Test Bank Review Questions Word 2013 Lesson 11 Kelly Baker

1) Word recognizes which of the following programs as valid data sources in a mail merge?
a) Excel worksheet
b) Outlook contacts list
c) PowerPoint presentation
d) Access table
e) Access query
f) Word table

2) Mail merges are useful for creating multiple documents that have the same basic content and
personalizing them with unique information from a data source.

3) Which of the following are valid applications for the mail merge?
a) labels
b) recipes
c) form letters
d) email blast
e) invitations

4) Which of the following mail merge documents contains text and graphics that are the same for each
version of the merged document?
a) main document
b) data source
c) merged document
d) blank document

5) Which of the following steps are included when the Mail Merge Wizard is used?
a) Check for errors
b) Create or use existing data source
c) Preview and print
d) Merge into one document
e) Set up main document
f) Spell check

6) Fields in a table contain like information such as first name, last name, address, etc.

7) Which of the following are valid main document types in the Start Mail Merge drop-down list?
a) E-mail Messages
b) Letters
c) Labels
d) Envelopes
e) Charts
f) Normal Word Document

8) How many steps are included in the Mail Merge Wizard?
a) 1
b) 2
c) 4
d) 6




Test Bank Review Questions Word 2013 Lesson 11 Kelly Baker
9) You wish to send an electronic invitation to your customers. Which document type would you choose
in the Mail Merge Wizard?
a) Letters
b) E-mail Messages
c) Envelopes
d) Labels
e) Directory

10) You wish to use the same letter sent to employees last quarter. Which starting document type would
you select in the Mail Merge Wizard?
a) Use the current document
b) Start from a template
c) Start from existing document
d) Open new document

11) Which of the following options in the Select recipients section would you choose to merge data from
an Excel worksheet?
a) Type a new list
b) Select from Outlook contacts
c) Use an existing list
d) Data source

12) A data source is a file that contains information to be merged in the main document.

13) A data base is a collection of information that is organized so that you can retrieve some or all of it
quickly.

14) Which of the following extensions represents a data source file created in Access?
a) .docx
b) .xlsx
c) .pst
d) .accdb

15) Which of the following extensions represents a data source file created in Excel?
a) .docx
b) .xlsx
c) .pst
d) .accdb

16) When open, the Mail Merge Recipients dialog box expands to display all fields and records.

17) A record in the Mail Merge Recipients dialog box displays all information about a single person,
place, or thing.

18) How do you choose to exclude specific recipients in the Mail Merge Recipients dialog box?
a) delete the recipient
b) hide the recipient
c) uncheck the check box
d) copy the recipient




Test Bank Review Questions Word 2013 Lesson 11 Kelly Baker
19) The data and time field places the current date and time in the designated location. On which tab is
the date and time button located?
a) Home
b) Insert
c) Design
d) Page Layout

20) In order to select fields from the recipients list, which of the following options in the Write your
letter section would you choose?
a) Greeting line
b) Address block
c) Electronic postage
d) More items

21) Which of the following options in the Write your letter section opens the Insert Merge Field dialog
box, which provides an option to insert fields individually?
a) Greeting line
b) Address block
c) Electronic postage
d) More items

22) Use the match fields button in the Insert Address Block dialog box to fix missing or out-of-order
fields.

23) The field name is always surrounded by chevrons (<< >>) and does not display in the merge
document.

24) In the Insert Greeting Line dialog box, the comma default punctuation and is not used in any business
letter formats.

25) Which of the following options are available in the Preview your letters pane?
a) Find a recipient
b) Previous button<<
c) Next button<<
d) Edit recipient list
e) Exclude this recipient
f) Print recipient

26) You are in the final step in the Mail Merge Wizard process and wish to add a personal note on only
one recipients letter. In order to locate the desired recipients letter, you select the Edit individual
letters option and choose which radio button?
a) To
b) From
c) Current Record
d) All

27) If you choose the print option in the Merge to Printer dialog box, you will not be given the
opportunity to edit letters.




Test Bank Review Questions Word 2013 Lesson 11 Kelly Baker
28) Use the Select Recipients drop-down list to manually walk through a mail merge. Which option
would you choose if your recipients list is an Excel worksheet?
a) Type a New List
b) Use an Existing List
c) Choose from Outlook Contacts
d) Edit Recipient List

29) You notice the zip code is missing in the preview area of the Insert Address Block dialog box. In
order to correct the error, which button do you click?
a) Cancel
b) Match Fields
c) OK
d) Next

30) Before you send the merge document to the printer, click the preview results button to review the
letters on the screen.

31) You have over 500 letters to merge and want to ensure there are no errors before merging. Which of
the following options quickly checks for errors without merging?
a) Simulate the merge and report errors in a new document.
b) Complete the merge, pausing to report each error as it occurs.
c) Complete the merge without pausing. Report errors in a new document.
d) Merge document.

32) You have added 30 new recipients and only wish to create merge letters for those new recipients.
Which option in the Merge to New Document dialog box do you use?
a) All
b) Current record
c) From: __ To: __
d) Cancel

33) Which error message displays next to fields where the data source does not match the main
document?
a) (error)
b) (field)
c) (delete)
d) (not matched)

34) You are using an Excel spreadsheet as your data source. In order to display available fields, you
choose the database fields Insert option in the Insert Merge Field dialog box.

35) Which of the following options are available in the Envelopes Options dialog box?
a) Envelope size
b) Delivery address font
c) Return address font
d) Preview
e) Envelope color





Test Bank Review Questions Word 2013 Lesson 11 Kelly Baker
36) You can create your own custom labels using which of the following buttons in the Label Options
dialog box?
a) Page printers
b) Tray
c) Label vendors
d) New Label