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PhD Students Meeting for the organization of the International Day

07.09.2011

Present persons: Genet, Phu, Ramji, Kirsten, Mais, Kafui, Dyah, Akosua, Prihadi, Anwar, Sara (Minutes) Agenda 1. Introduction by Genet 2. Tasks selection 3. Drafting of the program and identification of responsible for each activity The task identified, as well as the responsible, are the following: Tasks Invitation Sending mail to create a list of guests Sending mail for asking who is willing to present Music equipment provision (and management during the party) Music collection/selection Program drafting Location Food & drinks coordination (including buying drinks) Collection of traditional objects Room decoration and organization Photo shooting Personal invitation to SPRING students Food preparation Moderation Responsible person/s Kirsten Kirsten Akosua Ramji, Pu, Pirahidi Time schedule asap asap Next days asap

Sara/ Mais Akosua Genet Genet

From now until the day before the party According to the activities to be done asap Until the last minute

Ramji, Pu, Pirahidi Ramji, Pu, Pirahidi, Eric, Joeseph, Emanuel, and anyone free short before the party Dyah Dyah/Genet All PhD students (refer to Genet for the quantity) Kafui (Kirsten)

From now until the day before the party Short before starting the party The very day of the party asap Hopefully the last day!!!! The very day of the party

Estimation of number of persons present at the event: 70 ca.

The party should start officially at 18 and lasts approx. three hours. First next steps: As soon as the venue is confirmed, hopefully by the end of the week, Kirsten will send the invitations, provided that she receives all the information requested in her previous e-mail concerning the list of persons to be invited. Next meeting: September 15th, at the Cafeteria of Campus South, at 13:00.

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