Conversion of Mannual

MIS into Computerised

MIS
Arun Mishra
Steps involved in
conversion
System Description
Input Documents
Output Documents
File Design
Program Logic
Computer Program
System Verification
Documentation

System Description
A statement of major inputs, outputs,
processing, operations, and files needed.
The purpose is to show the logical flow of
information & the logical operations.
Two forms of Description:
Narrative
Pictorial
Input Documents
How the information will be put into a
Computer acceptable form?
Selection of Input formats
Consideration about Volume of Information,
Frequency, accuracy, verification
requirements, and handling of Information.
Preparing inputs in machine-usable form.

Output Documents
It represents the purpose/objective of the
entire operation.
Output format should be treated with
additional care.
Output document is critical in nature.
Management is exclusively concerned about it.
Consideration of output layout is done at this
stage as per requirement of management.

File Design
The flow of data through the system is
dependent upon the design of data files.
Types of equipments, storage capacity, input
and output media and format are should be
closely considered.
The character-by-character contents of every
record are specified by the file record layout.

Program Logic
Flowcharts are used for documenting program
logic.
They are easy to depict and understand.
The program flowchart is the programmer’s
logic of the detailed, step-by-step
representation of how the computer program
will accomplish the job.
It is the blueprint of a program
Used to organise the facts, outline problems,
logic & sloutions.
System Verification
After the program has been written & run
through the compilation process, it is placed
in memory in machine readable form and is
ready to process input, update the master file
on disk, and print the required report.
The computer will execute the program
instructions in sequence until it comes to a
halt.
Documentation
Three types of documentation is needed:
For those providing input
For those running and maintaining the system.
For those using the output