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Republic of the Philippines Civil Service Commission Personnel Policies and Standards Office

PROGRAM TO INSTITUTIONALIZE MERITOCRACY AND EXCELLEN HUMAN RESOURCE MANAGEMENT


(PRIME-HRM) HRMO Self-Assessment
(For PRIME-HRM Transition Use Only)
INSTRUCTIONS: 1. This form shall be used by the HRMOs in the assessment of the agency's HR management. Please fill-in the correct information on the space provided and check the corresponding box for your answer. 3.The accomplished form shall be submitted to the Civil Service Commission Regional Office (CSCRO). Agency: Municipality of Janiuay Accredited through CSC Resolution No. dated _________________________. Regulated Agency Profile Name of Head of Agency Position Name of Incumbent/Designated HRMO Employment Status Number of Years in the Position
FRANKIE H. LOCSIN MUNICIPAL MAYOR EVA C. CABIAL, HRMO II PERMANENT 9

Performance Rating of the HRMO for the last VS Rating Period


Agency Personnel Complement (based on updated Plantilla of Personnel available with the agency as of March 15, 2nd Level No. of Authorized Positions 1st Level Professional/ Technical (up to SG-24) 77 72 Executive/ Managerial (SG-25and above) 2 3rd Level

(Presidential Appointee

Status of Employment No. of Filled Positions Permanent Male


1st Level 2nd Level (up to SG-25 and above) 3rd Level (Presidential Appointees) Programs for Assistance/Monitoring Date/s of Conduct 26 14

Temporary Male Female

Coterminous Male Female Male

Casuals Female 8 8

Female 51 37

10

Comprehensive Personnel Management Assessment (CPMA) Personnel Management Monitoring, Evaluation and Assistance Service (PMMEAS) Special Technical Assistance on Managing Personnel Systems (STAMPS)
I. APPOINTMENTS SUBMITTED TO THE CSC FOR THE YEAR 2011 Month
January February March April May June July August

No. of appointments submitted No. of approved/validated appointments Approval/Validation Rate (%) Disapproval/ Invalidation Rate (%)

16 16 100% 0%

NR NR 100% 0%

NR NR 100% 0%

1 1 100% 0%

NR NR 100% 0%

NR NR 100% 0%

16 16 100% 0%

NR

100% 0%

Note: If no appointment was issued during the month, please put NR (No Report)

Reasons for disapproval/invalidation of appointments: (Use separate sheet if necessary)

II. HUMAN RESOURCE MANAGEMENT AREAS To be filled up by the Agency HRMO Areas
1. HR Records Management
Yes Complete No Yes

General Conditions/Status
Updated No Yes Orderly No File readily accessible Yes No

(10) a. 201 files b. Plantilla Entries vis--vis Appointments c. Attendance Records d. Leave Records e. Service Records f. Reference Documents

R R R R R R


Operational Employees Oriented on the System Committees Created and Functioning

2. HR Management Systems and Programs

Approved

(50) a. Qualification Standards (QS)


b. Performance Evaluation System (PES)

Yes

No

Yes

No

Yes

No

Yes

No

c. Merit Promotion/Selection Plan d. Grievance Machinery


e. Program on Awards and Incentives for

Service Excellence (PRAISE) f. Career Development Plan and or Database/List of HRD Interventions g. Merit System (for closed career)

R R R R R R R R R
Adopted


No

R R R R R R R R R
Yes


No

R R R R R R R R R
Yes


No

n/a R R R R R R R R
Yes


No

3. Employee Discipline (10) a. URACCS b. RA 6713 c. CSC Resolution on Sexual Harassment Cases
d. Office rules and regulations (wearing of office uniform, attendance to flag ceremony)

Implemented

Cases Resolved at Agency Law/rules/policies Complied Level with

Yes

R R R R R


Accredited If Yes, please provide details

e. Government working hours policy (including attendance/leave policy) 4. Employee Relations (5) -Negotiable a. Employee Association/Union

Registered

Yes

No

Yes

No
Name of Association/Union

_____________
Approved

______________
Date ofREgistration Implemented

Yes b. Collective Negotiating Agreement

No

Yes

No

Date of Accreditation

5. Employee Welfare

Existing

Implemented

Availed/ Enjoyed by Employees

(10) a. b. c. d. e. Step Increment (NOSI/NOSA) Accumulation and Monetization of Leave Credits Gender and Development Program Special Leave Privileges General Working Condition policy

Yes

No

Yes

No

Yes

No

6. Completency Level of HRMO To be filled up by the Agency HRMO (15) a. Has References (CSC issuances and other HRM materials) If yes, are they updated? b. Attended Orientation/Training on CSC Policies/Programs c. Attended the following Trainings/ HR interventions Yes No

Yes Yes

No No

Training on Appointments Preparation (TAP) Leave Administration Course for Effectiveness (LACE) Uniform Rules on Administrative Cases in the Civil Service (URACCS)

Qualification Standards (QS) Merit Promotion Plan (MPP) Performance Evaluation System (PES) Performance Management System (PMS) Program on Awards and Incentives for Service Excellence (PRAISE) Grievance Machinery (GM) Committee On Decorum and Investigation (CODI) Gender And Development (GAD)/Gender Sensitivity (GS) Alay sa Bayan (ALAB) Values Orientation Workshop (VOW) Seminar Workshop on Administrative Justice (SWAJ) Seminar Workshop on Gov't Employees Rights & Obligations (SW-GERO Others: d. Knowledge on Civil Service Law and rules Very Knowledgeable Knowledgeable

III. Civil Service Commission Field Office (CSCFO) Level of Expertise Please assess the CSCFO in terms of the following: Areas
Poor

Excellent 2 3 4 5

1 1. 2. 3. 4. 5. Technical assistance on CSC matters Appointments processing Interpretation of CS Law and rules Resource speaking services Others,:pls specify OVERALL RATING

Summary of Assessment Rating (to be filled up by CSCRO ` 1. 2. 3. 4. 5. 6. HR Records Management HR Management Systems and Programs Employee Relations Employee Discipline Employee Welfare HRMO Competence Total Score Rating OVERALL RATING Rating Excellent Above Average Average Below Average Score Remarks

Total Score x 30% Recommendation of CSCRO Retention/Revalidation of Level II Accredited Status Conduct of CHARM/CARE-HRM Evaluated by:

Poor

Recall/Suspension of Accreditation Status

Annex B PRIME-HRM Form No. 2

RITOCRACY AND EXCELLENCE in E MANAGEMENT

HRM)

sessment

nsition Use Only)

ease fill-in the correct information on the space provided

RO). Accredited through CSC Resolution No. ____________ dated _________________________. Regulated

ofile

Personnel available with the agency as of March 15, 2012) 3rd Level (Presidential Appointees) Total

Status of Employment Contractuals Male Female Job Order Male Female

Recommendations/ Observations for Follow-Up/ Monitoring

September

October

November

December

1 1 100% 0%

NR

NR NR 100% 0%

NR NR 100% 0%

100% 0%

Annex B

ssary)

Annex B

To be filled up by CSCRO Points

Points

Points

Points

Points

Annex B

Annex B

MO

To be filled up by CSCRO Points

ministrative Cases in the Civil Service (URACCS)

Gov't Employees Rights & Obligations (SW-GERO)

Slightly Knowledgeable

Remarks (if any)

(to be filled up by CSCRO Remarks

Evaluated by:

Annex B CSCRO Action Officer

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