E-Mail

Electronic Mail
One of the most frequently used applications on the Internet today is e-mail. When you sign up for internet access through your ISP (Internet Service Provider ! employer"school you are assigned a user name that identifies you as the individual at that organi#ation $ho holds the e-mail account. %our school e-mail address is& '())'*ds+n.edu.on.ca %our personal e-mail address is& slap,ac-./*hotmail.com Select one of the a+ove and fill in the +lan-s +elo$& %our user name is slap,ac-./ * separates the user name from the host name to allo$ for multiple address at the same host. %our hosts name is hotmail.com Advantages of using e-mail are: -0 form of communication -1an +e lengthy! unli-e te2ts -3oes not need to +e paid for -4as the speed and comfort of typing on a -ey+oard -5arge amount of storage -$ith Email Soft$are! you do not have to +e online to use it -can +e used to send large amounts of information to large amounts of people -0ccessi+ility 6 can access you email any$here so long as you have a computer and an internet connection -7iming 6 can control $hen and $here you $ant to deal $ith your mail! not having to respond immediately -0llo$s you to focus on the message and not the sender Concerns regarding the use of e-mail: -It does not have the speed of te2ting

-8sing the email via an internet +ro$ser has security and privacy issues! slo$er! has less storage! and requires an internet connection -Spam and 4ac-ers can access your email and give you a virus"loo- into your mail

-Overuse 6 over using email +ecause of ease of use -Identity of sender 6 you $on9t -no$ $ho they are unless they tell you or their email is their name -:et my message; 6 if the recipient does not chec- their email regularly! they might never -no$ you sent them an email -3ehumani#ation 6 removes the face to face aspect of communication

When $e converse! $e e2pect other people to o+serve certain rules of +ehavior. 7he same is true for e-mail! the most popular form of online communication. 4ere are a fe$ pointers to help you communicate more effectively. In the space provided, explain why each etiquette tip should be followed. .. 1learly summari#e your message in the su+,ect line. -so that people understand $hat the topic is that you are discussing in the email '. 3o not use the 11 (1ar+on 1opy function to copy your message to everyone.
-unnecessary messages can +e annoying! only send it to the fe$ people that need to see it

/. 8se the <11 (<lind 1ar+on 1opy -4ides the email addresses as to not e2pose them to everyone else (. =eep your message short and focused. -3o not +ore your reader> most people $ill ignore long messages ?. 0void using all 10PI705 5E77E@SAAA -It9s more difficult to read and it ma-es it loo- li-e you9re shouting. B. 3on9t $rite anything you $ouldn9t say in pu+lic. -email is not as secure as you thin-> it can +e hac-ed into and read +y other people! intercepted! or even +e for$arded +y the recipient. C. 8se emoticons"smiley9s to ensure that your message is properly understood.

-you cannot easily type your emotions onto a screen> emoticons help the reader understand ho$ to understand it. (7hey are also not considered appropriate for +usiness ). 0void sending e-mail to large num+ers of people unless you have a legitimate reason to do it. -may +e considered Spam D. 0void nasty e-mail. -8nless you $ant people to hate you! and send +ac- some nasty email in return! or even spread $hat you9ve said to other peopleE. .F. Include your name at the +ottom of the message.

-7o ma-e sure the reader remem+ers " understands $ho is sending the email! plus your email may not say $ho the sender is