Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
To develop good supplier relationship, this will ensure the best terms of
supply of materials.
Function of purchase department
What to purchase?
When to purchase?
Where to purchase?
How to purchase?
Paddy is collected from farmers on the basis of money and
quality since the production of paddy varies from seasons large amount of
paddy should be collected as per the requirements from where it get as
cheap and quality since competitors are high purchasing time of paddy
seems to be very important.
Procedure
1. Receive the purchase requisitions.
2. Exploring the source of supply and choosing the supplier.
3. Preparation and execution of purchase order.
4. Receiving and inspecting material.
5. Checking and passing of bills for payment.
19
1. Purchase requisition
The purchase officer does not initiate any action for the purchase of
material on his own accord. With the help of the purchase requisition, the
purchase officer comes to know the types of material needed in the organization.
Purchase requisition is the form used as the formal request to the purchase
department to purchase raw materials. This form is prepared by the storekeeper
for the regular times. The requisition is approved by an executive, such as the
plant superintendent, or work manager. The purchase requisition is generally
prepared in triplicate. The original copy is sent to the purchase department. The
store keeper keeps the triplicate or the department which initiates the requisition
and triplicate is sent to the authorizing executives.
2. Exploring the source of supply and choosing the supplier.
Source of supply of raw materials are selected after the receipt of the
purchase requisition. The purchase department usually maintains every group of
materials, a list of suppliers name and address. Quotations are invited from these
suppliers by issuing tender to them. While selecting the supplier to whom orders
are to be given for the purchase of the material, the purchase department should
consider the following aspects:
Manufacturing capacities
Reliability of supplier
Price quoted
Terms of payment
Financial condition of the supplier
Terms of delivery
The management of the supplying firm
3. Purchasing order
After choosing the supplier, the purchase department prepares a purchase
order for supply of stories. The order is the written authorization to the supplier to
supply the particular material. It is the evidence of contract between the buyer and
the supplier that binds both the buyer and the supplier to the terms, which the
order is placed. If five copies are prepared, the possible use may be as follows:
20
The original copy is sent to the supplier
One copy is sent to the receiving department
One copy is sent to the accounts department
One copy is sent to the person who initiated the purchase
requisition
4. Receiving and inspecting materials
In large concerns, a separate receipts and inspection department
independent of stocking location should be set up to receive and inspect raw
materials. But in small concerns, the work of receiving the goods may be
entrusted to the store keeper. On completion of the inspection, the goods receiving
clerks should enter the details of material received in store or goods received
notes. Five copies of the note should be prepared. The receiving department will
keep one copy and four copies along with the materials will be sent to the store
keeper. He will again check the quantity of material and compare it with the
quantity given in the note. The store keeper for his record will keep one copy and
others will send to the:
Purchase department
Accounts department
5. Checking and passing of bill for payment
When the invoice is received from the supplier, it will sent to the store
accounting section to check both the authenticity as well as arithmetical accuracy.
Check the quantity and price mentioned in the invoice and the purchase order
respectively. The arithmetical accuracy is also checked and verified.
21
PRODUCTION DEPARTMENT
COPORATE OFFICE
PLANT MANAGER
OFFICE ELECTRICAL MECHANICAL BOILER
STAFF MAINTENANCE MAINTENANCE OPERATORS
DEPT. DEPT.
SUPERVISOR SUPERVISOR
PRODUCTION MANAGER
PADDY MILLING PARBOILING LABOUR
INSPECTION SUPERVISOR SUPERVISOR CONTRACTOR
SUPERVISOR
PACKING &
DESPACHING
PARBOILING
MILLING
SUPERVISOR 1 OPERATORS
LABOURS
OPERATORS
LABOURERS PACKING &
DESPACHING LABOURERS
SUPERVISOR 2
HELPERS
PRINTING
Fig: 4.2Structure of Production Dept.
Purchase department deals with the process of producing a product or services. That
means converting input into output. It includes physical commodities used to
manufacture the final product. The term production and manufacturing are using
interchangeably.
COPORATE OFFICE
22
The KKR Group of companies operates their production in three places.
1. Two rice mills and one flour mill is situated at Okkal.
2. One rice mill, curry powder and pickles division at Chelamattom.
3. One rice mill at Kanjhoor.
Functions of production department
Assure that purchased raw material is conforming to the purchase orders and
specification.
Establish point of inspection test at selected point in the production process.
Evaluate approve manufacturing equipment process and testing.
Perform inspection and test data and provide information on process and product
quality level.
Control the handling, preservation and packing of material and equipment from
receipt through shipment of the final product.
main rice varities
Sl. No. Name of the products
1 Single Matta rice
2 Rose Matta rice
3 Payasam rice
4 Ponni Rice
5 Idly Rice
6 Jyothi Rice
7 Jaya Rice
8 Cherumani Rice
23
DESIGNATION RESPONSIBILITY
PLANT MANAGER Monitoring maintenance of plant
Administration
Coordinating of training
HACCP/ISO coordinator
Project & expansion work
Production planning & achieve targeted
production
Ensure proper operation & maintenance of
PRODUCTION MANAGER all machineries
Housekeeping in production area
HACCP/ISO coordinator
Final inspection of rice
Ensure proper bagging in time
PACKING AND DESPATCH Ensure proper storage
SECTION SUPERVISOR Ensure proper dispatch
Keep records
Paddy inspection
Go down housekeeping
PADDY SUPERVISOR Husk, bran empty gunnies loading &
unloading inspection
Paddy pre cleaning
Paddy par boiling
Process control
PAR BOILING SUPERVISOR Maintaining process sheet
Proper drying of paddy
Housekeeping of work place
PAR BOILING OPERATOR Operating pre cleaning section
Operating par boiling section
Operating drying section
Housekeeping of workplace
BOILER OPERATOR Operation of boiler and thermo fluid
Preventive maintenance
Housekeeping of work place
Maintaining of log book
MILLING SUPERVISOR Operating of milling unit
Process control
Breakdown maintenance
Maintaining process sheet
Housekeeping of work place
MECHANIC Plant maintenance
Plant expansion work
Maintaining records
Table 4.1 Responsibility of Production Dept
24
MARKETING DEPARTMENT
Fig.4.4 Structure of Marketing Dept
Marketing is the process by which companies determine what product or services
may be of interest to customers, and the strategy to use in sales, communication and
business development. It is an integrated process through which companies create
value for customers and build strong customer relationships in order to capture
value from customers in return . Marketing is used to identify the customer, to keep
the customer, and to satisfy the customer. With the customer as the focus of major
activities, it can be concluded that marketing management is one of the major
components of business management.
Chairman
Vice
Chairman
President
Co-
Coordinator
Production
anager
North Asst.
Production
Manager
South Asst.
Production
Manager
Sales
Executive
Sales
Executive
25
The ultimate purpose of production is the satisfaction of human wants. Production of
goods has no meaning unless they are distributed to customer. The goods should be
transferred to customer at a time when they need them. Thus marketing department
makes goods more useful to the society by getting them where they wanted and by
supplying them to those people who want them. The KKR Groups of companies
market a number of diversified ranges of products in the competitive market. The
marketing department works as a separate company within the business enterprise and
deals with all the sales and marketing related activities.
The main objective of marketing goods and services is to satisfy the customer and thus
to stay profitable. Marketing managers are often responsible for influencing the level,
timing and composition of customers demand in a manner that will achieve the
company objective.
In the business for the convenience of administration, the largest market i.e. the state is
divided into three zones namely, south, central and north zones.
SOUTH ZONE CENTRAL ZONE NORTH ZONE
Idukki Ernakulam Kannur
Kottayam Alappey Kasargod
Kollam Calicut
Pathanamthitta Trissur
Trivandrum Malapuram
Palakkad
Table 4.4 Marketing area
26
Responsibilities of key personnel
www.nirapara.com
www.ehow.com
53
54
55
.