Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
Module Code & Title CE00321-2-SDM Cohort HF11B1SE Date of Submission 8th February 2012 Instructor Ms.Nadeera Ahangama
Submitted in partial fulfillment for the degree of Bachelor of Science (Hons) in Computing
ACKNOWLEDGEMENTS
Firstly we would like to thank our lecturer Ms.Nadeera Ahangama for all the help and guidance given while doing this assignment. Also there are many individuals who have helped us in numerous ways directly and indirectly so that we were able to complete this assignment. APIIT Lanka for providing us with resources and the Tech Team at APIIT Lanka for their assistance at required times. And last but not least our friends, parents and the well-wishers without whose moral support and encouragement, we would not have been able to do a good job. Finally, if there are any shortcomings in this project, then we request to excuse us for all those and accept this documentation. Ahamed Nishadh Deshan Ilangakoon Dilshan Zuhdi
WORKLOAD MATRIX
Task Ahamed Deshan Dilshan
Introduction Schedule Planning Gantt Chart Selection of Methodology Problem Analysis Current System Overview Proposed System Process Modeling Context Diagram Level 0 DFD Level 1 DFD Data Modeling ER Diagram Event Modelling Entity Life History Data Dictionary Data Flows Data Stores Processes External Entities Database Development Interactive Screen Designs Report Designs Programming Environment Implementation of Prototype Documentation
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GANTT CHART
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TABLE OF CONTENTS
1.0 - INTRODUCTION ............................................................................................... 1 2.0 ASSUMPTIONS ................................................................................................. 2 3.0 SELECTION OF METHODOLOGY ................................................................. 3 3.1 - STRUCTURED SYSTEM ANALYSIS AND DESIGN METHODOLOGY (SSADM) ............................................................................. 3 3.1.1 MAIN OBJECTIVES OF SSADM...................................................... 3 3.1.2 MAIN STAGES OF SSADM METHODOLOGY .............................. 4 3.1.3 ADVANTAGES OF SSADM.............................................................. 4 3.1.4 DISADVANTAGES OF SSADM ....................................................... 5 3.2 IMPLEMENTATION STRATEGIES ........................................................ 5 4.0 PROBLEM ANALYSIS OF CURRENT SYSTEM ........................................... 6 5.0 OVERVIEW OF THE PROPOSED SYSTEM ................................................... 7 5.1 FUNCTIONAL SPECIFICATIONS .......................................................... 7 5.1.1 MANAGING FRONT OFFICE ........................................................... 7 5.1.2 MANAGING OF EVENTS ................................................................. 8 5.1.3 PROCUREMENT AND INVENTOR MANAGEMENT ................... 8 5.1.4 PAYMENT MANAGEMENT ............................................................ 8 5.1.5 MANAGING EMPLOYEES ............................................................... 8 5.1.6 MONITORING REPORTS ................................................................. 9 5.2 NON FUNCTIONAL SPECIFICATIONS ........................................... 10
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6.0 DATA FLOW DIAGRAMS ............................................................................. 11 6.1 CONTEXT DIAGRAM............................................................................ 11 6.2 LEVEL 0 ................................................................................................... 12 6.3 LEVEL 1 OF PROCESS 2 ....................................................................... 13 6.4 LEVEL 1 OF PROCESS 3 ....................................................................... 14 6.5 LEVEL 1 OF PROCESS 4 ....................................................................... 15 6.6 LEVEL 1 OF PROCESS 5 ....................................................................... 16 6.7 LEVEL 1 OF PROCESS 6 ....................................................................... 17 6.8 LEVEL 1 OF PROCESS 7 ....................................................................... 18 7.0 - ENTITY RELATIONSHIP DIAGRAM ........................................................... 19 8.0 DATA DICTIONARY ...................................................................................... 20 8.1 DATA STORES ....................................................................................... 20 8.2 DATA FLOWS ......................................................................................... 24 8.3 EXTERNAL ENTITIES ........................................................................... 42 8.4 PROCESSES ............................................................................................ 44 9.0 ENTITY LIFE HISTORY ................................................................................. 51 9.1 CUSTOMER ENTITY ............................................................................. 51 9.2 ORDERS ENTITY ................................................................................... 52 9.3 EMPLOYEES ENTITY ........................................................................... 53 9.4 INVOICE ENTITY .................................................................................. 54 9.5 INVENTORY ENTITY............................................................................ 55
9.6 SUPPLIER ENTITY ................................................................................ 56 9.7 SUBTASKS ENTITY .............................................................................. 57 10.0 SCREEN DESIGNS ........................................................................................ 58 10.1 ADD NEW CUSTOMER ....................................................................... 58 10.2 ADD NEW EMPLOYEE ....................................................................... 59 10.3 ADD INVENTORY ITEM ..................................................................... 60 10.4 ADD NEW ORDER ............................................................................... 61 10. 5 SEARCH / MODIFY ORDER .............................................................. 62 10.6 ADD NEW SUBTASK .......................................................................... 63 10.7 ADD EMPLOYEES TO SUBTASK...................................................... 64 10.8 ADD INVENTORY ITEMS TO SUBTASK ......................................... 66 10.9 ADD 3RD PARTY SUPPLIER TO SUBTASK ...................................... 68 10.10 ADD NEW 3RD PARTY SUPPLIER ................................................... 70 10.11 ADD 3RD PARTY SUPPLIER PRODUCTS / SERVICES.................. 71 10.12 MODIFY CUSTOMER DETAILS ...................................................... 72 10.13 MODIFY EMPLOYEE DETAILS ....................................................... 73 10.14 MODIFY SUPPLIER DETAILS ......................................................... 74 10.15 MODIFY 3RD PARTY SUPPLIER PRODUCT / SERVICE DETAILS ........................................................................................................................... 75 10.16 RETURN INVENTORY ITEM ........................................................... 76 10.17 LOAD INVOICE .................................................................................. 77 10.18 INVOICE .............................................................................................. 78
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10.19 LOGIN .................................................................................................. 79 10.20 MAIN MENU ....................................................................................... 80 11.0 REPORT DESIGNS ........................................................................................ 81 11.1 PROFIT / LOSS REPORT ..................................................................... 81 11.2 REPORT ON SUPPLIERS AND PRODUCTS / SERVICES THEY PROVIDE .......................................................................................................... 82 11.3 REPORT ON STAFF ALLOCATED PER EVENT .............................. 83 11.4 EVENTS ON A PARTICULAR MONTH............................................. 84 11.5 INVOICE ................................................................................................ 85 12.0 DEVELOPMENT ENVIRONMENT ............................................................. 86 12.1 LANGUAGE OF PROGRAMMING ..................................................... 86 12.2 PROGRAMMING TOOLS .................................................................... 86 12. 3 DATABASE .......................................................................................... 86 13.0 BIBLIOGRAPHY ........................................................................................... 87
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1.0 - INTRODUCTION
In this project of ours, we have been given the task of making a system for an event management company named Planit Event Management (Pvt) Ltd. The management of the company has decided to invest in a new information management system so that they can automate their office processes for work to be done faster and efficiently. There are different areas of the company that are going to be combined and automated using thing system. The front office, the human resource office, the stores where the inventory is kept, the accounts department and the management are all going to be connected using this system. The prototype system we are designing would be done using C#.net and we would be using the SSADM methodology to develop the system and implement it. The system would be mainly used by the staff and management of the company only. No external personal would be using the system as it is an internal information management system and allowing access to external people would compromise the security of the system. The system would handle all the inquiries by the customers, direct them to the relevant officials, help in managing the events that the company is doing, help in inventory management, payment process and create necessary reports for management.
2.0 ASSUMPTIONS
In this project, we have taken certain assumptions on how the processes work manually and have implemented the same in the automated system. They are as follows. 1. Each event managed by the company will be headed by one person called the Event Manager who will have full control over everything that happens in that particular event. 2. When a client makes an inquiry, depending on the type of inquiry (consultation, event organizing, itinerary management etc.) the quotation would take at least 24-72 hours to be prepared and sent to the customer. 3. If the company does not have adequate staff or do not have staff of a particular type or do not provide a particular service in house (catering, magicians for kids parties, security personal for events, etc.), they will be obtaining the services of 3rd party suppliers but all these will be going through the company and not as external partners for the event. 4. At least 50% of the payment of the quoted amount has to be made prior to the event and the balance depending on the final amount will have to be settled after the event by the client. 5. The quotation would provide an estimated amount for the requirements of the client while the final cost would change according to the changes in plans and costs of the customers requirements while the event is being planned. 6.
5. Make use of experienced and inexperienced development staff more effectively. 6. Allows projects to be supported by computer based tools as computer aided software engineering systems.
And there are some disadvantages also Developers may become too attached to their prototypes. It sometimes guide to incomplete documentation. It can guide to insufficient analysis.
Cancelation In the event that the customer wishes to cancel his or her event the customer will again inform the front office and the front office will cancel the event and the appropriate charges will be applied.
allocation of the staff for the events will be carried out from this point of the system. New employees can be added and existing employee information can be changed or permanently removed.
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6.2 LEVEL 0
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Name Description
Reservation File Contains all the information reservations that the company has and is to undertake in the future. This file is vital to make sure that there are no events clashing with each other.
Name Description
Inventory File Contains details of all the supplies that the company holds. The information in this file should always be up to date in order that no accidental over booking of resources occur.
Inventory File = ItemID+ ItemName+ ItemDescription+ ItemSerialNumber+ ItemPrice+ ItemStatus+ ItemRecStatus+ DeptID
Name Description
Staff File Contains all the information regarding the companys staff and their availability or the current event that they are
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engaged in. This information is valuable when checking to assess if the company can cater to a clients requirements. Input Data Flows Output Data Flows Data Structure Staff File = EmpID+ EmpName+ EmpDoB+ EmpAddress+ EmpTele+ DeptID+ EmpDescription+ EmpStatus+ EmpRecStatus Availability Allocated Staff List Deallocated staff list Staff records
Name Description
Accounts File This is another vital data store in that it contains all the records of payments made and due. It also contains the information regarding the quotations given to the clients so that calculations can be made accordingly and accurately.
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Name Description
Supplier File This file will contain all the details of the products that a supplier provides and also the details of the products that the company has requested from the supplier.
N/A
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Name Description
Cancelation Reply Sends the Client information regarding the possibility of cancelling the event.
Cancelation Process (6.1) Client External Entity Cancelation Reply= CustID+ CustName+ OrdID+ OrdEventDate+ OrdStatus
Name Description
Deleted Reservation Record Sends details of which record to be deleted from the Reservation file
Cancelation Process (6.1) Reservation File Delete Reservation Record= OrdID+ OrdStatus
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Deallocated Staff Records Sends details of which record to be deleted from the Staff file Cancelation Process (6.1) Staff File Deallocate Staff Records= OrdID+ EmpID+ OrdStatus
Name Description
Deallocated Inventory Records Sends details of which record to be deleted from the Inventory file
Cancelation Process (6.1) Inventory File Deallocate Inventory Records= OrdID+ STID+ ItemID+ OrdStatus
Cancelation Report Sends the Administrator details of all the cancelled events Report Process (6.2) Administrator External Entity Cancelation Report= OrdID+
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Name Description
Quotation Details Sends the customer details of the estimated quotations for the event requested.
Quotation Process( 5.1) Client External Entity Quotation Details = InvID+ LineTotal+ LineQty+ LinePayable
Name Description
Quotation Details Sends a copy of the quotation to the accounts file to be saved in the records.
Quotation Process (5.1) Accounts File Quotation Details = InvID+ LineTotal+ LineQty+ LinePayable
Name
Quotation Details
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Description
Sends details of the quotation to the payment calculation process to aid in the calculation on the final payment bill.
Quotation Process (5.1) Payment Calculation Process( 5.2) Quotation Details = InvID+ LineTotal+ LineQty+ LinePayable
Name Description
Invoice Sends the Client information regarding the fees due for the service provided by the company for organizing the event.
Name Description
Invoice Sends a copy of the invoice to the accounts record to store the details of the payment outstanding from the client
Payment Process (5.2) Accounts File Invoice = InvID+ LineTotal+ LineQty+ LinePayable
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Name Description
Payment Details The client sends the details regarding the methods of payment and the amount being paid to the company.
Client External Entity Payment Process (5.2) Payment Details = InvID+ AccID+ InvPayMethod+ InvPayStatus+ InvPayable+ InvDiscount
Name Description
Payment Details Sends a copy of the payment made by the client to be stored in the accounts file
Payment Process (5.2) Accounts File Payment Details = InvID+ AccID+ InvPayMethod+ InvPayStatus+ InvPayable+ InvDiscount
Name Description
Accounts Details Sends records of the accounts to the report process in order to generate the reports required by the administrator.
Name Description
Income and Expenditure Report / Profit and Loss Report Sends the report to the administrator to view the performance of the company financially.
Report Process (5.3) Administrator External Entity Income and Expenditure Report / Profit and Loss Report= InvID+ AccID+ InvPayMethod+ InvPayStatus+ InvPayable+ InvDiscount
Name Description
Allocated Staff List This gives the staff files details of the staff that have been allocated for a particular event.
Resource Allocation Process (4.1) Staff File Allocated Staff List= EmpID+ EmpName+ EmpDoB+ EmpAddress+ EmpTele+ DeptID+
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Name Description
Staff Records Sends the report process information about all the records in order that the process can generate reports.
Staff File Report Process (4.2) Staff Records= EmpID+ EmpName+ EmpDoB+ EmpAddress+ EmpTele+ DeptID+ EmpDescription+ EmpStatus+ EmprecStatus
Name Description
Staff Event Report Provided the Administrator with a report containing the details of the events covered by different staff.
Report Process (4.2) Administrator External Entity Staff Event Report = EmpID+ EmpName+ EmpDoB+ EmpAddress+ EmpTele+ DeptID+
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Name Description
Reserved Inventory List Provides the inventory file with details of the requirements for a particular event.
Resource Allocation Process (3.1) Inventory File Reserved Inventory List= ItemID+ ItemName+ ItemDescription+ ItemSerialNumber+ ItemPrice+ ItemStatus+ ItemRecStatus+ DepID
Name Description
Inventory Records Gives the report process information to generate the reports required by the administrators.
Inventory File Report Process (3.2) Inventory Records= ItemID+ ItemName+ ItemDescription+ ItemSerialNumber+ ItemPrice+ ItemStatus+ ItemRecStatus+
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DepID
Name Description
Low supplies Report / Free Supplies Report Provides the administrator information regarding the supplies that are currently available in the stocks.
Report Process (3.2) Administrator External Entity Low Supplies Report / Free Supplies Report= ItemID+ ItemName+ ItemDescription+ ItemSerialNumber+ ItemPrice+ ItemStatus+ ItemRecStatus+ DepID
Name Description
Reservation Details The information that is provided by the Client regarding the booking that the client wishes to make.
Client External Entity Booking Process (2.1) Reservation Details = OrdID+ CustID+ EmpID+ OrdDateofPlacement+ OrdEventName+ OrdEventType+ OrdEventDate+ OrdEventTime+ OrdEventDuration+
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Name Description
Booking Details This information regarding the booking which the client made will be stored in the reservation files for future reference.
Booking Process (2.1) Reservation File Reservation Details = OrdID+ CustID+ EmpID+ OrdDateofPlacement+ OrdEventName+ OrdEventType+ OrdEventDate+ OrdEventTime+ OrdEventDuration+ OrdEventLocation+ OrdDescription+ OrdStatus+ OrdRecStatus+
Name Description
Reservation Details Passes the information on to the next process to check for availability.
Booking Process (2.1) Check Availability Process (2.2) Reservation Details = OrdID+
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CustID+ EmpID+ OrdDateofPlacement+ OrdEventName+ OrdEventType+ OrdEventDate+ OrdEventTime+ OrdEventDuration+ OrdEventLocation+ OrdDescription+ OrdStatus+ OrdRecStatus+
Name Description
Availability Check to ensure that the stocks are available to cater to the requested event.
Check Availability Process (2.2) Booking Process (2.1) Availability= OrdID+ STID+ ItemID+ ItemStatus
Name Description
Availability Check to ensure that the stocks are available to cater to the requested event.
ItemID+ ItemStatus
Name Description
Availability Check to ensure that the company is not fully engaged with other prior events.
Check Availability Process (2.2) Reservation File Availability= OrdID+ OrdEventDate+ OrdEventTime
Name Description
Availability Check to ensure that staffs are available to cater to the requested event.
Check Availability Process (2.2) Staff File Availability = OrdID+ EmpID+ EmpStatus
Name Description
Availability Provides the Client with information as to whether the company is able to cater to the Clients requirements.
Name Description
Reservation Records Provides the process with information regarding the reservations in order that the process may submit the required report to the Administrator.
Reservation Files Report process (2.3) Reservation Record = OrdID+ CustID+ EmpID+ OrdDateofPlacement+ OrdEventName+ OrdEventType+ OrdEventDate+ OrdEventTime+ OrdEventDuration+ OrdEventLocation+ OrdDescription+ OrdStatus+ OrdRecStatus+
Name Description
Monthly report/ annual report reservation report Provides the user with detailed reports of the companys activities in relation to the reservations that it has made.
Report Process (2.3) Administrator Monthly report/ annual report/ failed reservation report = OrdID+
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CustID+ EmpID+ OrdDateofPlacement+ OrdEventName+ OrdEventType+ OrdEventDate+ OrdEventTime+ OrdEventDuration+ OrdEventLocation+ OrdDescription+ OrdStatus+ OrdRecStatus+
Name Description
Event Details Provides the resource allocation process with information regarding the event that has been required by the client.
Reservation process (2.0) Resource Allocation Process (3.0) Event Details = OrdID+ CustID+ EmpID+ OrdDateofPlacement+ OrdEventName+ OrdEventType+ OrdEventDate+ OrdEventTime+ OrdEventDuration+ OrdEventLocation+ OrdDescription+ OrdStatus+ OrdRecStatus+
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Name Description
Event Details Provides the human resource allocation process with information regarding the event that has been required by the client.
Reservation process (2.0) Human Resource Allocation Process (4.0) Event Details = OrdID+ CustID+ EmpID+ OrdDateofPlacement+ OrdEventName+ OrdEventType+ OrdEventDate+ OrdEventTime+ OrdEventDuration+ OrdEventLocation+ OrdDescription+ OrdStatus+ OrdRecStatus+
Name Description
Event Details Provides the Payment process with information regarding the event that has been required by the client.
Reservation process (2.0) Payment Process (5.0) Event Details = OrdID+ CustID+ EmpID+ OrdDateofPlacement+ OrdEventName+
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Name Description
Supplier Details Provides the system with details of a new supplier and details of the product that they will be supplying.
Supplier External Entity Supplier Registration Process (7.1) Supplier Details = SupID+ SupName+ SupAddress+ SupTel+ ProdName+ ProdType
Supplier Details Sends the details supplied by the supplier to the Supplier File Supplier Registration Process (7.1) Supplier File Supplier Details = SupID+ SupName+ SupAddress+ SupTel+ ProdName+
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ProdType
Product Details Sends the supplier details of the products needed for an event. Supplier Process (7.2) Supplier External Entity Supplier Details = SupID+ ProdName+ ProdType
Product Details Sends the required product details to the supplier file Supplier Process (7.2) Supplier File Data Store Supplier Details = SupID+ ProdName+ ProdType
Product Details Sends the required product details to the supplier file Resource Allocation Process (3.0) Supplier Process (7.0) Supplier Details = SupID+ ProdName+ ProdType
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Name Description
Client This entity is the client of the company who will request the company to organize and event for them. The client will provide all the necessary information regarding the event and also other information such as payment methods and cancelations.
Input Flows
Data
Availability Confirmation Quotation Invoice Cancelation reply Customer Details Reservation Details Cancelation Information Payment Details
Output Flows
Data
Name Description
Administrator This external entity will have be and overseer of the activities of the company. The administrator will receive all the information regarding the company in a report format.
Input Flows
Data
Monthly report/ Annual report Low supplies Report / Free supplies Report Staff Event Report Income and Expenditure report / Profit and Loss Report Cancelation Report
Output Flows
Data
N/A
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Name Description
Supplier This entity is the suppliers who will provide the company with products that it on its own cannot procure. The supplier will provide his personal information to the system and in return will receive details of the products that the company wishes to obtain. Data
Data
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8.4 PROCESSES
Name Description 6.1 Cancelation Process This process is tasked with the job of cancelling events on request of the Client. Input Data Flows Output Data flows Process Description Cancelation Information Cancelation Reply Deleted Reservation Records Deallocated Staff Records Deallocated Inventory Records Cancelled Product List
Name Description
6.2 Report Process This process will obtain generate reports pertaining to the cancelation of events.
Input Data Flows N/A Output Data flows Process Description BEGIN GET Order Details IF OrdStatus EQUALS Cancelled WRITE Cancelled Orders into Report DISPLAY Report END IF END Cancelation Report
Name Description
5.1 Quotation Process This process will generate the quotation to be presented to
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the Client in the initial stages when the Client first approaches the company. Input Data Flows N/A Output Data flows Process Description Quotation Details Quotation Details
BEGIN READ Invoice Details ADD Costs DISPLAY quotation WRITE Quotation to Accounts File END
Name Description
5.2 Payment Calculation Process This Process will generate the payment due at the end of the event taking to account the cost of all requirements that the Client wished for.
Process Description
BEGIN READ Cost of Order DISPLAY Invoice WRITE Invoice to Accounts File READ Payment Details WRITE Payment Details to Accounts File END
Name Description
5.3 Report Process This process will generate the information regarding the companys monetary standings.
Account Details
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BEGIN READ Accounts details from Accounts File CALCULATE Income and Expenditure CALCULATE Profit or Loss DISPLAY Income and Expenditure Report and Profit and Loss Report END
Name Description
4.1 Resource Allocation Process This process will allocate staff as needed for each particular task.
N/A
BEGIN READ Employee Details IF Employee Status EQUAL Available UPDATE Employee Status to Unavailable END IF END
Name Description
4.2 Report Process This process will generate a report for the Administration regarding the utilization of the companys staff.
Name Description
3.1 Resource Allocation Process This process will allocate resources as needed for each particular task.
N/A
BEGIN READ Inventory Details IF Inventory Status EQUAL Available UPDATE Inventory Status to Unavailable END IF END
Name Description
3.2 Report Process This report process will generate the information regarding the supplies that are in low quantities and also what supplies which are free and not being utilized by any event.
Name Description
2.1 Booking Process The booking process will record in reservation information
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in the appropriate file after it is ensured that the company can carter to the request. Input Data Flows Output Data flows Process Description Reservation Details Availability Booking details Reservation Details
BEGIN READ Reservation Details from Client GET Availability IF Available WRITE Booking Details to Reservation File END IF END
Name Description
2.2 Check Availability This process will check all the relevant records to ensure that the company has all the required resources and the man power to cater to the clients request. Also to ensure that the company isnt already over booked with requests.
Reservation Details
Process Description
BEGIN GET Reservation Details from Booking Process GET Inventory Details GET Reservation Details GET Staff Details IF Reservation AND Inventory AND Staff Status
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EQUALS Available WRITE Availability to Booking Process DISPLAY Availability to Client ELSE DISPLAY Unavailability to Client END IF END
Name Description
2.3 Report Process This process will generate a report with the annual and monthly reservations of the company.
BEGIN GET Reservation Records SORT by year OR month DISPLAY Sorted Reservation Details END
Name Description Input Data Flows Output Data flows Process Description
1.0 Register Customer Process This process will register all new clients of the company Customer Details Customer Details
BEGIN READ Customer Details WRITE Customer Details to Customer File END
Name
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This processed is used register new suppliers to the system. Supplier Details Supplier Details
BEGIN READ Customer Details WRITE Customer Details to Supplier File END
Name Description
7.2 Supplier Process This processed is used communicate to the supplier regarding products needed for the event.
BEGIN GET Product Details WRITE Product Details to Supplier File DISPLAY Product Details to Supplier END
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Create Customer
Customer termination
Payment *
Delay Reservation
Cancel Reservation
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Create Order
Order Termination
Order Details *
Check Availability *
Cancel Order
Complete Order
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Add Employee
Employee Termination
Allocate Staff *
Allocate Event *
Event Staffs
Event Manager
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Invoice
Create Invoice
Invoice Termination
Customer Details *
Payment Details *
Paid Advance *
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Add Inventory
Inventory Termination
Allocate Event *
Supply Inventory
Get Inventory
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Add Supplier
Supplier Termination
Supply Product *
Product Price *
Product Cancelation
Delay Product
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This form is used to add a new customer when they visit the company for the first time. What the user has to do is simply enter the details into the given fields and simply press Save. If the user accidently enters incorrect data he simply has to press Clear and all the fields will be cleared of all data. Validation checks will be placed in all da forms to ensure that all the data entered is in the correct format.
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This form is used to enter the details of newly recruited employees. The user will simply enter the details into the forms fields and then press the Save button and the details will get saved into the system. The Clear button will clear all da fields to enable the user to enter new records if needed. Validation rules will be used to make sure that the data entered is in the correct format.
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This form is used to enter the details of the newly purchased stocks and supplies. The user will enter the details into the form and will then press the Save button. This will then save the records into the system. Validation checks will be out in place to ensure that the data entered in is in the correct format.
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This form is used to enter the details of a newly placed order for an event management. The user is expected to fill in the details of the event in the relevant fields and press the Save button. When this is done the records will get saved into the database for further use. This form will also have validation checks to ensure that the data entered is correct and accurate.
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This form is used by the user to modify the details of the order that has been placed in the Add New Order form. Which the user can change the details of the order, the user can all add subtasks for the order and also add view the subtasks the that are associated with that particular order.
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This form is used to allocate resources for a particular event. The fields for order ID and Subtask ID will be automatically be generated. The user is expected to enter the Department ID into the relevant field. After that the user will save the data and move on to enter employees, suppliers and inventory items for the event. The user will do this by pressing one of the buttons, either the Add Employee or Add 3rd Party Supplier or the Add Inventory Items buttons.
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This form is used to add an employee to a task. This form will inherit the Department ID from the previous form which is the Add New subtask form. After this when the user presses the Search button the data grid will display all the employees who fall under the searched department. The form also allows the user
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to search for employees from other departments by simply entering the new departments ID into the search field and pressing the Search button again. After that the user will enter the selected employees ID in the relevant field and press the ADD button and this will save the information into the database. The user can also view all the employees that they have already added by pressing the VIEW ADDED button.
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This form is also preceded by the Add New Subtask form. This form is also used to add resources for the event. Here the products needed will be added into the database. The user will enter a product name or select one from the drop down list and press the SEARCH button. The form will then display the product ID of the product searched and the user can then enter that in the Product ID field and add it
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to the database by pressing the ADD button. The users can after this view all the items they have added by pressing the VIEW ADDED button.
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This form similar to the Add Subtask Inventory form, where it will also be used to specify the items used for a particular event. The user will enter the product name and then will press the SEARCH button and the system will display all the products IDs and the suppliers. The user will then select the product ID and add it
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by pressing the ADD button. After that the user can view all the products he has added by pressing the VIEW ADDED button.
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This form is used to enter the details of a newly added supplier. The form will request the user to enter all the details of the supplier into the relevant fields. The user will then press the ADD PRODUCT / SERVICE button which will take the user to the Add Supplier Products form. After that the user will press the SAVE button and the details will be saved into the system. There will be validation checks to ensure that the data entered is in the correct format.
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This form will appear after the user has pressed the ADD PRODUCT / SERVICE in the Add new supplier form. Here the user is expected to enter the details of the products that a supplier will provide. The user will enter the details of the items the supplier will provide and will save it into the system.
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This form will be used by the systems user to modify or delete an existing customer record. The form will have the details of the customer about to be modified from the previous form which is the Search Customer form. Once the user has modified the user will press the SAVE CHANGES button and the changes will be saved. Else the user can press the DELETE button and the customer will be deleted.
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This form will be used by the systems user to modify or delete an existing employee record. The form will have the details of the employee about to be modified from the previous form which is the Search Employee form. Once the user has modified the user will press the SAVE CHANGES button and the changes will be saved. Else the user can press the DELETE button and the employee will be deleted.
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This form will be used by the systems user to modify or delete an existing supplier record. To find which supplier to modify the user will press the SEARCH button and find the ID of the supplier to be deleted or modified. Once the user has modified the user will press the SAVE CHANGES button and the changes will be saved. Else the user can press the DELETE button and the supplier will be deleted.
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This form will be used by the systems user to modify or delete an existing suppliers item record. To find which suppliers item to modify the user will press the SEARCH button and find the ID of the item to be deleted or modified. Once the user has modified the user will press the SAVE CHANGES button and the changes will be saved. Else the user can press the DELETE button and the supplier item will be deleted.
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In this form, when the items that were taken from the inventory by the particular subtasks are returns to the warehouse, the PRODUCT ID is entered and the status of the product is changed from Unavailable to Available since its been returned and is available to be used by another task.
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The load invoice form is used to generate the invoice. To do this the form will request the user to enter the Order ID. From this the system will generate the invoice when the user presses the LOAD INVOICE button.
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10.18 INVOICE
This form will be where the user will be shown the invoice. Here the user will not have to do much since the system would have gotten the details when the user entered the order ID in the Load Invoice form. The user however will have to enter the discount given, if any, and then calculate the bill. After this the user can print the invoice and provide it to the customer.
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10.19 LOGIN
This form is the initial form that will be opened when the user starts the system. This form will ask the user to enter their username and the password. This will authenticate the user and decide the level of clearance that the user is authorized for. In the event that the user enters an incorrect username or a password the system will display an error message. When the user enters a correct username and password the system will take the user to the main menu.
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11.5 INVOICE
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12. 3 DATABASE
Since it is an obvious fact that a system of this magnitude needs to be linked with a server to store and retrieve data from, we decided to use the Microsoft SQL Server 2008 for this purpose. The integration between Ms SQL Server and Ms Visual Studio 2010 is very close; it would be easy to work with this database technology. Also the security concerns were looked into when the decision was made.
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13.0 BIBLIOGRAPHY
Gerri Akers, 1999. What is Prototyping? [Online] Available at: http://www.umsl.edu/~sauterv/analysis/prototyping/proto.html [Accessed 3 February 2012]. Smith, S., 1999. SSADM (Structured Systems Analysis & Design Method). [Online] Available at: http://searchsoftwarequality.techtarget.com/definition/SSADM [Accessed 30 January 2012]. www.benefitof.net, n.d. Benefits Of SSADM. [Online] Available at: http://benefitof.net/benefits-of-ssadm/ [Accessed 30 January 2012]. www.edrawsoft.co, n.d. SSADM Diagram Software. [Online] Available at: http://www.edrawsoft.com/SSADM.php [Accessed 30 January 2012].
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