Rules and Alerts in Outlook 2007

Microsoft Outlook 2007 Rules and Alerts Revised 6/11/09

Microsoft Office Outlook 2007 e-mail rules save you time and make e-mail message organization easier
by automatically routing all incoming and outgoing messages based on criteria that you define. Office
Outlook also lets you flash an alert on your desktop when you have incoming e-mail.
To create a new rule
1. In Mail view, on the Tools menu, click Rules and Alerts.
2. In the Rules and Alerts dialog box, click New Rule.
3. Follow the instructions in the Rules Wizard.
4. When you reach the last page of the wizard, click Finish.
5. To activate or deactivate the new rule, in the Rules and Alerts
dialog box, select or clear the check box
next to the rule, and then click OK.
To turn off Desktop Alerts
1. To turn off Outlook Desktop Alerts, click
the Tools menu, and then click Options.
Outlook Desktop Alerts are turned on by
default.
2. On the Preferences tab, click E-mail
Options, and then click Advanced E-
mail Options.
3. Under When new items arrive in my
Inbox, clear the Display a New Mail
Desktop Alert (default Inbox only)
check box.
To suppress other notifications such
as playing sounds, changing the mouse
pointer, or displaying an envelope icon in the
notification area, clear the appropriate check
boxes.
To change the appearance of Desktop
Alerts
1. On the Tools menu, click Options.
2. On the Preferences tab, click E-mail Options, and then click Advanced E-mail Options.
3. Click Desktop Alert Settings.
4. Under Duration, drag the slider bar to the number of seconds for which you want new Desktop Alerts
to remain visible on your desktop.
Although Desktop Alerts eventually fade, the new e-mail notification icon remains in the Outlook
status bar until you open the new item or items in your default Inbox.
5. Under Transparency, drag the slider bar to the transparency value that you want.
6. To check your settings, click Preview.
These settings also apply to any Desktop Alert that can be specified as a rule action.