blue and Yellow Courses

All the three Courses are to be prepared by the ground staff of the
KGC, before the start of the championship. All fairways are to be
prepared and cut to sizes. All greens are to be prepared as per
the international standards of golf.

5. Food and Beverage

We had also planned for the food and beverage area in its
relationship with the golf event. To make all of this easier, we had
considered making a menu for food operations. This would be
used as a POS item.
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 6. Golf Pro Shop

We had also planned to establish a golf shop for the ones who
need any sporting accessories connected with Golf. This is not
included in the package as every individual is to bring his / her
own Golf Kit for the PIOGC 2009. The shop would be, at a
minimum, clean, organized, well run, and the personnel well
informed on every facet of the tournament.

The following checklist may help you prepare the shop for a
tournament:

 One week prior to our event, we need to give the pro golf shop
a good top to bottom cleaning. It makes cleaning during the
tournament much easier.
 Based on the size of the tournament, we should adjust our
personnel schedules to cover the shop as well as other duties
necessitated by the tournament.
 Have frequent meetings with our staff so they stay well
informed. Conduct an after tournament meeting to discuss the
successes and things to do better.
 We will have our pro golf shop personnel wear name tags.
 We will be decorating our pro shop according to the theme of
our Championship.
 We will be having on spot sale during the tournament
 Our shop consists of all goods related to Golfers’ needs.

Golf Pro Shop

Our golf pro shop will have a look like the one below:

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Our Golf Pro Shop will be having following sporting goods

T-Shirts Golf Kits Caps

Golf Balls Golf Clubs Golf Shoes

7. The Scoreboard and Scoring Area

The bottom line of any tournament is the scoring and how

efficiently the scoring committee runs the operation and gets the
results out. There is nothing worse than waiting an hour for
results. In the preparation and planning phases of the event
ensure you assign enough people to do the scoring. The scoring
table should have a tablecloth and a box or cup for the players to
put their pencils in when finished signing their cards. Remember,
the scoring committee is responsible for the total score and the
player is responsible for the hole-by-hole totals.

The players' names should be listed alphabetically on the score

sheets by country. This will make it easy to find the names when
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 posting and easier for the spectators to find who they are looking
for. Put the score sheet header in the same color as the country
on the scorecard. Include summary sheets in your planning.
Summary sheets give the contestants a quick reference as to
where they are and where team stands overall.

8. Catering and Decoration Services

Catering and Decoration services will be outsourced to Hanif

Rajput for the following ceremonies:

a. Press Conference.
b. Opening Ceremony.
c. Prize Distribution Ceremony.
d. Cultural Show.
e. Closing Ceremony.

Constraints and Problem Areas with Alternatives

a. Security Reasons

In case of deteriorated law and order situation in the city,

boarding, lodging and messing facilities will be shifted from
hotel to KGC premises.

b. Inclement Weather

In case of inclement weather, rules and regulations pertaining

to raining and thunder storm and lightning will be observed.

Technical
1. Technical Chairman

The organizing nation will nominate a Technical Chairman. The

Technical Chairman will handle golf rules inquiries, disputes or
interpretations at the first level. This function will normally be
performed by the local golf professional; in the absence of golf
professional, a knowledgeable rules official can be used. The
Technical Chairman will conduct a local rules briefing during the
preliminary meeting.

2. Technical Jury

The Technical Jury is presided over by the President of the KGC. It

consists of a minimum of four (4) persons to a maximum of six (6)
persons. Members of the KGC will serve on this Jury. Where an
30 | P a g e
 insufficient number of KGC members are present, a jury member
may be selected from among the delegates of the participating
nations. The designation of jury members takes place during the
Preliminary meeting. Competitors and members of the Technical
Jury cannot be part of the Jury of Appeal. All disputes or
interpretations will be resolved according to the English version of
this regulation.

Organizational

Our organization include different types of levels like company level,

functional level and operational level and each of these levels
include different departments.

Project Manager

Responsibility
Manager

Finance Manager Marketing Manager Admin Manager HR Manager

Asst. Admin Officer Mess Officer PR Officer

Financial, Budgeting and Control

Golf Championship 2009 – Details of Sponsor

FIRM/COMPANY AMOUNT

PEPSI RS. 1,000,000

TOTAL Rs. 1.0 Million.

Golf Championship 2009 – Details of Expenditure

EXPENSES AMOUNT
Invitation Cards Rs. 100,000

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Advertising Rs. 50,000
Press Conference Rs. 200,000
Opening Ceremony Rs. 50,000

Transportation Rs. 50,000

Messing & Lodging Rs. 50,000
Security Rs. 50,000

Prize Money Rs. 300,000

Closing Ceremony
(incl. Cultural Show) Rs. 50000

Ground Rent to KGC Rs. 100,000

TOTAL Rs. 1,000,000

Golf Championship 2009 – Details of Income

INCOME AMOUNT/ITEMS

Income through Tickets Rs. 1,250,000

(2,500 @ Rs.500)
Income through Golf Shop * Rs. 500,000

Income through Tuck Shop * Rs. 100,000

Income through Participation** Rs. 500,000

Total Rs. 2,350,000

** These sales are estimated and will be projected upon the

sale of respected items.
** The income through participation is estimated as the
participation fee is yet to be decided by the committee.

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Deliverables

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Starters

The starter in a major event is the voice of the tournament. They

should be articulate, organized, and conversant with the tournament
and its format. Make this position one of prominence. Besides
announcing the players to the tee the starters’ additional duty is to
keep the tee running on time. This becomes critical when you are
using a split tee format. The starter should not run the tee ahead of
the posted time, as this will cause as much of a problem as a late
tee. The international representation of ZU - SAMZ will provide
challenges in appropriate pronunciations of names. It is
recommended that the starter become as familiar as possible with
the names prior to each player being announced. Seek out the team
captain or Chief of Mission for assistance in correct pronunciation.

Program of the Championship

The duration of the golf championship will generally be Ten (10)

days.

1st Day of the Project:

• Press Conference
• Opening Ceremony
• Preliminary Meeting
• Practice Rounds
• Team Captains’ meeting

2nd Day of the Project:

• Opening Ceremony of Golf Championship – 2009.

3rd & 4th Day of the Project:

• Practice Rounds
• Team Captain’s Meeting for the Actual Championship Round

5th to 9th Day of the Project:

• League Matches.
• Quarter Finals, Semi Finals.
• Final Match. (Last Day; 9th of June 2009)

10th Day of the Project:

• Trophies to Winners.
• Prize Distribution Ceremony.
• Certificate Distribution to the Participants.

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 • Closing Ceremony.

 Press Conference

Press Conference will be held in the first week of January 2009 at

Karachi Press Club, in order to have electronic media and press
coverage during the conduct of the championship. Media personnel
from TV and Press will be invited to cover the event in befitting
manner.

 Opening Ceremony

Opening Ceremony will be held on January 2009. Governor Sind Dr.

Ishrat ul Ibaad Khan will be requested to grace the occasion and
open the championship. Ceremony will be held at Karachi Golf Club
on Blue Course.

 Practice Session

Practice Session will be held three days prior to the actual

championship in order to provide opportunity to the visiting players
to acclimatize with the conditions of the Karachi Golf Club Courses.

 Actual Championship

Actual Championship will be held three days with effect from January
2009. Schedule of the flights are to be work out well in advance for
smooth conduct of the championship.

 Prize Distribution Ceremony

Prize Distribution Ceremony will be held on the last day of the event.
President of Pakistan will be requested to grace the occasion by his
presence and give away the prizes to the golfers.

 Cultural Show

It is the responsibility of the host nation to include a cultural or

tourist type activity in the program. Therefore, the cultural show has
been arranged on the final day of the event at KGC. Folk Singers and
local talent will be invited to perform the depicting Pakistani Culture.

 Closing Ceremony

Closing Ceremony will also be held on the final day. Flags of all the
visiting countries will be hauled down during closing ceremony. Chief
Guest will declare the Event is closed.

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Post Project Activities

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Reports
The following reports are to be submitted to the Official ZU - SAMZ
representative at the close up of the competition.

• Project Closure Report.

• Project Finance Report.
• Project Marketing Report.
• Project Admin Report.

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