Conducting an Effective Meeting

Overview

Pointers for conducting the meeting

Before During After

Fundamentals of Parliamentary Procedures Communicating as Meeting Leader

Before

Before the Meeting

Plan the meeting carefully
Select an affordable location Notify members in enough time to allow their planning

Prepare and send out an agenda early Check room set up early to make sure that the meeting room is set up properly

At the Beginning of the Meeting

Start on time Get participants to introduce themselves and state their expectations for the meeting Set clear time limits Review action items from the previous meeting 3

During the Meeting

Ask questions Listen Clarify issues Use the agenda to keep the meeting moving Summarize agreements Identify additional data needed to make decisions

After

At the End of the Meeting

Establish action items: who, what, when Set the date and place of the next meeting and develop a preliminary agenda Close the meeting crisply and positively

After the Meeting

Follow-up on action items and start to plan the next meeting
5

QUESTIONS