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This document serves the purpose of clarifying the organization of the FLL team, as well as the responsibilities each team member must be in charge of.
Table of Contents
INTRODUCTION TABLE OF CONTENTS ORGANIZATION OF THE FLL TEAM TEAM MEMBERS RESPONSIBILITIES TEAM MEMBERS OATH OF HONOUR, DIGNITY, AND COMPLIANCE SPECIALISTS OVERVIEW RESEARCH SPECIALISTS CORE VALUES SPECIALISTS ROBOT SPECIALISTS SPECIALISTS OATH OF ETHOS, PATHOS, LEGOS, AND COMPLIANCE SPECIALIST JOBS 1-2 1 2 3-4 3 4 5-7 5 5 5-6 6-7 7 8-13
ENGINEERING NOTEBOOK 8 WEBMASTER 8 COMMUNITY OUTREACH 9 PUBLICITY 10 FABRICATION AND DESIGN 10-11 COMMUNICATOR 11 OVERSEER 11-12 TEAM CAPTAIN 12-13 ORGANIZER 12 FINANCE 12 ADMINISTRATOR 13 TEAM CAPTAINS OATH OF TERMS, AGREEMENTS, AND/OR COMPLIANCE 13 COACHS/ADVISORS/MENTORS OATH OF GUIDANCE, COMFORT, AND COMPLIANCE 14
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Name
Tony Ngo Jonathan Lin Stephanie Qian Moses Won Lucy Wang Sophia Lau Daniel Wang [undetermined] [undetermined] [undetermined]
Role
Team Captain; Robot Specialist Robot Specialist Research Specialist Core Values Specialist Team Member Team Member Team Member Team Member Team Member Team Member
Name
Mrs. Bruesch Mr. Domae Mrs. Lin Ms. McSherry Ms. Bradshaw Mrs. Breik Victor Dang Benjamin Domae Proud Heng
Role
Coach Coach Coach Coach Advisor Advisor Mentor Mentor Mentor
Round
Practice Round Round 1 Round 2 Round 3
Name
Tony Ngo Tony Ngo Tony Ngo Tony Ngo
Name
Jonathan Lin Jonathan Lin Lucy Wang/Sophia Lau Jonathan Lin
Robot Specialist
Research Specialist
Research Specialist
Team Members:
Team Members play a vital role in the team by keeping it together. Team Members are in charge of the following: 1. Following the lead of the Team Captain and/or Specialists. o Completing assignments as assigned by their respective assigners. 2. Actively participating in discussions held within the team. o Pitching in ideas and suggestions. 3. Refraining from mistreating others. 4. Speaking up in the case that other Team Members are mistreated. o Providing constructive criticism and suggestions as to how to improve the situation for the better. o Communicating to Team Captain, mentors, coaches, and/or advisors. 5. Upholding the Core Values of FLL. o Demonstrating Gracious Professionalism and Coopertition both within the team and outside. o This is especially important at demonstrations, events, and competitions. 6. Receiving and respecting the guidance of mentors, coaches, and/or advisors. 7. Guiding and aiding the Apprentices. 8. Working to accomplish the goals set for the season.
Specialists: Leaders for a particular portion of the FLL challenge (Robot, Research, or
Core Values). They work with their divisions to accomplish their goals, as well as other separate jobs, with the guidance of the captain, coaches, and mentors. Specialists would provide their accomplished goals of the week to the captain, and other members interested.
All Specialists:
All Specialists are to complete the following, along with their more specific duties: 1. Work with Organizer to create weekly and monthly goals before competition. 2. Work with Engineering Notebook to provide updates for each meeting. 3. Work with Engineering Notebook to provide goals, and accomplished goals at the end of each meeting. 4. Work with Webmaster to provide general updates for the team website. 5. Work with Organizer to provide work, files, progress, competition Q&A/activities, changes in system, general problems, and post-mortems for their respective sections. 6. Work with Finance for any extra costs or materials. 7. Keep in constant contact with the Team Captain regarding progress and any other issues. 8. Bring necessary materials to meetings, including computers. 9. Uphold and demonstrate the Core Values of FLL. 10. Work with the team to evenly distribute and accomplish the goals throughout the season. 11. Guide and aid the Apprentices.
Research Specialists:
The job of a Research Specialist is to organize the team and prepare the research portion of the FLL challenge. These priorities include: 1. Assigning research to team members, ensuring that it is finished and in Dropbox. 2. Working with Communicator to consult research contacts (sending emails, calling, setting up appointments and meetings). 3. Organizing the results of research into presentable data. 4. Working with Fabrication to create visuals (PowerPoints, posterboards, brochures, handouts, etc). 5. Creating the research presentation for judging. 6. Utilizing the scientific process to verify the validity and feasibility of both the concept of the proposed research solution. o This includes the organization of any experiments necessary for research purposes.
maintain them within the team. The Core Values may be seen on the official FLL website at http://firstlegoleague.org/mission/corevalues. NOTE: A Core Values Specialist must be comfortable in both sections of Robot and Research. He or she must alternate between the two sections during meetings unless directed otherwise. The Core Values specialist is also not able to give assignments outside of the Core Value job, however s/he will help the section in need at that time. The Core Values Specialist is to be in charge of the following tasks: 1. Having an extensive understanding of what the Core Values mean. 2. Applying and demonstrating these Core Values in various ways as a role model. o Keeping up with responsibilities and being punctual. o Maintaining honesty and integrity. o Understanding and applying the importance of preparation. o Being respectful to others, adults, as well as self. o Helping others whenever possible. o Helping every member be able to voice their concerns and find ways to integrate everyone into group conversations, matters, and important decisions. o Maintaining an open learning environment to explore STEM. 3. Creating the Core Values presentation for judging. 4. Working with Fabrication to create Core Values related materials (posterboards, handouts, brochures, etc). 5. Practicing Core Values Q&A and activities for judging. o Finding examples of short activities to strengthen teamwork. 6. Working with Organizer, Administrator, and Finance to organize team activities during and outside of season. o Anything ranging from small activities during meetings, to larger occasional trips that everyone can enjoy. o Also includes traditional after-competition dinners. o Cost of activity must be split among team members unless stated otherwise and approved by Finance. 7. Motivating the team and keeping the team together. o Act as a mediator during discussions and meetings; be open-minded and receptive to others opinions. 8. The core value specialist is also required to plan at least 2 core values activity every month.
Robot Specialists:
The Robot Specialist is to direct the building and programming of the competition robot, along with other robots necessary for other purposes. In addition to this responsibility, the Robot Specialist is to drive the robot during competition rounds. A Robot Specialist will be responsible for the following: 1. Working with Publicity and Organizer to create an archive of pictures of the robot. 2. Working with Organizer to keep an archive of programs. 3. Incorporating and constantly updating all members in the team in the building and programming of the robot throughout the season.
o Includes changes in programming style and building style. 4. Working with Fabrication to create digital designs (CADs) the robot and its attachments. 5. Working with Fabrication to create visuals (PowerPoints, posterboards, brochures, handouts, etc). 6. Creating robot presentation for judging. 7. Creating and finishing all My Block programs. o Includes straight move, squaring up with lines, PID, Ultrasonic Sensor accuracy, and modified line follower calibration. 8. Creating a faster method of switching or adding on attachments. 9. Maintaining inventory of parts following addition of new materials.
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Specialist Jobs:
Along with leading their aforementioned sections, Specialists are to take other certain duties (with help from the team members), which will be split among the group. These include: Engineering Notebook (Jonathan) In charge of putting together and maintaining the Engineering Notebook. The Engineering Notebook is made up of entries that include details about important changes in progress within each meeting. Thus, the responsibilities of Engineering Notebook include: 1. Gathering updates from each section at the end of each meeting. 2. Maintaining the Engineering Notebook in terms of constantly updating information. 3. Working with Organizer to record general team updates, changes in system, general problems, and post-mortems in the Engineering Notebook. 4. Working with Fabrication to effectively organize information in a clear, concise design. 5. Having the Engineering Notebook be easily accessible to the team and others. o To achieve this, it is suggested to maintain a digital copy of the Engineering Notebook (whether it be on the team website, Dropbox, etc.) 6. Bringing up the usage of the Engineering Notebook during judging sessions.
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Webmaster (Tony) In charge of putting together and maintaining the team website. The team website is used to represent the team, its progress during the season, and its community outreach to the general public. The responsibilities of Webmaster include: 1. Working with Fabrication to effectively organize information and make it easily accessible. o It is suggested to look into maintaining a mobile version of the website as well. 2. Maintaining the team website in terms of constantly updating information. o This includes summaries of progress within the sections, any team activities, new community outreach events, and other information deemed necessary by the Team Captain and/or Webmaster. 3. Bringing up the usage of the team website during judging sessions. 4. Maintaining the team email along with Administrator, Organizer, and Communicator.
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Community Outreach (Requires 2nd year member), (Moses, Sophia, Lucy) In charge of planning and organizing demonstrations, Robocamp, and other Ambassadorrelated events. The responsibilities of Community Outreach include: 1. Organize demonstrations within the local area. o Planning should include the following: Time, date, location, people (6), schedule, assigned jobs, station activities, audience organization, advisors, transportation, permission slips, etc. o Working with Publicity to create activities for each station during the demonstration. These may include showing the competition robot, playing with Roachbots, etc. Communicate with FTC and VEX members for their stations if possible. o It is suggested to work with the club Treasurer in order to look for more unique locations for demonstrations in collaboration with any upcoming food sales. o Communicate with FTC, VEX, and club president for logistics and guidance. FTC/VEX members willing to demonstrate as well? Work with club president to fill out permission slips (field trip forms), and collect each form (x2 copies per permission slip) o Working with Publicity to publicize demonstrations and other events. 2. Assign and collect demo excerpts within the team. o These event summaries are used for information on the team website. 3. Broadcast Robocamp throughout the web and other means deemed necessary. o Work with club cabinet to create/edit Robocamp brochure Work with club Secretary to print copies for each demo. o Team website, communicating with cabinet to establish a Robocamp website/information on club website, etc. 4. Organize Robocamp. o Working with club cabinet to take care of administration concerning Robocamp. This includes: Finding an advisor, determining location, getting permission to hold Robocamp, etc. o Planning and creating a Robocamp field (Moderately easy) with the team o Creating kits using parts as necessary (RCX? NXT?) o Making and carrying out a schedule. This includes lesson plans, activities, breaks, lunches, and competition. o Work with club Treasurer to plan Robocamp lunch and prizes. o Figure out the teachers, activities, PowerPoints, and lesson plans. o Organize award certificates. o Prepare Robocamp computers with necessary software and data. o Gather materials/props for Robocamp (projector) X_______________________________ (Community Outeachs Signature) X______________________________ (Print)
Publicity (Jonathan, Daniel) In charge of publicizing the team through forms of media, such as pictures and videos. The Specialist with the job of Publicity is required to bring a camera to every meeting. The responsibilities of Publicity include: 1. Working with Robot Specialists to take pictures of the robot and its attachments. 2. Choosing high-quality, concise pictures deemed available for usage in team media (website, posters, handouts, etc.) o Organizing these pictures under specific labels as to make them easily accessible. 3. Taking or obtaining at least one picture or video per meeting/demonstration/event. o If not able to be present, temporarily designate someone else to do so for the meeting/demonstration/event. 4. Working with Webmaster to upload media onto the website. 5. Working with Fabrication and Finance to design and distribute goodies that may be given out to other people during other competitions, demonstrations, and/or events. o It is preferable that these goodies match the theme of the FLL season, team name, or teams research solution. o These goodies must be easily produced in bulk as to ensure even distribution among others. 6. Working with Organizer to maintain archives of all media produced. 7. Working with Community Outreach to publicize demonstrations. 8. Working with the clubs photographer to exchange pictures as necessary.
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Fabrication and Design (Stephanie, Moses) In charge of all processes of manufacturing items necessary for the purposes of the team either directly or as a designer. The responsibilities of Fabrication include: 1. Designing and creating both visually appealing and concise formats for boards, handouts, brochures, and other visual media. o Has to be proficient in usage of the following applications, or other equivalents: Examples: Photoshop, Blender, LDD, Word, Excel, Publisher 2. Fabricating items which cannot be purchased or acquired through normal means. o Should make model or representative item be functional to a reasonable extent (within the fabricators capability) for intended usage within presentation. 3. Consulting Finance and respective Specialists for the procurement of all materials pertaining to presentation.
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This includes boards, materials for props, props themselves if they need to be purchased, and etc. 4. Making modifications to the teams competition outfits/paraphernalia. 5. Documenting the process of creation for items, and providing references as to where materials and information involved can be acquired as well.
Communicator (Moses) In charge of all forms of communication both within the team and with the club. The Communicator must also represent the team through team emails as well. The responsibilities of Communicator include: 1. Bringing unity and fellowship amongst Team Captain, Specialists, coaches, mentors, advisors, and club cabinet. o Maintaining communication between the team and the aforementioned individuals. 2. Maintaining means of communication within the team through different media. o Examples: Forum, Google Group, phone, etc. 3. Updating members on current events/necessary information (i.e. competitions). 4. Maintaining a database of contact information within the team. o Distributing this information as necessary (to parents when transporting team members to competition, etc.) 5. Motivating and inspiring team members to work.
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Overseer (ESTDFIAOTC) (Stephanie) In charge of maintaining a high quality of overall work. The Overseer is primarily in charge of proofreading work and experimenting ways to improve. Also, the Overseer is in charge of guiding both the new additions to the team, as well as the Apprentices. NOTE: The Overseer must be well-rounded in all sections of the FLL challenge. The responsibilities of an Overseer include: 1. Experimenting means of improvement for all sections. o The Overseer is free to choose which section to experiment in, unless directed otherwise by the Team Captain and/or Specialists of their respective sections.
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It is suggested that the Overseer take no more than two weeks per experimentation. o Robot example: Finding loopholes/better solutions in the field. o Research example: Finding a more cost effective way of implementing the solution. o Core Values example: Making plans for more interactive demonstrations. 2. Proofreading and checking over work for flaws. o Example: Looking over research contact emails for grammatical errors/rewording. 3. Guiding the Apprentices and advising them whenever necessary. 4. Teaching, guiding, and watching over the new members.
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Team Captain
It is required that the Team Captain takes on the jobs of Organizer, Finance, and Administrator. The description of these jobs are included below. Organizer In charge of all archives of media, files, and information within the team. The responsibility of Organizer includes: 1. Organizing and saving all files in Dropbox (remember archive). 2. Organizing meeting dates, times, and location. o Includes calendar of times for dates members can meet. 3. Working together with Webmaster to organize and establish the website. 4. Organizing each division, and the FLL area. 5. Organizing competition logistics o Transportation, Food, Dates, Location, Time, etc. 6. Working with respective Specialists to create a schedule throughout the year. 7. Carrying out the organization and management of equipment used. o Includes working with Robot Specialist to take inventory of parts. Finance In charge of the team budget and all financial actions. Constant communication between Finance and the club Treasurer is necessary. It is required that the Team Captain take on the job of Finance. The responsibility of Finance includes: 1. Creating and managing the budget for the team. o Working with club Treasurer to establish a reasonable budget. 2. Approving purchases within the team as necessary. 3. Taking care of reimbursements within the team as necessary. 4. Splitting up costs within the team as necessary.
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This includes costs within the team that are unrelated to the budget given through cabinet.
Administrator In charge of leading the team in general matters, logistics, administration, and cabinet representation within the club. This job requires the greatest amount of reliability and maturity in the sense of a leader who is to bring the team together. It is required that the Team Captain take on the job of the Administrator. The responsibilities of an Administrator include: 1. Working with Finance, Core Values Specialist, coaches, mentors, advisors, and club cabinet with logistics for competition and team activities. o Who is able to go? Who will be able to give rides? How will the budget be affected? Are there any meals necessary? Permission slips? etc. o Communicating this information to the team. 2. Representing the team in the club cabinet. 3. Maintaining communication between Specialists, the team, coaches, mentors, advisors, and cabinet. o Taking the initiative to communicate problems to coaches, mentors, and advisors if necessary.
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