ACKNOWLEDGEMENT

Patience & perseverance is the part & parcel to make fulfill any
desired motto successfully. Not only this two indispensable characters but
also kind co-operation & zestful help are always required by dint of which
one can be able to reach his ultimate goal after passing through a series
of several incidents.

Like wise we do have the pleasure to expose that we have

completed our first semester practical file with grand success.

So, at the very outset we deeply feel like expressing our indebtness and
gratitude to all concerned, unless who’s help, valued suggestions,
guidance and moral boosting, the pursuance of the work of ours would
have not been possible.

In the beginning, we do express our heartfelt gratitude in deep humility to

the Director of the department of Information Technology Mr. Sushil
Narang who has provided us with all the facilities to conduct our
practical work and immense co-operation & inspiration.

We do take the opportunity to acknowledge and honour the

contribution of lecturer Mrs. Kalpana our project guide, who has
guided us all along by her wise lead, benevolent direction, suggestions
and time worthy interaction with us.

We would like to call up all our faculty members whose essential

guidance & whole hearted devotion really inspired us as well as helped
too in the fulfillment of our desired task.

Finally, our special thanks go to our honorable & respected Director

general Dr. Girish Jaiswal for providing us with all the facilities in
pursuing our project work.

Naveen Kumar

1 | Page
 DESKTOP

Desktop area

Desktop Icon
Additional toolbar as per need

Taskbar

Quick Launch Toolbar Running tasks Date & time

• This window shown above is called Desktop & is the graphical user
interface through which the user can interact with the windows
likewise with the commands in DOS.

• It has icons representing about themselves that the user can easily
make out its function , otherwise it has the feature that just on
putting up the cursor on that icon , a dialog box appears that let us
know about that icon or desktop element.

It has three default system elements and are as follows:

a) My Computer
b) My documents

2 | Page
 c) Recycle Bin

My Computer
My Computer allows the user to explore the contents of their
computer drives as well as manage their computer files.

This (above) is the standard icon for My Computer. To open this, just
double click the My Computer icon, this icon is almost always located on
the top left portion of the desktop and should look similar to the icon
above.

If you wish to manage your computer and/or view other settings and
information about your computer you can double-click the icon or right-
click on the My Computer and click properties. Performing these steps will
open your System Properties (the same window accessible through the
Control Panel).

3 | Page
My Documents
The My Documents folder was first introduced as a standard location
for storing user-created files. The folder located under the root of the hard
drive that Windows is installed on, is displayed (but not stored) directly on
the user's desktop. My Documents folder is located in the user's profile
directory, as Documents and Settings\[user name]\My Documents on the
same hard drive that Windows is installed on. It is important to note that
"My Documents" in these operating systems is one of a number of Special
Folders. A user can change the physical location of My Documents by
right-clicking on the My Documents icon, choosing properties, and
choosing a new path in the Target tab.

4 | Page
Recycle Bin
The Recycle Bin keeps some files that have been deleted, whether
accidentally or intentionally. Whether a deleted file is put into the Recycle
Bin depends on how it is deleted; typically only files deleted via the
Explorer graphical interface (but not necessarily other Windows graphical
interfaces such as file selection dialogs) will be put into the Recycle Bin;
files deleted via the Command Prompt, or via operating system APIs are
not. Users can review the contents of the Recycle Bin before deleting the
items permanently. In previous Windows operating systems and in MS-
DOS, undeletion was the only way to recover accidentally deleted files.
The Recycle Bin holds data that not only lists deleted files, but also the
date, time and the path of those files. The Recycle Bin is opened like an
ordinary Windows Explorer folder and the files are viewed similarly.
Deleted files may be removed from the Recycle Bin by restoring them
with a command, or by deleting them permanently.

The Recycle Bin's icon indicates whether there are items in the
Recycle Bin. If there are no files or folders in the Recycle Bin, then the
icon resembles an empty wastepaper basket. Otherwise if there are files
and/or folders the icon resembles a full wastepaper basket.

5 | Page
 Prior to Windows Vista, the default configuration of the Recycle Bin
was to hold 10% of the total capacity of the host hard disk drive. For
example, on a hard drive with a capacity of 20 gigabytes, the Recycle Bin
will hold up to 2 gigabytes. If the Recycle Bin fills up to maximum
capacity, the oldest files will be deleted in order to accommodate the
newly deleted files. If a file is too large for the Recycle Bin, the user will be
prompted to permanently delete the file instead. The maximum possible
size of the Recycle Bin is 3.99 gigabytes in all versions of Windows except
Vista. In Vista, the maximum is 10% for drives up to 40GB. Above that, the
maximum is 4GB plus 5% of the capacity above 40GB.

6 | Page
 Introduction to DOS

OPERATING SYSTEM

Operating system is a system software (set of programs) which acts as

an interface between user and hardware. The operating system is responsible for
the management and coordination of various activities and sharing of the
resources of the computer. The purpose of operating system is to handle the
details of the operation of the hardware. If there were no O/S, the computer
would be an expensive door stop.

Command is an instruction given to computer to perform a task.

TYPES OF COMMANDS

1. INTERNAL COMMANDS
2. EXTERNAL COMMANDS

INTERNAL COMMANDS: Internal commands are those commands which are

already installed in the computer system. Internal commands are comes
with the DOS.

EXTERNAL COMMANDS : External commands are those commands which are

not already installed in the computer system. For use these commands,
we first need to load the three files i.e. .EXE, .BAT, .COM. (.EXE stand for
Executable file.)

7 | Page
How to Start DOS with WINDOWS

8 | Page
INTERNAL COMMANDS

➢ TIME :- It is used to display the time and to change the time of the
system.

➢ DATE :- It is used to display the date and to change the date of the
system.

➢ VOL :- It is used to display the volume of the current drive.

9 | Page
➢ VER :- It will display the version of the operating system.

➢ LABEL:- It is used to display the label of the drive and to change the label
of the drive.

➢ DIR :- It is used to display all the files and directories.

➢ DIR/AH :- It will display the hidden files and directories.

10 | Page
➢ DIR/P :- It will display all the files and directories page wise.

➢ DIR/W :- It is used to display all the files and directories width wise.

➢ DIR/AS :- It will display all the system files.

➢ MD :- It is used to create a new directory.

11 | Page
➢ CD :- It is used to open a existing directory.

➢ COPY CON :- It is used to create a new file.

➢ CLS :- It is used to clear the screen.

➢ REN :- It is used to rename a file and directory also.

➢ TYPE :- It is used to display the contents of the existing file.

12 | Page
➢ RD :- It is used to remove the directory.

➢ COPY :- It is used to copy file from one location to the another.

➢ DEL:- It is used to delete the existing file.

➢ MOVE:- It is used to move file from one location to the another location.

13 | Page
14 | Page
EXTERNAL COMMANDS

➢ COMMAND :-It starts a new version of dos command processor.

➢ DELTREE :- It will delete the directory even if the directory is not empty.

➢ CHKDSK :- It is used to check the disk and displays a status report.

15 | Page
➢ FORMAT:- It is used to format the drive.
• V :- It is used to give label to the disk.
• S :- It copies all files into the disks for back up.
• Q :- It is used to do the quick format.

➢ EDIT:- It is used to edit the existing file.

➢ TREE:- It graphically displays the folder structure of a drive or path.

16 | Page
 ➢ ATTRIB :- It is used to change the properties of any file.
• H :- Hidden file attributes.
• A :- Archive file attributes.
• S :- System file attributes.
• R :- Read only file attributes.

Introduction to MS Word 2007

Microsoft Word is a component of widely used application software

package, Microsoft Office. MS word is a word processing software based
on windows operating system. It helps us in preparing all types of
documents by facilitating us modifying, rectifying spelling mistakes etc.
MS WORD software is based on WYSIWYG (What You See Is What You Get)
concept i.e. the document is printed exactly in the same format as it
appears on the screen.

Most of the word processors start from a blank screen assumed to

be a blank page with a blinking starting point known as cursor. For all
practical purposes it is like a typewriter, but it is much more than that. We
can type the text (even enter graphics) in the word processor, save it
under a name to recall it again and again, spell check it for errors, format
it to look good, and then if needed print it too. This makes it much easier
for writing the text since we can make as many mistakes as we like since
we can correct them by just pressing a key. This way we save a lot of
paper and make the document look more neat and clean.

17 | Page
 Typing the document can verifying the correctness of document
that is displayed on the screen. If the user finds any mistakes while
typing, on later he or she can easily correct that mistake. Once the user is
sure that there are no mistakes in the document it may be printed.

18 | Page
 Screen Layout of MS-word 2007
interface

Minimize, maximize /restore & close buttons

Office buttonQuick access toolbarMenu bar Title bar

Formatting tool bar

Vertical Scroll bar

Work area

Horizontal Scroll bar

Status bar Various view options

Starting pop-up screen when starting

MS-word

19 | Page
MS office button

When you click the Microsoft Office Button , you see the same
basic commands available in ‘File’ menu of earlier releases of Microsoft
Office to open, save, and print your file.

However, in the 2007 Office release, more commands are now

available, such as Finish and Publish. For example, in Word, Excel, and
PowerPoint by pointing to Finish, and then clicking Inspect Document, you
can check a file for hidden metadata or personal information.

20 | Page
 Shortcut keystrokes
Access keys provide a way to quickly use a command by pressing a
few keys, no matter where you are in the program. Every command in
Office Word 2007 can be accessed by using an access key. You can get to
most commands by using two to five keystrokes. To use an access key:

Press ALT.

The Key Tips are displayed over each feature that is available in the
current picture.

21 | Page
 Menus name Hot keys
Save ALT+1

Undo ALT+2

Home ALT+H

Insert ALT+N

Page layout ALT+P

References ALT+S

Mailings ALT+M

Review ALT+R

View ALT+W

Home menu
Home menu divided into 5 main parts, they are as follows:
✔ Clipboard
✔ Font
✔ Paragraph
✔ Styles
✔ Editing

22 | Page
 1. Clipboard
It includes various commands like – cut, copy, paste, format painter
etc.

How Clipboard works

The Office Clipboard works with the standard Copy and Paste
commands. Just copy an item to the Office Clipboard to add it to your
collection, and then paste it from the Office Clipboard into any Office
document at any time. The collected items stay on the Office Clipboard
until you exit all Office programs or you delete the items from the
Clipboard task pane.

2. Font
It contains various things like- font face, font size, font color, bold
italic underline, strike through, subscript, superscript, change case, text
highlighting color, clear formatting.

Font includes font name, font size, font style, such as Bold or Italic. In the
box, select a font style. Your choice appears in the Preview box.

Size specifies a font size in points. In the list, select a font size. Your
choice appears in the Preview box.

Font Color Specifies the color of the selected text. In the box, select a
color. Clicking Automatic applies the color defined in Microsoft Windows
Control Panel. By default, that color is black unless you change it. In
paragraphs with shading of 80 percent or more, clicking Automatic
changes the text to white. Your choice appears in the Preview box.

Underline style Specifies whether selected text is underlined and the

underline style. Click none to remove underlining.

23 | Page
Underline color Specifies the color of the underline. This option remains
unavailable until you apply an underline style.

Strikethrough Draws a line through the selected text.

Double strikethrough Draws a double line through the selected text.

Superscript Raises the selected text above the baseline and changes the
selected text to a smaller font size, if a smaller size is available. If you
want to raise the selected text without changing the font size, click the
Character Spacing tab, and then click Raised in the Position box.

Subscript Lowers the selected text below the baseline and changes the
selected text to a smaller font size, if a smaller size is available. If you
want to lower the selected text without changing the font size, click the
Character Spacing tab, and then click Lowered in the Position box.

Shadow Adds a shadow beneath and to the right of the selected text.

Outline Displays the inner and outer borders of each character.

3. Paragraph
It contains alignments like left, right, center, justify, spacing,
shading, sorting, bullets and numbering, indenting and formatting
symbols.

Left – align text to the left

Right - align text to the right

Center - align text to the center

Justify – align text to both the left and right margins, adding extra
space between words as necessary.

If a line contains a large text character, graphic, or formula,

Microsoft Office Word increases the spacing for that line.

To space all lines evenly within a paragraph, use exact spacing and
specify an amount of space that is large enough to fit the largest
character or graphic in the line. If items appear cut off, increase the
amount of spacing.

On the Home tab, in the Paragraph group, click Line Spacing.

24 | Page
 Line spacing options

Single Sets the spacing between two lines to single point.

1.5 lines This option is one-and-one-half times that of single line spacing.

Double This option is twice that of single line spacing.

Multiple This option sets line spacing that is increased or decreased

from single spacing by a percentage that you specify. For example,
setting line spacing to 1.2 will increase the space by 20 percent.

Bullets and numbering

➢ Use the convenient Bullet and Numbering libraries Use the
default bullet and numbering formats for lists, customize the lists, or
select other formats from the Bullet and Numbering libraries.

➢ Format bullets or numbers Format bullets or numbers differently

from the text in a list. For example, click a number and change the
number color for the entire list, without making changes to the text in
the list.

Numberings
It starts a numbered list

Sorting
Alphabetize the selected text or sort numerical data

25 | Page
 1. Styles
It includes various change styles. Quick Styles are combinations of
different formatting options and are displayed in a thumbnail in the
various Quick Style galleries. When you place your pointer over a Quick
Style thumbnail, you can see how the Quick Style affects your selected
data or shape.

2. Editing
It includes find, replace and select the data options.

Find and replace text

You can automatically replace a word or phrase with another — for
example, you can replace Acme with Apex.

1) On the Home tab, in the Editing group, click Replace.

2) Click the Replace tab.

3) In the Find what box, type the text that you want to search for.
4) In the Replace with box, type the replacement text.

Insert menu
26 | Page
Insert menu consists the following sections:
✔ Pages
✔ Tables
✔ Illustration
✔ Links
✔ Header & footer
✔ Text
✔ Symbols

1. Pages
It contains the following options.

Blank
Page
Cover
page
break

Cover page: it inserts a fully formatted cover page. You fill in the title,
author, date, and other information.

Blank page: it inserts a new blank page at the cursor position.

Page break: it starts the next page at the current position.

2. Tables section
It inserts or draws a table into the document. In word you can also
convert existing text into a table.

27 | Page
When you click on the table, it appears as:

Insert a table

1. Click where you want to insert a table.

2. On the Insert tab, in the Tables group, click Table, point to Quick
Tables, and then click the template that you want.

3. Replace the data in the template with the data that you want.

Illustration section

It contains the following things:

➢ picture
➢ clip art
➢ shapes
➢ smart art
➢ chart etc

In this section we can easily insert pictures, clipart, various

shapes, smart art and various types of charts such as column chart,

28 | Page
bar chart, pie chart, bubble chart, area chart, stock chart, radar chart
etc.

We can easily format them through format menu. Whenever you

insert a new picture or clip art, the format menu appears
automatically. The format menu facilitates us to formatting your
picture or whatever else you insert like- 3-d effects, styles, size,
rotation.

29 | Page
 Insert clipart including drawings, movies, sounds etc.

Insert a picture Inserts a chart to and compare the data

ady made shapes such as triangles, lines, rectangles,

Inserts a
arrows,
smart flow
art graphic
chart symbols
to visually
etc communicate informatio

1. Link section

It includes the following things:-

➢ hyperlink
➢ bookmark
➢ cross reference

You can also create a hyperlink to a blank e-mail message by typing

the address in the document. For example, type someone@example.com,
and Word creates the hyperlink for you, unless you turned off automatic
formatting of hyperlinks.

When you add a bookmark to a block of text, Microsoft Office Word

surrounds the text with square brackets. When you change a bookmarked
item, make sure that you change the text or graphics inside the brackets.

It refers
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30 | Page
 1. Header & footer section
It contains the following things:

➢ Header
➢ Footer
➢ Page number

Headers and footers are areas in the top, bottom, and side
margins (margin: The blank space outside the printing area on a page) of
each page in a document.

You can insert or change text or graphics in headers and footers.

For example, you can add page numbers, the time and date, a company
logo, the document title or file name, or the author's name.

If you want to change a header or footer that you inserted, the

Headers & Footers tab under Header & Footer Tools gives you more
header and footer options.

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31 | Page
 1. Text section
It includes the following things:

➢ Text box
➢ Quick parts
➢ Word art
➢ Signature line
➢ Date & time
➢ Object
➢ Drop cap

You can change WordArt text like you can change any other text in
a shape. The dropped cap, a large dropped initial capital letter, can be
used to begin a document or a chapter, or to add interest to a newsletter
or invitation.

Dropped cap

In-margin dropped cap

It inserts reusable pieces of contents including fields,

It inserts documentline
a signature properties.
that specifies the individual who must s
32 | Page
It inserts preformatted text boxes.
It inserts the current date or time in to t

It inserts an embedded object.

It inserts decorative text in your document.

33 | Page
 It creates a large capital letter at the beginning of a paragraph.
1. Symbol section

It contains the following things:

➢ Equation
➢ Symbol

Some of the content in this topic may not be applicable to some

languages.

You can type an equation in your document or insert an equation in the

following ways:

 Choose from a list of frequently used or preformatted equations

 Insert or type symbols
 Insert commonly used mathematical structures
 To insert a Math AutoCorrect symbol, type one of the following codes
followed by a delimiting term. For example, after you type a code,
type a punctuation mark, or press SPACEBAR or ENTER. To ensure that
the Math AutoCorrect symbols appear the same in your document as
they do in the AutoCorrect dialog box, on the Home tab, in the Font
group, select Cambria Math.

Insert common mathematical equations or build up your own equations.

erts symbols that are not on your keyboard such as copyright symbols, trademark symbols, paragraph mark

34 | Page
 Page layout menu
It consists the following sections:

✔ Themes
✔ Page setup
✔ Page background
✔ Paragraph
✔ Arrange

1. Themes section
It consist the following things:

In MS Word, you can apply a document theme to all slides, to

selected slides only, or to the master slide. Right-click the document
theme and then click the option that you want.

Theme color changes the colors for the current theme.

It changes the overall design of the entire document. It changes the fon

It changes theme for the current theme.

35 | Page
 2. Page setup section
Microsoft Word offers several page margin options. You can use the
default (default: A predefined setting. You can accept the default option
settings, or you can change them to suit your own preferences.) page
margins or you can specify your own.

Switch the pages between portrait and landscape layouts.

Ad, page, section or column breaks to the document

Select the margin sizes for the entire document

Add line numb

Choose a current size for the document.

Split text into two Itorallows

more word to break lines between the syllables of words
columns.

3. Page background section

You can apply a different color, apply a texture or picture instead of color,
or change settings for patterns and gradients.

When no background is specified for a Web page, the page appears in the
default background color set in the Web browser of the person who is
viewing the page.

To add a watermark only to selected pages, you must separate the

document into sections.

36 | Page
 4. Paragraph section

Indentation determines the distance of the paragraph from either

the left or the right margin. Within the margins, you can increase or
decrease the indentation of a paragraph or group of paragraphs. You can
also create a negative indent (also known as an outdent), which pulls the
paragraph out toward the left margin. You can also create a hanging
indent, in which the first line of the paragraph is not indented, but
subsequent lines are.

Page margins
Indentation

Move inChange
the leftthe
sidespacing between paragraphs by adding space above the selected parag
of the paragraph

Change the spacing between paragraphs by adding space above the selected par
Move in the right side of the paragraph

1. Arrange section

37 | Page
 Microsoft Office Word 2007 enables you to wrap text easily around
pictures, shapes, and tables with any position or style that you want.

Text wrapping breaks are used to separate the text around objects on
Web pages. For example, you can use a text wrapping break to separate
caption text from body text.

References menu
If you want to create a bibliography, you can find commands for
creating and managing sources and citations on the References tab in
the Citations & Bibliography group.

A footnote or an endnote consists of two linked parts - the note reference

mark (note reference mark: A number, character, or combination of
characters that indicates that additional information is contained in a
footnote or endnote.) and the corresponding note text.

You can create a bibliography at any point after you insert one or more
sources in a document. If you don't have all of the information that you
need about a source to create a complete citation, you can use a
placeholder citation, and then complete the source information later.

Reference menu

38 | Page
 1. Table of contents
It adds a table of content to the document.

Add the current paragraph as an entity in the table of contents.

It adds a table of content to the document.

Updates t

2. Footnotes section
Footnotes are used in printed documents to explain, comment on, or
provide references for text in a document. You might use footnotes for
detailed comments and endnotes for citation of sources.

Add a footnote to the document

Add a footnote to the document Navigate to the next f

39 | Page
 Mailing menu
When you want to use envelopes to send a mass mailing to your
address list, you can use mail merge to create a batch of envelopes. Each
envelope contains an address from your list.

The placeholders for the addresses are called mail merge fields. Fields in
Word correspond to the column headings in the data file that you choose.

To merge information into your envelopes, you must connect the

envelopes to your address list, also known as a data source or a data file.
If you don't already have a data file, you can create one during the mail
merge process.

1. Create section
If you want to add a graphic to labels that you are printing on a
page printer (rather than a continuous-feed printer), you must add it to
each label.

40 | Page
 Creates and print envelopes Creates and

2. Mail merge section

You use mail merge when you want to create a set of documents,
such as a form letter that is sent to many customers or a sheet of address
labels. Each letter or label has the same kind of information, yet the
content is unique. For example, in letters to your customers, each letter
can be personalized to address each customer by name.

Choose the list of people you want to send the letter.

It starts a mail merge to create a form letter.

Make changes t

3. Write & insert field section

In a mail merge, use the Insert Merge Field dialog box when you
want to add individual fields from a data source (data source: A file that
contains the information to be merged into a document. For example, the
list of names and addresses you want to use in a mail merge. You must
connect to the data source before you can use the information in it.) in the
main document (main document: In a mail-merge operation in Word, the
document that contains the text and graphics that are the same for each
version of the merged document, for example, the return address or
salutation in a form letter.). For example, suppose that in a batch of
letters you want to thank each recipient for his or her financial
contribution. Suppose also that the data source that you are using with
the mail merge stores this information in a field called Gift Amount. You
can use the Insert Merge Field dialog box.

41 | Page
 4. Preview results section

➢ Click Preview Results.

➢ Page through each merged document by using the Next Record

and Previous Record buttons in the Preview Results group.

➢ Preview a specific document by clicking Find Recipient.

➢ You can preview your merged documents and make changes before
you actually complete the merge.
➢ To preview, do any of the following in the Preview Results group of
the Mailings tab:

➢ Click Preview Results.

➢ Page through each merged document by using the Next Record

and Previous Record buttons in the Preview Results group.

➢ Preview a specific document by clicking Find Recipient.

It preview the first record

Shows the previous record

Shows the next record

You can see you actual data what it looks like.

Preview t

Check the errors automatically

42 | Page
 Review menu
It includes the following sections:

✔ Proofing
✔ Comments
✔ Tracking
✔ Changes
✔ Compare
✔ Protect

Review ribbon

A reviewer name or initials appear in the comment balloons (or in

square brackets when the balloons aren't being used for comments). You
can change the name that appears when you make review comments.

Grammar checking is available only in Microsoft Office Outlook and

Microsoft Office Word

How automatic spelling checking works

When you check spelling automatically while you type, you can be
more confident that you won't have to correct a lot of spelling mistakes
when you are ready to deliver your document. Your Microsoft Office
program can flag misspelled word

You can right-click the misspelled word to see suggested corrections.

43 | Page
 1. Proofing section

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2. Comment section

You can insert a comment (comment: A note or annotation that an

author or reviewer adds to a document. Microsoft Word displays the
comment in a balloon in the margin of the document or in the Reviewing
Pane).

AddNavigate
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44 | Page
45 | Page
3. Tracking section

Choose how to show revisions

Choose
to the
howdocument.
to view the proposed changes to the document.

Track all changes to the document. Choose what kind of m

Show revisions in a separate window

4. Changes section

Reject the current change

Accept the current changes Navigate to the previous revision in the document

Navigate to the previous revision in the document

5. Protect section

46 | Page
 Restrict how people can access the document

View menu
You can prevent Full Screen Reading view from opening
automatically when you receive a Microsoft Office Word document

Hide All

This article explains word document properties are, how you can view or
change the properties for a Microsoft Office document, and how you can
create custom properties for a document.

It facilities us to view our document in many ways such as:

✔ Document views
✔ Show/hide view
✔ Zoom
✔ Window
✔ Switch windows
✔ Macros

View Ribbon

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 1. Document views section
Document properties, also known as metadata (metadata: Data that
describes other data. For example, the words in a document are data; the
word count is an example of metadata.), are details about a file that
describe or identify it. Document properties include details such as title,
author name, subject, and keywords that identify the document's topic or
contents.

View the documentView the

in full document
screen as an outline and show the outline tools.
reading

View the document as a draft to quickly edit the t

View the document as it will appears in the printed page

View the document as it would look as a web page.

2. Show/ hide section

View the rulers,

Open used to measure
the document the document.
map, which allows you to navigate through a structural view of a

Turn on gridlines on the whole document.

Open the messageOpen

bar tothe thumbnails
complete pane, which
any required you
action onuse
theto navigate a lon
document.

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 3. Zoom section

Zoom the document so that an entire

Zoom the document to 100% of the normal size

Zoom the docum

Open the zoom dialog box to specify the zoom level

Zoom the document so that the width of the page matche

4. Macro section:-
In Microsoft Office Word 2007, you can automate frequently used
tasks by creating macros. A macro is a series of commands and
instructions that you group together as a single command to accomplish a
task automatically.

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 Introduction to MS Excel 2007

Microsoft Excel is a spreadsheet program. Like Microsoft Word, it

possesses a dominant market share. It was originally a competitor to the
dominant Lotus 1-2-3 but it eventually outsold it and became the de facto
standard. It is available for the Windows and Macintosh platforms. Its main
competitors are OpenOffice.org Calc, StarOffice and Corel Quattro Pro. For
advanced statistical applications SPSS provides better functionality.

The MS Excel 2007 interface brings out all the functionality of the
software using tabs rather than drop-down menus. The main work area is
called a spreadsheet where you can communicate your data using
functions, formulas, and charts. The highlighted cell is called the active
cell and is the current place where you can enter a value or a formula. We
will describe the parts of the interface in the following sections.

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51 | Page
 Screen layout of MS Excel 2007

Formatting
Minimize, Quick
Status
Vertical
Horizontal
Various
maximize
Work
Office
Menu
Title access
area
bar Scroll
view
button
bar Scroll
/restoretool
& close buttons
toolbar
bar
bar
baroptions

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Ribbon
The Ribbon, a panel that houses the command buttons and icons,
organizes commands as a set of Tabs, each grouping relevant commands
(see Fig. 2 below). Each application has a different set of tabs which
expose the functionality that application offers. For example, while Excel
has a tab for the Graphing capabilities, Word does not feature the same;
instead it has tabs to control the formatting of a text document. Within
each tab, various related options may be grouped together. The Ribbon is
designed to make the features of the application more discoverable and
accessible with fewer mouse clicks as compared to the menu-based UI
used until Office 2007. It is not possible to remove the Ribbon or replace it
with menus with the normal Office 2007 functions. However, the Ribbon
can be hidden.
Additionally, the file button has been replaced by the Microsoft office
sign in the upper left corner and is called the “Office Button.”

Ribbon
New “Office button”
Tabs

Cell number box:

A cell is a single box that is the intersection of a column and row.
Each cell is named according to its column label and row number, called a
cell reference. For example, the highlighted cell shown below is named
cell B3. The name box is located at the top left corner of the worksheet
(see arrow below) and displays the cell reference of the active cell.

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Formula box:
A formula is a mathematical expression that evaluates to a single
value. It can be used to perform a useful calculation in a cell. You can
construct a formula using any mix of the following components: constants,
mathematical operators, cell references and ranges, and functions.

Functions
A function is a pre-defined formula in Excel that you can insert into
your formula. Each function is specified by its name and input arguments
and evaluates to a single value.
Creating Formulas
To create a basic formula, use the following procedure:
1) Select with your mouse the cell in which you would like to insert
your formula, e.g. A1 in the figures below.
2) All formulas must start with an = sign.
3) After you type the = sign, type your syntactically correct formula.
4) Click Enter when you are done.

Menu Bar
Across the top of the screen, you see two layers of menus. The top
layer of menus is icon based comprising of office button menu and Quick
Access Toolbar and the second layer of menu actually provides the menu
in tabs form. Tabs available in MS Excel are:

Iconic menu

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 Tabular menu

Home – This toolbar contains basic text and cell formatting functions and
features.

Insert – This option enables you to insert items into your Excel
documents such as shapes, tables, pictures, graphs etc.

Page Layout – This option provides page layout options such as fonts,
colors, margins, gridlines etc. Formulas – This toolbar provides
formulas and functions to use with Excel.

Data – This toolbar allows you to manage data from different sources:
data sorting, data filtering, text-to-table functions and grouping.

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 Review – This option allows you to check your spelling, use a thesaurus,
create and manage comments.

View – This option enables you to create custom views, use zoom,
control and manage general window appearance.

Adding & Renaming worksheets

A spreadsheet/worksheet is a group of cells organized into columns
and rows containing data. Worksheet in a workbook is just like a
page/sheet in a file. Multiple worksheets constitute to form a workbook.
Three sheets are available by default when ms excel is opened.
To add new worksheet click on the button shown beside the sheets or
press Shift+F11.

Click to add new

worksheet

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To rename a worksheet, right click the worksheet from the bar above the
status bar and select rename.

To rename
To insert
thea new
selected
worksheet
worksheet

Using Macros
In Microsoft Office Word 2007, you can automate frequently used
tasks by creating macros. A macro is a series of commands and
instructions that you group together as a single command to accomplish a
task automatically.

Creating Macros

1. In the Macro name box, enter a name for the macro.

2. To assign a CTRL combination shortcut key (shortcut key: A
function key or key combination, such as F5 or CTRL+A, that you
use to carry out a menu command. In contrast, an access key is a
key combination, such as ALT+F, that moves the focus to a menu,
command, or control.) to run the macro, in the Shortcut key box,
type any lowercase letter or uppercase letter that you want to use.
3. In the Store macro in list, select the workbook in which you want
to store the macro.
4. To include a description of the macro, in the Description box, type
the text that you want.
5. Click OK to start recording.

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 6. Perform the actions that you want to record.

7. On the Macro tab, click Stop Recording . We can also click

Stop Recording on the left side of the status bar.

Macro recording pop-up Macro running window

Selecting cells
A single cell: Click the cell, or press the arrow keys to move to the cell.

A range of cells: Two ways of selecting a range of cells.

• Click the first cell in the range, and then drag to the last cell, or
hold down SHIFT while you press the arrow keys to extend the
selection.
• You can also select the first cell in the range, and then press F8
to extend the selection by using the arrow keys. To stop
extending the selection, press F8 again.

A large range of cells: Click the first cell in the range, and then hold down
SHIFT while you click the last cell in the range. You can scroll to
make the last cell visible.
All cells on a worksheet: Click the Select All button.

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 • To select the entire worksheet, you can also press CTRL+A.

Freeze Panes
Freeze panes are used to keep an area of a worksheet visible while
you scroll to another area of the worksheet, you can lock specific rows or
columns in one area by freezing or splitting panes (pane: A portion of the
document window bounded by and separated from other portions by
vertical or horizontal bars.).

When you freeze panes, you keep specific rows or columns visible
when you scroll in the worksheet. For example, you might want to keep
row and column labels visible as you scroll.

A solid line indicates that row 1 is frozen to keep column labels in

place when you scroll. When you split panes, you create separate
worksheet areas that you can scroll within, while rows or columns in the
non-scrolled area remain visible.

Freeze panes to lock specific rows or columns

1. On the worksheet, do one of the following:

 To lock rows, select the row below the row or rows that you want
to keep visible when you scroll.
 To lock columns, select the column to the right of the column or
columns that you want to keep visible when you scroll.
 To lock both rows and columns, click the cell below and to the
right of the rows and columns that you want to keep visible when
you scroll.

1. On the View tab, in the Window group, click the arrow below Freeze
Panes.

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 2. Do one of the following:

 To lock one row only, click Freeze Top Row.

 To lock one column only, click Freeze First Column.
 To lock more than one row or column, or to lock both rows and
columns at the same time, click Freeze Panes.

Split panes to lock rows or columns in separate worksheet areas

1. To split panes, point to the split box at the top of the vertical scroll
bar or at the right end of the horizontal scroll bar.

2. When the pointer changes to a split pointer or , drag the split

box down or to the left to the position that you want.

3. To remove the split, double-click any part of the split bar that
divides the panes.

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Format Painter
Format Painter is used to copy the formatting (such as fills or
borders) of shapes or objects (object: A table, chart, graphic, equation, or
other form of information. Objects created in one application, for example
spreadsheets, and linked or embedded in another application are OLE
objects.), text, or cells in a Microsoft Office Excel worksheet to a different
group of shapes, objects, text, or cells.

1. Select the shape, object (object: A table, chart, graphic, equation, or

other form of information. Objects created in one application, for
example spreadsheets, and linked or embedded in another
application are OLE objects.), text, or worksheet cell that has the
formatting that you want to copy.
2. On the Home tab, in the Clipboard group, do one of the following:
 To copy the formatting to one other shape, object, cell, or text
selection, click Format Painter.
 To copy the formatting to multiple shapes, objects, cells, or text
selections, double-click Format Painter.

The pointer changes to a paintbrush.

3. Do one of the following:

 To copy the formatting to a single shape, object, or piece of text,
click the object or text that you want to format.
 To copy the formatting to a single cell or range of cells, drag the
mouse pointer across the cell or range of cells that you want to
format.
 To copy the formatting to several cells or ranges of cells, drag
the mouse pointer across the cells or ranges of cells that you
want to format.
 To copy the formatting to several text selections, click each text
selection that you want to format.

4. To stop formatting, press ESC.

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AutoFormat
By selecting certain formatting options, the 2007 Microsoft Office
system programs can automatically format certain kinds of text as you
type, such as replacing a typed hyphen ( - ) with a dash ( – ). Use the
AutoFormat As You Type options to control the automatic formatting
that you want.

1. Click the Microsoft Office Button , and then click Excel Options.
The Excel Options button is located in the lower part of the menu

that opens after you click the Microsoft Office Button .

2. Click Proofing.

3. Click AutoCorrect Options.

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4. Click the AutoFormat As You Type tab.

5. Select or clear the check boxes for the options that you want to enable
or disable.

Introduction to PowerPoint
The user interface has been significantly redesigned in the following
2007 Microsoft Office system programs: Word, Excel, PowerPoint, Access,
and Outlook (in the composing and reading windows).

PowerPoint is a presentation software program that is part of the Microsoft

Office package. PowerPoint uses a graphical approach to presentations in
the form of slide shows that accompany the oral delivery of the topic. With
PowerPoint, you can easily create slide shows.

This program is widely used in business and classrooms and

is an effective tool when used for training purposes. Trainers and other
presenters use slide shows to illustrate their presentations. You create
your PowerPoint presentation on slides. You use layouts to organize the
content on each slide. PowerPoint has several slide layouts from which to
choose. Themes are sets of colors, fonts, and special effects. Backgrounds
add a colored background to your slides. You can add themes and
backgrounds to your slides.

After you complete your slides, you can run your presentation.

The Microsoft Office Button replaces the File menu and is

located in the upper-left corner of these Microsoft Office programs. When
you click the Microsoft Office Button, you see the same basic
commands available in earlier releases of Microsoft Office to open, save,
and print your file.

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 TABS EXPLANATION

HOME

SLIDES
➢ NEW SLIDE: - Add new slide to the presentation.

➢ LAYOUT: - Change the layout of the selected slide.

➢ RESET: - Reset the position, size and formatting of the slide place
holder to their default slide.

➢ DELETE: - Remove this slide from the presentation.

➢ FONT:-

➢ TEXT SHADOW: - Add a shadow behind the selected text to helps

it stand out on the slide.

DRAWING
➢ SHAPES: - Insert ready made shapes such as rectangle, circle,
arrow line, flow chart, symbol, etc. like here

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➢ ARRANGE: - Arrange object on the slide by change their order,
position and rotation. You can also group multiple objects together
so that they will be treated like a single object.

➢ SHAPE FILL: - Fill the selected shape with a solid color, gradient,
picture, or texture.

➢ SHAPE OUTLINE: - Specify the color, width and line slide for the
outline shapes.

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➢ SHAPE EFFECT: - Apply a visual effect to the selected shapes such
as shadow, glow, reflection, or 3-d rotation.

INSERT

➢ PHOTO ALBUM: - Create a new presentation based on a set of

picture. Each picture wills we placed on its own side.

➢ CLIP ART: - Insert clip art into the document drawing, movies,
sound or stock photography to illustrate a specify document.

➢ PICTURE: - Insert a picture into the document.

➢ SMART ARTS:-Insert a smart art graphic to visually communicate

information. Smart art graphic range from graphical list and process
diagram to more complex graphic such as van diagram and
origination chart.

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 ➢ CHART: - Insert a chart to illustrate and compare data. Bar, pie,
line, area, and surface are some of the Abdicable types.

LINKS

➢ HYPERLINK: - (CTRL+K) create a link to a web page, a picture, an

e-mail address or a program.

➢ ACTION: - Add an action to the selected object to specify what

should happen when you click on it or hover over it with your
mouse.

TEXT
➢ TEXT BOX: - Insert a text box into the document or add text to the
selected shape.

➢ HEADER FOOTER: - Edit header or footer to the document.

➢ WORLD ART:- Insert decorative text to your document.

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➢ DATE AND TIME: - Insert correct date or time into the correct
document.

➢ SLIDE NUMBER: - Insert the slide number. The slide number

reflects the position of the slide with in the presentation.

➢ SYMBOL: - Insert character that are not on your keyboard, such as

copyright symbols or trademark symbol, paragraph mark and
Unicode character.

➢ OBJECT: - Insert an embedded object.

➢ MOVIE: - (movie from file) insert a movie into the presentation.

➢ SOUND: - Click to add music from a cad or to record a sound with a

microphone.

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 DESIGN

TEXT
➢ PAGE SETUP:- Show the page set up dialog box.

➢ THEME: - Insert a theme to the document.

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 ➢ THEME COLOUR: - Change the color of the current Document.

➢ THEME FONT: - Change the font of the current theme.

➢ THEME EFFECT: - Change the effect of the current theme.

BACKGROUND
➢ BACKGROUND STYLE: - Choose the background style for this
theme. right click any style of more ways to app

➢ HIDE BACKGROUND GRAPHIC: - Don’t show the background

graphic include in the theme you have selected.

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 ANIMATION

ANIMATION
➢ ANIMATE: - Choose an animation to apply to object in the slide.
Custom animation:-open the custom animation task pane so that
you can animate individual object on the slide.

TRANSITION TO THIS SLIDE

➢ TRANSITION SCHEME:-Choose a special effect that will we applied

during the transition between the previous slide and the current
slide.

➢ TRANSITION SPEED:- Choose how toast to animate the transition

between the previous theme or current theme.

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 SLIDE SHOW

ANIMATION
➢ FOROM BEGINNING: - Start slide show from first slide.

➢ FROM CURRENT SLIDE: - Start slide show from current slide.

➢ CUSTOM SLIDE SHOW: - Create and play a slide show. A custom

slide show displays only the slide that you selected.

SETUP
➢ SETUP SLIDE SHOW: - Setup advance option for the slide show,
such as kiosk mode.

➢ RECORD NARRATION:-Record a narration track using the

microphone attached to your computer.

➢ REHEARSE TIMING:-Launches a full screen slide show in which

you can rehearse your presentation. The amount of time you spend
on each slide is recorded .

➢ USE REHEARSE TIMING: - Use the timing you create using

rehearse timing to switch between slide automatically.

MONITOR
➢ RESOLUTION:- Choose the screen resolution to use for the full
screen slide show. Smaller resolution generally displays fester while
larger resolution can show more visual details. Many projector
support a maximum resolution of 1024-768.

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 ➢ SHOW PRESENTATION ON:- Choose a monitor on which displays
the full screen slide show if you only have monitor or are using a lap
top with an external monitor attached this command is disable.

➢ USE PRESENTER VIEW:- Show the full screen slide show using
presenter view. This view allow to project the full screen slide show
to one monitor while viewing a special “speaker view “on another
monitor that include timing and speaker notes .this feature requires
multiple monitor or a laptop with dual-display capability. When this
option is checked when using single monitor, pop-up appears:

Click check if more than one monitors are attached with the system,
cancel otherwise.

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 REVIEW

MONITOR
➢ SPELLING:- Check the spelling of text.

➢ REASERCH:- Open the research task pane to search through

reference material, such as dictionaries encyclopedias and
translation services.

➢ TRANSLATE:-Translate the selected text into a different language.

➢ LANGUAGE: - Set the language used to check the spelling and

grammar of the selected text.

COMMENTS
➢ SHOW MARKUP:- Show markup and other annotation. New
comments: - add comments about the selected text.

➢ EDIT COMENTS: - Edit the selected comments.

➢ DELETE:-Delete the selected comments.

➢ PREVIOUSCOMMENT:-Navigate the previous comment in the

document.

PROTECT
➢ PROTECTPRESENTATION:-Restrict how people can access the
presentation.

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75 | Page
 VIEW

PRESENTATION VIEW
➢ NORMAL: - View the presentation in normal view.

➢ SLIDE SHOW:-Start the slide show.

➢ SLIDE MASTER:-Open slide master view to change the design and

layout of the master slide.

➢ HANDOUT MASTER:-Open handout master view to change the

design and layout of printed handout.

SHOW AND HIDE

➢ RULER:-View the ruler, used to measure and lineup object in the
document.

➢ GRID LINES:-Turn on gridline to which you can align object in the

document.

➢ ZOOM: - Open the zoom dialog box to specify the zoom level of the
document. In most cases, you can also use the zoom controls in the
status bar at the bottom of the window to quickly zoom the
document.

➢ FIT TO WINDOW: - Zoom the presentation so that the slide fills the
window.

COLOUR AND GRAYSCALE

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 ➢ COLOUR: - View this presentation in full colors.

➢ GRAYSCALE: - View this presentation in grayscale, and customize

how the color are translated into grayscale.

➢ PURE BLACK AND WHITE: - View this presentation in black and

white and customize how the color translated into black and white.

WINDOW
➢ NEW WINDOW: - Open the new window containing a view of the
current document.

➢ ARRANGE ALL: - Tile all open program window side by side on the
screen.
➢ CASCADE:-Cascade the open document window on the screen so
that they overlap.

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 ➢ MOVE SPLIT:-Move the splitter which serrates the different section
of the window. After clicking the button, use the arrow key to move
the splitter and then press enter to return the document.

➢ SWITCH WINDOW:-Switch to a different currently open window.

MACROS

View the list of macros, from which you can run, create, or delete a macro.

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 Print Setup

PRINT RANGE
Print Range box facilitates us to customize the slides to be printed.

• All to print all the slides in the open document.

• Current Slide to print the only slide where the cursor is.
• Selection to print the selected slides from left pane.
• Slides to print the slides by their numbers. The slide numbers are
given in the box separated by commas.

COPIES
We can print multiple copies of the same slides. Number of copies of
the selection is given here.

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PRINT WHAT
We can choose and print “Slides, Handouts, Notes Pages & Outline
view” of the slides by selecting one of these options here.

Adding an image from the file

1. Click on the insert tab from the ribbon.
2. Click Picture from the illustration section. Window appears:

3. Select the image to be inserted and click insert.

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