Budget for 2015

Reading Room & Exhibit Space

Justification #
1.1
1.1
1.1
1.1
1.1
1.1
2.1
2.1
2.1
2.1
2.1
2.1
2.1
Subtotal

3.1
3.1
3.1
3.1
3.1
3.1
3.1
3.1
3.1
3.10
Subtotal

Justification #
4.1
4.1
4.1
4.2
4.3

Item
Conference Table
Chairs
Lounge Chairs
Accent Table
High Table
High Chairs
48x24x10 Exhibit Case
70x48x18 Exhibit Case
Pedestal Case
Pedestal Case
Wall Case
Book Easels
Book Holder

Quantity
1
6
2
1
1
1
1
1
1
1
1
4
6

Yearly Facilities
Utilities and Security
Insurance
Professional Fees, Accountant, Etc.
Member Services
Exhibits
Annual Appeal
Office Costs
Property Maintenance
Sales/Marketing
Other

Technology/Digitization
Item
Dell XPS 8700 Computer
Dell Ultrasharp Monitor
HP Envy Laptop
Rented Book Scanner
Epson V-750 M Scanner

Quantity
4
4
4
1
1

Individual Cost
$265
$103
$267
$82
$127
$137
$1,390
$1,502
$830
$1,185
$5,245
$28.75
$1.99

Total Cost
$265
$618
$534
$82
$127
$137
$1,390
$1,502
$830
$1,185
$5,245
$115
$11.94
$12,042

Basis
$24,320
$14,250
$1,500
$3,025
$350
$575
$4,200
$6,820
$7,000
$1,158

Projected
$24,563
$14,392
$1,515
$3,055
$354
$581
$4,242
$6,888
$7,070
$1,170
$63,830

Item Cost
$1,049.99
$369.99
$949.99
$400
$949.99

Total Cost
$4,199.96
$1,479.96
$3,799.96
$4,800
$949.99

4.4
4.5
4.5
4.5
4.6
4.6
4.6

5.1
5.1
5.2
5.3
5.3
5.4
5.5
5.5
5.1 and 5.5
5.6

Justification #
6.1

Out of House Server

Email Account
Website Hosting
Website Creation/Design
Microsoft Office 365 Business
Adobe Creative Suite
Archivists Toolkit/Archon

Processing the Redding Collection

Budget
Item
LGA-N Box
100 Folders
12 gloves
Drop-Front Print Box
Buffered Tissue Sheets 10x15
3-Ring Clamshell Album
Typing Tape
Permalife Bond Rolls
Document Repair Tape
Shipping
Subtotal
General Processing Budget
Item
Processing Materials
Total minus personnel

Justification #
7.01

Personnel Budgeting
Position
Director

7.02

Collections and Projects Executive

Subscripti $725/mo.

$8,700

Subscripti $8.25/user/mo.
Subscripti $69.99/user/mo.
8
Subtotal

$792
$6,719.04
$300.00
$31,740.91

Quantity
3
1
2
1
1
1
1
1
1
N/A

Item Cost
$7.10
$37.85
$28.90
$13.70
$21.10
$19.10
$15.00
$107.85
$25.70
N/A

Total Cost
$21.30
$37.85
$57.80
$13.70
$21.10
$19.10
$15.00
$107.85
$25.70
$30.00
$349.40

Quantity
N/A

Item Cost
N/A

Total Cost
$1,000
$108,962.31

Hierarchy Base Pay

Total Cost
#1
Funded by County N/A
Gov't.
#2
$37,000 - $42,000 $39,200 $50,000

Hours
N/A
40 hrs weekly;
salaried

Benefits
Granted by Co.
Government
Basic
Health/Dental;
GHS will pay
20% of the cost
(est. $500
monthly)

Additional Costs
N/A
Professional
Enrichment Stipend
of $2,000 annually

7.03

Collections Manager

#3

$24,000

$25,000

40 hrs weekly;
salaried

Professional
Enrichment Stipend
of $1,000 annually

7.04

Collections Management and

Processing Graduate Student Position

#4

3 College Credits
OR $10.50/hour

$0 - $10,920

15-20 hours
weekly

7.05

Collections Management and

Processing Undergraduate Student
Position
Digital Curation Graduate Student
Position
Digital Curation Undergraduate Student
Position
Public Relations and Grant Manager

#5

Unpaid

$0

10 hours weekly N

#4

$0 - $10,920

15-20 hours
N
weekly
10 hours weekly N

#5

3 College Credits
OR $10.50/hour
Unpaid

#3

$24,000

$25,000

40 hrs weekly;
salaried

Professional
Enrichment Stipend
of $1,000 annually

7.09

Graduate Field Study in Grant

Writing/Fundraising #1

#4

$0 - $10,920

15-20 hours
weekly

7.09

Graduate Field Study in Grant

Writing/Fundraising #2

#4

$0 - $10,920

15-20 hours
weekly

7.1

Public Realtions Graduate Student

Position

#4

$0 - $10,920

15-20 hours
weekly

7.11

Public Relations Undergraduate

Student Position
Subtotal

#5

3 College Credits
with potential for
$10.50/hour
3 College Credits
with potential for
$10.50/hour
3 College Credits
with potential for
$10.50/hour
Unpaid

$0

10 hours weekly N

7.06
7.07
7.08

$0

$89,200 $154,600

Total Minus Gift from the Redding

Family

$198,162.31 $263,562.31

Gift from the Redding Family

$50,000

Final Total

$148,162.31 $213,562.31

#
1.1

Justification
Source
The cozy reading will have multiple functions with the new arrangements. It will be the premier spot which will include workspaces
Amazon and Walmart
for researchers, chairs for readers, cases for rotating exhibits. Whereas digitizing materials will make this historical home to bring in
some new tourism, this will add more to the attraction. It will also function as a place for community use. These activities could
include book clubs, special events for members, and small parties in support of the society.

2.1

These items will increase tourism. We will propose that the town help to pay for these supplies.

3.1

With all of these regular, occuring expenses we took the expenses from an example county historical society budget and multiplied
it by 1.1 to take account for inflation.

4.1

Computers are obviously necessary for a digitization project. The desktops computers are for the 3 full time employees and the
reference desk within the Cozy Reading Room. The 4 laptops are for the use of the graduate and undergraduate students as
needed to complete their respective projects.
Renting a book scanner for the digitization of the Redding Collection is a more cost-effective method of handlng the digitization
project than purchasing one outright. We are assuming that the local university has one that we can rent as needed.

4.2

4.3
4.4

4.5

4.6
5.1

5.2

University Products and

Gaylord
The basis for these
numbers is from a small
historical society in
Connecticut
Dell and HP

Email conversation with

Rental Representative

This flatbed scanner will be purchased and used to facilitate the ongoing digitization of the numerous photographs and other
unbound resources wtihin the archive.
This server space is dedicated to hosting the newly digitized collection and because the access needs are currently unknown, it is
easier to simply pay for dedicated server space isntead of attempting to pay for an unknown amount of access to a cloud storage
system.
Email services and a web presence is necessary for the modernization of the historical society. These costs are assumed to be
covered by the county's budget as they will simply be added to the services the county already employs within their departments.
The cost of web design is included in the cost of the new employee.

Epson

General Processing Materials - Gloves - These gloves come from two sizes - medium and large. We would get one package of
each. Since these are a bit stronger of material, we can reuse them by washing them. A few pairs would be put in the processing
area for the archivists, the rest would be out for the public - only to use when handling photographs.

Hollinger

Rack Space

Assumed county/local
government would bear
cost to add to their current
system
These software applications are necessary to complete normal office functions and the digization projects that the historical society Microsoft, Archives Space,
is undertaking.
and Archon
Processing the Letters: LGA-N All of the correspondence from XXX will fit in one legal-sized box. We are assuming that the letters Hollinger
are bigger than a traditional letter size and will fit better in a legal-sized box. Hollinger is the cheapest/has a reputation for great
quality. They only let you buy a minimum of 3 boxes. However, these boxes can be used for other, future, processing projects. The
same goes for the folders. We won't need 100 folders for this collection, it will provide extra for future processing needs.

5.3

Processing the Tin Types - We need a box to house the tin types, separate from the later gelatin photographs - while modern
gelatin photographs can be housed in albums, tin types cannot. We also need tissue paper to place between the tin types. We are
ordering the 10"x15" size because this can be used for future projects including interleving between legal-sized documents

Hollinger

5.4

Processing the Gelatin Photos - These are perhaps the easiest to process. There are clamshell album boxes for modern
photographs - one album will hold all of the gelatin photographs we received.
Processing the Books - Since the books are in fairly good condition, we are going to tie them with tying tape. For those that need a
little more care, we will wrap them in Permalife bond paper before tying them. The document repair tape can be used for the letters,
but mainly it will be for the corners of book pages that have been inevitably dog-eared.
Shipping Costs - This includes the amount it costs to ship materials from Hollinger to Gloucester.
We used the Milwaukee County Historical Society's collections budget as a starting point. Since the Gloucester County is a much
smaller venture, we decreased the budget from $2500 to $1000 per year for processing collections.

Hollinger

5.5

5.6
6.1

7.01 Position Prexisting Evaluation; Funded by County; Does not require further budgeting
7.02 Full time; The Collections and Projects Executive is responsible for the daily monitoring of all tasks and positions related to the
collections of the organization. This is a job which requires both technical knowledge as well as some managerial experience.
7.03 Full time; Individual will assist the Collections and Projects Executive in the continual development and management of the
collection. Specifically, this position will require a familiarity with technology as this individual will be an active part of the digitization
initiative. Furthermore, Collections Manager will be responsible for scheduling and monitoring the students working with the
Societys collections. This position would best be filled by one of the employees already working at the historical society as that
person would be deeply familiar with the organization and the collection.
7.04 Graduate student will be directly under the supervision of the Collection Manager. This student will help processing new collection
as well as reorganizing extant collections affected by the restructuring of the GHS. This is a hands-on, versatile position. Position
needed in order to effectively modernize and transition the GHS. This will also build strong relations with the University.
7.05 Student will be directly under the supervision of the Collection Manager and the Collections Management and Processing Graduate
Student. This student will help processing new collection as well as reorganizing extant collections affected by the restructuring of
the GHS. This is a hands-on, versatile position. Position needed in order to effectively modernize and transition the GHS. This
will also build strong relations with the University.
7.06 Graduate student will be directly under the supervision of the Collection Manager. This student will gain first hand experience
processing and digitizing existing collection and new acquisitions. Position needed in order to effectively modernize and transition
the GHS. This will also build strong relations with the University.
7.07 Student will be directly under the supervision of the Collection Manager and the Digital Curation Graduate Student. This student will
gain first hand experience processing and digitizing existing collection and new acquisitions. Position needed in order to effectively
modernize and transition the GHS. This will also build strong relations with the University.

Hollinger

Hollinger
As found in the Milwaukee
County Historical Society's
Budget

7.08 Full Time; Individual will assist the Collections and Projects Executive in the promotion and financial stability of the collection.
Specifically, this position will require a familiarity with social media and other forms of advertisement as this individual will be an
active part of promoting the GHS. Furthermore, the Public Relations and Grant Manager will be responsible for scheduling and
monitoring the students working to promote and finance the GHS. This position would best be filled by one of the employees
already working at the historical society as that person would be deeply familiar with the organization and the collection which will be
promoted and perpetually funded.
7.09 Graduate student will be directly under the supervision of the Public Relations and Grant Manager. This student will research
available grants and other fundraising opportunities. This position will require the student to develop grant writing skills for funding
the collection. Position needed in order to effectively modernize and transition the GHS. This will also build strong relations with the
University.
7.10 Graduate student will be directly under the supervision of the Public Relations and Grant Manager. This student will research and
maintain social media outlets and other PR opportunities. Position needed in order to effectively modernize and transition the GHS.
This will also build strong relations with the University.
7.11 Student will be directly under the supervision of the Public Relations and Grant Manager and the P.R. Graduate Student. This
student will research and maintain social media outlets and other PR opportunities. Position needed in order to effectively
modernize and transition the GHS. This will also build strong relations with the University.