Scrutiny of Estimates, Tender Process

Programme sponsored by
CADA
Water and Land Management Training and Research Institute
(WALAMTARI )
Himayatsagar, Rajendranagar, Hyderabad 500030.
Government of Andhra Pradesh
Irrigation & Command Area Development Department
TRAINING PROGRAMME
FOR
TECHNICAL OFFICERS (All Categories) ON
SCRUTINY OF ESTIMATES, TENDER PROCESS AND
NOTING & DRAFTING SKILLS
READING MATERIAL
2010
FOREWORD
Till recent times, WALAMTARI was mostly offering courses on Irrigation Water Management to
Engineers of I&CAD Department, Agriculture Officers of Agriculture Department along with Farmers
Organizations.
Technical Officers are one of the important categories of employees and play an important
role in I & CAD Department. The role and expectations from Technical Officers have changed radically
in view of the reforms brought in by the A.P. Government in the Irrigation sector. Keeping in view of
the objective of the National Training Policy, WALAMTARI has planned for Training of Technical Officers
through Peer Group Training Strategy.
This manual is reportedly prepared through consultative workshops (Training Need Assessment,
Module & Material Development workshop and refined in Trainers Training workshop). The material
deals with various tenets of Scrutiny of Estimates, Tender process and Noting & Drafting Skills.
I hope this this material will be useful for all the Technical Officers in properly discharging their
duties and thereby contributing to the performance enhancement of I & CAD department.
I congratulate the staff of CADA, I&CAD and WALAMTARI who have contributed to the
development of the material. I also congratulate WALAMTARI for initiating Capacity Building of the
Technical Officers with the financial support from JAICA funded Andhra Pradesh Irrigation and Livelihood
Improvement Project (APILIP).
Date : December 2010 ( Dr. Prasanta Mahapatra )
Commissioner
CADA & Prl. Secy. I&CAD
Sl. No. Sl. No. Sl. No. Sl. No. Sl. No. T TT TTopic opic opic opic opic Page No. Page No. Page No. Page No. Page No.
1 Scrutiny of Estimates 1 - 38
2 Tender Process 39 - 100
3 Agreements 101 - 124
4 Scrutiny of Bills 125 - 128
5 Registration of Contractors 129 - 152
6 Noting & Drafting Skills 153 - 178
7 Farmers' Organizations 179 - 196
8 Land Acquisition and R&R Policy 197 - 210
9 List of G.Os, Useful Websites & Software Packages for I&CAD 211 - 216
CONTENTS CONTENTS CONTENTS CONTENTS CONTENTS
3
I SCRUTINY OF ESTIMATES

1.1 Ori gi nal Wor ks
1.2 Repai r Works/ Mai nt enance
1.2.1 Ordinary Repairs
1.2.2 Special Repairs
1.3 Power s of Sanct i on of Or i gi nal Est i mat es
1.4. Report Accompanyi ng Est i mat e f or Admi ni st r at i ve Appr oval
1.4.1 Check slip t o accompany t he est imat e for Administ rat ive approval
1.5 Name of t he Wor k and t he cost of wor k i n l akhs shoul d be i ndi cat ed at t he head of t he
Report .
1.5.1 Check slip t o accompany t he est imat e for t echnical sanct ion
1.5.2. Format of Lead St at ement
1.5.3 Format of Det ailed Est imat e
1.5.4. Format of dat a sheet
1.5.5 Format of Abst ract est imat e
1.6. Revi sed est i mat e/ work sl i p
1.6.1. Powers of sanct ion of Revised est imat e
1.6.2 Report Accompanying t he Revised Est imat e for Administ rat ive approval
1.6.3 Check slip t o accompany t he revised est imat e t o Administ rat ive approval
1.6.4 Format of Revised Est imat e
1.7. Suppl ement al dat a
1.8 Est i mat e of RRR ( Repai r s, Renovat i on and Rest or at i on) Mi nor I r r i gat i on Tank-A case
st udy
1.9 Chi ef Engi neer Mi nor I r r i gat i on Ci r cul ar Dat ed: 02-07-04
1.10 Ext ract Of G.O. No.94, dat ed 01-07-03
1.10.1 Preparat ion of Realist ic Est imat es
1.10.2 Sanct ion of Est imat es (Administ rat ion Approval)
1.10.3 Technical Sanct ion
1.10.4 Limit s of I nspect ion of works for issue of Technical Sanct ion
1.11 BENEFI T COST RATI O (Minor I rrigat ion)
1.12.

Delegat ion of Financial Powers t o HODs, Regional Officers, Dist rict Officers and Unit Officers
(G.O.Ms.No.148 F&P (FW.ADMN.I .TFR.) DEPT Dt . 21-10-2000)

4
ESTIMATES
1. Works can be classified in t o t wo cat egories:
1.1 Original Works
1.2 Repair works / Maint enance
The repair works are again classified in t o t wo cat egories
1.2.1. Or di nar y Repai r s:
(i) Those which, as a mat t er of regulat ion, are carried out periodically and which are usually
of t he same quant it y from t ime t o t ime, such as t he paint ing or whit e washing of a
building, or a new coat ing of met al on a road,
(ii) Ot her occasional pet t y repairs which may become necessary from t ime t o t ime, and
which may have t o be carried out bet ween t he t imes of periodical repairs;
(iii) I n respect of irrigat ion works all operat ions required t o maint ain, in proper condit ion, t he
work, as t hey are, i.e., t o st andards laid down already.
Periodical repairs like paint ing or whit e washing of buildings (Annual Maint enance) pat ch repair
t owards occasional pet t y repairs, repairs t o irrigat ion works t o maint ain t hem in proper
condit ion/ original st andard condit ions, et c. * Ordinary repairs est imat e / Annual Maint enance
Est imat e sanct ioned in a year will lapse by 31 March of t he same financial year.
1.2.2. Speci al Repai r s:
(i) Special repairs are ot her t han ordinary repairs, i.e., t hey are repairs which are not
periodical or frequent , e.g., re-roofing a building replacing of beams, renewal of flooring,
et c. whenever a work of special or ordinary repairs is accompanied by improvement s or
ext ensions, t he rule in paragraph 93 for classifying t he work should be observed.
(ii) I n respect of irrigat ion works, special repairs include all operat ions required t o maint ain
t he work in a bet t er condit ion, i.e., t o an improved st andard, by using mat erial of a more
permanent or last ing nat ure wit hout increasing t he efficiency or scope of t he syst em,
e.g., cement plast ering or point ing, rough stone masonry in place of dry st one packing,
revet ment t o t ank bunds at sit es of breaches and t o margins of rivers at places where
t hey are eroded, grout ing newly t he surface of t he aprons and revet ment s, lengt hening
of aprons and revet ment s t o prot ect erosions not iced in beds and margins of rivers,
canals and channels. Whenever a work of special or ordinary repairs is accompanied by
improvement s or ext ensions, t he rules in paragraph 379 (c) for classifying t he works
should be observed.
(iii) I n respect of works under t aken by t he Highways depart ment Special Repairs include all
operat ions of road embankment s, eroded margins of road, and approaches t o bridges,
e.g. improvement s t o revet ment s of road embankment s, rest oring t he eroded margins of
a road or prot ect ing t hem wit h revet ment et c, vide also inst ruct ions in t he except ions t o
Rules 4 & 5 under explanat ory not e 26 of Appendix 4 t o A.P.P.W. Account Code.
Whenever a work of special or ordinary repairs is accompanied by improvement s or
ext ensions, rule in para 93 of t he A.P.P.W.D code for classifying t he works should be
observed.
(Added as per G.O. Ms.1171, P.W.D. dat ed: 23.05.1963)

5
MAI NTENANCE WORKS UNDER APFMI S ACT
Works Under Cat egory A* : (1) Desilt ing
(2) Weed removal
(3) Oiling & greasing
(4) Paint ing of shut t ers
(5) Emergency canal breach closing works
Works under Cat egory B* * : (1) Replacement of OT sluices
(2) Reconst ruct ion of sluices
(3) Repairs t o sluices / gat es
(4) Re-Sect ioning of Canal prism
(5) St rengt hening of weak embankment s
(6) Raising of banks for providing free board
* Works t aken up wit h funds from wat er Cess by WUAs.
* * Works t aken up wit h I &CAD funds by WUAs.

6
1.3 POWERS OF TECHNI CAL SANCTI ON OF ORI GI NAL ESTI MATES
Sl .No. Val ue of Or i gi nal Est i mat e Desi gnat i on Remar ks
1. Upt o Rs. 10.00 Lakhs

Execut ive Engineer G.O.Ms.No. 94
I & CAD
Dat ed: 1.07.2003
2. From Rs. 10.00 t o Rs.50.00 Lakhs Superint ending
Engineer
G.O.Ms.No. 94
I & CAD
Dat ed: 1.07.2003
3. From Rs. 50.00 Lakhs and Above Chief Engineer G.O.Ms.No. 94
I & CAD
Dat ed: 1.07.2003

1.4 REPORT ACCOMPANYI NG ESTI MATE
1.4.1 CHECK SLI P TO ACCOMPANY THE ESTI MATE FOR ADMI NI STRATI VE APPROVAL
( As per t he Govt . Memo.No.25414/ Ref orms/ 2007-1 dt . 07.09.2007)
1. Name of t he Proj ect / Scheme/ work

2. Est imat e amount
3. Cat egory of proj ect / Scheme/ work
4. Locat ion/ Dist rict / Mandal/ Village
5. Scope of work in Brief
6. Ayacut proposed Wet / I D
7. Cropping pat t ern
8. Source/ River basin./ Sub-basin/ Sub miner basin
9. Availabilit y of wat er at t he sit e
10. Allocat ion of wat er / ut ilizat ion
11. Ref. in which Hydrological clearance was
accorded by t he compet ent aut horit y

12. Cost per acres
13. B.C. Rat io
14. Whet her t he report accompanying t he est imat e,
det ailed est imat e are enclosed

15. Whet her salient feat ures are enclosed
16. Whet her command area plan/ index plan
enclosed

17. Whet her t he approved designs/
drawing/ Hydraulic part iculars/ Cross sect ions are
enclosed

18. Whet her C.C. lining t hickness Grade of concret e
and CNS layer t hickness proposed are wit h ref.
t o t he relevant t o I S codes

19. Whet her t he dat a enclosed is based on t he
current SSR year

20. Whet her lat est cement / St eel rat es are adopt ed :
21. Whet her t he quot at ions for non SSR it ems are :

7
enclosed
22. Whet her t he lead st at ement wit h cert ificat es is
enclosed
:
23. Whet her borrow area/ Quarry maps are enclosed
24. Whet her t he amount of labour component and
cert ificat e of L.A. & L.I furnished

25. Whet her Geological foundat ion invest igat ions
carried out

26. Whet her ext ent of L.A.,/ forest lands is furnished
27. Are t he rat es of L.A. adopt ed based on cert ificat e
issued by t he Revenue aut horit ies.

28. Whet her provision for compensat ory
afforest at ion and NPV is provided in consult at ion
wit h Forest dept .,

29. Whet her t he cost of CM and CD works in based
on cost curves updat ed wit h current SSR

30. Whet her provision for dist ribut aries and field
channels is based on t he est imat e prepared for a
model block covering 10% of t he command

31. Whet her provision made for dewat ering and
ot her I S provisions are reasonable

32. Whet her t he provisions for format ion of road and
crossing, railway crossing and ot her road
crossings based on t heir specificat ion and
st andards

33. Whet her t he sit e was inspect ed by t he
component aut horit y before submit t ing t he
est imat e as indicat ed below. I f so, furnish t he
dat e of inspect ion and confirm whet her t he
est imat e is prepared keeping in view line
observat ions

i) Below Rs. 5.00 Lakhs Dy. E.E.,
i) Upt o Rs. 10.00 Lakhs EE
Rs. 10.00 Lakhs t o Rs. 50.00 Lakhs SE
Above Rs. 50.00 Lakhs ENC/ CE.
34. Are t he det ailed est imat es. DATAs checked in
SEs office

35. Are t he provisions examined/ Abst ract est imat e
checked in C.Es office

36. Whet her t he check slip for Admin. Approvals is
enclosed

37. Whet her all officers upt o CE signed
38. Const ruct ion programme of t he Proj ect / Scheme
work

39. Q.C. check availabilit y proposed for t his work

Execut i ve Engi neer , I D., Dy. Execut i ve Engi neer, I D., Asst . Exe. Engi neer , I .D.,
I B- Di vi si on, .. I B-Sub-di vi si on, . I .B. Sect i on, .

8
1.5 Name of t he Work and t he cost of work in lakhs should be indicat ed at t he head of t he Report .
Par a ( 1) : Scope and descr i pt i on of work:
This is paragraphs should deal wit h t he scope and descript ion of t he work covered by t he est imat e in
relat ion t o t he proj ect as a whole. I t would cont ain a reference t o t he it em in t he sanct ioned proj ect
est imat e against which t he work is proposed t o be t aken up and should describe or enumerat e t he
principal feat ures of t he work.
Par a ( 2) : I nvest i gat i ons:
This para should deal wit h t he nat ure of I nvest igat ion carried out and t he st andards adopt ed for such
invest igat ion whet her t rial pit s or t renches are adopt ed specifying of t rial pit s, dept h of t rial pit s,
bearing dat a et c., I t should also indicat e whet her t he classificat ions of soils has been inspect ed and
verified by t he appropriat e officer before preparing t he est imat e.
Par a ( 3) : Desi gns:
This para should indicat e whet her t he est imat e prepared is on t he basis of designs approved by t he
compet ent aut horit y and whet her any furt her work on invest igat ion designs remains incomplet e for
which L.S. Provisions are made in t he est imat e. I n t he let t er case, t he basis of L.S. Provisions should
be explained.
Par a ( 4) : Speci f i cat i ons:
This para should indicat e whet her t he est imat e is based on APDSS or I SI specificat ions (reference t o
st andards t o be cit ed) or whet her any specifiable specificat ions not covered by t hese t wo st andards
are adopt ed. I f so, a special ment ion should be made regarding t he it ems of specificat ions so
incorporat ed.
Par a ( 5) : Rat es & Cost s:
This para should indicat e whet her t he rat es provided in t he est imat e are based on SSRs and if so of
which year. Special ment ion should be made of any it ems which are based on market rat es or on
dat a approved by compet ent aut horit y. I N case any work is prepared t o be done by depart ment al
machines or t hrough t he workshops under t he Mechanical Organisat ion, it should be clearly
ment ioned whet her t he est imat e is prepared on t he basis of such est imat es from t he Mechanical
Organisat ion for work by machines or on t he basis of est imat e prepared by t he Mechanical
Organisat ion for works such as gat es, hoist s et c.,
Par a ( 6) : Progr amme of wor k:
This para should indicat e when t he work is proposed t o be complet ed and why it is programmed for
execut ion during t he period proposed ie., how it is relat ed t o t he creat ion of irrigat ion pot ent ial or any
ot her obj ect ives planned for t he year making it necessary t o plan t he work as proposed.
1.5.1. CHECK SLI P TO ACCOMPANY THE ESTI MATE FOR TECHNI CAL SANCTI ON
1. Name of t he work :
2. Cost of work :
3. Provision in t he proj ect est imat e :
a Reference t o Administ rat ive approval :
4. Whet her t he following enclosures are sent :
a General index plan, sit e plan and t ypical drawings showing
t he general feat ures of t he work
:
5. Designat ion of higher officer who inspect ed and t he dat e : Designat ion:

9
of I nspect ion Dat e of I nspect ion:
a Suit abilit y of sit e :
b Suit abilit y of foundat ion :
c Adequacy of design suit ing local condit ion :
d Soils and mat erials, qualit at ive and quant at ive and leads :
e Soils classificat ion of Trial pit up t o hard rock Level :
f Abnormal dewat ering :
g Land Acquisit ion :
h Forest clearance :
i Availabilit y of funds :
J Any ot her vit al charact erist ics :
6. Whet her lat est seigniorages adopt ed :
7. Whet her t he rat es for eart h work by machinery, and gat es,
hoist s et c., are based on sub-est imat es prepared by t he
mechanical organizat ions
:
a I ncase of embankment s whet her provision for
consolidat ion by power roller is invariable made
:
8. Proposed dat e of commencement of work :
9. Proposed dat e of complet ion of work. :

10
1.5.2. FORMAT OF LEAD STATEMENT
Name of Work:
Sl .No. Descr i pt i on of Mat er i al
S.S.R
I t ems No.
Sour ce Uni t I ni t i al cost
Tot al
Lead i n
K.M
Conveyance
Changes
Tot al Cost
1. Sand for aggregat e
2. Coarse aggregat e 10 mm
below

3. Coarse aggregat e 20-10 mm
4. Coarse aggregat e 40-20 mm
5. Gravel
6. Rough st one
7. St eel Fe-415 (HYSD Bans
8.
9. Cement

Cert ificat es (1) Cert ified t hat t he leads provided are correct t o t he best of my knowledge
(2) Cert ified t hat t he mat erials are sufficient ly available in t he above quarries
(3) Cert ified t hat t he it ems 2 t o 4 and 6 are inclusive of blast ing charges
(4) Cert ified t hat t he rat es are inclusive of seigniorage charges

AE/ AEE DEE EEE

11
1.5.3. FORMAT OF DETAI LED ESTI MATE
Name of the Work:
Measur ement
Sl .No Descr i pt i on No
L B D
Cont ent s
1

2

3

4

5

6

7

8

9

10

11

12

13

12

1.5.4. FORMAT OF DATASHEET
Uni t
Sl .No. Descr i pt i on of I t ems Uni t Quant i t y Rat e Amount
A. Mat erials
B. Machinery
C. Labour

A+ B+ C = --------

ADD: For Cont ract ual Profit s and Over Head 14%

Lead Charges of Course Aggregat e from quarry

Tot al Amount
Rat e per cum = -------------
Unit

13
1.5.5 FORMAT OF ABSTRACT ESTI MATE
NAME OF THE WORK:
Sl .No Quant i t y Descr i pt i on of w or k Rat e Per Amount
1

2

3

4

5

6

7

8

9

10

11

12

13

14

11

12

13

14

14
1.6. REVI SED ESTI MATES/ WORK SLI P
Revised Element s / Work slip sanct ion must be obt ained whenever it is likely t o exceed t he est imat e by more
t han t he powers of t he officers t o pass excess over expendit ure for any reasons ot her t han t ender premium. (Para
214 D Code, G.O.Ms.No.242 dt : 11.02.1996 and (G.O.Ms.No.292 TR & B dt : 08.09.80).
The Revised Est imat e/ Work slip will be necessit at ed due t o t he following reasons.
1. Variat ion due t o classificat ion of soils
2. Variat ion due t o leads/ lift s
3. Variat ion due t o change of designs and specificat ions
4. Variat ion due t o new it ems
The rat es for supplement al it ems/ new it ems will be worked out based on t he SSR wit h which original
est imat e was sanct ioned.

1.6.1 Power of Sanct i on of Revi sed Est i mat es
(1) Upt o (+ ) 5.00 % Execut ive Engineer
Over Original Est imat e
(2) Upt o (+ ) 10.00 % Superint endent s Engineer
(3) Upt o (+ ) 15.00 % Chief Engineer
(4) Above (+ ) 15.00 Government
Superint endent Engineer/ Execut ive Engineer have no powers t o sanct ion excess over revised est imat es
sanct ioned by higher aut horit ies
1.6.2. REPORT TO ACCOMPANY REVI SED ESTI MATE FOR ADMI NI STRATI VE APPROVAL:
The original cost and t he revised cost s as sanct ioned from t ime t o t ime should be indicat ed at t he head of
t he report one below t he ot her wit h t he year of est imat e in bracket s against each amount .
Par a ( 1) : Scope and descr i pt i on of wor k:
This para will indicate what the original scope and description of the work was and whether there has been any
change since then. The nature of change and a broad j ustificat ion for the changes should be briefly mentioned in this
para.
Par a ( 2) : I nvest i gat i on, Desi gn and speci f i cat i ons:
I n t his para informat ion should be furnished regarding t he it ems affect ed due t o modificat ions or changes in
invest igat ion, designs and specificat ions and t he reasons for j ust ificat ion of such changes should be broadly and
briefly discussed.
Par a ( 3) : Rat es:
This para should deal wit h t he basis of rat es provided in t he revised est imat e. I t should be clearly
indicat ed whet her t he rat es are in accordance wit h t he agreement s and supplement al agreement s concluded and if
so reference t o such agreement s should be list ed. I f any of t he rat es are based on market rat es or dat a rat es
approved by t he compet ent aut horit y or on Machine use rat es ment ion should also be made of such t ime.
This para should also indicat e whet her any of t he rat es provided are on t he basis of an Arbit rat ion Award or
a court order.

15
Par a ( 4) : Anal ysi s of Cost s:
This para should indicat e t he break up of variat ions in cost s due t o t he following (Net excess t o be shown as
Plus and net reduct ion as minus)
a) Variat ions in Classificat ion of soils.
b) Variat ions due t o leads lift s.
c) Variat ions due t o change of specificat ions.
d) Variat ions due t o difference in issue rat es and st ores rat es charged t o work.
e) Variat ion due t o escalat ion of rat es payable t o cont ract or in t erms of agreement :
f) Variat ion due t o new it ems.
g) Variat ion due t o t ender rat es.
h) Ot her it ems.
--------------------
Tot al net variat ion:
--------------------
This para should t hen discuss t he reasons and j ust ificat ion for t he variat ions (a) t o (h) individually, reference
t o aut horit y if any for t he modificat ion of variat ions, addit ions/ alt ernat ions should be indicat ed.
Par a ( 5) : Pr ogr amme of wor k:
This para should deal wit h any revision in t he programme of work and while so dealing it should clearly
indicat e whet her t he delay in t he complet ion of work according t o t he revised programme has any adverse effect
on t he creat ion of irrigat ion pot ent ial as programmed or in t he at t ainment of any ot her obj ect ive as originally
planned and if so what remedial measure are proposed t o be t aken should be indicat ed.
Par a ( 6) : Mi scel l aneous:
This para will cont ain any ot her informat ion not covered under t he above paragraphs, but considered t o be
relevant .

16
1.6.3. CHECKSLI P TO ACCOMPANY REVI SED ESTAI MTES FOR ADMI NI STRATI VE APPROVAL:
1. Name of work :
2. Reference t o original Technical
Sanct ion and amount of sanct ion :
3. Whet her t he revised est imat e is
Accompanied by t he following :
a) Report in accordance wit h
Govt . Memo No dt . :
b) Comparat ive St at ement in
accordance wit h Govt .Memo.No.2665-NSP.I
79-1 dat ed: 08.11.1979
c) Plans showing t he original work
and t he deviat ions
4. Summary of cost s:
a) Original Est imat e:
b) Revised Est imat e at original
Rat es (b) (a):
c) Revised est imat e at cont ract rat es
(c) (b):
Percent age of (c) (b):
Over (a):
d) Tot al Excess
e) Tot al Excess percent age:
5. a) Dat e of commencement of work:
b) Dat e of complet ion as per agreement s.
c) Revised dat e of complet ion:
6. I f ext ended dat e of complet ion has
any adverse effect of creat ion of irrigat ion
pot ent ial or any ot her obj ect ive set fort h originally.
7. Highest officer who inspect ed and approved.
a) Revised classificat ion of soils:
b) Change of borrow areas for eart h work:
c) Change of quarries for ot her mat erials:
d) Change in alignment :
1.6.4. FORMAT OF REVI SED ESTI MATES
COMPARATI VE STATEMENT
As per Sanctioned
Estimate
As per execution with
Estimate rates
Revised estimate at
contract( Agreement
rates)
Physical
Financial

Cost Analysis Variation due to
Sl.
No
Description of
item
Unit
Qty Rate Rs
Amt
Rs
Qty
Rate
Rs
Amt Rs Qty Rate Rs Amt Rs
Exces
s
Less
Exces
s
Less
Classi
ficatio
ns of
Soils
Variatio
ns of
leads &
lifts
Chan
ge of
Speci
ficati
ons
Differ
ence
in
issue
rates
Escal
ation
of
rates
New
items
Tend
er
rates
Other
items
Rema
rks

Formula =
Total Exempted Estimate Value
x 100
Original Estimate Value

Excess Less =

17

18
1.7. SUPPLEMENTAL DATA
1. For all it ems of work in excess of quant it y indicat ed in t he schedule A t he rat es payable for such excess
quant it ies will be SSR of t hat year wit h which est imat e was prepared and (+ ) or () over all t ender percent age
accept ed by t he compet ent aut horit y compared wit h agreement rat e whichever is less is t o be adopt ed.
2. Supplement al it ems direct ly deducible from similar it ems in t he original agreement s.
The rat es shall be derived by adding t o or subt ract ing from t he agreement rat e of such similar it ems, t he cost of
difference in quant it y of mat erial or labour bet ween t he new it em and t ake similar it em is t he sanct ioned est imat e
wit h which t he t enders are compared, plus or minus overall t ender percent age
3. New I t ems
a) Purely new it ems which do not correspond t o any it ems in t he agreement .
b) Similar it ems, t he rat es of which can not be direct ly deduced from t he original agreement . The rat es
for all such it ems shall be est imat e rat es plus or minus overall t ender percent age.
Not e: - The est imat e rat e means t he rat e in t he sanct ioned est imat e wit h which t he t enders were
compared or if no such rat e is available in est imat e, t he rat e derived wit h reference t o t he S.S.R
adopt ed in t he sanct ioned est imat e wit h which t enders are compared.
4. Tender percent age should not be added t o t he rat es of supplement al it ems derived wit h reference t o
observed dat a.

(1) Similar it ems :
(1) Rat e as per sanct ioned Est imat e Rs.
(2) Add/ Deduct t he t ender percent age ( )
--------
Rat e for similar it ems Rs.
--------
(2) New it ems :
(1) Dat a worked ___ wit h SSR Rs.
of sanct ioned est imat e year
(3) Add/ deduct t he t ender % ( )
--------
Rat e for similar it ems Rs.
--------

19
1.8.0 ESTI MATE OF RRR ( REPAI RS, RENOVATI ON & RESTORATI ON) MI NOR I RRI GATI ON TANKS A CASE STUDY

Name of t he Wor k : Repai r s, Renovat i on and Rest or at i on of Sr i . Rangar ay ani M I Tank near Si nganamal a v i l l age & mandal i n
Anant apur Di st r i ct .
Sl. No Descript ion of mat erial
SSR
No.
Source Unit
I nit ial
cost
Difference
of
seigniorage
charges
Tot al cost
Tot al
lead
( km)
Conveyance
charges including
cont ract ors profit
& overhead( 14%)
1 Sand fine aggregat e 28 Penna river Cum 250. 00 4. 00 254. 00 10 93. 89
2 Coarse aggregat e 10mm below 7 Shivapuram Cum 745. 00 5. 00 750. 00 10 93. 89
3 Coarse aggregat e 20- 10mm 8 Shivapuram Cum 1020. 00 5. 00 1025. 00 10 93. 89
4 Coarse aggregat e 40- 20mm 9 Shivapuram Cum 970. 00 5. 00 975. 00 10 93. 89
5. Gravel M-
008
Local Cum 65. 00 2. 00 67. 00 8 77. 79
6 Rough st one Local Cum 220. 00 5. 00 225. 00 5 53. 64
7 St eel Fe- 415( HYSD bars) Local MT 37500. 00
8 Cement Local MT 4000. 00
Cer t i f i cat es:
1. Cert ified t hat t he leads are correct t o t he best of my knowledge.
2. Cert ified t hat t he mat erials are sufficient ly available in t he above quarrie.
3. Cert ified t hat t he it em No.2-4 and 6 required by blast ing

20
1.8.1 Dat a
1.8.1.1.: I RR- PMW- 1- 1
Clearing t hin j ungle growt h ( more t han 50 percent open space) including bushes up t o 30
cm/ part henium and ot her weeds including burning or disposing off t he same as direct ed
et c. , complet e.

1.8.1.2. I RR- PMW- 1- 3
Removing st umps, t ree root s of bamboo clust ers et c. , up t o 1. 50m girt h including
excavat ion, st acking t he mat erials neat ly and leveling t he surface et c. ,
complet e wit h init ial lead up t o 50m and all lift s.
l abour component / uni t qt y 11. 23
Add cont ract or' s profit and overhead charges 0. 14 1. 57
labour component / unit qt y ( including cont ract or' s profit ) 12. 80

ABSTRACT:
A. Cost of Mat erials Rs. 0. 00
B. Hire charges of Machinery Rs. 36784. 00
C. Cost of Labour Rs. 10384. 56
Tot al Rs. 47168. 56
D. Add cont ract or' s profit and overheads
( A+ B+ C) 14% 6603. 60
Tot al cost for 925 sqm Rs. 53772. 16
Rat e cum ( A+ B+ C+ D) / 925 Rs. 58. 13
or say Rs. 58. 00

1.8.1.4. I RR- CAW- 2- 3
Providing semi- pervious/ pervious casing embankment using soil from
approved borrow area in layers of 25 cm before compact ion including cost
of all mat erials, machinery, labour, all operat ions such as excavat ion, sort ing out ,
t ransport ing, spreading in layer of specified t hickness, breaking clods, sect ioning
wat ering, compact ing t o densit y cont rol of not less t han 98 percent or as
st ipulat ed by sheep' s/ pad foot roller et c. , complet e wit h init ial lead
Up t o 1km and all lift s.


ABSTRACT:
Tot al Rs. 53323. 37
D. Add cont ract or' s profit and overheads ( A+ B+ C) 14% 7465. 27
Tot al cost for 412. 80 sqm Rs. 60788. 64
Rat e cum ( A+ B+ C+ D) / 412. 80 Rs. 147. 26
or say Rs. 147. 00

21
1.8.1.5. I RR- PMW- 3- 5
Removing and reset t ing dist ribut ed dry rubble/ khandi st one pit ching 25 t o 45 cm
t hick including packing, welding finishing et c. , complet e wit h init ial leads and lift s.
DATA:
RATE ANALYSI S UNI T: 100 sqm
A. MATERI ALS:
Sl.
No
Part iculars Unit Quant it y Rat e Amount
in Rs. in Rs.
1 NI L 0. 00 0. 00 0. 00

Tot al cost of mat erials Rs: 0. 00

B. MACHI NERY:
Sl.
No
Descript ion Unit Quant it y Rat e Amount
in Rs. in Rs.
1 NI L 0. 00 0. 00 0. 00

Tot al hire charges of machinery Rs: 0. 00

C. LABOUR:
Sl.
No
in Rs. in Rs.
1 Work I nspect or Day 1. 00 206. 00 206. 00
2 Mason class I I Day 6. 00 206. 00 1236. 00
3 Mazdoor Day 6. 00 170. 00 1020. 00
Tot al cost of labour Rs: 2462. 00

ABSTRACT:
Tot al Rs. 2462.00
D. Add cont ract or' s profit and overheads 14% 344. 68
Rat e sqm ( A+ B+ C+ D) / 100 Rs. 28. 07
1.8.1.6. I RR- CCDW- 4- 6
Providing cement mort ar point ing t o coursed rubble face st one masonry in CM 1: 3
proport ion by volume including raking and cleaning j oint s for 50 mm dept h, pressing
cement mort ar int o j oint s, cost of all mat erials, labour, scaffolding, finishing, curing
et c. , complet e wit h init ial lead up t o 50m and all lift s.
DATA:
Consider 100 sqm area for analysis
considering 15 t o 20 mm wide and 50 mm deep j oint s t he quant it y of cement
mort ar required will be about 0. 70 cum for 100 sqm point ing.
Quant it y of mort ar for 100 sqm wit h 10% wast e 0. 75 cum
Cement : 322 kg Sand: 0. 75 cum

22
A. MATERI ALS:
Sl.
No
in Rs. in Rs.
1 Cement kg 322. 00 4. 00 1288. 00
2 Sand screened cum 0. 75 254. 00 190. 50
Tot al 1478. 50
Add for scaffolding/ rampset c @ 2. 50% Rs. 36. 96

Add seigniorage charges on
sand
( I nclude
d in
mat erial
rat e)
Rs. 0. 00

B. MACHI NERY:
Sl.
No
in Rs. in Rs.
1 NI L 0. 00 0. 00 0. 00
( manual mixing)

C. LABOUR:
Sl.
No
in Rs. in Rs.
1 Mason class I Day 10. 00 224. 00 2240. 00
2 Work I nspect or Day 1. 00 206. 00 206. 00
3 Mazdoor Day 10. 00 170. 00 1700. 00

ABSTRACT:
Tot al Rs. 5661.46
Rat e sqm ( A+ B+ C+ D) / 100 Rs. 64. 54
conveyance charges for sand sqm 0. 0075 93. 89 0. 70
Rat e per sqm Tot al Rs. 65. 24
or say 65. 00

23
1.8.1.7. I RR- CAW- 8- 2
Providing and const ruct ing 25 cm t hicky dry rubble st one pit ching wit h pin headers
at 2 per sqm including cost of all mat erials, labour, hand packing, finishing et c.,
complet e wit h init ial lead up t o 50mm and all lift s.
( r ubbl e st ones: 0.23cum/ sqm, St one chi ps: 0.0375cum/ sqm,
Pi n Header s 30cm: 2/ sqm)
A. MATERI ALS:
Sl.
No
in Rs. in Rs.
1
Uncoursed rubble st ones at
quarry cum 23. 00 225. 00 5175. 00
2
Pin header( t hrough st one) 30
cm Nos 200. 00 15. 00 3000. 00
3 St one chips at quarry cum 3. 75 250. 00 937. 50

Add seigniorage charges on
UCR/ Chips @ Rs.
( I nclude
d in
mat erial
rat e)
Rs. 0. 00
B. MACHI NERY:
Sl.
No
in Rs. in Rs.
1 NI L 0. 00 0. 00 0. 00

C. LABOUR:
Sl.
No
in Rs. in Rs.
1 Work inspect or Day 1. 00 206. 00 206. 00
2 Mason Class I I Day 5. 00 206. 00 1030. 00
3 Mazdoor Day 6. 00 170. 00 1020. 00
ABSTRACT:
Tot al Rs. 11368. 50
Rat e sqm ( A+ B+ C+ D) / 100 Rs. 129. 60
conveyance charges for Rubble sqm 0. 0075 93. 89 12. 34
st one Rat e per sqm Tot al Rs. 141. 94
or say 142. 00

24
1.8.1.8. I RR- CCDW- 1- 1
Excavat ion in all kinds of soil including boulders up t o 0. 30m dia. For foundat ions of
canal cross drainage and ot her appurt enant st ruct ures and placing t he excavat ed
st uff neat ly in specified dump area or disposing off t he same as direct ed
wit h init ial lead up t o 50m and init ial lift up t o 3m for model et c. , complet e
sect ions/ st eps out t urn of t wo mazdoors assumed at 4cum per day
DATA:
RATE ANALYSI S UNI T: 10 cum
A. MATERI ALS:
Sl.
No
in Rs. in Rs.
1 NI L 0. 00 0. 00 0. 00
2 0. 00 0. 00 0. 00
3 0. 00 0. 00 0. 00

B. MACHI NERY:
Sl.
No
in Rs. in Rs.
1 NI L 0. 00 0. 00 0. 00
C. LABOUR:
Sl.
No
in Rs. in Rs.
2 Mazdoor Day 6. 00 170. 00 1020. 00

ABSTRACT:
Tot al Rs. 1071.50
Rat e sqm ( A+ B+ C+ D) / 10 Rs. 122. 15
or say 122. 00

25
1.8.1.9. I RR- CCDW- 2- 5
Providing and laying insit u vibrat ed M- 10( 28 days cube compressive st rengt h not less
t han 10 N/ sq mm) grade cement concret e using 40 mm down size approved, clean, hard
graded aggregat es for foundat ion filling including cost of all mat erials, machinery,
labour, formwork, cleaning, bat ching, mixing, placing in posit ion, leveling, vibrat ing
finishing, curing et c. , complet e wit h init ial lead up t o 50m and all lift s.
( Cement cont ent : 190 Kg/ cum wit h use of super plast icizer ( 0. 4% by wt of cement ) ,
CA: 0. 90cum, blending rat io of CA- 50: 30: 20, FA: 0. 40cum)

RATE ANALYSI S

UNI T:

10 cum
A. MATERI ALS:
Sl.
No
in Rs. in Rs.
1 Cement for mix kg 3610. 00 4. 00 14440. 00

Cement for I ncident als @3
kg/ cum kg 57. 00 4. 00 228. 00
2 Coarse aggregat e 40- 20mm cum 8. 55 975. 00 8336. 25
Coarse aggregat e 20- 10 mm cum 5. 13 1025. 00 5258. 25
Coarse aggregat or 10 below cum 3. 42 750. 00 2565. 00
3 Fine aggregat e cum 7. 60 254. 00 1930. 40
4 Super Plast icizer kg 14. 44 47. 00 678. 68
5
Use rat e of shut t ering for 40
uses sqm 19. 00 149. 55 2841. 45
Scaffolding @ of shut t ering 10% 284. 15
6 Sundries LS 0. 50 30. 00 15. 00

Add seigniorage charges on CA
@ ( included in mat erial rat e) Rs. 0. 00

Add seigniorage charges on FA
B. MACHI NERY:
Sl.
No
in Rs. in Rs.
1
Concret e mixer300/ 200lt r
( diesel) Hour 8. 00 39. 00 312. 00
Fuel/ Energy charges Hour 8. 00 50. 00 400. 00
2 5 hp pump( diesel) Hour 0. 50 7. 00 3. 50
3 Wat er t anker 8000 lt r Hour 1. 00 248. 00 248. 00
4
Needle vibrat or 40mm
dia( pet rol) Hour 8. 00 5. 00 40. 00

26
C. LABOUR:
Sl.
No
in Rs. in Rs.
1 Crew for concret e mixer Hour 8. 00 111. 80 894. 40
2 Crew for Pump Hour 0. 50 55. 91 27. 96
3 Crew for Wat er Tanker Hour 1. 00 82. 10 82. 10
4 Crew for vibrat or Hour 8. 00 80. 48 643. 84
5 Mason class I Day 1. 00 224. 00 224. 00
7 Mazdoor
for bat ching mat erials Day 11. 00 170. 00 1870. 00
for loading mort ar pans Day 4. 00 170. 00 680. 00
for laying Day 3. 00 170. 00 510. 00
for conveying concret e Day 19. 00 170. 00 3230. 00
8 for cleaning/ washing/ curing Day 1. 00 170. 00 170. 00
9 Labour cost for shut t ering sqm 19. 00 44. 04 836. 76

ABSTRACT:
Tot al Rs. 47247. 74
Rat e sqm ( A+ B+ C+ D) / 19 Rs. 2834. 86
Conveyance charges for Coarse
aggregat e( met al) 0. 9 93. 89 84. 50
Conveyance charges for Fine aggregat e( sand) 0. 4 93. 89 37. 56
Tot al Rs. 2956. 92
or say 2960. 00
1. 8. 1. 10 I RR- CCDW- 2- 21
Providing and laying insit u vibrat ed M- 15( 28 days cube compressive st rengt h not less t han
15N/ sqm ) grade cement concret e using 40 mm down size approved, clean hard, graded
aggregat es wit h placing and sinking plums of size 150 t o 80 mm up t o 15 percent for
gravit y labour, formwork, scaffolding, cleaning, bat ching, mixing placing in posit ion,
leveling, vibrat ing , finishing, curing et c. , complet e wit h init ial lead
Up t o 50 mm and all lift s.
Not e:
I f w at er i s t o be br ought f r om ot her pl ace add onl y l ead char ges @ 500 l t r / cum
( Cement cont ent : 204 k g/ cum w i t h use of super pl ast i ci zer ( 0. 4% by w t . of cement ) ,
CA: 0. 765cum, Bl endi ng Rat i o of CA- 50: 30: 20, FA: 0.34 cum, pl ums of si ze of
150 t o 80 mm : 0. 25cum)

27
RATE ANALYSI S UNI T: 20. 00 cum
A. MATERI ALS:
Sl.
No
in Rs. in Rs.
1 Cement for mix kg 4080. 00 4. 00 16320. 00

kg/ cum kg 80. 00 4. 00 320. 00
2 Coarse aggregat e 40- 20mm cum 7. 65 975. 00 7458. 75
Coarse aggregat e 20- 10 mm cum 4. 59 1025. 00 4704. 75
3 Plums o f size 150 t o 80 mm cum 5. 00 250. 00 1250. 00

uses sqm 55. 00 149. 50 8222. 50
6 Scaffolding @ of shut t ering 30% 2466. 75
Add seigniorage charges on CA @ ( included in mat erial rat e) Rs. 0. 00

B. MACHI NERY:
Sl.
No
in Rs. in Rs.
1
( diesel) Hour 8. 00 39. 00 312. 00
3
dia( pet rol) Hour 8. 00 5. 00 40. 00
C. LABOUR:
Sl.
No
in Rs. in Rs.
3 Crew for needle vibrat or Hour 8. 00 80. 48 643. 84
4 Mason class I Day 1. 00 224. 00 224. 00
6 Mazdoor
for laying Day 5. 00 170. 00 850. 00
for placing plums Day 2. 00 170. 00 340. 00
for conveying plums Day 2. 00 170. 00 340. 00
for cleaning/ washing/ curing Day 1. 00 170. 00 170. 00
Labour for Scaffolding@ 30% 726. 66

28
ABSTRACT:
Tot al Rs. 59227. 55
Rat e sqm ( A+ B+ C+ D) / 20 Rs. 3375. 97
Lead charges of Coarse aggregat e from quarry 0. 9 93. 89 84. 50
Lead charges of Coarse aggregat e / 0. 4 93. 89 37. 56
sand from quarry Tot al Rs. 3498. 03
or say 3500. 00
1.8.1.11. I RR- CCDW- 2- 26

Providing and laying insit u M- 20( 28 days cube compressive st rengt h not less t han 20
N/ sqm) grade cement concret e using 20 mm down size approved, clean, hard, graded
aggregat es for wearing coat including cost of all mat erials, machinery, labour, formwork,
cleaning, bat ching, mixing, placing in posit ion in alt ernat e panels, leveling compact ing,
finishing, curing, packing j oint s wit h asphalt mort ar et c. , complet e wit h init ial lead up t o 50
m and all lift s. ( cement cont ent : 300 kg/ cum)
Not e:
I f w at er i s t o be br ought f r om ot her pl ace add onl y l ead char ges @ 500 l t r / cum
( Cement cont ent : 300 k g/ cum w i t h use of super pl ast i ci zer ( 0. 4% by w t . of cement ) ,
CA: 0. 8cum, Bl endi ng Rat i o of CA- 65: 35 FA: 0. 45 cum
RATE ANALYSI S UNI T: 17. 50 cum
A. MATERI ALS:
Sl.
No
in Rs. in Rs.
1 Cement for mix kg 5250. 00 4. 00 21000. 00

kg/ cum kg 87. 50 4. 00 350. 00
2 Coarse aggregat e 20- 10 mm cum 9. 10 1025. 00 9327. 50
5
uses sqm 8. 75 149. 55 1308. 56
6 Sundries( asphalt mort ar et c) LS 5. 00 30. 00 150. 00

Add seigniorage charges on CA


29

B. MACHI NERY:
Sl.
No
in Rs. in Rs.
1
( diesel) Hour 8. 00 39. 00 312. 00
3
dia( pet rol) Hour 8. 00 5. 00 40. 00

C. LABOUR:
Sl.
No
in Rs. in Rs.
3 Crew for Needle vibrat or Hour 8. 00 80. 48 643. 84
4 Mason class I Day 2. 00 224. 00 448. 00
6 Mazdoor
for laying Day 4. 00 170. 00 680. 00
for cleaning/ washing/ curing Day 2. 00 170. 00 340. 00

ABSTRACT:
Tot al Rs. 48810. 63
Tot al cost for 17. 5 sqm Rs. 55644. 12
Rat e sqm ( A+ B+ C+ D) / 17. 5 Rs. 3179. 66
Conveyance charges for Coarse
aggregat e( met al) 0. 8 93. 89 75. 11
Conveyance charges for Fine aggregat e( sand) 0. 45 93. 89 42. 25
Tot al Rs. 3297. 03
Or say 3300. 00

30
1.9.0.Copy of Chi ef Engi neer/ Mi nor I rri gat i on Ci r cul ar Memo No. DEC I I / OT3/ SO5/ Ci r cul ar ,
Dt : 02.07.2004.

Sub: Minut es of Meet ing held on 15.12.2003 at 11.00 AM in t he chamber of Principal Secret ary t o
Government Finance (Works & Proj ect s) Depart ment - Reg.
Ref: Govt .U.O Not e No.3274/ F.8 (1)/ 03.Dt : 26.12.2003.
* * * *
A copy of U.O. Not e cit ed along wit h Minut es of Meet ing held on 15.12.2003 at 11.00 AM in t he Chambers of
Principal Secret ary t o Government is herewit h communicat ed t o all Superint ending Engineers. I n t his connect ion
t he following furt her inst ruct ions are issued.
1. Def ect Li abi l i t y per i od f or mai nt enance wor ks:
The defect liabilit y period for maint enance work of Reservoirs and Canals may be modified t o cover t he
period of wat er st orage/ supply at least for one season. All Superint ending Engineers are request ed t o work
out modalit ies and furnish t heir suggest ions immediat ely and meanwhile incorporat e t he period t o safeguard
t he int erest of Government .
2. I nsur ance f or wor ks:
All Superint ending Engineers are request ed t o follow t he inst ruct ions scrupulously as not ed in t he minut es.
I nsurance policy should be t aken at t ime of concluding agreement it self. A condit ion t o t he above effect
should be clearly ment ioned in t he relevant clause of t he Tender Schedules.
3. I nt er est on Mobi l i zat i on Advances:
As per t he Minut es, no of inst allment s should be fixed so as t o ensure t hat ent ire loan amount is recovered
by t he t ime 75 %- 80% of work is complet ed and paid for. All Superint ending are request ed t o fix up no of
inst allment s as per t he minut es and see t hat t he ent ire amount is recovered by t he t ime 75%- 80% of work
is complet ed and paid for. A suit able clause indicat ing t he above condit ion should be incorporat ed in t he
t ender schedule also.
4. Qual i t y cont r ol Cer t i f i cat es:
The present syst em of qualit y cont rol cert ificat ion for each bill should be followed and a clause t o t hat ext ent
should be incorporat ed in t ender schedules. Execut ive Engineer should follow t his st rict ly and no deviat ions
in t his would be allowed for any payment s.
5. Suppl ement ar y Agr eement :
As per t he Minut es, t he supplement al agreement s should be concluded only aft er Revised Est imat e/ work
slip/ deviat ion st at ement is approved by t he compet ent aut horit y.
Li qui dat ed Damage:
As per t he Minut es, t he clause of liquidat ed damages is applicable t o all L.S. cont ract s irrespect ive of
monet ary value. All Superint ending Engineers are request ed t o follow t his and a relevant clause should be
incorporat ed in t ender schedules.
Ut i l i zat i on of savi ngs on wor ks:
As per t he Minut es t he savings result ing on account of discount t ender should not be ut ilized for any ot her
purpose. I f any excess work is necessit at ed as per sit e condit ions over and above t he agreement value on account
of excess quant it ies or new it ems, prior approval is t o be obt ained from compet ent aut horit y wit h financial
implicat ions. I n t he event of exceeding more t han 15% over and above t he agreement value, in all such cases; a
Revised Est imat e must be submit t ed t o Commit t ee Chief Engineers. All such Revised Est imat es should be prepared
(check slips, report accompanying t he est imat es and comparat ive st at ement s et c.) as per t he inst ruct ions issued by

31
Government vide Govt . Memo No.13683/ Genl-2/ 03-1, Dt : 21.10.2003 and submit t ed t o t his office in order t o
submit t he Revised Est imat es t o Commit t ee of Chief Engineers. I n effect t his means t hat agreement value is
crit eria for working t he deviat ions, variat ions excess or less and t ender excess or less should not be t aken int o
considerat ion.
All Superint ending Engineers are request ed t o acknowledge line receipt of all t he above circular memo 1
st

cit ed and furnish a compliance report . They should also issue suit able inst ruct ion t o t heir Execut ive Engineers for
st rict compliance.

Chi ef Engi neer, Mi nor I rri gat i on.
To,
The Superint ending Engineer,
I rrigat ion Circle.
Anant apur.

For Chi ef Engi neer , Mi nor I r r i gat i on.
To all DCEs for guidance and compliance.

32
1.10 EXTRACT OF G.O.Ms.No. 94, dt . 01-07-2003
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT
I & CAD Depart ment Tender procedures and Regist rat ion of cont ract ors Rules Comprehensive Orders issued.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - -
IRRIGATION AND CAD (PW-COD) DEPARTMENT
G.O.Ms.No.94. Dat ed: 01.07.2003
Read t he following: -

1. GOMS.No.521.I & CAD(PW) Depart ment , dat ed: 10.12.1984
2. GOMS.No.132,TR & B(R1) Depart ment , dat ed: 11.08.1998
3. GOMS.No.23, I & CAD (PW) Depart ment , dat ed: 05.03.1999
4. GOMS.No.8, TR & B (R1) Depart ment , dat ed: 08.01.2003.
* * * *
ORDER:
Government have const it ut ed a Cabinet Sub-Commit t ee in GO.938 TR &B (R1) Depart ment , dat ed.
29.11.2000. The Cabinet Sub-Commit t ee examined various issues relat ing t o revision and st reamlining of t ender
procedures wit h t he following obj ect ives.
1) Simplificat ion of procurement procedures.
2) Achieving great er t ransparency in procurement .
3) Reducing delay in procurement .
4) I mproving qualit y of const ruct ion.
5) Ensuring t imely complet ion of proj ect s.
2. The Cabinet Sub- Commit t ee analyzed t he deficiencies in t he exist ing procedures in respect of regist rat ion of
cont ract ors, qualificat ion crit eria, verificat ion of cert ificat es, st andard bidding document s, t ender premium,
purchase of t ender document s by non-serious bidders, prevent ion of cart el format ion, deduct ion of t axes at source,
maint enance of asset s, grading of cont ract ors and engineers, qualit y cont rol measures et c., and examined different
alt ernat ives in order t o achieve bet t er result s and made recommendat ions t o t he Government for considerat ion.
Government , aft er careful examinat ion of t he recommendat ions of t he Cabinet Sub- Commit t ee and in part ial
modificat ion of t he orders issued in t he G.O.1
st
, 2
nd
& 3
rd
read above, have issued cert ain modified orders in GO 4
t h

read above.
3. I n order t o simplify t he adopt ion of t he Government orders, issued in t he GOs 1
st
t o 4
t h
read above,
Government hereby issue a comprehensive order on all t he issues covered in GOs in t he Annexures appended t o
t his order. Consequent ly wit h t he issue of t his GO., t he GOs (1) t o (4) read above st and abat ed.
4. These orders are made applicable wit h immediat e effect .
5. This order issues wit h t he concurrence of Finance & Planning (W&P) Depart ment vide t heir U.O. Not e No.
SP4649/ F8 (2)/ 2003-1, dat ed: 12.06.2003.
(BY ORDER AND I N THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)
J. HARI NARAYAN
PRI NCI PAL SECRETARY TO GOVERNMENT

33
1.10.1: PREPARATI ON OF REALI STI C ESTI MATES:
(Ext ract of G.O.Ms.No. 94: Enclosure t o G.O.Ms.No.94, I &CAD (PW) Depart ment , dat ed: 1.7.2003.)
(Compendium of orders issued in GO.Ms.No.521, I rrigat ion (PW) Depart ment , dat ed: 10.12.1984, GO.Ms.No.132,
TR &B Depart ment , dat ed: 11.08.1998, GO.Ms.No.23, I & CAD Depart ment , dat ed: 05.03.1999 & GO.Ms.No.8,
TR&B Depart ment , dat ed: 08.01.2003)
(a) St andard Dat a:
i) The st andard dat a which forms basis for preparat ion of est imat es for all Civil Engineering works
shall be updat ed t aking t he improved const ruct ion t echnology int o considerat ion.
ii) The Chairman Board of Chief Engineers and Engineer-in-Chief (Admn) I & CAD Depart ment
shall complet e t he updat ion of St andard dat a.
(b) Finalizat ion of St andard Schedules of Rat es (SSRs)
The SSRs shall be finalized before June wit hout except ion every year. The preparat ion of SSR shall be
made more t ransparent by associat ing t he represent at ives of Const ruct ion I ndust ry, Nat ional Academy
of Const ruct ion and t he I nst it ut ion of Engineers (I ndia) A.P St at e Cent re, at t he t ime of finalizat ion.
For cit ies like Hyderabad and Visakhapat nam, unit rat es will be prepared for various component it ems.
(c) Provisions t o be made in t he est imat es:
I n order t o prepare realist ic est imat es, t he following provisions are permit t ed t o be added in t he
est imat e.
i) Tax at t he rat e of 2% for it ems relat ing t o canal digging, lining, repairing road works et c.,
where t he eart h work excavat ion and embankment is involved and for works ot her t han t he
above, t ax at 4% shall be added in t he dat a.
ii) A lump sum provision shall be made in t he abst ract est imat e t owards insurance considering t he
agreement period and defect liabilit y period of t wo years for t he original works and one year for
maint enance works by obt aining det ails of insurance premium from I nsurance Organizat ions.
iii) A lump sum provision shall be made in abst ract est imat es t o meet t he expendit ure t o be
incurred by t he cont ract or on engaging Technical Personnel based on number of persons
indicat ed in t he t ender document and permissible wages as per SSRs.
iv) A lump sum provision shall be made in t he abst ract est imat e t owards Bankers charges for
obt aining Bank guarant ees for payment of E.M.D, performance securit y and release of ret ent ion
amount as per prevailing procedure based on t he period i.e., period of complet ion plus defect
liabilit y period. The Chief Engineer concerned shall assess duly obt aining t he det ails t hereof
from t he Scheduled Banks and suit able provision shall be made. Till t hen, no provision for t his
it em need be provided.
v) A provision at 1 percent of t he cost of Cement t owards const ruct ion of t emporary st ore shed
shall be added on t he dat a of relevant it ems.
d) At t he t ime of preparat ion of est imat es, proper cares should be t aken t o provide t he lump sum
provisions for t he aforesaid it ems and necessary condit ions also should be incorporat ed in t he t ender
document for suit able reimbursement t o t he cont ract ors from out of t he above provisions, however
not exceeding t he amount s indicat ed against each, on product ion of t he insurance policies, copies of
appoint ment orders wit h payment s vouchers, Bank Guarant ee et c., Failing t o comply wit h t he above,
reimbursement shall not be allowed but suit able penalt y shall be imposed for not engaging t echnical
personnel and t he Engineer-in-Charge shall t ake insurance policy at t he cost of cont ract or duly

34
deduct ing t he premium from t he cont ract ors bill. Cont ract or has t o t ake policy in favor of t he
employer i.e. Depart ment .
e) Rat es of Eart h work Excavat ion (wit h machine)
Machine rat es are t o be adopt ed in all cases for eart h work excavat ion where t he quant it ies exceed
1000 cum wit h relaxat ion on t he following it ems of works.
i) Eart h work excavat ion for seat ing t o lining for a dept h of 0.10 m t o 0.15m for Canals/ Channels
ii) Removal of silt and slushy soils from t he Canals/ Channels where dept h or removal is less t han
0.30m.
iii) Eart h work excavat ion fir rest rict ed foundat ion for small st ruct ures building foundat ions et c.
iv) Silt in slushy soils removal in lined canal, where movement of machinery is rest rict ed.
v) Eart h work excavat ion for model sect ions, chut es et c., where t he movement of machinery is
rest rict ed.
1.10.2.: SANCTI ON OF ESTI MATES:
1.10.2.1: Admi ni st r at i ve Appr oval :
Administ rat ive approvals t o t he est imat es for maj or and medium irrigat ion schemes as well as
schemes relat ing t o R & B Depart ment will be accorded in t wo st ages.
I ) I n st age-1, t he administ rat ive approval will be accorded for t he following it ems which will help
in preparat ion of det ailed proj ect report s.
i) Det ailed invest igat ion.
ii) Preparat ion of EI A and EMP report s, R&R plan, forest clearance et c.,
iii) Preparat ion of det ailed designs/ drawings
iv) Obt aining of necessary clearances.
v) Acquisit ion of minimum lands required.
vi) Complet ion of R&R, EMP et c.,
vii) Shift ing of ut ilit ies for R&B works.
I I ) I n st age-I I proj ect s will be priorit ized and adequat e funds be provided t o complet e t hem in
realist ic t ime frame. The second st age administ rat ive approval will be issued only aft er designs
are finalized, det ailed invest igat ion complet ed and lands are acquired for t aking up works
wit hout int errupt ion for t he first t wo years. However, in respect of cert ain works such t wo
approvals will be given st raight away on cert ificat ion by t he Engineer-in-Chief/ Chief Engineer
concerned t hat St age-I approval is not needed and t hat t he designs are finalized, det ailed
invest igat ion complet ed, lands are acquired and ut ilit ies are shift ed for t aking up t he work
wit hout int errupt ion in t he first t wo years.
1.10.2.2: Techni cal Sanct i on
Not wit hst anding anyt hing cont ained in t he relevant codal provisions, APSS and Government orders
wit h regard t o t he procedure of according t he t echnical sanct ion, enhanced powers are delegat ed t o
t he field officers as follows:
Execut ive Engineers upt o : Rs.10.00 lakhs
Superint ending Engineer : Rs.50.00 lakhs
Chief Engineers upt o t he value of t he administ rat ive approval.

35
1.10.2.3: Li mi t s of i nspect i on of works f or i ssue of Techni cal Sanct i on:
The depart ment officials should inspect work before t echnical sanct ion is accorded by t he compet ent
aut horit y as per t he monet ary limit s indicat ed below.
For Engineers-in-Chief/ Chief Engineers : Rs.500 lakhs and above
For Superint ending Engineers : Rs.50 lakhs and t o below Rs.500 lakhs
For Execut ive Engineers : Up t o Rs. 50. Lakhs
Scrut iny of est imat es should t aken up at random by aut horit y one level higher t han t hat compet ent t o
issue t echnical sanct ion t o t he est imat es except in t he case of Chief Engineer/ Engineer-in-Chief.
1.10.2.4: Var i at i ons ot her Pr ovi si on t o be made i n t he est i mat es:
1. Labour cost of 1%
2. VAT
3. I nsurance
4. Technical agency
5. Tender charges
6. Banker charges
7. Document at ion charges
8. Unforeseen it ems
1.11. BENEFI T COST RATI O ( Mi nor I r r i gat i on)
A benefit cost analysis is a prerequisit e for obt aining administ rat ive sanct ion and financial approval of any proj ect .
The t ot al cost of t he proj ect at it s different st ages of implement at ion, e.g., invest igat ion, planning, const ruct ion
and maint enance is est imat ed aft er a careful analysis of t he various fact ors involved. The net benefit is also
calculat ed on t he basis of t he net increase in yield aft er t he complet ion of t he proj ect . A proj ect is j ust ified only
when t he benefit -cost rat io is more t han unit y.
While elevat ing financially t he cost of Minor Proj ect s t aking in t o account ayacut , cropping pat t ern, yield et c., t he
norm being used is based on t he B.C. Rat ion concept . I n case of more t han one crop in t he same ayacut (t wo
crops), t he second crop being in a port ion of t he same ayacut or ent irely different ayacut , t he met hod of
calculat ion of B.C. Rat io is on t he basis of yields t hat will be obt ained from t he gross ayacut namely t he t ot al
produce derived from t he bot h t he crops.
I t is necessary t o adopt a suit able yardst ick for working out t he cost per Hect are t o have a general idea as t o how
much it cost s t o give irrigat ion t o one Hect are. The cost per hect are can be worked out t aking int o account t he
gross ayacut of first and second crops for which irrigat ion wat er is supplied. Thus if t he per hect are Khariff I .D. is
500 hect are and Rabi I .D. is 250 hect ares t he per hect are cost irrigat ion has t o be calculat ed on t he basis of 750
hect ares, irrespect ive of whet her t he second crop is in t he same ayacut or ent irely different ayacut , per hect are
cost is not recognized normally for evaluat ing a minor irrigat ion proj ect , yet t his will give a general financial idea as
t o how much capit al invest ment is required t o give irrigat ion t o one hect are. Such an idea t hough gives a rough
financial appraisal may not be used as a yardst ick for sanct ioning a Minor Proj ect .

36
1.12. Del egat i on of Fi nanci al Power s t oHODs, Regi onal Of f i cer s, Di st r i ct Of f i cer s and Uni t
Of f i cer s ( G.O.Ms.No.148 F&P ( FW.ADMN.I .TFR.) DEPT Dt . 21-10-2000)
Sl.No. I t em of Expendit ure
Ceiling limit s for Secret ariat
Dept s/ HODs/ Dist . Collect ors
Ceiling limit s for
Regional Officers
Ceiling limit s for
Dist rict Unit Officers
(Ot her t han
Collect ors)
1 2 3 4 5
1 Maint enance of mot or vehicles
a) Light vehicles

b) Heavy vehicles
Full powers (subj ect t o
guidelines vide G.O.Ms.
No.333 GA (OPI I ), Dt 31-07-
97
- do -
Rs.20,000/ - per
vehicle

Rs.40,000/ - per
vehicle
Rs.20,000/ - per
vehicle

Rs.40,000/ - per
vehicle
2 Purchase of st at ionery Full powers Full powers Full powers
3 Purchase of st eel and wooden
furnit ure

a) Purchase of furnit ure Full powers Rs.50,000/ - Rs.10,000/ -
b) Repairs t o furnit ure Full powers Rs.5,000/ - Rs.5,000/ -
4 Rent for office building Full powers according t o
plint h area values & rent
assessment By R&B Dept .
Full powers according
t o plint h area values
& rent assessment by
R&B Dept .
Full powers
according t o plint h
area values & rent
assessment by R&B
Dept .
5 Purchase of bulbs and lamps Full powers Rs.10,000/ - Nil
6 Light refreshment Rs.300/ - at a t ime not
exceeding Rs.2000/ - P.M.
Rs.200/ - p.m. Rs.200/ - p.m.
7 Repairs t o Typewrit ers Full powers Full powers Full powers
8 Condemnat ion of vehicles Full powers subj ect t o
t echnical scrut iny by PWD
Dept or Area Transport
Officer
Full powers subj ect t o
t echnical scrut iny by
PWD Dept or Area
Transport Officer
Full powers subj ect
t o t echnical scrut iny
by PWD Dept or
Area Transport
Officer
9 Repairs t o duplicat ors Full powers Full powers Full powers
10 Organizat ion of sport s & games Rs.50,000 Rs.10,000 Rs.10,000
11 Elect rical inst allat ions Full powers Rs.5,000/ - Rs.5,000/ -
a) For addl. I mprovement s &
alt erat ions t o t he exist ing
elect rical inst allat ions for each
building and apart ment s in t he
compound

b) improvement s, alt erat ions
and new inst allat ions t o new
buildings Rs.1,00,000/ - Rs.50,000/ - Rs.50,000/ -

37
12 Print ing locally wit hout
referring t o Govbt . Press
Full powers Full powers Full powers`
13 Visit s of high personnel Rs.5,000/ - on each occasion
subj ect t o a ceiing of
Rs.50,000/ -
No limit on an
occasion not
exceeding Rs.5,000
p.a.
No limit on an
occasion not
exceeding Rs.5,000
p.a.
14 Purchase of Non-Govt .
publicat ions relevant t o law and
administ rat ive management
Full powers Rs.5,000/ - Rs.5,000/ -
15 Crockery, cut lery and ut ensils
(init ial purchases
Rs.5,000/ - Rs.1,000/ - Rs.1,000/ -
16 Print ing and binding Full powers Full powers Full powers
17 Purchase of wall clocks not
exceeding one piece of each
unit office at a cost not
exceeding
Rs.1,000/ - Rs.500/ - Rs.500/ -
18 Purchase of fans Full powers Full powers Full powers
19 Writ e off of various kinds Rs.5.00 lacs - -
As amended in
G.O.Ms.No.471 Fin
(TFR), dt . 03-09-
2001.
20 Air coolers Full powers Nil Nil
21 Drawl of amount s on abst ract Rs.10,000/ - Nil Nil
22 Phot ographic charges Nil Nil Rs.1,000/ -
23 Freight charges Full powers Full powers Full powers
24 Apparat us, inst rument s and
machinery
Full powers Full powers Full powers`
25 Purchase of st ores Full powers Nil Nil
26 Legal cost s Full powers Full powers Full powers
27 Expendit ure on Exhibit ions Full powers Nil Nil
28 Maint enance of resident ial and
non-resident ial buildings of
Prisons Dept .
Full powers Nil Nil
29 Pet rol, Oil, lubricant s Full powers Full powers Full powers
30 Maint enance of comput ers Full Powers (t hrough APTS
or original manufact urer)
Full powers (t hrough
APTS or original
manufact urer)
Full powers (t hrough
APTS or original
manufact urer)
31 Maint enance of Xerox machines Full powers Full powers Full powers
32 Maint enance of fax machines Full powers Full powers Full powers
33 Purchase of comput er/ fax
machine st at ionery (print er
ribbons, heads, cart ridges,
floppies, CDs and t apes et c.)
Full powers Full powers Full powers
34 Air coolers repairs Full powers Full powers Nil

38
35 Supply of uniform clot h t o class
I V employees
36 Telephone for connect ivit y
purpose
37 I nt ernet service charges Full powers Rs1,000/ - Rs.1,000/ -
38 Refreshment expendit ure on
visit s of officials from ot her
st at es
Full powers Rs1,000/ - Rs.500/ -
39 Purchase of bat t eries Full powers Full powers Full powers
40 Pest cont rol measures, fire
alarm and fire ext inguishers
Maint enance
41 Elect ric and net working works
relat ing t o comput er, air
condit ioner, and UPS
equipment s
Full power Full power Full power
42 Courier charges Full power Full power Full power
43 Supply of uniform clot h for
j unior officers
Full powers Nil Nil

41
2. TENDER PROCESS
2.1 I SSUE OF TENDER NOTI CE FOR NORMAL TENDERS
2.1.1 Sample let t er t o Publicat ion Cell of I &CAD Dept .
2.1.2 Publicat ion in Daily Newspapers
2.1.3 Sample of Tender Not ice
2.2 TENDER DOCUMENT
2.2.1 Cost of Tender Schedules
2.2.2 Collect ion of EMD
2.2.3 Prevent ion of Collusion of Cont ract ors
2.2.4 I ssue of Tender Schedules
2.2.5 Receipt of Tenders
2.2.6 Accept ance of Tenders
2.2.7 Finalizat ion of Tenders
2.2.8 Addit ional Securit y Deposit
2.2.9 Time for Complet ion
2.3 TENDERS THROUGH E-PROCUREMENT
2.3.1 e Procurement deals wit h
2.3.2 Advant ages of e procurement
2.3.3 Sit uat ion before e procurement
2.3.4 The following are t he reforms in t he t ender process t o e procurement .
2.3.5 Key Obj ect ives of e procurement
2.3.6 Scope of e Procurement services
2.3.7 Online bid submission
2.3.8 Online Evaluat ion
2.3.9 Online issue of Let t er of Award
2.3.10 Tender Process of e Procurement
2.3.11 Evaluat ion of Tenders : A Case St udy
2.3.12 Tender Det ails
2.3.12.1 Tender Number
2.3.12.2 Tender Type
2.3.12.3 Transact ion Fee Det ails
2.3.12.4 Amount Det ails
2.3.12.5 Ot her Det ails
2.3.12.6 Longit ude / Lat t it ude
2.3.12.7 Geographical Part iculars
2.3.13 Regist rat ion wit h e procurement plat form
2.3.13.1 Digit al Cert ificat e Aut hent icat ion
2.3.13.2 Hard Copies
2.3.13.3 The G.O.Ms.No.174, I &CAD Dept , dat ed 01-09-2008, Deact ivat ion of Bidders
2.3.13.4 Payment of Transact ion Fee
2.3.13.5 Corpus Fund
2.3.13.6 Tender Document
2.3.14 General Terms & Condit ions

42
2.3.15 Eligibilit y Crit eria
2.3.16 Bill of Quant it y (BoQ)
2.3.17 Format of Technical Bid Evaluat ion
2.3.18 Format of St at ement Showing t he Part iculars of Value of Work Done
2.3.19 Finalizat ion of Tenders
2.4 Engineering Procurement & Const ruct ion Syst em
2.4.1 Short list ing of Agencies
2.4.2 Calling of Tenders
2.4.3 Filing of Tenders
2.4.4 Qualificat ion Crit eria
2.4.5 Financial Bids
2.4.6 Const ruct ion Programme (Mile St ones)
2.4.7 Approval of Designs
2.4.8 Payment Schedule
2.4.9 Payment s
2.4.10. I nt ermediat e payment s
2.4.11. Price adj ust ment
2.4.12. Unit s For Arranging I nt ermediat e Payment
2.4.13. Cont ract Price
2.4.14. Changes in t he Quant it ies
2.4.15. Ext ra I t ems
2.4.16. Dut ies & Taxes
2.4.17. Payment s
2.4.18. Taxes included in t he Bid
2.4.19. Ret ent ion Money
2.4.20. Liquidat ed Damages and I ncent ives
2.4.21. Mobilizat ion Advance:
2.4.22. Employment of Technical persons:
2.4.23. Sublet t ing of Cont ract :
2.4.24. I nsurance:
2.4.25. Reduct ion in Scope of work (Ayacut )
2.4.26. Ext ension of Time.
2.4.27. Qualit y Cont rol
2.4.28. Check Measurement .
2.5 Roles and Responsibilit ies of Technical Officer (All Cat egories)
2.6 EPC Relat ed GOs
2.7 e-Procurement
2.7.1 Validat ion and enablement of procurement process t hrough e-Procurement
2.7.2 I nt roduct ion of e Procurement in I rrigat ion and R &b B Depart ment s
Guidelines/ Procedure
2.7.3 Guidelines/ Procedure t o be followed in int roduct ion of e Procurement in I rrigat ion and R &
B Depart ment s
2.7.4 Publicat ion of NI T on t he e-Procurement market place
2.7.5 Public Works Reforms in Public Works Depart ment s

43
2.7.6 e-Procurement Taking up of works cost ing Rs.50 lakhs
2.7.7 Public works - I nt roduct ion of e-Procurement for all purchases cost ing Rs. 10 lakhs and
above
2.7.8 I mplement at ion of e-Procurement proj ect in all t he depart ment s
2.7.9. R & B Dept e-Procurement t aking up works cost ing Rs.10 lakhs and above
2.7.10. Fut ure Business Model & Pricing st ruct ures w.e.f. 01.04.2004
2.7.11. I nt roduct ion of e-Procurement in I rrigat ion, R & B and ot her Engineering Depart ment

44
2.1 I SSUE OF TENDER NOTI CE FOR NORMAL TENDER
Aft er according t echnical sanct ion by t he compet ent aut horit y t he t enders are t o be called for. Aft er t hat t ender
not ice in t he prescribed format (copy enclosed) is t o be sent t o t he t ender digest , of A.P Publicat ion cell for t he
works cost ing Rs. 5,000/ - and above for publishing in t he t ender digest . There should be 14 clear days from t he
dat e of issue of Tender Not ice t o receipt of t enders. Tenders are t o be received only aft er t he t ender not ice is
published in t ender digest of Andhra Pradesh.
Monit or limit s of
cont ract ors for
t endering:

Spl. Class
Upt o any
ext ent

I
st
Class
Upt o
Rs.10
Crores

I I
nd
Class
Upt o
Rs.5 Crores

I I I
rd
Class
Upt o
Rs.1 Crore

I V
t h
Class
Upt o
Rs.50 Lakhs

V
t h
Class
Upt o
Rs.10 Lakhs
Not e: The Cont ract or regist ered in higher class can t ender for t he works falling under lower classes also
2.1.1. Sampl e l et t er t o Publ i cat i on Cel l of I &CAD Dept .

2.1.2. Publ i cat i on i n Dai l y News Paper s
For t he works cost ing Rs.25 Lakhs above and upt o Rs. 50 Lakhs t he t ender not ice shall be published in
Dist rict Edit ion of t wo Telugu dailies wit h t he largest circulat ion. For works cost ing more t han Rs. 50 Lakhs t ender
not ices shall be published in one Telugu daily and one English daily having largest circulat ion in t he st at e.

45
2
.
1
.
3
.

S
A
M
P
L
E

O
F

T
E
N
D
E
R

N
O
T
I
C
E

46

47
2.2. Tender Document s:
( 1) TENDER NOTI CE/ DOCUMENTS.
(i) Tender Not ice or Not ice invit ing Tenders (NI T) will be approved by t he Engineers for t he works for
which t hey are compet ent t o accord t echnical sanct ion.
(ii) The Tender document s will be prepared by t he concerned Engineers, bringing great er t ransparency
indicat ing, t he provisions made in t he est imat es for it ems which are reimbursable t o t he cont ract ors
wit h condit ions t herefore and ot her relevant condit ions relat ing t o t he implement at ion of t he cont ract
and ot her eligibilit y crit eria on bot h physical and financial requirement s in addit ion t o t he condit ions
cont ained in t he APSS, APWD code.
( 2) TENDERS, I NVI TATI ON AND FI NALI ZATI ON.
(a) For t he works up t o Rs.50 lakhs t he t ender shall be published in Dist rict edit ions of t wo Telugu dailies
wit h t he largest circulat ion. For works cost ing more t han Rs. 50 lakhs t he t ender not ices will be
published in one Telugu daily and one English daily having largest circulat ion at t he St at e level. To
reduce t he cost of each publicat ion, t he format for t he t ender not ice in t he newspaper shall be
finalized by t he Board of Chief Engineers so t hat t he cost of t he advert isement is kept t o t he
minimum.
(b) The Tender schedules should cont ain not only t he quant it ies but also t he rat es worked out t he
Depart ment and t he amount for each it em and t he t ot al value of t he cont ract . The t ender will not be
required t o quot e it em wise. He should indicat e his willingness t o do t he work eit her at t he est imat ed
value of t he work or at a percent age in excess of t he est imat ed value of t he work or at a percent age
less t han t he est imat ed value of t he work.
( 3) COLLECTI ON OF E.M.D. AT THE TI ME OF I SSUI NG TENDER DOCUMENTS.
I n order t o discourage purchase of t ender document s by non-serious bidders, t ender document s shall be
issued t o cont ract ors on payment of Earnest Money Deposit at 1% of t he est imat e cont ract value.
Successful bidder will pay balance EMD of 1 % cont ract value at t he t ime of concluding t he agreement .
( 4) PREVENTI ON OF COLLUSI ON OF CONTRACTORS:
Wit h a view t o prevent collusion or t he informat ion int o a ring by cont ract ors, t he following orders are
issued: -
(a) Tender schedules shall be issued t ill a dat e prior t o t he last dat e of submission of t enders.
(b) Once a cont ract or buys a t ender schedule he shall not be permit t ed t o ret urn t he schedule. Aft er
buying a t ender schedule, if a cont ract or does not t ender for t he work, his EMD shall be forfeit ed
(cash or bank guarant ee or bot h).
( 5) RECEI PT OF TENDERS:
(i) The t ender schedule shall be issued up t o one day prior t o t he last day of submission of Tenders. The
Tenders shall be received at t he place and t ime as specified in t he Tender Not ice. The cont ract or shall
be allowed t o submit t he t ender eit her personally of t hrough his agent or by post . I n case of
submission of t ender by post t he risk and responsibilit y for eit her loss or delays in t ransit of t he same
is t o be borne by t he cont ract or. The Tender opening aut horit y will not consider any t ender received
by him aft er t he expiry of dat e and t ime fixed for receipt of t enders.
(ii) Tender will be received in t wo part s in 2 different sealed covers, Cover A and cover-B. The cover-A
shall cont ain t he qualificat ion dat a viz., Annual Turnover and value of works under execut ion et c., as
at para (10). The cover-B will cont ain t he financial bid for t he work in quest ion. The cover-A and

48
cover-B will be sealed and kept in anot her sealed envelope (cover-C) supplied by t he depart ment
while issuing Tender Schedules.
(iii) The EEs and SEs delegat ed wit h t he power t o invit e t he t enders will open evaluat e t he t enders as per
t he qualificat ion crit eria.
While opening t he t enders care should be t aken t o first open cover-C in t he presence of t he t enderers
or t heir aut horized represent at ive and ot her officials concerned on t he specified dat e and t ime and
also t o verify whet her t he cover-A and cover-B are properly sealed and minut es be recorded t o t his
effect t hen and t here only. I n case t he covers A & B or any one of t hem are found / unsealed, such
t enders will not be opened and summarily rej ect ed.
(iv) First cover (cover-A) wit h superscript ion as TECHNI CAL BI D shall cont ain t he qualificat ion dat a as
described at para (10) will be opened.
(v) Second cover(Cover-B) wit h t he superscript ion of PRI CE BI D shall cont ain t he Schedule-A i.e., t he
st at ement of descript ion of work, quant it y, est imat e rat e and amount , price bid(cover-B)of t hose
t enderers who are det ermined as qualified as per eligibilit y crit eria will be opened on t he dat e
specified in t he t ender not ice and t he Cover-B of un-qualified t enderers will not be opened and kept in
t he safe cust ody t ill t he t enders are finalized and t here aft er shall be ret urned t o t hem along wit h
EMD. The schedule-A of price bid shall cont ain t he working it ems indicat ed as Part -I and LS provision
as Part -I I . The premium or discount quot ed by t he cont ract or shall be applicable only for Part -I .
However, t he provisions cont ained in t he Part -I I will be operable basing on t he condit ions provided in
t he t ender schedules. The t enderers will have t o stat e clearly t heir willingness t o execut e t he work at
t he percent age excess or less or at par over t he ECV indicat ed at Part -I at t he space provided t herein.
(vi) Before recommending/ accept ing t he t ender, t he t ender accept ing aut horit y shall verify t he correct ness
of cert ificat es submit t ed t o meet t he eligibilit y crit eria and specifically for experience, t he
aut hent icat ed agreement s of previous works execut ed by t he lowest t enderer, shall be called for.
The EMD will be ret urned t o t he qualified but unsuccessful t enderer eit her aft er finalizat ion of t enders
or on expiry of validit y of t enders which ever is earlier.
( 6) FI NALI SATI ON OF TENDERS:
(i) Tenders will be finalized by t he EEs/ SEs for t he work cost ing up t o t heir powers t o accord t echnical
sanct ions.
(ii) The Chief Engineer shall finalise t he t enders upt o Rs. 2 crore. The t enders for t he works cost ing more
t han Rs.2crore will be referred t o COT along wit h Technical Bid evaluat ion and Price Bid evaluat ion for
considerat ion. The COT shall scrut inize t he t enders submit t ed by Engineers-in-Chief/ Chief
Engineers/ Proj ect Administ rat ors in accordance wit h t he condit ions st ipulat ed in t he Tender Document
and in case of any discrepancy or non-adherence t o t he condit ions t he same shall be communicat ed
which will be binding bot h on t he Tender Concluding Aut horit y and t he cont ract or. I n case of any
ambiguit y, t he decision t aken by t he COT on t ender shall be final.
(iii) Negot iat ions are not permit t ed t o be conduct ed at any level.
(iv) The t ime allowed from t he dat e of publicat ion of t ender not ices t o t he dat e of receipt of t enders is 14
days for t he first call and 7 days for t he second call. The t enders will be received following t hree box
syst em i.e., at SEs office, Office of t he SP of t he Dist rict where t he SEs office is locat ed, and one in
t he office of t he ENC or by post t o t he SE concerned.
( 7) VERI FI CATI ON OF CERTI FI CATES AND EXPERI ENCE:

49
a) A websit e will be creat ed and maint ained by Commissioner of Tenders wherein det ails of all
cont ract ors will be made available. Exist ing Cont ract ors should submit t he det ails of t heir experiences
wit h an affidavit before t he Commissioner of Tenders. The Commissioner of Tenders should place all
t hese det ails on t he websit e. Those having obj ect ions should file before Commissioner of Tenders,
wit hin a period of one mont h from t he dat e of placement of experience part iculars on t he websit e.
The Commissioner of Tenders should conduct t he invest igat ion on t he obj ect ions of t he cont ract ors
filed and final experience cert ificat e should be displayed on t he websit e wit hin one mont h from t he
dat e of receipt of obj ect ions filed by t he cont ract ors. I f any cont ract or submit s false informat ion, he
will be liable for blacklist ing. The Commissioner of Tenders should send proposals recommending t o
t he Government wit h proper j ust ificat ion for blacklist ing such of t hose cont ract ors who furnish false
informat ion.
b) All Execut ive agencies in different depart ment s will be given a password for making necessary ent ries
in t he websit e from t ime t o t ime. Updat ion of t he informat ion on t he websit e shall be done by t he
awarding aut horit y as and when a work is awarded. Similarly if a work is cancelled, t he same should
also be reflect ed in t he websit e by canceling aut horit y. Verificat ion of cert ificat es by sending t o various
agencies should be done away wit h while examining t he eligibilit y. I nst ead, t he informat ion in t he
websit e should be used by all. This informat ion should be cross-checked by t he Commissioner of
Tenders every year. The Commissioner of Tenders will also examine t he obj ect ions as and when
received. Those giving false obj ect ions shall be penalized up t o an amount of Rs.10000/ -. Det ailed
orders in t his regard will be issued separat ely for which proposals shall be sent by Commissioner of
Tenders. The Commissioner of Tenders can also examine and have det ails verified suo-mot o.
c) The Commissioner of Tenders should issue passbooks t o each cont ract or cont aining all det ails
covering experience, financial capacit y et c. The cont ract ors should be enclose a xerox copy of t he
passbook along wit h t ender applicat ions. Works awarded/ cancelled should be ent ered in t he
passbook by an officer not lower t han t he rank of Execut ive Engineer. The det ails in t he passbook
should t ally wit h t hose in websit e.
Duplicat e passbooks can be issued on payment of an amount of Rs.5000/ - on t he first occasion and
Rs.25000/ - subsequent ly.
d) Cont ract ors who execut e t heir works wit hin t ime as per specificat ions shall be issued a merit
cert ificat e acknowledging t heir t imely complet ion ensuring good qualit y. The merit cert ificat e shall be
given in a public funct ion wit h due publicit y t o increase t he prest ige and st anding of t he cont ract ors in
t he societ y. While giving works on nominat ion t he cont ract ors who have received t he merit cert ificat es
for qualit y and t imely performance, shall be given preference over ot hers. The performance of t he
cont ract ors on t he works shall be obt ained and maint ained in t he offices of t he Regist ering aut horit ies
viz., EEs, SEs, CEs and Board of CEs. The performance shall be assessed annually and t he result s shall
be made use of while considering applicat ions for renewal of cont ract ors regist rat ions.
( 8) QUALLI FI CATI ON CRI TERI A
A. To qualify for award of t he cont ract , each bidder in his name should have, during t he last five years
(specified financial years i.e., t hey should be immediat ely preceding t he financial year in which
t enders are invit ed).
a) Sat isfact orily complet ed as a prime cont ract or, similar works of value not less t han Rs
/ - @ (usually not less t han 50% of est imat ed value of cont ract ) in one year.
b) Execut ed in one year, t he following minimum quant it ies of works:
- Cement concret e including RCC and PSC cum.

50
- Eart h work in bot h excavat ion and Embankment cum
(relevant principal it ems be indicat ed, usually 50 percent of t he expect ed peak quant it ies
of const ruct ion per year)
B. Each bidder should furt her demonst rat e:
a) Availabilit y (eit her owned or leased or t o be procured against mobilizat ion advances) of t he
following key and crit ical equipment for t his work.
Not e: (Based on t he st udies carried out by t he Engineer, t he minimum suggest ed maj or
equipment t o obt ain t he complet ion of works in accordance wit h t he prescribed const ruct ion
schedule/ mile st ones are shown in t he above list )
b) Availabilit y of t he key personnel wit h adequat e experience as required should be indicat ed
based on t he requirement for t he work t o be execut ed.
c) Liquid asset s/ credit facilit ies of not less t han Rs. Lakhs (credit lines/ let t er of credit / solvency
cert ificat es from banks et c., shall be equivalent of t he est imat ed cash flow for t hree mont hs in
peak const ruct ion period)
d) EMD in t he shape of bank Guarant ee in t he st andard format enclosed, for Rs (one percent
of t he est imat ed cont ract value) t o be valid for t he period as indicat ed at para 1.03(d) i.e.,
period of complet ion plus defect liabilit y period.
e) Experience relat ing t o t he works execut ed in St at e/ Cent ral Government depart ment s or
St at e/ Cent ral Government undert akings shall only be considered.
( 9) BI D CAPACI TY:
a) The sub cont ract ors / GPA holders experience shall not be t aken int o account in det ermining t he
bidders compliances wit h t he qualifying crit eria. The t enderers who meet t he requirement qualificat ion
crit eria will be qualified only if t heir available bid capacit y is more t han t he est imat ed cont ract value.
The available bid capacit y will be calculat ed as under:
Assessed Available bid Capacit y A x N x 2B
Where
A = Maximum Value of civil engineering works execut ed in any one year during t he
last five years (updat ed.. price level) t aking int o account t he complet ed as well
as works in progress.
N = Number of years prescribed for complet ion of t he works for which t enders are
invit ed.
B = Value of exist ing commit ment s and ongoing works t o be complet ed during t he
period of complet ion of works for which t enders are invit ed.
Not e: The st at ement showing t he value of exist ing commit ment s and ongoing works as well as t he
st ipulat ed period of complet ion remaining for each of t he works list ed should be issued by t he
Engineer-in-Charge of Government depart ment / undert aking not below t he rank of Execut ive Engineer
or equivalent and count ersigned by t he rank of SE or equivalent . The st at ement t o t he above effect
will be clearly enclosed t o t he bidding document , and t he t enderer shall furnish t he part iculars
invariably in t he same format failing which t he t ender shall be t reat ed as incomplet e and summarily
rej ect ed.
@ = at . * price level. Financial t urnover and cost of complet ed works of previous years shall be
given weight age of 10% per year t o bring t hem t o . Price level*
* The financial year in which bids are invit ed.

51
b) Even t hough t he t ender meet s t he above qualificat ion crit eria, he/ she is subj ect t o be disqualified if
he/ she is found t o have mislead or made false represent at ion in t he forms, st at ement s submit t ed in
proof of t he qualificat ion requirement s or record of poor performance such as abandoning works, not
properly complet ed in t he cont ract , inordinat e delays in complet ions, lit igat ion hist ory and or financial
failures and / or part icipat ed in t he previous t endering for t he same works and had quot ed
unreasonably high bid prices. I n addit ion t o t he above, even while execut ion of t he work, if found t hat
t he cont ract or had produced false/ fake cert ificat es of experience, he/ she will be black list ed and work
will be t aken over invoking clause 60 (a) of PS t o APSS.
c) Tenders shall be valid for a period of 1/ 2/ 3 mont hs as t he case may be. Before t he expiry of t he
validit y, t he aut horit y compet ent t o call for t enders shall seek for furt her ext ension of validit y from t he
cont ract ors and in case t he validit y is not ext ended his/ her t ender will not be considered and t he EMD
shall be ret urned. During t he period of validit y if any t enderer wit hdraws his t ender, his/ her EMD shall
be forfeit ed.
( 10) QUALI FI CATI ON CRI TERI A FOR WORKS COSTI NG Rs.10 LAKHS AND BELOW:
The qualificat ion crit eria at para 10 as well as modified procedure of collect ing EMD in t he shape of Bank
Guarant ee will not be made applicable for t he works cost ing Rs.10 lakhs (ECV) and below. For above works
single cover syst em shall be followed and t he EMD shall be submit t ed along wit h t he complet ed Tender
Schedule.
( 11) TENDER PREMI UM
(i) Ceiling of Tender Premium:
For all works t he ceiling of t ender premium shall be 10% (Now reduced t o 5%). As per t he guidelines,
even aft er t wo calls if t he t ender premium quot ed is more t han 10%, t he mat t er should be referred t o
t he Government and t he Government may order for a fresh call or may const it ut e a commit t ee t o
avoid t he work on nominat ion t o a reput ed cont ract or from t he list t o be maint ained by t he
Depart ment on t he basis of performance of cont ract ors.
(ii) Discount Tenders:
(Percent age less t han est imat ed cost ): Tenders up t o 15% (Now 25%) less t han t he est imat e
may be accept ed but for t enders which are less by more t han15% of t he est imat e, a bank guarant ee
or demand draft for t he difference bet ween t he t endered amount and 85% of t he est imat e value
should be t aken so t hat t he t enderer leaves t he works midway and t he depart ment is forced t o call for
t enders for t he work once again, t he bank guarant ee or demand draft shall be used t o finance t he
re-t endered work.
( 12) ( i ) ENTRUSTMENT OF WORKS ON SELECTI ON BASI S:
The t enders received which are found t o have abnormally high percent age or wit hin t he permissible
ceiling limit s prescribed but under collusion, or due t o unet hical pract ices adopt ed at t he t ime of
t endering process, shall be rej ect ed.
When such sit uat ion arises t hat even for second t ender call, t he reasonable percent age in fair and free
environment is not received, t he works will be ent rust ed on select ion basis form out of t he list of
cont ract ors who are possessing t he eligibilit y crit eria as specified in t he t ender document wit h proven
t rack record prepared as per t he procedure laid down in t he Annexure-I I will be select ed in t urns of 5
cont ract ors at each t ime and will be asked t o file t heir price bids at a specified place and t ime before
t he compet ent commit t ees as st at ed at para 14.11 t o ent rust t he work. The commit t ee assessing t he
reasonableness of excess percent age quot ed will recommend t o award t he work t o t he lowest of all

52
t he cont ract ors part icipat ed. The cont ract or t o whom t he work is ent rust ed o select ion basis will be
provided necessary securit y and prot ect ion if request ed at his cost .
(ii) COMMI TTEES TO ENTRUST WORKS ON SELECTI ON BASI S:
For t he purpose of above select ion and ent rust ment of works t o cont ract ors t he composit ion of t he
commit t ees at Dist rict and St at e level and powers delegat ed t o t hem are as under:
a) For t he works cost ing upt o Rs.1 Crore, a commit t ee consist ing of t he Collect or of Dist rict in
which work is locat ed, t he SE concerned wit h t he work and t wo Superint ending Engineers of
t wo ot her works Depart ment viz., Panchayat Raj , R&B and t he I rrigat ion will recommend t o t he
compet ent aut horit y t o award t he work.
b) For t he cost ing above Rs.1 Crore, t he commit t ee consist ing of t he COT and Chief Engineer
concerned and Engineer-in-Chief(I rrigat ion) will recommend and award t he works on t he
select ion basis.
(iii) GRADI NG OF CONTRACTORS AND ENGI NEERS:
a) Grading of Cont ract ors should be undert aken depending on t heir performance, maint enance of
qualit y, t imely complet ion of works and adherence of agreement condit ions. The Commissioner
of Tenders shall t ake act ion and finalize t he modalit ies of grading of cont ract ors wit hin 60 days
of t he issue of t his G.O and submit proposals t o Government . The grading should be updat ed
every year as on 1
st
June.
b) Like wise, t he Engineers should be graded depending on t heir performance for which all
Engineering Depart ment s should issue guidelines t hat are specific t o t hem.
( 13) SUB-CONTRACTS:
I f t he prime cont ract or desires t o sub-let a part of t he work he should submit at t he same t ime of filling
t enders it self or during execut ion, giving t he name of t he proposed Sub-Cont ract or, along wit h det ails of his
qualificat ion and experience. The t ender Accept ing Aut horit y should be verify t he experience of t he sub-
cont ract or and if t he Sub-cont ract or sat isfies t he qualificat ion crit eria in proport ion t o t he value of work
proposed t o be sub-let , he may permit t he same. The t ot al value of works t o be awarded on sub-let t ing shall
not exceed 50% of cont ract value. The ext ent of sublet t ing shall be added t o t he experience of t he sub-
cont ract or and t o t hat ext ent deduct ed from t hat of t he main cont ract or.
( 14) PRI CE ADJUSTMENT:
Price adj ust ment shall be grant ed where administ ered prices are enforced and t hat t oo for works est imat ed
at more t han Rs. 2.00 Crores and having complet ion period of more t han 18 mont hs. This should be
applicable wit hin t he original cont ract period or ext ended period owing t o depart ment delays. This will not
apply t o cases at t ribut ed t o cont ract ors fault .
( 15) MOBI LI SATI ON ADVANCE:
The cont ract ors for works exceeding more t han Rs.1.0 crore of est imat ed cost value are permit t ed t o avail
t he facilit y of mobilizat ion advance upt o 10% of t he value of t he cont ract against an uncondit ional and
irrevocable bank guarant ee. The advance will at t ract a suit able rat e of int erest (as per Government borrowing
rat e) and be deduct ed in suit able inst allment s from t he bills of t he cont ract ors.
( 16) CONSTRUCTI ON MATERI ALS:
The present pract ice t hat t he cont ract or has t o procure at his own cost t he principal const ruct ion mat erials
like cement , st eel bit umen, sand met al soils et c., shall cont inue.
( 17) SEI GNI ORAGE CHARGES:

53
The Seigniorage charges will be recovered from cont ract ors bills as per t he rat es prescribed in t he cont ract
document s for t he mat erials used on t he work only. The present pract ice of insist ing for product ion of
document ary evidence for having paid t he seigniorage charges in it ems of G.O.Ms No.243,dat ed: 08.05.1986
and in t he absence of such product ion of t he evidence, t he imposit ion of five t imes penalt y is dispensed
wit h.
( 18) SALES TAX:
For sales t ax/ t ax on works cont ract , cont ract ors are given an opt ion t o opt for t he composing schemes under
sect ion5(g) of t he APGST Act and t hose opt ing for it are subj ect t o a t ax deduct ion of 2% at source on t he
t ot al value of t he cont ract . I n such case, t he depart ment s will not insist on product ion of clearance cert ificat e
and no assessment of t ax will be needed.
( 19) LI QUI DATED DAMAGES:
The liquidat ed damages are imposed on t he cont ractors as per t he present pract ice basing on t he
milest ones.
( 20) PAYMENT OF BI LLS:
The cont ract ors will be permit t ed t o submit t heir work bills once in a mont h and payment will be made aft er
proper check of quant it y and qualit y wit h in a reasonable t ime limit . The final payment of t he cont ract or
should not be delayed for want if cert ificat e from t he qualit y cont rol st aff.
( 21) PAYMENT FOR EXCESS QUANTI TI ES:
Payment s for execut ion of quant it ies, in excess of agreement quant it ies, should be made wit hout delay and
t he EEs should t ake prompt act ion t o obt ain t he approvals of t he compet ent aut horit y t o make t he payment
t o t he cont ract ors. Failure in t his regard shall result in disciplinary act ion being t aken against t he concerned
engineers. Similarly final payment s t o cont ract ors should not be delayed for want of a cert ificat e from t he
Qualit y Cont rol St aff. The Chief Engineers should ensure proper performance of t he Qualit y Cont rol Wing
and see t hat t hey give cert ificat es in t ime on pain of disciplinary act ion t o avoid delays in t he payment of
final bills t o t he cont ract ors.
( 22) QUALI TY CONTROL:
a) The Cont ract or and t he Engineers in charge of const ruct ion/ maint enance are responsible for t he
qualit y of const ruct ion/ maint enance. The depart ment al execut ing Engineers will act as Qualit y
Assurance Engineers. The Qualit y Cont rol Officials are account able for t he qualit y of t he work where
cert ificat ion issued by t hem. They should also act as Qualit y Audit Engineers.
b) I f ext ernal agencies are engaged for conduct ing qualit y audit , t he following met hodology given below
should be adopt ed.
i) Before inspect ing t he work, t he ext ernal agency should inform t he Head of t he Depart ment . I t
should conduct qualit y cont rol t est s as per t he st andard procedures in t he presence of
Const ruct ion and Qualit y Cont rol Engineers and t he Cont ract or who is execut ing t he work.
ii) The observat ions of t he ext ernal agencies on t he qualit y of work should be recorded t hen and
t here and signat ures of all t he concerned obt ained as a t oken of accept ance of t he
observat ions.
c) For all works cost ing more t han Rs.2.0 crores, t he cont ract or shall submit qualit y plan and also show
proof of owing Qualit y Laborat ory or having t ie-up wit h an est ablished Qualit y Laborat ory. The det ails
of Qualit y Cont rol Test Equipment required should be incorporat ed in t he Tender Document s. The
equipment needed should be st andardized by individual depart ment s depending on nat ure of work.

54
d) All t he maj or cont ract ors should be encouraged t o have I SO cert ificat ion and t hose having t he same
may be given preference in awarding of works.
( 23) DEFECT LI ABI LI TY PERI OD:
The cont ract ors are responsible for t he qualit y of works execut ed t ill t he expiry of defect liabilit y period.
Which is now prescribed as t wo years for bot h original works and maint enance works. Each depart ment
should formulat e and issue guidelines based on t he nat ure and life span of works.
( 24) TRAI NI NG:
Up t o one percent of t he budget allocat ion shall be set apart t o t rain Engineers of t he Depart ment s at all
levels for int roducing new t echnologies, pract ices, mat erials in execut ion of works.
( 25) SI TE ORDER BOOK:
The sit e order book shall be maint ained as provided for in t he codes and it should cont ain t he remarks and
inst ruct ion of all engineers who visit t he work viz., t he EE, SE, CE and Engineer-in-Chief.
( 26) COMMI TTEES TO RESOLVE I NTER-DEPARTMENTAL PROBLEMS:
I n order t o expedit e execut ion of works and t o remove any difficult y t hat cont ract ors may face in obt aining
clearances and ot her infrast ruct ure facilit ies from various depart ment s such as shift ing of power lines,
procurement of blast ing mat erials, power supply connect ion et c., at t he Dist rict level, t he Collect or will
formulat e Commit t ees and t ake necessary st eps. The Chief Secret ary will have periodical review wit h t he
concerned Secret aries and Chief Engineers in order t o resolve t he difficult ies which could not be sort ed out
at Dist rict level. The heads of t he Depart ment s are direct ed t o const it ut e suit able commit t ees at different
levels for speedy set t lement of t he different kinds of, or levels of disput es of t echnical nat ure by t he Chief
Engineers concerned.
The Tender document s will be prepared by t he concerned engineers bringing great er t ransparency indicat ing
t he provisions made in t he est imat e for it ems which are reimbursable t o t he cont ract ors wit h condit ions t herefore
and ot her relevant condit ions relat ing t o t he implement at ion of t he cont ract or and ot her eligibilit y crit eria on bot h
physical and financial requirement s in addit ion t o t he condit ions cont ain in t he APSS, APPWD Code and t he
clause/ condit ions as per t he Government orders, as well as working guide lines issued t ime t o t ime.
2.2.1 Cost of Tender Schedul es:
Cost of t ender schedules will be fixed based on number of pages in t he t ender document and sales t ax is t o
be paid separat ely in t he shape of DD at 12.5% on t he cost of t ender schedules.
2.2.2. Col l ect i on of EMD:
For works cost ing upt o Rs. 50 Lakhs EMD at 1% of ECV should be collect ed in t he form of D.D in favour of PAO
along wit h applicat ion and Bank Guarant ee is not accept able. (As per G.O. Ms.No.142 I & CAD (PW-Reform) dt .
20.12.2004 Amendment t o para (2) of G.O.94.) The EMD will be ret ained in t he case of successful t enderer. The
EMD if ret ained in t he shape of D.D will not carry any int erest .
The EMD will be refunded t o t he unsuccessful renderers aft er issuing t he work order t o t he successful t enderer.
2.2.3. Pr event i on of Col l usi on of Cont r act or s:
Wit h a view t o prevent collusion or t he format ion int o a ring by cont ract ors t he following orders are issued.
Once a cont ract or buys a t ender schedule he shall not be permit t ed t o ret urn t he schedule. Aft er buying a
t ender Schedule, if a a cont ract or does not t ender for t he work his EMD shall be forfeit ed (Cash or Bank Guarant ee
or bot h).
2.2.4. I ssue of Tender Schedul es:

55
The t ender schedule shall be issued on all working days up t o one day prior t o t he last day of submission of
t enders.
2.2.5. Recei pt of Tender s:
Tenders will be received on all working days upt o t he dat e and t ime ment ioned in t he t ender not ice.
2.2.6. Accept ance of Tender s:
The t ime for accept ance of t enders by t he EE/ SE/ CE is 1 mont h/ 2 mont hs/ 3 mont hs.
2.2.7. Fi nal i zat i on of Tenders:
The lowest t ender is t o be accept ed upt o maximum permissible premium of 5% over t he E.C.V and in case
t he excess is more t han 5% over t he E.C.V t he t enders shall be summarily rej ect ed and no negot iat ion will be
conduct ed wit h t he t enderers.
2.2.8. Addi t i onal secur i t y Deposi t :
Tenderers who quot e discount up t o (-) 25% of t he ECV need not be paid addit ional securit y deposit .
Tenderers who quot e discount more t han 25% over ECV shall have t o furnish ASD for an amount equal t o t he
value of t he difference bet ween 75% of t he ECV and t he Tendered amount . The addit ional securit y deposit shall
be paid in t he shape of Demand Draft (D.D).
2.2.9.Ti me f or compl et i on:
The work should be complet ed wit h in t he t ime st ipulat ed in t he t ender document s.

56
2.3. Tender s Thr ough e procur ement
e pr ocur ement means
Doing procurement act ivit ies elect ronically over t he int ernet wit h venders/ suppliers.
2.3.1. e pr ocur ement deal s wi t h
Online indent s and demand aggregat ion.
Online expression of int erest .
Online bid submission.
Syst em support ed evaluat ion.
Online st at us publishing.
Online release of purchase orders/ Let t er of award.
Order fulfillment and post procurement process.
2.3.2. Advant ages of e pr ocur ement
Correspondence wit hout paper.
Aut omat ic work close.
Reduct ion of lead t ime.
Reduct ion of cost .
Transparency.
Single st op shop.
Remot e bidding.
Securit y.
2.3.3. Si t uat i on bef or e e pr ocur ement
Discriminat ion in issue of t ender schedule t o t he bidders.
Cart al format ion suppressed compet it ion.
Avoiding physical t hreat s t o t he bidders.
Keeping t ender boxes at circle level, Superint endent of Police office & ENCs office Hyderabad
avoidance of keeping Number of t ender boxes.
Avoidance of manual movement t ender files from t he Dist rict t o t he offices of t he Heads of
Depart ment .
Avoidance of delays in finalizat ion of t enders.
Human int erference at every st age.
Possibilit y of t ampering or loss of records.
Human int erface of every st age.
Lack of Transparency.

57
2.3.4. The f ol l owi ng ar e t he r ef or ms i n t he t ender pr ocess t o e pr ocur ement
Simplificat ion of procurement procedure.
Achieving great er t ransparency in procurement .
Reducing delay in procurement .
I mproving qualit y of const ruct ion.
Ensuring t imely complet ion of proj ect s.
2.3.5. Key Obj ect i ves of e pr ocur ement
Leverage buying power t hrough demand aggregat ion
Bet t er value for money for Government .
Reduct ion of cost and t ime of doing business for bot h government and cont ract ors.
Level playing field fair compet it ive plat form for single regist rat ion for t he bidders.
I ncreased t ransparency, monit oring and cont rol of procurement process.
2.3.6. Scope of e pr ocur ement ser vi ces
Pre-Procurement process.
Tender Management syst em (G.O 36, I &CAD PW-CAD dat ed: 07.03.2003).
Online publicat ion of t ender not ice.
Model of t ender document s t o be loaded t hrough e-procurement any civil work for which t ender were
called for (copies enclosed).
2.3.7. Onl i ne bi d submi ssi on
The e-procurement market place provides an online self service regist rat ion facilit y t o such of t he supplies,
who are already regist ered wit h respect ive part icipat ory depart ment for supply of specified goods and services.
The bidders must regist er t heir names in t he C
1
I ndia and obt ained key.
2.3.8. Onl i ne Eval uat i on
The Execut ive Engineer and Superint ending Engineer who are delegat ed wit h t he powers t o invit e t he
t enders will open and evaluat e t enders as per t he qualificat ion crit eria.
Before recommending/ accept ing t he t ender accept ing aut horit y shall verify t he correct ness of cert ificat es.
2.3.9. On l i ne i ssue of Let t er of awar d
All execut ive agencies in different depart ment will be given a password for making necessary ent ries in t he
websit e form t ime t o t ime. Updat ing of t he informat ion on t he websit e shall be done by t he awarding aut horit y as
and when a work is awarded. Similarly if a work is cancelled, t he same should also be reflect ed in t he websit e by
cancelling aut horit y.
2.3.10 .Tender pr ocess of epr ocur ement
The cont ract ors can download t he t ender schedules at free of cost from t he websit e
www.eprocurement .gov.in
The t ender document s in t he prescribed form can be download by t he cont ract ors from t he e-procurement
plat form from t he dat e of elect ronic publicat ion and t he dat es st ipulat ed in t he not ice are firm, under any
circumst ances t hey will not be relaxed unless officially ext ended. The bidders who desires of part icipat ing in e-
procurement shall submit t heir price bid in t he st andard format prescribed in t he t ender document s displayed at e-
market place.
The bidder shall invariably will have all t he informat ion indicat ed in t he on line bid form and shall
aut hent icat ed t he bid wit h his digit al cert ificat es for submit t ing t he bids elect ronically on e-procurement plat form

58
and t he bids not aut hent icat ed by t he digit al cert ificat es of t he bidders will not be accept ed on e-procurement
plat form.
2.3.11 .Eval uat i on of Tenders A Case St udy:
The Execut ive Engineers and Superint ending Engineers Who are delegat ed wit h t he powers t o invit e t enders
in open and evaluat e t he t enders as per t he qualificat ion crit eria. Before recommending/ accept ing t he t ender
accept ing aut horit y shall verify t he correct ness of t he cert ificat es.
For mat i on of New Tank acr oss Suddavagu near G.Mek apadu ( Bayanapal em) ( v) ,
Kanduk ur ( m) , Pr ak asham Di st .
ECV 112. 53966 l ak hs
Period of cont ract 9 Mont hs
Qualificat ion Crit eria
Sl . No I t ems Tot al Quant i t y
Qual i f i cat i on Cr i t er i a by
act ual pr ogr amme
1 EMD Rs. 1, 12, 600
2 Minimum annual financial t urnover 301 Lakhs
3 Similar works 75 Lakhs
4 EWE & FE 47805 38000 Cum
5 RSD packing 2816 2400 Cum
6 Concret es 1131 1000 Cum
7 Liquid asset s 47 Lakhs
Machi ner y
Sl .No I t ems Capaci t y Requi r ement
1. Excavat ors 0. 90 cum 1 no
2 Tippers 5. 66cum 6 nos
3 Vibromax 20 t on 1 no
4 DRRs 10 Ton 2 nos
5 Dozer 75 Hp 1no
6 Concret e Mixers 0. 15 cum 2nos
7 Vibrat ors 75 mm 4 nos
8 Wat er Tankers 4000 lit ers 2 nos
9 Dewat ering Pumps 10 HP 4 nos
Regi st r at i on
1 As per GOMs. No178 , I & CAD( PW- COD) Dept . dt :
27. 09. 1997
Class I
2 As per GOMs. No132 TR &B ( RI ) Dept . dt : 11. 08. 1998 Class I
3 As per GOMs. No. 94, I & CAD( PW- COD) Dept . dt :
01. 07. 2003
Class I I
Ot her Det ai l s
1 Transact ion Fee Rs. 3794/ -
2 Corpus fund Rs. 4502/ -
LS Provisions of Schedule A Part - I I
1 Technical agent s Rs. 138000/ -
2 I nsurance Rs. 50000/ -
3 Provision of VAT Rs. 352000/ -
4 Provision of labour cess Rs. 126000/ -

59
2.3.12. Tender Not i ce Det ai l s
2.3.12.1: Tender No: 46/ 2008-09, dat e: 04.02.2009
2.3.12.2: Tender Type: Open
Name of t he Work: Format ion of New Tank across Suddavagu near G.Mekapadu (Bayanapalem) (v), Kandukur (m),
Prakasham Dist .
ECV (I NR): Rs.11,253,966
Depart ment name : I & CAD
Circle/ Division : SE I & CAD I RRI GATI ON CI RCLE ONGOLE
I FB No 46/ 2008-09, dt : 04.02.2009
Name of t he Work : Format ion of New Tank across Suddavagu near G.Mekapadu
(Bayanapalem) (v), Kandukur (m), Prakasham Dist .
Est imat ed Cont ract Value (I NR) : 11,253,966 (one crore t welve lakhs fift y t hree t housand nine
hundred and sixt y six only)
Period of complet ion (in mont hs) : 9 mont hs
Form of Cont ract : L.S
Bidding t ype : Open
Bid call (nos) : 1
Type of Quot at ion : percent age
2.3.12.3: Transact i on f ee det ai l s
Transact ion fee payable t o C1 I ndia Pvt . Lt d payable at Hyderabad Rs.3794 (I NR) (As per G.O.Ms.No.4, Dat ed:
17.02.2005 I T & C Dept )
2.3.12.4: Amount Det ai l s
Bid processing fee (I NR) : Not applicable
Bid processing fee payable t o : Not applicable
Sale t ax (%) : 0%
Sale t ax payable t o :
Bid securit y (I NR) : Rs.112600
Bid securit y DD drawn in favour of : Pay and Account s officer, NSP, Ongole.
Bid securit y BG drawn in favour of : Superint ending Engineer, I rrigat ion Circle, Ongole.

60
Tender Dat es
Bid document downloading st art dat e : 13.02.2009 1: 00 PM
Bid document downloading end dat e : 27.02.2009 3: 00PM
Pre Bid meet ing : No meet ing
Last dat e & t ime for receipt of Bids : 27.02.2009 5: 00PM
Bid validit y period : 90 days
Pre-Qualificat ion/ Technical Bid
Opening dat e : 28.02.2009 11: 00 AM
(Qualificat ion and Eligibilit y St age)
Price Bid opening dat e
(Financial bid St age) : 05.03.2009 11: 00 AM
2.3.12.5: Ot her det ai l s
Officer invit ing Bids : Superint ending Engineer
Bid opening Aut horit y : Superint ending Engineer
Address : I rrigat ion Circle, Ongole
Cont act Det ails : 08592 233139,08592 284589
2.3.12.6: Longi t ude/ Lat i t ude
Longit ude : 79
0
40-50
Lat it ude : 15
0
23-14
2.3.12.7: Geographi cal Part i cul ars
Dist rict : Prakasam
Mandal : Kandukur
Assembly : Kandukur
Parliament : ONGOLE
Procedure for Bid submission:
The bidder shall submit his response t hrough Bid submission t o t he t ender on e-Procurement Plat form at
www. eprocurement . gov. in by following t he procedure given below. The bidder would be required t o
regist er on t he e-Procurement market place www. eprocuurement . gov. in or
ht t p: / / t ender. eprocurement . gov. in and submit t heir bids online. Offline bids shall not be ent ert ained by
t he Tender I nvit ing Aut horit y for t he t enders published in e-procurement plat form.
The bidders shall submit t heir eligibilit y and qualificat ion det ails, Technical Bid, Financial bid et c., in t he
online st andard format s displayed inn e-procurement web sit e. The bidders shall upload t he scanned copies
of all t he relevant cert ificat es, document s et c., I n support of t heir eligibilit y crit eria/ t echnical bids and ot her
cert ificat e/ document s in t he e-procurement websit e. The bidder shall sign on t he st at ement s, document s,
cert ificat es, uploaded by him, owing responsibilit y for t heir correct ness/ aut hent icit y. The bidders shall at t ach
all t he required document s for t he specific t ender aft er uploading t he same during t he bid submission as per
t he t ender not ice and bid document .

61
2.3.13 : Regi st r at i on wi t h e-pr ocur ement Pl at f or m:
For regist rat ion and online bid submission bidders may cont ract HELP DESK of M/ s C1 I ndia Pvt .Lt d.,
www. eprocurement . gov. in or ht t p: / / t ender. eprocurement . gov. in.
2.3.13.1: Di gi t al Cert i f i cat e aut hent i cat i on:
The bidders shall aut hent icat e t he bid wit h his Digit al Cert ificat e for submit t ing t he bid elect ronically on
eProcurement plat form and t he bids not aut hent icat ed by digit al cert ificat e of t he bidder will not be accept ed
on t he eProcurement plat form.
For obt aining Digit al Signat ure Cert ificat e, you may please cont act :
Andhra Pradesh Technology Services Limit ed
BRKR Bhavan, B-block, Tank bund Road, Hyderabad-500022
Phone: + 91-40-23220305,
Fax: + 91-40-23228057
Or
Any ot her Regist rat ion Aut horit y of TCS-CA in I ndia. The cit y-wise list of Ras is available by clicking t he link
apply for a Class-2 Cert ificat e under enroll sect ion in t he websit e ht t p: / / www. t cs- ca-
t cs. co.in/ mca21/ index. j sp
2.3.13.2: Hard copi es:
i) vide ref.G.O.Ms.No.174, I & CAD Depart ment dat ed: 01.09.2008, submission of original hard copies of
t he uploaded scanned copies of DD/ BG t owards EMD by part icipat ing bidders t o t he t ender invit ing
aut horit y before t he opening of t he price bid is dispensed fort hwit h.
ii) All t he bidders shall invariably upload t he scanned copies of DD/ BG in eProcurement syst em and t his
will be t he primary requirement t o consider t he bid responsive.
iii) The depart ment shall carry out t he t echnical evaluat ion solely based on uploaded
cert ificat es/ document s, DD/ BG t owards EMD in t he eProcurement syst em and open t he price bids of
t he responsive bidders.
iv) The depart ment will not ify t he successful bidder for submission of original hard copies of all t he
uploaded document s DD/ BG t owards EMD prior t o ent ering int o agreement .
v) The successful bidder shall invariably furnish t he original DD/ BG t owards EMD, Cert ificat es/ Document s
of t he uploaded scan copies t o t he Tender I nvit ing Aut horit y before t he agreement , eit her personally
or t hrough courier or post and t he receipt of t he same wit hin t he st ipulat ed dat e shall be t he
responsibilit y of t he successful bidder. The depart ment will not t ake any responsibilit y for any delay in
receipt / non-receipt of t he original DD/ BG t owards EMD, cert ificat es/ document s from t he successful
bidder before st ipulat ed t ime. On receipt of document s, t he depart ment shall ensure t he genuinit y of
t he DD/ BG t owards EMD and all ot her cert ificat es/ document s uploaded by t he bidder in eProcurement
syst em. I n support of t he qualificat ion crit eria before concluding t he agreement .

62
2.3.13.3: The G.O.Ms No.174, I & CAD Dept , dat ed: 01.09.2008 Deact i vat i on of Bi dder s:
I f any successful bidder fails t o submit t he original hard copies of uploaded cert ificat es/ document s, DD/ BG
t owards EMD wit hin st ipulat ed t ime or if any variat ion is not iced bet ween t he uploaded document s and t he
hard copies submit t ed by t he bidder, as t he successful bidder will be suspended form part icipat ing in t he
t enders on eProcurement plat form for a period of 3 years. The eProcurement syst em would deact ivat e t he
user I D of such default ing bidder based on t he t rigger/ recommendat ion by t he Tender I nvit ing Aut horit y in
t he syst em. Besides t his, t he depart ment shall invoke all processes of law including criminal prosecut ion of
such default ing bidder as an act of ext reme det errence t o avoid delays in t he t ender process for execut ion of
t he development schemes t aken up by t he government . Ot her condit ions as per t ender document are
applicable.
2.3.13.4: Payment of Transact i on Fee:
I t is mandat ory for all t he part icipant bidders from 1
st
January 2006 t o elect ronically pay a Non-refundable
Transact ion fee t o M/ s.C1 I ndia Pvt .Lt d., t he service provider t hrough Payment Gat eway service on E-
Procurement plat form . The Elect ronic payment Gat eway accept s all Mast er and Visa cards issued by t he
bank and direct debit facilit y/ Net banking of I CI CI Bank, HDFC, Axis Bank t o facilit at e t he t ransact ion. This is
in compliance as per G.O.MS.No.4. A service t ax of Rs.28090 on t he t ransact ion amount payable t o C1 I ndia
Pvt . Lt d., shall be applicable.
2.3.13.5: Cor pus Fund: As per G.O.Ms.No.4 user depart ment s shall collect 0.04% of ECV (est imat ed
cont ract Value) wit h a cap of Rs.10,000/ -(Rupees Ten t housand only)for all works wit h ECV upt o Rs. 50
crores, and Rs.25000/ -(Rupees Twent y Five t housand only) for works wit h ECV above RS.50 crores, from
successful bidders on eProcurement plat form before ent ering t o agreement / issue of purchase orders,
t owards eProcurement fund in favour of Managing Direct or, APTS. There shall not be by charge t owards
eProcurement fund in case of works, goods and services wit h ECV less t han and upt o Rs.10 lakhs.
2.3.13.6: Tender Document :
The bidder is request ed t o download t he t ender document and read all t he t erms and condit ions ment ioned
in t he t ender document and seek clarificat ion if any from t he Tender I nvit ing Aut horit y. Any offline bid
submission clause in t he t ender document could be neglect ed.
The bidder has t o keep t rack of any changes by viewing t he Addendum/ Corrigenda issued by t he Tender I nvit ing
Aut horit y on t imet o-t ime basis in t he E-procurement plat form. The depart ment calling for t enders shall not be
responsible for any claims/ problems arising out of t his.
a) Bi d submi ssi on Acknowl edgement :
The bidder shall complet e all t he process and st eps required for Bid submission. The syst em will generat e an
acknowledgement wit h a unique bid submission number aft er complet ing all t he prescribed st eps and
process by t he bidder. Users may also not e t hat t he bids for which an acknowledgement is not generat ed by
t he eProcurement syst em are t reat ed as invalid or not saved in t he syst em. Such invalid bids are not made
available t o t he Tender I nvit ing Aut horit y for processing t he bids. The Government of AP and Ms/ C1 I ndia
Pvt Lt d is not responsible for incomplet e bid submission by users.

63
2.3.14. GENERAL TERMS & CONDI TI ONS
Tender Not ificat ion Government of Andhra Pradesh I rrigat ion & CAD Depart ment
Tender not ice No.15/ 2008-09, dat ed: 04.02.2009, Superint ending Engineer, I rrigat ion Circle, Anant apur.
1) Bids are invit ed on t he eProcurement plat form for t he above ment ioned work from t he
cont ract ors/ cont ract ing firms eligible as per clause 7 regist ered wit h Government of A.P.
2) EMD t o be paid in t he shape of crossed Demand Draft drawn in favour of Pay & Account s officer,
TBPHLC, St age-I I Anant apur of St at e Bank of I ndia, Hyderabad/ St at e Bank of I ndia or uncondit ional
irrevocable bank guarant ee drawn in favour of Superint ending Engineer, I rrigat ion Circle, Anant apur in
t he st andard format t o be valid for a period of 12 mont hs from t he dat e of publicat ion of t ender.
Scanned copy of DD/ BG t owards EMD t o be invariably uploaded along wit h t he bid and t he original
DD/ BG must be furnished t o t he t ender invit ing aut horit y eit her personally or t hrough courier or post
before ent ering int o t he agreement and t he receipt of t he same wit h in t he st ipulat ed dat e shall be t he
responsibilit y of successful bidder. I f t he successful bidder falls t o submit t he original Hard Copies of
uploaded cert ificat es/ Document s, DD/ BG t owards EMD in t he st ipulat ed t ime or if any variat ion is
not iced bet ween t he uploaded document s and t he hard copies submit t ed by t he bidder, t he successful
bidder will be suspended from part icipat ing in t he t ender on e-Procurement syst em for a period 3
years. The e-Procurement syst em would deact ivat e t he user I D of such default ing successful bidder
based on t he t rigger/ recommendat ion by t he Tender I nvit ing Aut horit y in t he syst em. Besides t his,
t he Depart ment will invoke all Processes of law including criminal prosecut ion of such default ing
bidder as an act of ext reme det errence t o avoid delays in t he t ender process for execut ion of t he
development schemes t aken up by t he Government . The informat ion t o t his ext ent will be displayed
in t he e-Procurement plat form websit e.
3) Tender schedules: Tender schedule can be download free of cost from t he web sit e
www. eprocurement . gov. in
4) The t ender is subj ect t o be disqualified, if he is found t o have mislead or furnished false informat ion in
t he forms/ St at ement s/ Cert ificat e submit t ed in process of qualificat ion requirement s and record
performance such as abandoning of work, not properly complet ed in earlier cont ract s, in ordinat e
delays in complet ion of works, lit igat ion hist ory and of Financial failures and or part icipat ed in t he
previous t endering for t he same work and has quot ed unreasonable high prices.
5) Even while execut ion of t he work, if found t hat t he cont ract or had produced false/ fake cert ificat es of
experience, he will be black list ed and t he cont ract will be t erminat ed and his EMD will be forfeit ed.
6) a) Transact ion fee: The part icipat ing bidder has t o pay t ransact ion fee of Rs. 25,000/ - t hrough
Demand draft in favour of M/ s. C1 I ndia Lt d., Hyderabad at t he t ime of bid submission
elect ronically.
b) Corpus Fund: - Successful bidder has t o pay an amount of Rs. 28,090/ - i.e., at 0.04% on
est imat ed cont ract value of work t hrough demand draft in favour of Managing Direct or, APTS,
Hyderabad t owards corpus fund at t he t ime of concluding agreement .

64
Document Det ai l s:
Sl .No. Document Name: Document Ty pe
1 Regist rat ion Cert ificat es Mandat ory
2 EMD Mandat ory
3 Transact ion Fee Applicable t o C1 I ndia Mandat ory
4 Achieved in at least t wo financial years a minimum annual financial
t urnover in all classes of civil engineering const ruct ion works only of
Rs. 301 lakhs usually not less t han t wo t imes t he est imat ed annual
payment s under t he cont ract .

Mandat ory
5 Annual Turnover cert ificat e cert ified by CA or issued by Execut ing
Aut horit y along wit h balance sheet .
Mandat ory
6 Any ot her document s required as per Tender Schedule Mandat ory
7 APGST/ VAT or CST document Mandat ory
8 Cert ificat e in support of exist ing commit ment . Mandat ory
9 Experience cert ificat e in support of Quant it ies execut ed wit hin t he
block period.
Mandat ory
10 I ncome Tax document . Mandat ory
11 Qualificat ion cert ificat e of key personnel. Mandat ory
12 Scanned copy of declarat ion on crit ical equipment owned on non-
j udicial st amp paper of Rs. 100.
Mandat ory
13 Similar work experience cert ificat e for t he work complet ed wit hin t he
block period.
Mandat ory
14 Sub cont ract or qualificat ion part iculars if any Mandat ory
7) I ncome t ax cert ificat e: Furnishing of I ncome t ax cert ificat e is dispensed wit h, however t he cont ract or
shall furnish t heir copy of Permanent Account Number (PAN) card and copy of lat est income t ax
ret urns submit t ed along wit h t he proof of receipt .
8) I nsurance: - The insurance policy is t o be t aken in favour of employer i.e., depart ment by t he agency
at t he t ime of concluding t he agreement . I t should form part of agreement . No agreement will be
concluded wit hout t he insurance policy.
9) Value added t ax: The t enderer should furnish t he proof of regist rat ion under value added t ax, along
wit h Tax payers ident ificat ion number (TI N) from t he commercial t ax depart ment .
10) Chief Minist er Relief funds Recovery at 0.15% from t he cont ract ors gross work bills will be made
t owards cont ribut ion t o t he Chief Minist ers relief fund which is mandat ory.
11) Cont ribut ion t o t he NAC Recovery at 0.10% from t he cont ract ors gross work bills will be made
t owards cont ribut ion t o t he NAC t hat is mandat ory.
12) Qualit y cont rol t he t enderer has t o do t est ing of mat erials wit h his own equipment and sat isfy him
t hat t hey conform t o t he specificat ions of respect ive BI S codes before t endering. For all t he works
cost ing more t han Rs.2.00 Crores, t he cont ract or shall submit qualit y plan and also show proof of
owning qualit y t est ing equipment in respect of t he it ems t o be execut ed. The bidders may produce
I SO cert ificat ion if available.
13) I n case of any discrepancy bet ween t he NI T and t ender document , t he condit ion in t he t ender
document s prevails.
14) ELLI GI BI LI TY CRI TERI A: Achieved in at least t wo financial years a minimum annual financial t urnover
(I n all classes of civil engineering const ruct ion works only) of Rs.301 Lakhs @ usually not less t han
t wo t imes t he est imat ed annual payment s under t he cont ract

65
Not e: -a) Any ot her condit ion regarding receipt of t enders in convent ional met hod appearing in t he
t ender document s may please be t reat ed as not applicable b) The supplier document s which are
uploaded in t he int ernet will only be considered for Technical bid Evaluat ion c) The cont ract ors are t o
upload t he informat ion in Zip format preferably. D) The cont ract ors should upload t he document s duly
signing each and every paper.
Achieved, in at least t wo financial years, a minimum annual financial t urnover (in all classes of civil
engineering const ruct ion works only) of Rs. 301.00 Lakhs. @ (usually not less t han t wo t imes t he est imat ed
annual payment s under t he cont ract ).
2.3.15: El i gi bi l i t y Cri t er i a
Tender No : 46/ 2008-09, dat e: 04.02.2009
Tender Type : Open
Name of t he Work : Format ion of New Tank across Suddavagu near
G.Mekapadu (Bayanapalem) (v), Kandukur (m), Prakasham
Dist .
ECV (I NR) : Rs.11,253,966
Class of Cont ract or
I Class
I Class
I I Class
Regist rat ion wit h t he Govt .
Of A. P. as:
G. O. s
G. O. Ms. No. 178 , I & CAD, dat ed: 27. 09. 1997
G. O. Ms. No. 132, T R&B, dat ed: 11. 08. 1998
G. O. Ms. No. 8 , T R&B, dat ed: 08. 01. 2003
G. O. Ms. No. 94, I & CAD, dat ed: 01. 07. 2003

I I Class
To qualify for award of t he cont ract , each bidder in it s name should have in t he last 5 years sat isfact ory
complet ed as a prime cont ract or works under Eart hworks t o Canals, Dams and Bunds cat egory, in any one
financial year ending wit h 31.03.2008 of value not less t han Rs.7500000
( ECV x 50%) x ( 12mont hs/ period of cont ract )
I t em
Est i mat ed
Quant i t y
Uni t s
Mi ni mum
Requi r ed
Quant i t y
Eart h work 34505 1 cum 23004
Eart h work2 13300 1 cum 14996
CC RCC 698. 2 1 cum 466
CC RCC2 432. 6 1 cum 534
Execut ed t he following minimum quant it ies of
work as a prime cont ract any one year
during t he last five financial years ending
wit h 31. 03. 2008
RSD 2816 1 cum 2400
Equi pment t y pe
r equi r ed
Capaci t y Quant i t y
Requi r ed
Excavat ors 0. 90 1
Tippers 5. 66 6
Vibromax 20 1
DRRs 10 1
Dozer 75 1
Concret e mixers 0. 15 2
Vibrat ors 75 4
Wat er Tankers 4000 2
Availabilit y of key and crit ical Equipment
required for t he work.
Dewat ering pumps 10 4

66
Qual i f i cat i on Mi ni mum
Ex per i ence
No. of
per sons
Graduat e
Engineer( Civil/
Mechanical)
3 1 Availabilit y of key Personal required wit h
experience in const ruct ion of similar civil,
Engineering works:
Graduat e/ Diploma
Engineer( Civil/
Mechanical
3 1
Liquid Asset s/ Credit Facilit ies possessed: Rs. 4700000
Bud Capacit y required: Rs. 11253966
2.3.16: Bi l l of Quant i t y ( BOQ)
Tender No: 46/ 2008-09, dat e: 04.02.2009
Tender Type: Open
Name of t he Work: Format ion of New Tank across Suddavagu near G.Mekapadu (Bayanapalem) (v), Kandukur (m),
Prakasham Dist .
ECV (I NR): Rs.11,253,966
Sl .No Speci f i cat i on No. Quant i t y Uni t Rat e( I NR) Amount ( I NR)
1 APDSS No. 201, 301, 3 25675 1 cum 25. 85
( Rupees t went y
five and eight y
paise only)
663698. 75
Eart h work excavat ion in all soil up t o SDR & st one mat rix for st ripping, Toe wall, Toe drain, cut
off Trench, foundat ions, over burden removal and surplus course, Canals, et c, complet e as per
drawing and deposit ing t he soils as direct ed by Engineer- I n- Charge, complying wit h all st andard
specificat ions
2 APDSS No. 201, 301 2050 1 cum 44. 80
( Rupees fort y
four and eight y
paise only)
91840
Eart h work excavat ion in Hard disint egrat ed rocks for Toe wall, Toe drain, cut off Trench,
foundat ions, over burden removal and surplus course, Canals, et c, complet e as per drawing and
deposit ing t he soils as direct ed by Engineer- I n- Charge, complying wit h all st andard specificat ions
3 APDSS No. 201, 301 1700 1 cum 148
( Rupees one
hundred fort y
eight only)
251600
Filling cut off t rench 7 forming Heat ing zone of bund wit h soils of approved qualit y consolidat ion
wit h 8 t o 10 t on power roller t o 98% proct or densit y as per drawing and deposit ing t he soils as
direct ed by Engineer- I n- Charge, complying wit h all st andard specificat ions
4 APDSS No. 201, 301 13300 1 cum 172. 10
( Rupees one
hundred
sevent y t wo and
t en paise only)
2288930

67
Format ion of Embankment for casing/ Homogeneous sect ions of bund and canals wit h useful soils
obt ained from excavat ions and balance from borrow of approved qualit y & consolidat ion wit h 8 t o
10 t on power roller t o 98% proct ors densit y as per drawing and deposit ing t he soils as direct ed
by Engineer- I n- Charge, complying wit h all st andard specificat ions
5 APDSS No. 201, 301 220 1 cum 295
( Rupees t wo
hundred ninet y
a five only)
64900
Providing gravel t opping wit h gravel of approved qualit y & consolidat ion wit h 8 t o 10 t on power
roller t o 98% proct ors densit y as per drawing or as direct ed by Engineer- I n- Charge, complying
wit h all st andard specificat ions
6 APDSS No. 201, 301 1320 1 cum 36. 20
( Rupees t hirt y
six and t went y
paise only)
47784
Format ion of canals banks wit h soils of approved qualit y & consolidat ion wit h 2 t on roller t o 90%
proct ors densit y as per drawing or as direct ed by Engineer- I n- Charge, complying wit h all
st andard specificat ions
7 SS 9. 6 20 1 cum 164
( Rupees one
hundred sixt y
four only)
3280
Forming of puddle clay all around t he pipes wit h puddle clay of approved qualit y as per drawing
or as direct ed by Engineer- I n- Charge, complying wit h all st andard specificat ions
8 APDSS. No. 621 & SS9 2450 1 cum 411
( Rupees four
hundred eleven
only)
1006950
Providing gravel backing under revet ment wit h gravel of approved qualit y as per drawing or as
direct ed by Engineer- in- Charge complying wit h all st andard specificat ions
9 APDSS. No. 305 & SS 3 1070 1 cum 313
( Rupees t hree
hundred t hirt een
only)
334910
Laying sand filt ers wit h sand of approved qualit y as per drawing or as direct ed by Engineer- in-
Charge complying wit h all st andard specificat ions
10 APDSS. No. 305 & SS 3 76 1 cum 431
( Rupees four
hundred t hirt y one
only)
32756

Laying met al filt ers using 25 MM t o 50 MM size hard broken graded met al of ot her t han granit e
variet y of approved qualit y as per drawing or as direct ed by Engineer- in- Charge complying wit h
all st andard specificat ions

68
11 APDSS. No. 306 & SS 3 528 1 cum 621
( Rupees six
hundred t went 6y
one only)
327888
Rough st one dry packing for Rock t oe using 225MM t hick rough st one of approved qualit y as per
drawing or as direct ed by Engineer- in- Charge complying wit h all st andard specificat ions
12 APDSS. No. 306 & SS 3 576 1 cum 651
( Rupees six
hundred fift y
one only)
374976
Rough st one dry packing for check walls using 255 MM t hick rough st one of approved qualit y as
per drawing or as direct ed by Engineer- in- Charge complying wit h all st andard specificat ions
13 APDSS. No. 619 & SS 9 210 1 cum 747. 95
( Rupees seven
hundred fort y
seven and ninet y
five paise only)
157069. 5
Rough st one dry packing for revet ment & bed pit ching using 300 mm t hick rough st one of
approved qualit y as per drawing or as direct ed by Engineer- in- Charge complying wit h all st andard
specificat ions
14 APDSS. No. 619 & SS 9 1426 1 cum 777. 55
( Rupees seven
hundred
sevent y seven
and fift y five
paise only)
1108786. 30
Rough st one dry packing for revet ment & bed pit ching using 300 mm t hick rough st one of approved
qualit y as per drawing or as direct ed by Engineer- in- Charge complying wit h all st andard specificat io
15 APDSS. No. 402 & SS 5 326. 2 1 cum 3280
( Rupees t hree
t housand t wo
hundred eight y
only)
1069936
CC M7. 5 grade using 40 mm MSA crushed hard broken granit e variet y met al & amp; 165. 660 kgs o
cement of approved qualit y for foundat ions, cut offs et c. , as per drawing or as direct ed by
Engineer- in- Charge complying wit h all st andard specificat ions
16 APDSS. No. 402 & SS 6 302 1 cum 3440
( Rupees t hree
t housand four
hundred fort y
only)
1038880
CC M7. 5 grade using 40 mm MSA crushed hard broken granit e variet y met al & amp; 165. 60 kgs of
cement of approved qualit y for foundat ions, cut offs et c. , as per drawing or as direct ed by
Engineer- in- Charge complying wit h all st andard specificat ions
17 APDSS. No. 402 & SS 4 432. 6 1 cum 4220
( Rupees four
t housand t wo
hundred and
t went y only)
1825572
CC M10 grade using 40 MM MSA crushed hard broken granit e variet y met al & 220 kgs of cement
of approved qualit y for foundat ions, cut offs et c. , as per drawing or as direct ed by Engineer- in-

69
18 APDSS. No. 402 & SS 4 43 1 cum 3660
( Rupees t hree
t housand six
hundred and
sixt y only)
157380
19 APDSS. No. 402 & SS 5 27 1 cum 4250
( Rupees four
t housand t wo
hundred fift y
only)
114750
20 SS. 9. 8 20 1 No 221
( Rupees t wo
hundred t went y
one only)
4420
Supplying & fixing of weep holes in super st ruct ure using 80 mm AC pipes including inverse filt ers
as per drawings or as direct ed by Engineer- in- Charge complying wit h all st andard specificat ions.
21 SS. 9. 7 11 1 Rmt 393
( Rupees t hree
hundred ninet y
t hree only)
4323
Supplying & fixing PVC wat er st opper 305 mm wide and 12 mm t hick wide of approved qualit y for
const ruct ion j oint s as per drawings or as direct ed by Engineer- in- Charge complying wit h all
st andard specificat ions.
22 SS. 9. 7 4 1 sqm 891
( Rupees eight
hundred ninet y
one only)
3564
Supplying & fixing mast ic pad of 25. 4 mm t hick of size 0. 6 x1. 20 mt s of approved qualit y for
const ruct ion j oint s as per drawings or as direct ed by Engineer- in- Charge complying wit h all
st andard specificat ions.
23 APDSS. No. 1321 & SS 20 1Rmt 4494. 20
( Rupees four
t housand four
hundred ninet y
four only)
98884
Supplying laying and fixing of RCC home pipes of 800 mm dia NP3 class, socket & spigot t ype wit h
suit able rubber rings caulking, j oint ing et c. , complet e as per drawings or as direct ed by Engineer-
in- Charge complying wit h all st andard specificat ions.
24 APDSS. No. 1321 & SS 60 1 Rmt 2917. 60
( Rupees t wo
t housand nine
hundred
sevent een only)
175056

70
suit able rubber rings caulking, j oint ing et c. , complet e as per drawings or as direct ed by Engineer- in
25 APDSS. No. 1321 & SS 20 1 Rmt 291. 60
( Rupees t wo
hundred ninet y
one and sixt y
paise only)
5832
suit able rubber rings caulking, j oint ing et c. , complet e as per drawings or as direct ed by Engineer- in

2.3.17. FORMAT OF TECHNI CAL BI D EVALUATI ON
TECHNICAL BID EVALUATION OF
Name of Work:
Tender Notice No. E.C.V.Rs.
Date of Opening technical bid: Date of Opening bid: E.M.D.Rs.
Sl . No
Condi t i on st i pul at ed i n t ender
document
Fur ni shed by t he
Tender er
Ref t o
Cer t i f i cat e
i ssued by
Ref . Of
Page No.
Of
Remar k s
REGI STRATI ON:
1
The cont ract ors regist ered as Special
Class( Civil) as per G. O. Ms. No. 178 I & CAD
Dept . , Dt : 27- 9- 97 as per G. O. Ms. No. 132
TR & B Dept . , Dt : 11- 8- 1998 ( Civil) as per
GO Ms. No. 94 I & CAD Dept . , Dt : 1- 07-
2003 and GOMs. 130, Dt : 22- 05- 2007 are
only eligible t o t ender
Proceeding
dt :
I ssued by E- in- C
( R &B) ( Admn. ) &
N. H.
3 t o 7
2
Det ails of E.M.D
E.M.D for Rs. Uncondit ional
irrevocable bank guarant ee obt ained from
any Nat ionalized / Scheduled bank drawn
in favour of Superint ending Engineer,
I rrigat ion Circle, ________________on
Rs. 100 Non Judicial st amp paper valid for
period of 6 mont hs from t he dat e of
submission of t ender
EMD furnished in
shape of BG vide
B. G. No.
Bank Lt d. ,
Hyderabad Dt .
I ssued by t he
Karnat aka Bank
Lt d. , Hyderabad
45, 46
3
Transact ion fee t o be paid for Rs. I n
favour of CI I ndia Pvt . Lt d. ,
Paid on online 8
71

4
I ncome Tax Permanent Account Number
( PAN) and copy of Lat est I ncome Tax
ret urns along wit h proof of receipt . /
Furnished/ Not ) Furnished
Furnished
1) PAN No.
Chief
Commissioner of
I T. , AP
10
5
Sales Tax / Commercial Tax clearance
Furnished / Not Furnished
TI N No.

9
6
Regist rat ion under Value Added Tax along
wit h t ax payers ident ificat ion Number
( TI N) form t he Commercial Tax
Depart ment .
Fur ni shed/ Not Fur ni shed
TI N No.
CTO, VAT
Regist ering
Aut horit y, Jubilee
Hiss Circle,
Panj agut t a
Division

A) To qualify for award of cont ract , each
bidder as a prime cont ract or in his name
and st yle should have sat isfact orily
complet ed similar nat ure of works in any
one year during t he financial year
preceding five financial year i. e. ,
( sub cont r act or s / GPA hol der s
ex per i ence cer t i f i cat e shal l not be
t ak en i n t o account )

updat ed amount
updat ed amount
updat ed amount
updat ed amount
updat ed amount
As per CA
certificate

a) Sat isfact orily complet ed as PRI ME
CONTRACT similar nat ure work of value
not less t hen ( as per guidelines)
i) Eart h work Excavat ion Cum As per
72

ii) Cement Concret e / RCC Cum
iii) RSD 13, 400 Cum
statement

B) Liquid Asset s credit facilit ies/ Solvency
Cert ificat e from Scheduled/ Nat ionalized
Banks of value not less t hat
Furnished Solvency
cert ificat e
Dt : 23. 05. 2008 &
19. 08. 2008 for
Rs_____
I ssued by
Karnat aka Bank,
Lt d. , Hyderabad &
by Vij aya bank,
168, Mount Road,
Chennai

Declarat ion

a) Availabilit y ( eit her owned or leased t o
be procured against mobilizat ion
advances) of t he following key and crit ical
equipment for t his work furnished on Non
j udicial st amp paper of Rs. 100 wit h
sufficient proof of purchase or Owned
lease deed in proof of key and crit ical
equipment t o be furnished by t he
t enderer.
Owned To be purchased

1) Excavat ors 0. 90 Cum Capacit y : 3 Nos.

2) Tippers : 18 Nos.
3) Vibromax : 1 No.
4) DRRs 1 No.
5) Dozer: 1 No.
6) Wat er t ankers 1
7) Concret e Mixt ure- 22 Nos.
Furnished

8) Vibrat ors: 44 Nos. Not Furnished
9) Dewat ering pumps 10 HP: 2 Nos. Not Furnished
( Furnished/ Not Furnished)

b) Decl ar at i on of t ender er :
( Fur ni shed/ Not Fur ni shed)
73

74

c) Av ai l abi l i t y of Key per sonal s

d) Tender shall submit the quality plan and also
show proof of owing quality/labourators or
having tie up with established quality
laboratory furnished/Not furnished

Qualification criteria Year Remarks `
A= Maximum value of Civil Engineering works Executed in any one
N= No. of years prescribed for completion of the work for which tenders are invited.
B= Value existing commitments and ongoing Works to be completed during the 1 period o completion of work for which tender are
Bid Capacity = 2 x A x N B > ECV
QUALIFIED / DISQUALIFIED

2.3.18. For mat of St at ement Showi ng t he Par t i cul ars of Val ue of Wor k Done

Name of t he Agency:
Name of t he w or k :
Sl. No
Name of t he
Work
Agreement
No.
Eart h work
including
banking
Value of t he work
done ( Rs. in
lakhs)
Cement ,
Concret e
Rough st one dry
packing/
Revet ment
Present
St age of
work
Ref. Tech bid
page No.

75

76
2.3.19. Finalizat ion of Tenders:
Tenders will be finalized by t he Execut ive Engineers/ Superint ending Engineers/
Chief Engineers/ Engineer- in- Chief, ( I .W) works cost ing up t o t heir powers t o accord
t echnical sanct ion. The t enders for t he works cost ing more t han Rs. 200 Lakhs will be
referred t o Commissionerat e of Tenders ( C. o. T) along wit h will be t echnical bid
evaluat ion for considerat ion. The Commissioner of t enders shall scrut inized t he t enders
submit t ed by t he Chief Engineer in accorded wit h t he condit ions st ipulat ed in t he
t ender document s and in case of any discrepancy of non adherence t o t he condit ions
t he same shall be communicat ed which will be binding bot h on t he t ender concluding
aut horit y and t he cont ract or. I n case of any ambiguit y, t he decisions t aken by t he
C. O. T on t ender shall be final.

The C. O. T will examined t he bit s and decide t he successful bidder and communicat e his
decision t o t he Chief Engineer/ Engineer- in Chief ( I . W) . The Chief Engineer/ Engineer-
in Chief I rrigat ion, in t urn communicat e t he Commissionerat e of t enders decision t o t he
superint ending Engineer. All t he process will be on t he online. The Chief Engineer/
Engineer- in Chief ( I . W) shall finalized t enders for t he works cost ing upt o Rs. 200 Lakhs.
Negot iat ion are not permit t ed t o be conduct ed at any level.

The permissible t ender excess is 5% over t he est imat e cont ract value and in
place more t han 5% t he t enders will be summarily rej ect ed and no negot iat ion will be
conduct ed t o t he t enderer. When t ender is t o be accept ed, t he t enderer whose t ender
is under considerat ion shall at t end t he office of t he superint ending Engineer of t he
concerned circle on t he dat e fixed by t he writ t en int imat ion t o him. He shall fort h wit h
upon int imat ion being given by t he Superint ending Engineer or accept ance of his
t ender make payment of balance EMD and signed agreement in t he proper
depart ment al form for due fulfillment of t he cont ract and st art t he work from t he dat e
of signing of agreement .

77
2.4. Engi neer i ng Pr ocur ement & Const ruct i on / Cont r act Syst em ( EPC)
Many irrigat ion proj ect s t aken up in past could not be complet ed as scheduled and consequent ly cost
escalat ed, besides result ing in abnormal delay in creat ing irrigat ion facilit ies.
The main reason for such a sit uat ion was, due t o delay in conduct ing det ailed invest igat ions (surveys),
finalizat ion of designs, preparat ion of det ailed proj ect report s, t aking up const ruct ion in part s i.e head
works, canals,dist ribut ories,et c seperat ely, by engaging different agencies.
2.4.1 Shor t l i st i ng of Agenci es
I n order t o over come t hese delays, cost overruns, govt adopt ed EPC cont ract syst em for complet ing
t he irrigat ion proj ect s t aken up under JALAYAGNAM .
Govt short list ed 19 agencies under cat egory I (for works cost ing more t han 100 crores), 65 agencies
under cat egory I I (for works cost ing less t han 100 crores), duly calling for global t enders. Only t hese
agencies were eligible t o part icipat e in t he t enders called for under EPC syst em.
I n respect of t enders called under EPC ` open cat egory(special nat ure of proj ect s like Tunnels, Maj or
Lift I rrigat ion proj ect s, Hydro elect ric proj ect s et c) all t he cont ract ors are eligible t o t ender.
2.4.2 Cal l i ng of Tenders
The depart ment calls for t enders specifying t he det ailed scope of t he work, det ails of t he component s
of works involved, period of complet ion, et c.
Est imat ed cost of t he proj ect is not disclosed in t he t ender document , and is kept confident ial, t ill t he
bids are opened
The bidders have t o invest igat e, prepare designs, drawings, and est imat es and quot e t heir price for
complet ion of t he proj ect , as specified in t he scope of t he work.
2.4.3 Fi l i ng of Tender s
The t enders are called t hrough ` eprocurement plat form on web sit e www.eprocurement .gov.in
The short list ed agencies only are eligible t o part icipat e in t he t enders called for under EPC cat egory.
I n respect of t enders called under EPC open cat egory all regist ered cont ract ors are eligible t o t ender..
The bids received are evaluat ed wit h reference t o t he eligibilit y crit eria specified in t he t ender
document s.
2.4.4 Qual i f i cat i on Cri t eri a
I n respect of t enders called under EPC, t he fallowing eligibilit y crit eria are specified.
Bidder should have annual t urn over of, not less t han cost of t he proj ect , in any one year, during t he
last 5 years.
Should have execut ed at least one proj ect of similar nat ure during last 5 years.
Available bid capacit y assessed as per t he formula 2AN-B should be more t han t he cost of t he proj ect .
A= max value of annual t urn over in any one year during last 5 years.
N= period of complet ion of present work in years.
B= value of balance works on hand.
2.4.5 Fi nanci al Bi ds
Financial bids of only t echnically qualified bidders are opened.

78
The price bid of t he lowest bidder will be compared wit h t he I BM (int ernal bench mark) value (cost of
t he proj ect as est imat ed by t he dept ), and it will be accept ed, if it is wit hin 5% excess of I BM value.
Agreement will be ent ered t o wit h t he lowest qualified bidder.
2.4.6. Const r uct i on Pr ogr amme ( Mi l e St ones)
As per Agreement t he cont ract or should submit t he const ruct ion programme wit hin 15 days from t he
dat e of conclusion of t he Agreement .
As per Govt. Memo5217/Ref/06, dt.23-2-06.
Aft er receipt of t he const ruct ion programme t he SE should prepare revised mile st one in consult at ion
wit h CE who will approve revised mile st ones.
Where any financial implicat ion is involved it should be referred t o Govt .
As per Govt. Memo.13857/Ref/2006, dt.16-5-2006.
The SE/ CE should obt ain from cont ract or t he mile st one programme for complet ion of t he work bot h
int erims of physical quant it ies and financial amount s covering all it ems of work, review and approve.
As per the Govt. memo22131/Ref/2006-1, dt.17-8-2006.
These milest ones can be revised aft er t he finalizat ion of designs t o be more realist ic.
The employee will propose revised milest ones in consult at ion of t he cont ract or and obt ain t he
approval of CE.
The financial progress has t o mat ch wit h t he mile st ones.
2.4.7. Appr oval of Desi gns
The agency will prepare det ailed designs/ plans, for all t he component s of t he proj ect , and obt ain t he
approval of t he dept .
The agency will t ake up const ruct ion, as per t he designs approved by t he dept , and complet es t he
proj ect as per t he mile st ones programmed, wit hin t he st ipulat ed t ime.
2.4.8. Payment Schedul e
The cont ract ors bid price is divided among t he component s of work as per respect ive percent ages
st ipulat ed in Annexure I I Schedule of payment s and payment for each of t he component s works
shall be limit ed t o t he respect ive amount s.
The component s shown in Annexure I I can furt her be sub-divided int o appropriat e sub-component s
by t he cont ract or and approved by t he employer and t he same shall form part of t he cont ract .
Payment shall be released only as per work done and aft er respect ive component / sub-component of
work has been complet ed and / or levels are achieved
2.4.9 Payment s:
The cont ract or shall arrange t o t ake and record all measurement s of work done of various
component s of work in t he Measurement Books/ Level field books and plot t ed in t he cross sect ion
sheet s and quant it ies arrived as per act ual execut ion as and when required.
The cont ract or shall prepare mont hly work bills based on t he measurement s of work done already
recorded and submit t o Engineer in charge duly signed for arranging payment .

79
2.4.10.I nt ermedi at e payment s:
As per Govt. memo 22918/Ref/06, dt.14-8-2006.
All payment s t o cont ract or have t o be regulat ed as per schedule of payment .
Schedule of payment st ipulat es t he percent age of t he bid price of each component / sub component .
Amount payable for a part icular sub component / sub component should be ext rapolat ed
(proport ionat ely worked out ) from t his and unit rat e worked out t o det ermine t he amount payable t o
cont ract or.
2.4.11.Pr i ce adj ust ment
Escalat ion on cement , st eel is allowed if t he prices get increase by more t han 5% of base rat es. I f t he
prices fall below 95% of base rat es recovery is t o be affect ed.
The price adj ust ment is t o be made on mont hly basis based on t he rat es published by t he govt
Fuel rat es are compensat ed in accordance wit h t he formula st ipulat ed t herein in t he agreement .
Escalat ion should not be allowed where liquidat ed damages are levied and ext ension of t ime grant ed
for reason at t ribut able t o cont ract or.
2.4.12.UNI TS FOR ARRANGI NG I NTERMEDI ATE PAYMENT
A) Earth Work Excavation for Canals;
The unit lengt h for arranging payment for eart hwork excavat ion of canals (excluding CD & CM works);
a) 100 M for canals wit h discharge more t han 10000cusecs,
b) 250 M for canals wit h discharge bet ween 1000 t o 10000cusecs
c) 1.0 Km. for canals wit h discharge bet ween 10 t o 1000 cusecs
B) E.W.Excavation in Deep Cuts( Memo 3277/Maj Irr/ 2006-5 Dt 24-2-07)
Berm wise, wit h a bay lengt h of 25 mt s, subj ect t o a maximum of 1 km.
in a reach.
C) CM & CD works (Govt Memo 31960/reforms/2007-1 Dt 27-5-08)
The intermediate payments will be in three stages;
(a) 30% on complet ion of foundat ions including eart hwork,
(b) 30% on complet ion of sub-st ruct ure,
(c) 40% on complet ion of super-st ruct ure, balance it ems.
LINING ( Memo 8837/maj irr I(2)/2008-2 Dt 31-3-2008)
100m for a normal cut t ing,
25m for Deep Cut s.(dept h > 12m)
Lining shall be divided in t o bed & sides, and t he t wo sub-component s shall be divided in proport ion of
quant it ies duly wit hholding 1 % t owards complet ion of j oint s.
The payment for lining of bed wit hout sides shall be rest rict ed for a maximum lengt h of 1 km duly
wit h holding 5 % t ill t he side lining is complet ed.

80
DELIVERY MAIN
a) Mat erial supply & Fabricat ion 55%,
b) Lining / coat ing, Test ing of pipes 15 %,
c) Conveyance, Laying and Field j oint ing 20 %,
d) Refilling and Hydro t est ing 10 %.
DISTRIBUTION SYSTEM @ Rs.16,500/- per acre.
Earth work Excavation:
i. Tunnels, Draft t ubes: The Unit lengt h is 25m bay.
ii. Pump House & Surge pool: 5m dept h of cut t ing is a unit .
Civil works other than Earth work
i. Tunnels, Draft t ubes: For lining t he Unit lengt h is 25m bay.
ii. Pump House, Surge pool & Cist ern: I n st ages of every 1m from t he deepest foundat ion level.
Electro-Mechanical equipment
85% of t he quot ed price for supply of goods at sit e
10% of quot ed price on erect ion, t est ing and commissioning
5% of t he quot ed price at t he t ime of final bill.
2.4.13.Cont r act Pr i ce
The Cont ract price is for t he t ot al value of work specified under t he scope of work including
maint enance of t ot al syst em for t wo years or t wo khariff crop seasons whichever is more.
The cont ract price accept ed by t he employer shall be final and shall not be subj ect t o any claims on
any ground what so ever of t he Cont ract or.
2.4.13.Changes i n t he Quant i t i es:
The Cont ract or is bound t o execut e all supplement al works t hat are found essent ial, incident al and
inevit able during execut ion of main work at no ext ra cost t o t he employer.
2.4.15.Ext r a I t ems:
Addit ional it ems not cont ingent on t he main work and out side t he scope of original cont ract ent rust ed
t o t he cont ract or will be paid as per final decision of t he commit t ee proposed by Govt . which is
binding on t he cont ract or
2.4.16.Dut i es & Taxes:
The cont ract or is responsible t o pay all dut ies and t axes under t he cont ract and t he cont ract price
shall not be adj ust ed for such cost s.
2.4.17.Payment s
Payment s are made wit h 92.5% released t o cont ract or and 7% wit h held and ret ained as securit y in
int ermediat e payment s.
On complet ion of t he ent ire work 5% from out of t he 7.5% wit hheld released while ret aining t he
2.5% as furt her securit y which is t o be released along wit h EMD, only aft er complet ion of defect
liabilit y period of 24 mont hs.

81
2.4.18.Taxes i ncl uded i n t he Bi d:
The Bid price quot ed deemed t o be inclusive of t he Tax and ot her Taxes on all mat erials.
2.4.19.Ret ent ion Money:
Ret ent ion money from each int erim payment is at 7.5% of t he bill amount and it is ret ained t ill t he
t ot al work is complet ed. The ret ent ion money is permit t ed for release t o t he cont ract or against t he
Bank Guarant ee in spells of 25 lakhs.
2.4.20.Li qui dat ed Damages and I ncent i ves
I f t he cont ract or fails t o complet e whole of t he works or any part t hereof or sect ion of t he works
wit hin t he st ipulat ed periods of individual mile stones t he Superint ending Engineer will deduct one
t went iet h of one percent of respect ive mile st one value per calendar day or part of t he day for t he
period of delays subj ect t o a maximum of 10% of t he cont ract value.
The maximum amount of liquidat ed damages for t he whole of t he works is t en percent of final
cont ract price.
2.4.21.Mobi l i zat i on Advance:
Mobilizat ion advance in t wo inst allment s equivalent t o 10% of t he cont ract amount (5% for Labour
and 5% for machinery is equipment is permissible.
As per Govt s memo 26135/ Reforms/ 06 dt 16-09-06
a) 1 % aft er concluding Agreement
b) 4 % at t he t ime of commencement of work (Aft er complet ion of invest igat ion, survey &designs)
Second inst allment of anot her 5% on product ion of BG for t he equivalent amount of anot her 5% of
cont ract amount has t o be paid wit h in a period 9 mont hs, for local purchase of machinery equipment
and wit h in one year in case t he M & E has t o be import ed aft er t he M & E procured and brought t o
sit e and / or ordered sat isfact ory evidence t o be produced by t he cont ract or assessed at 100% for
new machinery and 50% for old machinery brought t o sit e and in working condit ion.
Ensure t hat t he machinery is mobilized at sit e at t he t ime of claiming mobilizat ion advance (Memo
16848/ Ser.VI I (V&E)/ 2006-2, dt .14-11-2006).
The advance shall bear int erest from t he dat e of advance paid.
Recovery of advance wit h int erest shall commence in t he next int erim payment following t hat in which
t he t ot al of all such payment s have reached 10% of t he cont ract amount and shall be made at t he
rat e of 20% of amount of all int erim payment s.
2.4.22.Empl oyment of Techni cal persons:
I f t he cont ract or does not employ t echnical persons agreed t o on t he work a fine of Rs.25,000/ - shall
be imposed. I f he does not employ for 30 days, t here aft er it becomes a fundament al breach of
cont ract .
2.4.23.Subl et t i ng of Cont ract :
The value of works awarded on sublet t ing shall not exceed 50% of cont ract value.

82
2.4.24.I nsurance:
The cont ract or shall provide insurance cover from t he st art dat e t o t he end of t he Defect s Liabilit y
period or t wo kharif crop Seasons which ever is more for t he following event s.
a. Loss of or damage t o t he works, plant and mat erials.
b. Loss of or damage t o t he equipment .
c. Loss of or damage of propert y in connect ion wit h t he cont ract , and
d. Personal inj ury or deat h of person employed for const ruct ion.
2.4.25.Reduct i on i n Scope of wor k ( Ayacut )
Govt . Memo.5217/ Ref/ 06, dt .23-2-2006.
The specified ayacut as not ed in t he agreement should be developed. I n case of short -fall, t he ayacut
has t o be made good in higher reaches t hrough sprinkler or drip at t he cost of agency. Any delet ion
of ayacut shall reach t he agreement concluding aut horit y before 50% of t he payment of cont ract
value. Payment shall be rest rict ed for t he act ual ayacut proport ionat ely.
2.4.26.Ext ensi on of Ti me.
Govt . Memo.5217/ Ref/ 06, dt .23-2-2006.
Expert commit t ee const it ut ed is only compet ent t o grant ext ension of t ime up t o six mont hs. Beyond
six mont hs t he recommendat ions of commit t ee shall be sent t o Government for considerat ion.
2.4.27.Qual i t y Cont rol
The agency have t o est ablish it s own qualit y cont rol unit / lab, or have t ie up wit h any QC inst it ut e t o
conduct day t o day Q.C t est s
The depart ment engaged, Third part y Qualit y cont rol agencies, t o supervise and conduct t he Q.C.
t est s.
I n addit ion t o t he above, t he dept has its own Q.C. wings, t o supervise t he Q.C.
2.4.28.Check Measurement .
Engineer-in-Chief (I rr.) Circular dt .26-12-2005
I n case of Eart hwork excavat ion embankment t he field st aff has t o check and record t he pre levels 25% of
t he pre levels t aken by t he E.P.C. Agency. I n case of cut -off and foundat ions t he field st aff has t o check and
record 100%.
Field Engineer (AE/ AEE) have t o check and record 25% of pre levels and 100% for final levels,
Field Engineer (AE/ AEE) have t o check measure 100% of final measurement s.
Field Dy.EE have t o check t he measure 25% of t he levels and measurement s spread over t he ent ire
work.
Field EE/ SEs have t o check measure as per codal provisions and rules in vogue.
The depart ment , QC st aff have t o check 25% of t he final levels.
The const ruct ion Engineers have t o check t he pre levels of Eart h work Excavat ion, Embankment .
a) 1/ 3 of t he pre levels t aken by EPC Agency.
b) 100% levels in case of cut off and foundat ion

83
Const ruct ion Engineers (AE/ AEE) have check 25% for pre levels and 100% of final levels and
measurement s recorded by EPC Agency,
DEEs have t o Test check 25% measurement s spread over t he ent ire work.
EEs/ SES have t o check measure as per codal provisions and rules.
QC st aff shall check 25% of t he final levels/ measurement s of eart h work, revet ment , leveling, concret e, linear
dimensions of import ant st ruct ures, gat es et c.
2.5 ROLES AND RESPONSI BI LI TI ES OF TECHNI CAL OFFI CER ( Al l Cat egor i es)
1. The t enders will be accept ed up t o Rs.50 (L) by SE and Rs.2.00 Crores by CE/ ENC and above t hat by
t ender evaluat ion commit t ee comprises of CE/ ENC/ COT/ Dy. Financial Advisor.
2. Tender procedures: Tender procedure like publicat ion, Tender submission, t ender opening t hrough e-
procurement and ot her procedures of t ender evaluat ion, price Bid opening. Prompt ing t he cont ract ors,
let t er of accept ance, conclusion of agreement s et c.,
3. Checking of mile st one programme and submission t o CE., approval of payment schedules, ext ension
of t ime proposals and ot her cont ract ual obligat ion as per agreement condit ions.
4. Checking of L.P. schedules, Ledgers, L.F. books, level payment s at M. Books and ot hers at division
level.

84
2.6. EPC Rel at ed GOs
1. Government have const it ut ed a commit t ee for firing I BM value of EPC works (Govt . Memo No.
1290/ Reforms/ 2006-1 dt : 08-5-2006 and 2536 dt : 02.02.2007)
2. Government have const it ut ed a st at e level st anding commit t ee for finalizing t he EPC t ender (Govt .
G.O.Ms.No.204 I & CAD dt : 13.09.2007).
3. Government have issued empanelment of cont ract ors under cat egory I & I I for ent rust ment of works of EPC
Syst em.
(1) G.O.Ms.No.971 I & CAD dt : 13.08.2004 for cat egory-I cont ract ors panel.
(2) G.O.Ms.No.727 I & CAD dt : 24.09.2004 for cat egory-I I cont ract ors panel.
4. Government have approved a list of firm t o part icipat e as t hird part qualit y cont rol and assurance vide
G.O.Ms.No.550 I & CAD dt : 24.06.2005.
5. The t ender not ice will be issued as per EPC syst em on online t hrough C, I ndia aft er approval of I BM as per
Govt . Memo No.4514/ Ref/ 2007-1, Dt .19.02.2007.
6. The t enders will be finalized by t he Evaluat ion Commit t ee as per Govt . Memo No.26858/ Maj .I V-I / 2005 dt :
29.07.2005.
7. Based on t he L-1 approval by t he commit t ee t he Agreement will be concluded at circle and works execut ed
under EPC-syst em.
8. Government have const it ut ed a commit t ee for approval of Addit ional it ems, PI L, et c vide G.O.Ms.No.121 (PW
reforms) dt : 26.06.2006.
9. Government have issued guide lines for fixing milest ones for execut ions t he EPC works Govt . Memo No.
22131/ Reforms/ 2006-1 dt : 17.08.2006.
10. Mobilizat ion Advance t o cont ract ors under EPC syst em exceeding Rs one crore as per Govt . Memo
16316/ Reforms/ 2006 dt : 16.09.2006.
11. Submission of Bank Guarant ees for EPC Syst em by t he cont ract or vide Govt . Memo No. 5217/ Reforms/ 2006
dt : 13.07.2006.
12. Recovery of Mobilizat ion advance clarificat ion as per Government Memo.16316/ Reforms/ 2007-1/ dt :
31.3.2008.
13. Procedure for using clarificat ions during pre-bid conference wit h cont ract ors as per Govt . Memo
4514/ Reforms/ 2007-2 dt : 19.02.2007.

85
14. Payment of bills pert aining t o 3
rd
part y qualit y cont rol under EPC syst em Govt . Memo No.
7053/ Reforms/ 2006-1 dt : 22.03.2006.
15. I nt ermediat e payment s t o t he cont ract ors under EPC syst em as per Govt . Memo No. 22918/ Ref/ 2006 dt :
14.08.2006.
16. Review on t he progress of works and maint enance t he qualit y st andards as per Govt . Memo No.
14811/ Ref/ 2006-1 dt : 25.05.2006.
17. St ream lining of t he guidelines for approval of H.Ps and designs of st ruct ure as per Govt . Memo
26221/ Reforms/ 2007 dt : 17.09.2007.
18. Finalizat ions of designs of st ruct ures by t he EPC Agencies as per Govt . Memo No. 3277/ Ref/ 2008 dt :
02.04.2008.
19. Revision of approval designs delay in submission of revised drawings not at t ribut ed t o t he Depart ment as
per Govt . Memo No.8597/ Ref/ 2008, dt : 15.04.2008.
20. Online monit oring of progress of all irrigat ion proj ect s Proj ect s Monit oring syst em developed by cent re for
Good Governance vide G.O.Rt .No. 282 (PW reforms) dt : 10.05.2006.
21. Preparat ions of est imat es reflect ions cont emporary t ax dut ies and equit able payment t o work cont ract ors as
per G.O.Ms.No.67/ Ref/ dt : 23.04.2008.
22. E.M.C. / I W issued guide lines on Qualit y Cont rol vide DCE/ OT.MP/ AEE/ 29384/ 2005-1, dat ed 26-12-2005.

86
2. 7. Ar bi t rat i on
I . I n respect of claims up t o Rs.10000/ - t he Engineer-in-Chief shall nominat e anot her Superint ending Engineer
of a circle as Arbit rat or.
I I . I n respect of claims above Rs.10000/ - up t o Rs.50000/ - t he following Engineer-in-Chief are nominat ed as
Arbit rat or as indicat ed in columns (2) below.
Name of t he Uni t Name of t he Uni t
1. Chief Engineer, Maj or I rrigat ion Chief Engineer, Sriramsagar Proj ect
2. Chief Engineer, Medium & Minor I rrigat ion Chief Engineer, Srisailam Proj ect
1. Chief Engineer, Nagarj unasagar Proj ect
( Dam, Right & Left Canals)
Chief Engineer , Medium & Minor I rrigat ion
2. Chief Engineer, Srisailam Proj ect Chief Engineer, Srisailam Proj ect
3. Chief Engineer, Sriramsagar Proj ect Chief Engineer, Nagarj unasagar Proj ect
4. Telugu Ganga Proj ect ( including Somasila
Proj ect )
Engineer- in- Chief
2.7.1.Val i dat i on and enabl ement of pr ocur ement pr ocess t hr ough e-Procur ement Mar ket pl ace by t he
part i ci pat i ng depart ment s/ agenci es of Government of Andhr a Pr adesh Or der s- I ssued.
(G.O.Ms.No.2, I nformat ion Technology & Communicat ion Depart ment , Dt .15.01.2003)
Ref : 1. Agreement wit h M/ s. C1 I ndia, dat ed 17.06.2002
2. Minut es of t he St eering Commit t ee on e-Procurement held on 28.09.2002.
* * *
Or der:
1. The I nformat ion Technology Act , 2000 provides legal recognit ion for t ransact ions carried out by means of
elect ronic communicat ion, commonly referred t o as Elect ronic Commerce. As a part of it s e-Governance init iat ives,
Government of Andhra Pradesh has ident ified e-Procurement as one of t he key t hrust areas and has t aken up e-
Procurement proj ect as one of t he core I T init iat ives. Government of Andhra Pradesh has select ed a consort ium led
by M/ s. C1 I ndia as t he part ner t o develop, operat e and maint ain e-market place for a pilot proj ect init ially covering
four depart ment s/ agencies viz., Andhra Pradesh Technology Services Lt d.(APTS); Andhra Pradesh St at e Road
Transport Corporat ion(APSRTC); Commissionerat e of Tenders(COT) (Covering I rrigat ion & Command Area
Development Dept . and Roads & Buildings Dept .) and Andhra Pradesh Healt h Medical Housing & I nfrast ruct ure
Development Corporat ion(APHMHI DC), and has ent ered int o an agreement wit h M/ s. C1 I ndia on 17
t h
June 2002 in
t his regard.
2. The t arget ed benefit s t hat would accrue t o t he depart ment s by migrat ing t o t he e-Procurement market place
would be as ment ioned below: -
a) Demand aggregat ion t o leverage buying power wit h t he supply market .
b) Transact ional effect iveness.
c) Effect ive Tender Processing.
d) Ensuring consist ency in goods and services cost at t he best price across all depart ment s.
e) Wider cust omer base disposing off redundant asset s.

87
3. The St eering Commit t ee in it s met ing held on 28
t h
Sept ember 2002 decided t hat a general order would be
issued aut horizing Government Depart ment s and organizat ions t o adopt e-Procurement processes in place of and
in addit ion t o convent ional processes covering but not limit ed t o t he following:
i) Publishing not ices invit ing t enders
ii) Release/ sale of t ender document s.
iii) Supplier/ Cont ract or regist rat ion
iv) Receipt of bids- EMD Securit y Deposit s et c.
v) Auct ions Forward and Reserve Auct ions
vi) Evaluat ion of Tenders
vii) Release of work order
viii) Cat alogue based order.
ix) Receipt of goods.
x) Payment of supplier.
xi) I nformat ion required t o be maint ained in file as an audit t rail for AGs audit purpose.
xii) Compliance wit h relevant provisions of Financial code/ PWD Code/ Account s Code/ appropriat e
st at ue.
4. The four part icipat ing depart ment s/ organizat ions have already firmed up and document ed t heir As is
Process and t he To Be Process and have arrived at a plan of act ion regarding what would now be processed and
preserved in t he elect ronic form and t he rules/ code provisions/ GOs t hat need t o be amended in order t o provide
legal validit y t o t he e-Procurement process.
5. The Government aft er careful considerat ion and det ailed examinat ion hereby aut horize t he part icipat ing
depart ment s/ organizat ions t o t ake up e-Procurement t hrough elect ronic process defined init ially in t heir To Be
Processes , as may be amended from t ime t o t ime. The Government has furt her decided t hat not wit hst anding any
exist ing provisions of t he A.P. Public Works Depart ment Code as well as orders and execut ive inst ruct ions in force,
e-Procurement processes shall be valid for procurement of goods, and services and for ent rust ment of cont ract s for
engineering, I T and ot her proj ect s, covering but not limit ed t o, t he following specific processes:
i) Publishing not ices invit ing t enders
ii) Release/ sale of t ender document s.
iii) Supplier/ Cont ract or regist rat ion
iv) Receipt of bids- EMD Securit y Deposit s et c.
v) Auct ions Forward and Reserve Auct ions
vi) Evaluat ion of Tenders
vii) Release of work order
viii) Cat alogue based order.
ix) Receipt of goods.
x) Payment of supplier.
6. Any t ender for an engineering work or procurement of goods and services of a value of Rs. 1 crore and
above by t he Commissionerat e of Tenders shall be t aken up only t hrough t he e-Procurement market place from
t he dat e of issue of t his order. I n respect of APTS, APSRTC & APHMHI DC, t he administ rat ive depart ment s are
request ed t o issue suit able guidelines in t his regard.

88
7. The e-Procurement market place shall provide an online self-service regist rat ion facilit y t o such of t he
suppliers, who are already regist ered wit h t he respect ive part icipat ing depart ment s for supply of specified goods
and services. As an incent ive for early regist rat ion, basic regist rat ion by suppliers, t hat allows t hem t o part icipat e
effect ively in t he e-Procurement process, shall be enabled on t he e-Procurement market place wit hout levy of any
regist rat ion of subscript ion fee up t o 31
st
March, 2003 or such lat er dat e, as may be decided by t he St eering
Commit t ee. However, t he e-Procurement market place may levy charges for such value added services as may be
decided by t he St eering Commit t ee.
8. The part icipat ing depart ment s shall issue necessary amendment s/ changes in t he exist ing procedures as
deemed necessary for swit ching over from t he convent ional/ necessary amendment s/ changes by t he part icipat ing
depart ment s/ agencies, t he present order would be const rued t o aut horize t he part icipat ing
depart ment s/ organizat ions t o deploy e-Procurement for t heir procurement funct ions.
9. The part icipat ing depart ment s/ agencies will pay service charges payable t o M/ s. C1 I ndia as per t he
agreement ent ered by t he Government of Andhra Pradesh wit h M/ s. C1 I ndia on 17
t h
June, 2002 as indicat ed
below:
a. Tender host ing charges Rs.4500/ - per t ender
b. Transact ion Fees 0.24% of t he value of an end-t o-end t ransact ion conduct ed t hrough t he e-
Procurement market place.
The t ender host ing charges shall be paid by t he concerned depart ment while t he t ransact ion
fee shall be added t o t he est imat e for t he respect ive works and made payable by t he successful
bidder/ supplier on receipt of purchase order/ work order.
The concerned depart ment s and agencies may issue furt her guidelines governing t he modalit ies
of payment of service charges t o M/ s. C1 I ndia t o bring in a cent ralized syst em of invoicing,
payment (wit hin t he period of 15 days of invoicing as per t he agreement ent ered bet ween
Government of A.P. and M/ s.C1 I ndia) and account ing t o facilit at e smoot h conduct of e-
Procurement operat ions.
10. The part icipat ing depart ment s may ent er int o an appropriat e Service Level Agreement (SLA) wit h M/ s C1
I ndia.
11. Provisions of t his order will be reviewed at t he end of t he pilot proj ect .

89
2.7.2. I nt r oduct i on of e Pr ocur ement i n I r r i gat i on and R &b B Depar t ment s Gui del i nes/ Pr ocedur e
t o be f ol l owed orders i ssued.
(G.O.Ms. No. 36 I & CAD (PW-COD), Dept ., 07.03.2003)
Ref: 1. Agreement bet ween Government of A.P. & M/ s C1 I ndia Pvt . Lt d., Dt .17.06.2002
2. G.O.Ms.No2 I nformat ion Technology & Communicat ion Dept ., Dt . 15.01.2003.
3. Engineer-in-Chief(AW) I & CAD Dept ., let t er No.Rc/ ENC(AW)/ e Procurement .Dt .10.02.2003.
* * *
Or der :
1. Government from t ime t o t ime have been init iat ing several reforms in t endering process for public works
wit h a view t o bring in simplificat ion of t he procedure, great er t ransparency and healt hy compet it ion in
procurement met hods.
2. As a part of it s e Governance init iat ive, Government ident ified e Procurement as one of t he key
t hrust areas and has t aken up e-Procurement Proj ect as one of t he core I T init iat ives. Accordingly, Government
ent ered int o an agreement wit h M/ s. C1 I ndi Pvt . Lt d., t o develop, operat e and maint ain e- market place as a
pilot proj ect init ially, covering t he following four depart ment s:
(1) Andhra Pradesh Technology Services
(2) A.P. Road Transport Corporat ion.
(3) A.P. Healt h and Medical Housing and I nfrast ruct ure Development Corporat ion.
(4) Commissionerat e of Tenders (I rrigat ion, R&B Depart ment )
3. Government in I nformat ion Technology & Communicat ion Depart ment vide G.O.2
nd
read above 4
depart ment s t o t ake up e Procurement t hrough elect ronic process, st at ing t hat , not wit hst anding any exist ing
provisions of A.P. PWD code as well as ot her orders and execut ed inst ruct ions in force e Procurement processes
shall be valid for procurement of goods and services and for ent rust ment of cont ract s for engineering, I T and ot her
proj ect s.
4. I t is also ordered t hat t he part icipat ing depart ment s shall issue necessary amendment s/ changes in t he
exist ing procedure, as deemed necessary, for swit ching over from t he convent ional/ exist ing procurement processes
t o equivalent e Procurement process.
5. Accordingly, t he above issue was discussed in t he Board of Chief Engineers meet ing held on 31.01.2003 and
t he Engineer-in-Chief (AW) I & CAD Depart ment vide his let t er 3
rd
read above has submit t ed t he draft G.O.
cont aining t he det ailed guidelines/ procedure t o be followed in conduct ing e procurement in I rrigat ion and R & B
Depart ment s as finalized by t he Board of Chief Engineers in it s meet ing held on 31.01.2003.
6. Government aft er careful considerat ion of t he Guidelines/ Procedures t o be followed in conduct ing e
procurement , as finalized by t he Board of Chief Engineers here by issue t he following orders: -
(1) As a pilot proj ect , t he e procurement shall be adopt ed in I rrigat ion, R & B Depart ment s in respect of
works coming under t he purview of t he Chief Engineers/ Engineer-in-Chief/ Commissionerat e of
Tenders, cost ing Rs.1 crore and above t aken up wit h st at e Government funds(including NABARD,
AI BP) and NH. Works cost ing above Rs.1 crore, adopt ing t he guidelines/ procedures as indicat ed in t he
Annexure enclosed.
(2) All t he exist ing codal rules, G.Os execut ive inst ruct ions applicable t o t he processing of convent ional
t enders are all applicable t o t he bids t o be procured t hrough e procurement , except t o t he ext ent
modified/ revised in t he guidelines enclosed.
(3) I n respect of works which are included in e procurement t enders will not be received in t he
convent ional met hod.
(4) The ot her circles will be included in e procurement when ever t he works are ident ified for t endering.
7. The above orders shall come int o force wit h immediat e effect .

90
2.7.3 Gui del i nes/ Procedur e To be f ol l owed i n i nt roduct i on of e Pr ocur ement i n I r ri gat i on
and R & B Depar t ment s
Guidelines / Procedures t o be followed in respect of works coming under t he purview of Chief
Engineers/ Engineer-in-Chiefs/ Commissionerat e of Tenders i.e., works cost ing Rs.1 crore and above in I rrigat ion &
R & B Depart ment s and works cost ing more t han Rs. 1 crore in Nat ional Highway Depart ment t aken up wit h St at e
Government funds (including NABARD, AI BP)
1.0 Not ice invit ing Tender (NI T)/ Tender document s:
The Not ice invit ing t enders (NI T) and Tender document s et c., shall be in t he st andard format s as applicable
t o convent ional Tenders and will be finalized/ approved by t he officers compet ent as in t he case of convent ional
Tenders.
2.0 Publicat ion of NI T:
The officers compet ent t o publish NI T in case of convent ional Tenders will host t he NI T in t he e market place @
www. eprocurement .gov.in simult aneously, a not ificat ion should also be published in t he newspapers, and
Tenderla Samachara Pat rika as per exist ing rules, in t he following format , t o effect economy :
* * *
Gover nment of Andhr a Pr adesh
I rri gat i on & CAD Depart ment
e Pr ocur ement Not i ce
1. Name of t he work: ....
2. Est imat ed cot s: Rs
3. Last dat e/ Time for receipt of t enders: ..
4. Name and address of t he SE concerned:
Furt her det ails can be seen @e procurement market place @www. eprocurement . gov. in
3.0 Time allowed for Tendering:
Time allowed from t he dat e of host ing of NI T at e market place t o t he last dat e of receipt of t enders at e
market place is 14 days, as in convent ional Tenders.
4.0 Regist rat ion of cont ract ors wit h e market place:
The e procurement market place provides an online self service regist rat ion facilit y t o such of t he suppliers,
who are already regist ered wit h respect ive part icipat ing depart ment s for supply of specified goods and services. As
an incent ive for early regist rat ion, basic regist rat ion by suppliers, t hat allows t hem t o part icipat e in t he e
procurement process, shall be enabled on t he e procurement market place wit hout levy of any regist rat ion or
subscript ion fee up t o 31
st
March 2003 or such lat er dat e, as may be decided by t he St eering Commit t ee. However,
t he e procurement market place may levy charges for such value- added services as may be decided by t he
St eering Commit t ee on e procurement as laid down in t he G.O. second read above.
5.0 Payment of cost of Tender document s:
The collect ion of cost of Tender document s is dispensed, as t here is no physical supply of t ender document s
and also have absolut e anonymit y of t he bidders part icipat ing in e procurement . The bidders can view/ download
t he t ender document s from t he e market place.

91
6.0 Submission of Bids:
The bidders who are desirous of part icipat ing in e procurement shall submit t heir Technical bids, price bids
et c., in t he st andard format s prescribed in t he Tender document s, displayed at e market place. The bidders
should upload t he scanned copies of all t he relevant cert ificat es, document s et c., in t he e market place in support
of t heir Technical bids. The bidder shall sign on all t he st at ement s, document s, cert ificat es, uploaded by him,
owning responsibilit y for t heir correct ness/ aut hent icit y.
Aft er uploading t he Technical / Price bid, t he at t est ed copies of t he uploaded st at ement s, cert ificat es,
document s,(except t he price bid/ offer) are t o be submit t ed by t he bidder t o t he concerned Superint ending
Engineer, so as t o reach before t he dat e of opening t he price bid. Failure t o furnish any of t he uploaded
document s, cert ificat es, before t he price bid opening dat e will ent ail rej ect ion of t he bid and forfeit ure of EMD.
Similarly, if any of t he cert ificat es, document s, et c., furnished by t he bidder is found t o be false/ fabricat ed/ bogus,
t he bidder will be blacklist ed and t he EMD forfeit ed.
7.0 Payment of EMD (Earnest Money Deposit )
The EMD payable along wit h t he bid is 1% of t he est imat ed cont ract value and t he balance EMD payable at
t he t ime of concluding agreement is 1 % of cont ract value. The DD/ BG shall be from a Nat ionalized Bank valid
for a period of 6 mont hs. Xerox copy of t he DD/ BG is t o be scanned and uploaded along wit h t he Bid, and t he
original DD/ BG shall be sent t o t he concerned SE so as t o reach before t he dat e of opening of t he price Bid. Failure
t o furnish t he original DD/ BG before price bid opening dat e will ent ail rej ect ion of bid and blacklist ing.
8.0 Technical bids/ Price bids opening:
The Technical bids will be opened online by t he concerned Superint ending Engineer at t he t ime and dat e as
specified in t he t ender document s. All t he st at ement s, document s, cert ificat es, DD/ BG et c., uploaded by t he
Tenders will be verified and downloaded, for t echnical evaluat ion. The clarificat ions, part iculars, if any, required
from t he bidders, will be obt ained eit her online or in t he convent ional met hod by addressing t he bidders. The
t echnical bids will be evaluat ed against t he specified paramet ers/ crit eria, same as in t he case of convent ional
t enders and t he t echnically qualified bidders will be ident ified. The result of Technical bid evaluat ion will be
displayed on t he e market place, which can be seen by all t he bidders who part icipat ed in t he Tenders.
Similarly, at t he specified dat e and t ime, t he price bids of all t he t echnically qualified bidders will be opened
online by t he concerned Superint ending Engineer and t he result will be displayed on t he e market place which can
be seen by all t he bidders who part icipat ed in t he Tenders. Till t he t echnical bids are opened, t he ident it y of t he
bidders who part icipat ed in t he t enders are t o be kept confident ial. Similarly, t ill t he price bids are opened, t he bid
offers are t o be kept confident ial.
9.0 Processing of Tenders:
The Superint ending Engineer will evaluat e and process t he t enders and submit t o t he concerned Chief
Engineer/ ENC(I rrigat ion) as done in t he case of t he Convent ional t enders. The Chief Engineer / ENC(I rrigat ion)
aft er his evaluat ion will finalize t enders upt o Rs. 200 lakhs and submit t o t he COT in t he case t he value of t enders
is more t han Rs. 200 lakhs. The COT will examine t he bids and decides t he successful bidder and communicat es it s
decision t o t he Chief Engineer / ENC (I rrigat ion). The Chief Engineer/ ENC(I rrigat ion) in t urn communicat es t he
Commissionerat e of Tenders decision t o t he Superint ending Engineer. All t his process will be online.
10.0 Charges payable t o M/ s .C1 I ndia Pvt . Lt d.:
The service charges payable t o M/ s. C1 I ndia Pvt . Lt d. , as laid down in t he G.O.2
nd
read above as indicat ed below:
a) Tender-host ing charges : Rs. 4500/ - per Tender
b) Transact ion fee: o.24% of t he Agreement value of t he work.

92
The t ender-host ing charges are payable by t he concerned Execut ive Engineer on host ing of a Tender not ice.
The Execut ive Engineer shall arrange payment wit hin a period of 30 days from t he receipt of t he bill from t he
M/ s.C1 I ndia limit ed. I n respect of t enders cancelled at any st age and record again only t ender host ing charges are
payable. The t ransact ion fee is payable by t he successful bidder t hrough a DD drawn in f avour of M/ s.C1 I ndia
Privat e Limit ed, Hyderabad at t he t ime of conclusion of t he agreement . The said DD shall be sent t o M/ s. C1 I ndia
limit ed by t he Superint ending Engineer who is ent ering int o agreement wit h t he successful bidder. Suit able
provision should be made in t he est imat e of t he concerned work t o meet t he above expenses by t he bidder.
2.7.4 Publ i cat i on of NI T on t he e-Pr ocur ement mar ket pl ace
(Memo.No.4859/ R/ (2)/ 2003-1,Tr.R. & Bldg. (R.1) Dept ., Dt .23.04.2003)
Or der:
1. I t is informed t hat , during t he review meet ing held in t he chambers of Spl. C.S. t o Govt ., R & B Depart ment
on 28.03.2003, among ot her t hings,. Spl. Chief Secret ary has direct ed t o host NI Ts on e-Procurement market place
even for such of t he works not covered under e-Procurement by duly following guidelines under it em 2.0
Annexure-I of G.O.Ms.No.36, dat ed 07.03.2003 of I & CAD (Cod).
2. Accordingly t he Engineer-in-Chiefs/ Chief Engineers under t he administ rat ive cont rol of I & CAD Depart ment ,
TR & B Depart ment and Commissioner of Tenders are direct ed t o host NI Ts on e-Procurement market place even
such of t he works not covered under e-Procurement by duly following guidelines under it em 2.0 Annexure-I of
G.O.Ms.No.36, I & CAD(Cod) Depart ment , dat ed 07.03.2003.
----------
2.7.5. Publ i c Wor ks Ref or ms i n Publ i c Wor ks Depar t ment s- St r eaml i ni ng of
e-Pr ocurement i n I r r i gat i on & CAD Dept ., Or der s I ssued.
[ G.O. Ms.No.138, I & CAD (Pro.wing: COD) Dept ., Dat ed: 10.09.2003]
Ref: 1. Agreement bet ween Govt ., of A.P. and M/ s.C1 I ndia Pvt . Lt d., Dt .17.06.2002.
2. G.O. Ms.No.2 I .T & C Dept ., Dat ed: 15.01.2003.
3. G.O.Ms.No.36, I & CAD (PW-COD) Depart ment , dat ed 07.03.20003
4. G.O.Ms.No.62, I & CAD (PW-COD) Depart ment , dat ed 04.04.20003.
5. Govt . T R& B(R1) Depart ment Memo.No.4856/ RJ/ 2003-2 dat ed 23.04.2003
Or der :
1. Government from t ime t o t ime, have been init iat ing several reforms in t endering process for public works
wit h a view t o bring in simplificat ion of t he procedures, great er t ransparency and healt hy compet it ion in
procurement met hods.
2. Government have issued guidelines/ procedure t o be followed for t he int roduct ion of e-Procurement in t he
G.O. 3
rd
dat ed.
3. Going by t he past experience, it has been felt necessary t o bring in cert ain modificat ions t o make t he e-
Procurement process more effect ive.
4. Aft er det ailed discussions wit h COT and ot hers and careful considerat ion of t he mat t er for st reamlining t he
process of e-Procurement in I & CAD Depart ment t he following inst ruct ions are issued.
(i) Scope of e-Procurement :
I & CAD Depart ment have current ly ident ified 25 circles for t he int roduct ion of e-Procurement in t he
pilot st age. Now, it is decided t o ext end e-Procurement t o all t he circles in t he I & CAD Depart ment .

93
The works cost ing above Rs.10 lakhs shall be processed and awarded t hrough eprocurement . The
t ender invit ing Aut horit ies shall swit ch over t o eProcurement process for calling t enders above Rs.10
lakhs wit hin 90 days of issue of t his order.
(ii) Submission of Bids:
The bidders who are desirous of part icipat ing in e procurement shall submit t heir Technical bids,
price bids et c., in t he standard format s prescribed in t he Tender document s, displayed at e market
place. The bidder shall invariably upload t he st at ement showing t he list of document s t o be produced
in support of t heir Technical bid. The bidder may also upload scanned copies of cert ificat es, which is
opt ional.
The bidder shall sign on all t he st at ement s, document s, cert ificat es, uploaded by him, owning
responsibilit y for t heir correct ness/ aut hent icit y.
The Technical bid, t he at t est ed copies, cert ificat es, document s,(except t he price bid/ offer) as
furnished in t he st at ement in support of t echnical bids are t o be submit t ed by t he bidder t o t he
concerned Superint ending Engineer, so as t o reach before t he dat e of opening of Technical bid. The
bidder shall not submit any cert ificat e / document s of ot her t han t hose list ed/ scanned copies. Failure
t o furnish any of t he document s, cert ificat es, before t he Technical bid opening dat e will ent ail
rej ect ion of t he bid and forfeit ure of EMD. Similarly, if any of t he cert ificat es, document s, et c.,
furnished by t he bidders is found t o be false/ fabricat ed/ bogus, t he bidder will be blacklist ed and t he
EMD forfeit ed.
(iii) Equipping t he Division and Circle offices wit h hard ware and soft ware:
Wit h t he int roduct ion of online management of cont ract ors it is necessary t o equip all Divisions and
circles office wit h hardware and soft ware t o maint ain Cont ract or qualificat ion dat a-base. The
Engineer-in-Chief (AW) shall submit comprehensive proposals t o t he Government for t he supply of
hardware & soft ware t o t he Division and Circle office, which are not provided wit h t he same t ill dat e,
wit hin 30 days from issue of t his order.
(iv) St andard Bid Document :
The St andard bid document finalized by t he BOCE and approved by Government is placed in t he
websit e. Placing st andard bid document on t he NI T every t ime t o occupying a lot of space. I t is
desirable t he St andard bid document may be divided int o st at ic and dynamic point . I t may sufficient t o
keep only t he dynamic point s st andard bid document along wit h each NI T. COT may work out t he
modalit ies wit hin 2 mont hs from issue of t his order and submit t o Government .
(v) Service Level Agreement :
The Engineer-in-Chief (AW) shall conclude t he Service Level Agreement wit h M/ s.C1 I ndia Pvt . Lt d.,
wit hin one week from t he dat e of issue of t his order.
(vi) St reamlining t he payment t o M/ s.C1 I ndia Pvt . Lt d.:
Government in t he G.O 3
rd
read above vide clause 10.00 of Annexure I have given clear inst ruct ions
for t he payment of Service charges payable t o M/ s.C1 I ndia Pvt . Lt d. Towards:
(a) Tender-host ing charges : Rs. 4500/ - per Tender
(b) Transact ion fee: 0.24% of t he Agreement value of t he work.
The inst ruct ions are t o be st rict ly adhered t o.
Regarding payment of 0.24% Transact ion fee t o M/ s.C1 I ndia Pvt . Lt d. By t he cont ract or, t he
agreement concluding Aut horit y shall not be ent ered int o Agreement unless t he Demand draft for
0.24% of Agreement value is collect ed from t he cont ract or.
(i) Services Charges t o M/ s.C1 I ndia Pvt . Lt d.:

94
I n as much as all t he t enders cost ing above Rs. 10 lakhs in I rrigat ion & CAD Depart ment , are
proposed t o be called on e-Procurement plat form. I ncreasing t he volume of work t o many folds a
rat ional payment for t ransact ion fee for each class of Regist rat ion is necessary. Hence, t he Engineer-
in-Chief (AW) shall examine t he mat t er and submit t he revised rat es wit h reference t o slabs for t he
payment of t ransact ion fee, wit hin 30 days of issue of t his G.O.
2.7.6 e-Pr ocurement Taki ng up of wor ks cost i ng Rs.50 l akhs and above t hr ough e-
Pr ocur ement per mi ssi on - Accor ded Or der s I ssued.
[ G.O. Ms.No.20, TR & B (R1) Dept ., Dat ed: 19.02.2004]
Read t he following:
(1) G.O.Ms.No.36, I & CAD Depart ment , Dt .07.03.2003
(2) From t he Secret ary, I T & C Depart ment , D.O. Lr.No.431/ eproc/ I T &C/ 2003, Dt .19.12.2003.
Or der:
1. I n t he G.O. 1
st
read above, Government issued orders t o t ake up t he works cost ing Rs.1 crore and above,
t hrough e-Procurement plat form, t o avoid cart el format ion.
2. I n his D.O. let t er 2
nd
read above, t he Secret ary t o Government , I T &C Depart ment , has request ed t o t ake up
all works cost ing Rs.10.00 lakhs and above, t hrough e-Procurement plat form.
3. Government aft er careful examinat ion of t he issue, decided t o invit e bids t hrough e-Procurement plat form,
for all works t o be t aken up by R & B Depart ment wit h an est imat ed cost of Rs. 50 lakhs and above inst ead of
earlier pract ice of Rs.1 crore and above, wit h immediat e effect and rout e all advert isement s in t his regard t o e-
Procurement websit e.
4. Accordingly, Government hereby direct all t he Heads of Depart ment under t he cont rol of R & B Depart ment ,
t o invit e bids t hrough e-Procurement plat form, for all works t o be t aken up by R & B Depart ment wit h an est imat ed
cost of Rs.50 lakhs and above inst ead of earlier pract ice of Rs.1 crore and above, wit h immediat e effect and rout e
all advert isement s in t his regard t o e-Procurement websit e.
2.7.7. Publ i c wor ks- I nt r oduct i on of e- Pr ocur ement f or al l pur chases cost i ng Rs. 10 l akhs
and above t aken up wi t h Gover nment f unds i n t he Muni ci pal Admi ni st r at i on and Ur ban
Devel opment Depar t ment I mpl ement at i on of e-Pr ocur ement syst em f or t he wor ks
/ mat er i al s cost i ng mor e t han Rs. 1 l akh Or der s I ssued.
[ G.O. Ms.No.171, M.A & UD(A1) Dept ., Dat ed: 01.05.2004]
Ref: 1. G.O.Ms.No.415,M.A. dat ed 05.09.2003
2. G.O.Ms.No.572, M.A dat ed 19.12.2003
3. From t he Engineer-in-Chief (PH), Hyderabad Lr.No.2203/ T9/ SPI U/ 2004,dat ed.
21.04.2004.
Or der:
1. I n t he G.O. 1
st
and 2
nd
read above, orders have been issued int roducing e-Procurement syst em in t he Heads
of Depart ment working under t he administ rat ive cont rol of Municipal Administ rat ion and Urban Development
Depart ment , including Urban Development Aut horit ies, in respect of all purchases cost ing Rs.10 lakhs and above
t aken up wit h t he Government funds.

95
2. I n t he let t er 3
rd
read above, t he Engineer-in-Chief (PH), Hyderabad has informed t hat a meet ing had been
convened on02.04.2004 wit h t he represent at ives of Municipal Corporat ions, Municipalit ies, APUSP., HMWS & SD,
and Urban Development Aut horit ies and t hat during t he said meet ing, it has been decided t o address t he
Government for issue of necessary Government orders t o implement e-Procurement in t heir organizat ions for t he
works/ mat erials above Rs.1 lakh. He has request ed t he Government t o issue necessary orders in t he mat t er.
3. I n t he circumst ances report ed by t he Engineer-in-Chief(PH), Hyderabad and in part ial modificat ion of t he
orders issued in t he G.Os first and second read above, t he Government herby agree for adopt ion of e-Procurement
in all t he Urban Local Bodies, Public Healt h Engineering Depart ment , APUSP., HMWS & SB, and Urban
Development Aut horit ies, in respect of works/ mat erials above Rs.1 lakh t aken up wit h t he Government funds
(including HUDCO/ Municipal Cont ribut ions) subj ect t o following condit ions:
(i) All t he exist ing codal rules, G.Os, execut ive inst ruct ions applicable t o t he processing of convent ional
t enders are be applicable t o t he bids t o be procured t hrough e-Procurement .
(ii) I n respect of works, which are included in e-Procurement , t enders will not be received in t he
2.7.8. e-Pr ocur ement I mpl ement at i on of e-Procurement pr oj ect i n al l t he depar t ment s t o
pr ocur e wor ks, goods and ser vi ces, et c. f r om 01.07.2004 Or der s I ssued.
[ G.O. Ms.No.20, I T&C Dept (e-pro)., Dat ed: 06.07.2004]
Ref: 1. Agreement wit h M/ s.C1 I ndia dat ed 17.06.2002.
2. G.O.Ms.No.2 of I T & C Dept ., Dat ed: 15.01.2003
3. 1006
t h
Cabinet Meet ing of t he Council of minut es held on 25.02.2004.
4. Minut es of Elevent h St eering Commit t ee meet ing held lon 05.05.2004 on e-Procurement
conduct ed by Chief Secret ary t o Govt ., of A.P.
Or der:
1. Government of Andhra Pradesh has t aken up e-Procurement as a maj or eGovernance init iat ive t o maint ain
t he t ransparency in e-Procurement of works, goods and services, et c. The proj ect is t aken up under PPP model and
Government has signed and agreement wit h M/ s.C1 I ndia Pvt . Lt d., on 17.06.2002 t o implement e-Procurement
proj ect . The plat form facilit at es t ransact ions for t enders (goods & works), rat e cont ract s, and auct ions, et c.
2. The Government had decided t o ext end e-Procurement t o all works, goods & services covering all Dept s,
PSUs and local bodies of Government of A.P. form 01.04.2004.
3. The St eering Commit t ee on e-Procurement headed by t he Chief Secret ary t o Govt ., of AP in t heir Elevent h
St eering Commit t ee meet ing held on 05.04.2004 request ed t he Prl.Secret ary, I T &C dept t o conduct a review
meet ing wit h all t he new depart ment s t o bring t hem int o t he e-Procurement plat form for t heir Procurement .
4. I n order t o implement t he above decision of Govt t o bring all t he depart ment s t o e-Procurement plat form a
review meet ing was conduct ed by t he Principal Secret ary, I T & C on 03.06.2004 wit h all t he depart ment s wherein
a decision was t aken t o bring all t he depart ment s ont o t he eprocurement plat form for t heir procurement from
01.07.2004.
5. Vide G.O. 2
nd
read above, e-Procurement was t aken up in four depart ment s viz., Commissionerat e of
Tenders (I & CAD and TR & B Dept s.), Andhra Pradesh Technology Services, A.P. Road Transport Corporat ion, A.P.

96
Healt h and Medical Housing and I nfrast ruct ure Development Corporat ion. The Engineering Dept s. of Public Healt h,
Panchayat Raj and Social Welfare Dept s., have subsequent ly t aken up e-Procurement .
6. Government aft er careful considerat ion hereby issues t he following orders:
a. All Depart ment s, Public Sect or Undert akings & Local Bodies of t he Govt ., of A.P. shall procure all
works wit h an est imat ed cost value of Rs. 10 lakhs and above, goods & services wit h an est imat ed
cost value of Rs.5 lakhs and above t hrough e-Procurement only from 01.07.2004.
b. All t he exist ing codal rules, GOs execut ive inst ruct ions t o t he processing of convent ional t enders are
applicable t o t he bids t o be procured t hrough e-Procurement also.
c. I n respect of t enders which are float ed on e-Procurement , t enders shall not be received in t he
d. The part icipat ing depart ment s shall issue necessary amendment s / changes in t he exist ing procedure,
as deemed necessary for swit ching over from t he convent ional/ exist ing procurement processes t o
equivalent e-Procurement processes.
e. M/ s.C1 I ndia shall t ake up cust omizat ion and t raining of t he new depart ment s in consult at ion wit h
Proj ect Manager, e-Procurement , I T &C Dept .,
7. The order is deemed t o have come int o effect from 01.07.2004.
2.7.9. e-Pr ocur ement R & B Dept e-Pr ocurement t aki ng up wor ks cost i ng Rs.10 l akhs and
above t hr ough e-Pr ocur ement per mi ssi on Accor ded Or der s I ssued.
[ G.O. Ms.No.157, T.R. &B (RI ) Dept ., Dat ed: 28.10.2004]
Ref: 1. G.O.Ms.No.36, of I & CAD Dept ., Dt .07.03.2003
2. G.O.Ms.No.20 of TR &B Dept ., Dat ed: 19.02.2004.
3. G.O.Ms.No.20 of I T &C Dept Dt . 06.07.2004.
Or der : -
1. I n t he G.O. 1
st
read above, Government issued orders t o t ake up t he works cost ing Rs. 1 crore and above,
t hrough e-Procurement plat form, t o avoid cart el format ion.
2. I n t he G.O. 2
nd
read above, Government issued orders t o invit e bids t hrough e-Procurement plat form, for all
works t o be t aken up by R & B Dept ., wit h an est imat ed cost of Rs.50 lakhs and above inst ead of earlier pract ice
of Rs. 1 crore and above.
3. I n t he G.O. 3
rd
read above, Government in I T &C Dept ., issued orders t o procure all works relat ing t o all
depart ment s wit h an est imat ed cost of Rs. 10 lakhs and above t hrough e-Procurement wit h effect from
01.07.2004.
4. According, Government hereby direct all t he Heads of Depart ment under t he cont rol of R & B Dept ., t o invit e
bids t hrough e-Procurement plat form, for all works t o be t aken up by t he R&B Dept ., wit h an est imat ed cost of
Rs.10 lakhs(Rupees t en lakhs only) and above, wit h immediat e effect .

97
2.7.10. Fut ur e Busi ness Model & Pr i ci ng st r uct ur es w.e.f .01.04.2004, Cr eat i on of e-
Pr ocur ement f und t o be admi ni st er ed by APTS l i mi t edOr der s I ssued.
[ G.O. Ms.No.4 I T &C Dept (eproc), Dat ed: 17.02.2005]
Ref: 1. Agreement wit h M/ s.C1 I ndia dat ed 17.06.2002.
2. G.O.Ms.No.2 of I T & C Dept ., Dat ed: 15.01.2003
3. G.O.Ms.No.36, of I & CAD Dept ., Dt .07.03.2003
4. Minut es of t he 10
t h
St eering Commit t ee meet ing held on 21.11.2003 on e-Procurement .
5. G.O.Rt .No.297 of I T &C Dept Dt . 25.11.2003.
6. G.O.Rt .No.251 of I T &C Dept Dt . 03.08.2004.
7. G.O.Ms.No.20 of I T &C Dept . Dt . 06.07.2004
8. Sub-commit t ee report , dat ed 01.10.2004
9. Minut es of t he 12
t h
St eering Commit t ee meet ing held on 12.10.2004 on e-Procurement
conduct ed by Chief Secret ary t o Govt ., of A.P.
Or der :
1. Government of Andhra Pradesh have t aken up e-Procurement as one of t he maj or eGovernance init iat ives. I t
aut omat es t he procurement and purchase procedures of AP Govt . st art ing from demand aggregat ion t o
procurement and fulfillment of cont ract . Andhra Pradesh is t he first St at e in t he count ry t o init iat e e-Procurement .
The basic obj ect ive of t his proj ect is t o issue t he t ools of I T t o int roduce best pract ices in elect ronic procurement
across Govt . depart ment s.
2. Based on t he t echnical and commercial evaluat ion of bids received in response t o a Request For Proposals
(RFP), t he consort ium led by M/ s.C1 I ndia Pvt . Lt d. was chosen as t he part ner for implement at ion of e-
Procurement solut ion under PPP model for Govt , of A.P. A generic agreement bet ween Government of Andhra
Pradesh and M/ s.C1 I ndia Pvt . Lt d. was signed on 17.06.2002 wit h a validit y of 9 mont hs up t o 16 March 2003 for
t he pilot phase, wit hin which period bot h t he part ies would endeavor t o form a JV or any ot her business model for
t he operat ion and maint enance of t he exchange at mut ually agreeable t erms. The agreement was subsequent ly
ext ended by t he St eering Commit t ee up t o 30
t h
Sept ember 2004. The pricing for t he e-Procurement services
payable t o C1 I ndia are (i) The t ransact ion fee @ 0.24% of t ender award value payable by successful bidder (ii)
Rs. 4500/ - t owards t ender host ing charges for each t ender payable by t ender invit ing aut horit y. The Government
vide G.O.Ms.No.36, I T &C Dept ., dat ed 07.03.2003 has issued orders t o make suit able provision in t he est imat e of
t he concerned work t o meet t he t ransact ion fee expenses by t he successful bidder.
3. The pilot proj ect covering 5 depart ment s namely, APTS, I rrigat ion, R&B, APSRTC, APHMHI DC was launched
on 29
t h
January 2003. Subsequent ly t he Tribal Welfare Engineering Depart ment . Panchayat Raj Depart ment , APS
Police Housing Corporat ion, Animal Husbandry Depart ment , Public Healt h Engineering Depart ment have j oined e-
Procurement . The e-Procurement proj ect in t he init ial and ext ended pilot phase has brought in significant
t ransparency in procurement process, demonst rat ed benefit s t o t he Government by way of subst ant ial savings due
t o compet it ive bids by maint aining anonymit y of bidders, decrease in t ender cycle t ime besides empowering t he
cont ract ors t o submit t enders remot ely.
4. I n view of t he successful implement at ion of pilot phase and benefit s result ed from e-Procurement , t he
Government have issued orders vide G.O.Ms.No.20 of I T &C Dept , dat ed 06.07.2004 direct ing all t he
Depart ment s/ PSUs/ Local bodies t o procure all works wit h an est imat ed cost value of Rs. 10 lakhs and above,
goods & services wit h an est imat ed cost value of Rs.5 lakhs and above t hrough e-Procurement only.
5. I n t he 10
t h
St eering Commit t ee meet ing held on 21.11.2003, it was decided t o appoint M/ s. PwC consult ant
t o st udy various opt ions including JV format ion and pricing st ruct ure t o be adopt ed wit h effect from 01.04.2004
and accordingly M/ s PwC was appoint ed as consult ant s vide G.O. 5
t h
cit ed. Based on t he PwC st udy t he JV opt ion

98
was found t o be not feasible as ot her st at e government s and Government of I ndia were not responding favorably
t o j oin in t he JV and higher t ransact ion fee @ 0.45% of complet ed t ender value under t he JV model, it was
mut ually decided by Government of Andhra Pradesh and C1 t o drop JV opt ion and t ake forward t he e-Procurement
plat form wit h ASP business model.
6. Several user depart ment s have expressed opinions t hat t he t ransact ion fee t owards processing of t enders at
0.24% is on higher side and it should be reduced. The Finance Dept ., suggest ed a cap for t he high value t enders.
The Board of Chief Engineers in t heir meet ing held on 03.07.2004 has resolved t o request t he Government t o
reduce t he t ransact ion fee subst ant ially. I n view of t he above, t he Government vide G.O 6
t h
has const it ut ed a sub-
commit t ee wit h Secret ary (Proj ), I & CAD, Secret ary, TR &B, Secret ary, PR & RD, MD, APTS and Secret ary, I T &C
as members Principal Secret ary, I T &C as Chairman t o st udy t he report furnished by t he Consult ant s M/ s PwC,
negot iat e wit h C1 I ndia finalise t he business model wit h new pricing st ruct ure t o t ake t he e-Procurement proj ect
furt her ahead.
7. The Sub-commit t ee examined t he draft report submit t ed by M/ s. PwC, negot iat ed wit h M/ s.C1 I ndia Pvt . Lt d.
On fut ure business model a price st ruct ure. The sub-commit t ee not ed t hat a reasonable t ransact ion fee around t he
levels of t he price of t ender document s and bidding cost in t he manual syst em could be levied on all t he
part icipat ing bidders in lieu of Government t aking burden of paying t he t ransact ion fee. Among ot her t hings, t he
commit t ee has proposed t o const it ut e an e-Procurement fund, in order t o sust ain t he e-Procurement init iat ives and
t o carry research and development of applicat ions t o aut omat e workflow processes involved in pre-procurement
and post procurement st ages by collect ing charges from t he successful bidders and accordingly submit t ed report
wit h recommendat ions t o t he st eering commit t ee, on t he fut ure business model & pricing st ruct ure for e-
Procurement plat form t o be operat ed and maint ained by C1 I ndia.
8. The St eering Commit t ee under t he chairmanship of t he Chief Secret ary, Government of Andhra Pradesh, in
t he 12
t h
meet ing held on 12
t h
Oct ober 2004, has examined t he recommendat ions made by t he sub-commit t ee and
passed resolut ions on t he fut ure business model and pricing st ruct ure.
9. The Government aft er careful examinat ion hereby issue t he following orders on New Business Model &
Pricing St ruct ure for e-Procurement services and Creat ion & Administ rat ion of e-Procurement fund t o t ake forward
e-Procurement .
New Busi ness Model and Pr i ci ng St r uct ur e
a) M/ s.C1 I ndia would provide t he e-Procurement services on ASP (Applicat ion Service Provider) model
t o all t he depart ment s/ PSUs/ Local bodies of Government of Andhra Pradesh for a period of t hree
years wit h effect from 1
st
April 2004.
b) The Deployment archit ect ure, Team size, Escrow Account for e-Procurement soft ware and residual
value of soft ware at t he end of t hree year agreement period shall be as per t he recommendat ions of
sub-commit t ee.
c) The part icipat ing bidders will pay M/ s.C1 I ndia Pvt . Lt d. A t ransact ion fee @ 0.04% of ECV(est imat ed
cont ract value) wit h a cap of Rs.10000/ - (Rupees t en t housand only) for all works wit h ECV up t o
Rs.50 crores, and Rs. 25000/ -(Rupees t went y t housand only) for works wit h ECV above Rs.50 crores,
at t he t ime of bid submission elect ronically. For t enders wherever ECV is not available i.e., for goods &
services, t he t ransact ion fee shall be calculat ed on quot ed value. Service t ax as levied by t he
Government of I ndia on t ransact ion fee, elect ronic payment gat eway charges shall be borne by t he
bidders.
d) There will be no t ender host ing charges payable t o C1 I ndia by t he depart ment s.
e) The pricing st ruct ure is applicable for 2 years form 01.04.2004 t o 31.03.2006 and also t o t he t enders
complet ed beyond t he value of Rs.1000/ - crores during 2003-04. Review will be t aken up in February
2006 for arriving at t he rat e of t ransact ion fee applicable for t he financial year 2006-07.

99
f) All Government of Andhra Pradesh depart ment s would exclusively use t he plat form serviced by M/ s.C1
I ndia for procurement of works, goods & services cost ing above Rs.10 lakhs ECV subj ect t o fulfillment
of agreed service levels and cust omizing t he soft ware t o t he requirement s of depart ment s, in all cases
except t hose specifically exempt ed from e-Procurement by t he St eering Commit t ee.
g) APTS shall develop an alt ernat e e-Procurement plat form for works, goods & services cost ing Rs. 10
lakhs and below for all depart ment s/ PSUs/ local bodies of Govt . of A.P.
h) PKI enabled e-Procurement solut ion shall be operat ionalised wit h effect from 1
st
March 2005. The
APTS shall issue digit al signat ure cert ificat es t o t he cont ract ors/ suppliers, depart ment al users, t o
conduct t ransact ions on t he e-Procurement plat form wit h digit al signat ures. All t he depart ment s/ PSUs
have t o direct t he suppliers/ cont ract ors regist ered wit h t hem t o obt ain digit al signat ures from APTS on
payment of charges. Aut o bid version of e-Procurement solut ion i.e., TMS-version 2 will Go Live wit h
effect from 21
st
February 2005 in order t o furt her reduce t he t ender cycle t ime.
i) I f any of t he PSUs are current ly collect ing t he bid processing fee from t he bidders, t hey may cont inue
t o levy such charges on t he t op of t ransact ion fee payable t o M/ s.C1 I ndia Pvt . Lt d.
E-Pr ocur ement Fund
(a) An e-Procurement fund shall be creat ed t o sust ain e-Procurement init iat ives, t o finance research &
development of soft ware applicat ions for work flow aut omat ion of processes in t he user depart ment s,
t o buy t he e-Procurement soft ware from M/ s.C1 I ndia at t he end of t hree year agreement period at
t he residual rat es recommended by t he sub-commit t ee, by charging successful bidders on e-
Procurement plat form. This charge is in addit ion t o t he t ransact ion fee paid by t he bidder t o M/ s.C1
I ndia Pvt . Lt d.
(b) APTS shall act as Fund manager under t he cont rol of I T &C depart ment . The guidelines for t he fund
will be decided by a commit t ee comprising Secret ary TR & B, Secret ary (Proj ) I & CAD, Secret ary PR,
MD APTS, represent at ive of Secret ary Finance(R & E) and Secret ary I T &C as convener.
(c) User depart ment s shall collect 0.04% of ECV (est imat ed cont ract value) wit h a cap of Rs.10000/ -
(Rupees t en t housand only) for all works wit h ECV up t o Rs.50 crores, and Rs. 25000/ -(Rupees t went y
t housand only) for works wit h ECV above Rs.50 crores, from successful bidders on e-Procurement
plat form before ent ering int o agreement / issue of purchase orders, t owards e-Procurement fund in
favour of Managing Direct or APTS. There shall not be any charge t owards e-Procurement fund incase
of works, goods and services wit h ECV less t han upt o Rs. 10 lakhs.
(d) For t he t enders finalized on t he plat form aft er 01.04.2004, t he user depart ment s shall send t he
different ial amount likely t o be accrued bet ween t ransact ion fee act ually collect ed at t he old rat es
i.e.,@ 0.24% from successful bidders and t he act ual t ransact ion fees payable t o C1 I ndia based on
t he new t ransact ion fee st ruct ure, t o t he MD, APTS t owards e-Procurement fund.
(e) The Government reit erat es it s resolve t o implement t he orders issued vide G.O.Ms.No.20 dat ed
06.07.2004 t o operat ionalise e-Procurement in all t he Government Depart ment s/ PSUs/ Local bodies. All
t he Government depart ment s, maj or PSUs like APSRTC, APTransco, AP Genco, SCCL, APSI DC have t o
implement e-Procurement lat est by 1
st
March 2005. Hencefort h, I rrigat ion & CAD dept shall procure
EPC works t hrough e-Procurement plat form.

100
2.7.11. Publ i c Wor k Ref or ms i n Publ i c Wor ks Depar t ment I nt r oduct i on of e-Pr ocur ement
i nn I r r i gat i on, R & B and ot her Engi neeri ng Depar t ment di spensi ng t he submi ssi on of
har d copi es at t he t i me of t ender i ngOrder s I ssued.
[ G.O. Ms.No.6, I & CAD Dept ., Dat ed: 11.01.2005]
Ref: 1. G.O.Ms.No. 36, of I & CAD Dept ., Dt .07.03.2003
2. G.O.Ms.No.94, I & CAD Dept ., Dat ed: 01.07.2003
3. G.O.Ms.No.138, I & CAD Dept ., Dat ed: 10.09.2003
Or der:
1. Government have int roduce e-Procurement as a part of on-going reforms t o achieve simplificat ion,
efficiency and t ransparency in t endering process.
2. Government in t he references read above have issued comprehensive orders on t enders procedures t hrough
e-Procurement .
3. I t has come t o t he not ice of t he Government t hat some ant i social element s are obst ruct ing t he t enders t o
furnish t he Hard copies while submit t ing t he t enders and t he bidders are being disqualified for t he reason t hat t hey
have not furnished t he hard copies as per G.O. and t his is dilut ing t he purpose of e-Procurement .
4. Commissionerat e of Tenders submit t ed a proposal as a part of furt her reforms in e-Procurement process.
5. Government aft er careful examinat ion of t he mat t er and proposals of Commissionerat e of Tenders t he
following orders are issued t o G.Os read above.
a. Furnishing of hard copies by t he t enderers before opening bids is dispensed wit h.
b. The t echnical bid evaluat ion of t he t enders may de done on t he cert ificat es/ document s uploaded
t hrough online only t owards qualificat ion crit eria furnished by t hem.
[ c. I n case of t wo cover syst em a minimum of 3 days t ime gap shall be maint ained bet ween opening of
t echnical bids and opening of price bids and in case of single cover syst em a minimum 3 days t ime
gap shall be maint ained bet ween bid submission closing dat e and opening dat e.] (Subs. by
G.O.Ms.No.245, I & CAD (PW-reforms) Dept , dat ed 30.12.2005)
d. The t ender shall invariably furnish t he original DD/ BG t o t he t ender invit ing aut horit y before opening
price bids eit her personally or t hrough courier or by post and t he receipt of t he same wit hin t he
st ipulat ed t ime shall be t he responsibilit y of t he bidder. Depart ment will not t ake any responsibilit y for
any delay or non receipt .
e. The successful (L1) t enderer shall furnish t he original hard copies of all t he
document s/ cert ificat es/ st at ement s uploaded by him before concluding agreement .
f. The t enderers shall be required t o furnish a declarat ion in online st at ing t hat t he soft copies uploaded
by t hem are genuine. Any incorrect ness/ deviat ion not iced will be viewed seriously and apart from
canceling t he work duly forfeit ing t he EMD, criminal act ion will be init iat ed including suspension of
business.
g. Before concluding t he agreement wit h t he L1 t enderer, t he t ender invit ing aut horit y shall ensure t he
genunit y of DD/ BG furnished by bidder t owards EMD and all t he cert ificat es uploaded by t he bidder
online by deput ing responsible depart ment al officials.
h. The Government has furt her decided t hat not wit hst anding any exist ing provisions of t he A.P. Public
Works Depart ment code as well as ot her orders and execut ive inst ruct ions in force, if any t enderer
fails t o submit t he hard copies of DD/ BG for EMD, DD for t ransact ion fee, hard copies of uploaded
document s wit hin t he st ipulat ed t ime, t he t enderer will be suspended/ disqualified from part icipat ing in
t he t enders on e-procurement plat form for a period of 12 mont hs from t he dat e of bid submission.
The suspensions of t enderer shall be aut omat ically enforced by t he e-procurement syst em. (Added by
G.O.Ms. No. 245, I & CAD (PW-Reform) Dept ., dat ed 30-12-2005)

103
3. AGREEMENTS
3.1 K2 Contract
3.2 L.S. Contract
3.2.1 The Main features of the L.S. Agreement
3.2.1.1 Forwarding Slip
3.2.1.2 Article of Agreement
3.2.1.3 Schedule - 'A' - Schedule of rate and approximately
3.2.1.3.1 Preamble
3.2.1.3.2 Schedule - A (Table)
3.2.1.3.3 Schedule - A (Provision of VAT)
3.2.1.4 Schedule 'B' List of drawings(Index map, L.S of bund cross section, H.C weir plan
section of shine plan and Road section etc.,
3.2.1.4.1 List of Drawings
3.2.1.5 Employment of Technical Agents based on the value of Agreement
3.2.1.6 Defect liability clause may be incorporated
3.2.1.7 Seigniorage Charges
3.2.1.8 VAT (Valuable Added Tax)
3.2.1.9 N.A.C (National Secondary of Consultation
3.2.1.10 Contract Risk and Insurance
3.2.1.11 Income tax
3.2.1.12 Labour License
3.2.1.13 Indemnity Bond
3.2.1.13.1 Indemnity Bond
3.2.1.13.3 Joint Undertaking
3.2.1.13.4 Form of Certificate by Principle Employer
3.2.1.13.4 Joint Undertaking
3.2.1.13.5 Indemnity Bond
3.2.1.13.6 Labour License
3.2.1.13.7 Application for License
3.2.1.14 Certificate of Registration
3.2.1.15 Form -VI
3.2.1.16 United India Insurance Company LTD
3.2.1.17 INDEMNITY BOND

104
AGREEMENTS
Aft er sanct ion of an est imat e and aft er ascert aining t he availabilit y of budget provision et c., The works are
ent rust ed t o be carried out by one of t he met hods ment ioned below: -
3.1 K2 Cont r act :
The cont ract or under t he piece work agreement (familiarly known on K-2 cont ract by virt ue of t he kind of
form used for t his cont ract ) agrees t o execut e a specified work at specified rat es wit hout reference t o t ime.
3.2 L.S. Cont r act :
I n t he L.S cont ract syst em, t he t ot al lump sum price agreed by t he cont ract or in t he crit eria.
3.2.1. The Mai n f eat ur es of t he L.S. Agr eement
3.2.1.1 For war di ng Sl i p
Di vi si onal Agr eement No. / 2010/ 2011
( As communi cat ed wi t h C.Es Memo No. OT.I / L3/ 525/ 75 dt . 03.12.75)
Sl i p ( A)
I ) Name of t he work.
I I ) Administ rat ive sanct ioned amount
Revised sanct ioned amount .

I I I ) Technical sanct ioned amount Revised Technical sanct ioned
mount .

I V) Name of t he Cont ract or and address:
V) Original or Supplement al agreement .
VI ) I f supplement , original agreement No.
VI I ) Value of work t o be done under t his Agreement
VI I I ) I f t his is supplement al, up t o dat e value of work done under
original agreement .

I X) I f t enders have been called for, is t he lowest t ender accept ed
X) Time allowed in t he Tender Not ice for Submission of Tender.
XI ) Tot al No. of Tenders received
XI I ) Has t he Cont ract or signed t he copy of APDSS and it s addenda
value brought upt o brought up t o dat e.

XI I I ) I s dat a furnished for all it ems
XI V) Are t he rat es in t he agreement wit hin t he est imat e rat es or
above, t he est imat e rat es what is t he over all percent age cont ract
Value Excess or less.

XV) Are t he print ed t ender schedules approved: I n t his office is
followed wit hout any charge I f Not what are deviat ions made

N. B) I f print ed schedules are adopt ed wit hout changes, only schedule A & schedule D ( Schedule
of mat erial t o be supplied Depart ment ally) schedule E need t o be communicat ed t o Depart ment al
officers, while full copy of Agreement is t o be sent t o Account ant General
XVI ) Aut horit y and reference in which t he t ender was approved

Execut ive Engineer I .D.,
I .B. Divisional Anant apur

105
3.2.1.2 Ar t i cl e of Agr eement
ARTI CLE OF AGREEMENT
Phone No : FAX No. :

Art icles of agreement made t his ..day of ..bet ween His Excellency, t he
Governor of Andhra Pradesh (herein aft er called t he Governor which expression shall, where t he cont ext so admit s
include his successors in office and assignees) of t he one part and ..(herein aft er called t he
Cont ract or which expression shall where t he cont ext s so admit s include his heirs, execut ors administ rat ors and
legal represent at ive) of t he ot her part .
Whereas t he Government of Andhra Pradesh (herein aft er t he Government ) are desirous of t aking up t he
work of
and have caused an est imat e of probable quant it ies cont ained in
Schedule A drawings and specificat ions describing t he work t o be done t o be prepared.
And whereas t he said Schedule A drawings numbered serially 1 t o inclusive (Schedule
B) and t he special specificat ions (Schedule C), addit ional condit ions for mat erials (Schedule D) General
Condit ions (Schedule E), det ailed t ender not ice, t ender art icles of Agreement have been signed by or on behalf of
t he part ies here t o.
And whereas t he Cont ract or has agreed t o t he ret ent ion by t he Government of earnest money or
Rupees.
Paid by him vide D.D.No.. Dat e.. issued by ..and enclosed t o
t he t ender.
Rupees.paid by him vide D.D. No./ B.G.. dat e: .
I ssued by..t owards balance E.M.D. and valid up t o.
Rupees.paid by him vide D.D. No./ B.G.. dat e: .
I ssued byupt o.have been produced wit h t owards addit ional securit y for
t he due fulfillment of t he cont ract t o t he sat isfact ion of Execut ive Engineer, and t he Cont ract or having agreed t o
keep it valid t ill t he complet ion of work plus t went y four mont hs observat ion period.
And whereas t he Cont ract or has agreed for a deduct ion of 7 % from his running account of bills t owards
addit ional securit y deposit for due fulfillment of t his cont ract .
Where as t he cont ract or has agreed for deduct ion of 2 % at t he final payment as per clause 68 or P.S t o
A.P.S.S t owards addit ional Securit y for observing t he performance of t he work aft er complet ion i.e., t he defect
liabilit y period in t erms of clause 28 of A.P.S.S shall be 2 years(24 mont hs). All t he defect s shall have been made
good in accordance t o cont ract . As per G.O.Ms.No.94, I & CAD (PW) depart ment , dat ed 01.07.2003.
And whereas t he Cont ract or has also signed t he copy of t he Andhra Pradesh St andard Specificat ion and
addenda volume t here t o maint ained in t he Circle Office in acknowledgement of being bound by all t he condit ions
of t he clauses of St andard Preliminary Specificat ions and all t he st andard specificat ions for it ems of works
described by a St andard Specificat ion number in Schedule A.
And whereas Cont ract or has agreed t o execut e upon and subj ect t o t he condit ions set fort h in t he
Preliminary Specificat ion of Andhra Pradesh St andard Specificat ions and such ot her condit ions as are cont ained in
all t he specificat ions forming part of t his cont ract (herein aft er referred t o as t he said account s ) t he work shown
upon t he drawing and described in t he said specificat ions and set fort h in Schedule A as t he Probable quant it ies

106
and comply wit h t he rat es of progress not ed at t he end of t his Art icles of Agreement of a sum of
Rs(Rupees) or such ot her sum as may be arrived at
under t he Clauses of t he St andard Preliminary Specificat ions relat ing t o payment on lump -sum basis or by final
measurement at unit rat e.
Now i t i s her eby agr eed as f ol l ows:
1. I n Considerat ion of t he payment of t he said sum Rs
(Rupees) or such ot her sum as may be arrived at t he under t he Clauses of
t he St andard Preliminary Specificat ions relat ing t o payment on lump- sum basis or by final measurement at
unit rat e, t he Cont ract or will, upon and subj ect t o t he said condit ions, execut e and complet e t he works
shown upon t he said drawing and described in said specificat ions, and t o t he ext ent of t he probable
quant it ies shown in t he Schedule A wit h such variat ions by way of alt erat ions of addit ions of, addit ions t o,
or deduct ion from t he said works and met hod of payment t here for as are provided for in t he said works and
t he condit ions.
2. The t erm Execut ive Engineer in t he said condit ions shall mean t he Public works Officer in charge of t he
I .B.Division, Anant apur having j urisdict ion for t he t ime being over t he work, who shall be compet ent t o
exercise all t he powers and privileges reserved herein, in favour of t he Government wit h t he previous
sanct ion of or subj ect t o t he rat ificat ion by Superint ending Engineer, I & CAD, I rrigat ion Circle, Anant apur,
herein aft er called Superint ending Engineer in case where such sanct ion or rat ificat ion may be necessary.
3. ADJUDI CATI ON OF DI SPUTES:
Except as ot herwise provided in t he cont ract , any disput es and differences arising out of or relat ing t o t he
cont ract shall be referred t o adj udicat ion as follows:
1) i. Set t lement of all claims up t o Rs.50000/ - in value and below by way of Arbit rat ion t o be referred as
follows:
a) Claims up t o Rs.10000/ - : Superint ending Engineer,
in value TBP HLC Circle, Anant apur.

b) Claims up t o Rs.10000/ - : Chief Engineer, I & CAD.,
and upt o Rs. 50000/ - I nvest igat ion, Hyderabad.
in value.
The arbit rat ion proceedings will be conduct ed in accordance wit h provisions of t he Arbit rat ion Act .,
1940 as amended from t ime t o t ime. The arbit rat or shall invariably give reasons in t he award.
i i . Set t l ement of al l cl ai ms above Rs. 50000/ - i n val ue:
1. All claims above Rs. 50000/ - in value shall be decided by t he Civil Court or compet ent
j urisdict ion by way of a regular suit and not by arbit rat ion.
2. A reference for adj udicat ion under t his clause shall be made by eit her part y t o t he cont ract wit h
in six mont hs from t he dat e of int imat ing t he Cont ract or of t he preparat ion of final bill or his
accept ed payment .
3. The relevant Clause of Andhra Pradesh St andard Specificat ions St and modified t o t he ext ent
provided in t his clause.
4. Time shall be considered as of t he essence of t he agreement and t he Cont ract or hereby agrees
t o commence t he work as soon as t he agreement is accept ed by t he compet ent aut horit y as
defined by t he Andhra Pradesh Public Works Depart ment code and t he sit e (or premises) is
handed over t o him as provided for in t he said condit ions and agrees t o complet e t he work
wit hin..mont hs from t he dat e of such handing over t he sit e (or premises) and t o show

107
progress as defined in t he t abular st at ement Rat e of progress below, subj ect t o never-t he-
less t o t he provisions for ext ension of t ime cont ained on Clauses 59 of t he St andard Preliminary
Specificat ions.
5. The said condit ions shall be read and const rued as forming part of t his agreement and t he
part ies heret o will respect ively abide by t he submit t hemselves t o t he condit ions and
st ipulat ions and perform t he agreement s on t heir part s, respect ively.
6. Upon t he t erms and condit ions of t his agreement being fulfilled and performed t o t he
sat isfact ion of Execut ive Engineer, t he securit y deposit ed by t he Cont ract or as herein before
recit ed or such port ion t here of as he may ent it led t o under t he said condit ion shall be ret urned
t o t he Cont ract or as provided in Clause 3 of Schedule E.
I n wit ness of t hereof, t he cont ract or M/ s Sri..here unt o set his
hand and Sri Execut ive Engineer, I .D., I .B.Division, Anant apur act ing
on behalf of and by t he order and direct ion of His Excellency, t he Governor of Andhra Pradesh has here unt o set
his hand t he day and year first above writ t en.
Signed by Cont ract or: M/ s Sri Address:
Phone No: Fax No:
I n t he presence of wit ness: 1) Sri
Signed by on behalf of Government : Sri.
I .B Division,
ANANTAPUR
I n t he presence of wit ness:
RATE OF PROGRESS
The rat e of progress provided in t he t abular st at ement under condit ions 14.2 of t ender not ice shall apply ad
proport ionat e value of work done from t ime t o t ime as will be indicat ed by t he Execut ive Engineers cert ificat es of
t he value of t he work done will be required.
Dat e of commencement of t his Programme will be t he dat e on which sit e (or premises) is handed over t o
t he Cont ract or under condit ion No.14 of t ender not ice.
3.2.1.3 Schedul e A Schedul e of Rat e and Appr oxi mat el y
3.2.1.3.1. PREAMBLE
1. The t ot al cont ract value indicat ed in Schedule A of part I shall include all const ruct ions mat erials. No
escalat ion in rat es will be paid. The t ot al cont ract value of t he t ender should include all t he aspect s of t he
t ender t o complet e t he finished it em of work as per t he A.P.S.S., I .S. specificat ions, t he special specificat ion
appended, Drawings et c.,
2. I f t here is any cont radict ion bet ween A.P.S.S. and I .S. Specificat ions, list ed and det ailed t echnical
specificat ions, t he let t er shall prevail.
3. I n case of a j ob for which specificat ions are not available wit h t he Schedule or in A.P.S.S or in I .S. code and
are required t o be prescribed, such work shall be carried out in accordance wit h t he writ t en inst ruct ions of
t he Engineer-in-Charge recorded in t he Order Book .
4. The Cont ract or should use t he excavat ed useful soils and st one for const ruct ion purpose. Soils used for
const ruct ion will be at free of cost Soils can be used eit her for homogenous sect ion or in heart ing or in
casing zone based on t he suit abilit y.
5. The t ot al cont ract value of t he Cont ract or should be based on t he above aspect s.

108
6. The act ual mix proport ion by weight t o be adopt ed during execut ion will be got designed in t he laborat ories
t o suit t he grade of concret e and mort ar t o be used. I t will be t he responsibilit y of t he Cont ract or t o
manufact ure concret e and mort ar of required st rengt h. The excess or less usage of cement due t o change in
mix proport ion and mix design proport ion, if any t hat will be evolved in t he laborat ory will be paid or
recovered at Rs. / 1 M.T. t o/ from t he Cont ract or. No cost due t o variat ion of ot her mat erials of
mix due t o change in mix design (i.e., ot her t han cement ) will be paid or recovered.
7. Not e: No Bulkage in concret e will be allowed 43 grade cement and HYSD st eel will be considered.
8. The t ot al cont ract value shall also include t he work of any kind necessary for t he due and sat isfact ory
const ruct ion, complet ion and maint enance of t he works t o be int ent and meaning of t he drawings and t hese
specificat ions and furt her drawings and orders t hat may issued by t he Execut ive Engineer from t ime t o t ime.
The cont ract value shall include compliance by t he Cont ract or wit h all t he general condit ions of cont ract ,
whet her specifically ment ioned or not in t he various Clauses of t hese specificat ions, all mat erials apparat us,
plant , equipment , t ools, fuel, wat er, st rut t ing t imbering, t ransport , Offices, st ores, workshop, st aff, labour
and t he provision of proper and sufficient prot ect ive works, diversions, t emporary fencing and light ing, it
shall also include safet y of workers, first -aid equipment , suit able accommodat ion for t he st aff and workmen,
wit h adequat e sanit ary arrangement s, t he effect ing and maint enance of all insurances, t he payment of all
wages, salaries, fees, royalt ies, dut ies or ot her charges arising out of t he erect ion of works and t he regular
clearance of rubbish, reinst at ement and clearing up of t he sit e as may be required on complet ion of works
safet y of t he public and prot ect ion of t he works and adj oining land.
9. The work execut ed by t he Cont ract or under t he cont ract shall be maint ained at t he Cont ract ors risk unt il t he
work is t aken over by t he Execut ive Engineer. The Cont ract or shall accordingly arrange his own insurance
against floods, fire and ot her usual risks during such period and should produce t he evidence of I nsurance t o
t he Execut ive Engineer before commencement of work. The release of First bill which t he Depart ment shall
det ain policy and effect t he recovery from t he Cont ract ors bill.
10. The Cont ract or shall ensure t hat , t he quot ed offer shall cover all t he st ages of works such as set t ing out ,
select ion of mat erials, select ion of const ruct ion met hods, select ion of equipment and plant , conveyance of
mat erials, deployment of personnel and supervisory st aff, qualit y cont rol t est ing et c., t he work of building in
qualit y assurance shall be deemed t o be covered in t he t ot al quot ed offer.
3.2.1.3.2. SCHEDULE A ( TABLE)
Name of w or k :
Sl. No Quant it y Descript ion of it em
APSS
No.
Rat e in figures
and words
Unit in
figures and
words
Amount in
Rs.

Tot al

I / We agree t o execut e t he above work

109
I ) At t he est imat e cont ract value as indicat ed above.
I I ) At plus ( + ) ( %) ( in figures)
( Excess percent age ( in words) over t he ECV of Rs. Put t o t ender wit h SSR- 2010- 11 amount
t o Rs
I I ) At minus ( - ) ( %) ( in figures)
( less percent age ( in words) over t he ECV of Rs. Put t o t ender wit h SSR- 2010- 11 amount t o
Rs

Cont ract or Execut ive Engineer, I D.,
I .B. Division, Anant apur.
3.2.1.3.3 SCHEDULE A ( Pr ovi si on of VAT)
Name of w or k :
Provision t owards :
VAT @4% :
1)
Tot al :

Not e:
1) The Cont ract or should produce I nsurance policy at t he t ime of concluding t he agreement as per t he clause
24.21 in page 11 of Tender condit ion. The Cont ract or has t o t ake policy in t he j oint name of t he employer
and t he Cont ract or.
2) The Cont ract or should employ t echnical st aff as per clause 21 in page 8 and produce copies of appoint ment
order qualificat ion cert ificat e and willingness let t ers of t echnical personal at t he t ime of signing of agreement
3) Failing of comply wit h t he above it em reimbursement shall not be allowed but suit able penalt y shall be
imposed for not engaging t echnical personal and Engineer-in-Charge t ake insurance policy at t he cost of
Cont ract or duly deduct ing t he premium from t he
1) As per t he G.O.Ms.No.92 TR & B (B1) Dept ., dt . 19.05.98 and G.O.Ms.No. 98 I & CAD ( PW-CAD)
Dept .,dt . 05.07.2000 and G.O.Ms.No. 116 TR & B(Roads-I I I ) Dept ., dt . 19.05.07 a deduct ion of 0.25%
of gross amount of bill will be made and remit t ed Nat ional Academy of Const ruct ion
2) As per sect ion of Cess Act read wit h rule 4(3) of t he cess rule and in accordance wit h G.O.No.2899,
dt . 05.07.98 of t he Govt ., of I ndia, as per G.O.Ms.No.141, dt . 30.04.07 and G.O.Ms.No.59 dt .29.06.07
(Const it ut ion of t he Board of A.P. rules and as per Deput y)

Cont ract or Execut ive Engineer, I D.,
I .B. Division, Anant apur.

110
3.2.1.4 Schedul e B
3.2.1.4.1. Li st of Drawi ngs ( I ndex map, L.S of bund cross sect i on, H.C. wei r pl an sect i on of shi ne pl an
and Road sect i on et c.
The drawing enclosed t o t he t ender shall be used as a reference only.
Sl. No Drawing Number Descript ion
1 I I ndex map
2 I I L. S. of bund
3 I I I Model cross sect ions
4 I V H. C. Weir plan & sect ion-
5 V Sluice plan -
6 VI Road Sect ion -
Tot al:
3.2.1.4.2. SUPPLEMENT LI ST
As referred t o in t he specificat ions including t he preliminary specificat ion of t he Andhra Pradesh St andard
specificat ions.
Sl.No. Drawing Number Descript ion
Dat e on which t he
drawing was supplied

1. The plans enclosed wit h t he t ender are liable t o be alt ered during execut ion of work as per necessit y of sit e
condit ions. The offer quot ed by t he cont ract or shall hold good for execut ion of work even wit h alt ered plans.
2. One set of drawing, on t he basis of which act ual execut ion of t he work is t o proceed shall be furnished free
of cost t o t he cont ract or by t he Superint ending Engineer/ Execut ive Engineer progressively according t o t he
work programme submit t ed by t he cont ract or and accept ed by t he Superint ending Engineer/ Execut ive
Engineer. Drawings for t he part icular act ivit y shall be issued t o t he cont ract or at least 30 days in advance of
t he scheduled dat e of t he st art of t he act ivit y. However, no ext ra claims by t he cont ract or t owards any delay
in issue of t he drawing or issue of any revision change t o t he drawings issued earlier shall be admissible.
The Superint ending Engineer shall int imat e t he cont ractor 7 days in advance regarding any delay in issue of
drawing, for any part icular st age of works. I f work get s allot t ed due t o delay t o issue of drawing t he
cont ract or shall be grant ed ext ension of t ime in t erms of condit ion 14.7 of t ender not ice.

111

3.2.1.5. Empl oyment of Techni cal Agent s based on t he val ue of Agr eement
The cont ract or shall employee t he following t echnical st aff during ext ension of work he himself is t echnically
qualified person.
(1) Works cost ing more t han Rs. 15 Lakhs
One graduat e Engineer (Civil) and one diploma Holder

(2) Works cost ing bet ween Rs.5.0 Lakhs t o
Rs.15 Lakhs :
One Graduat e Engineer or Two Diploma Holder
(3) Bet ween Rs. 1.00 Lakhs t o Rs. 5.0 Lakhs One Diploma Holder
(4) Below Rs. 1.00 Lakhs I .T.I (Civil)
Failure t o employ t he required t echnical st aff as form t he cont ract or besides panel clause. The rat es are as per
current SSR.
1) Rs 1 day per men sum of works cost ing as one Rs.15.00 Lakhs
2) Rs 1 day per men sum of works cost ing as one Rs.5.00 t o 15.00 Lakhs
3) Rs 1 day per men sum of works cost ing as one Rs.1.00 Lakhs t o Rs15.00 Lakhs
3.2.1.6 Def ect l i abi l i t y cl ause may be i ncor por at ed:
As per par 25 of Annexure-I of G.O.Ms.No.94 I & CAD (PW-COD) depart ment Dat ed. 01.07.2003, t he defect
liabilit y period in t wo years for bot h t he original works and maint enance works. The cont ract or is responsible for
t he qualit y of works ext ended t ill t he expiry of defect liabilit y period.
3.2.1.7. Sei gni or age Char ges:
The normal seigniorage charges for t he mat erial covered under. This work shall be covered from t he cont ract or
bill at t he following rat es are as follows. As per G.O.Ms.No.198, I ndust ries and commerce (M.I ) dat ed:
13.08.2009.
Sl .No. Nat i onal Sei gni or age Char ges
1. Sand Rs. 40. 00 / 1cum
2. Met al Rs. 50. 00/ 1 cum
3. R. R. St one for Masonry Rs. 50. 00/ 1 cum
4. Revet ment st one Rs. 50. 00/ 1 cum
5. C. R. S. St ore Rs. 50. 00/ 1 cum
6. Gravel Rs. 22. 00/ 1 cum
7. Eart h used for embankment Rs. 22. 00/ 1 cum
The rat es are liable t o be revised and amendment from t ime by t he st at e Government by not ificat ion in t he
Andhra Pradesh Gazet t e if t he revised seigniorage fee is more t han t he above ment ioned, t he recovery from
cont ract ors, bills as per received rules.
The seigniorage charge will be renewed from cont ract ors bills as per t he rat ed prescribed in t he cont ract
document , for t he mat erials used on t he works only.

112
As per G.O.Ms. No.84 I ndust ries and commerce (M.I ) Depart ment Dat ed: 10.04.2007 in case of procurement
of sand for t he work is wit hout validit y permit s issued by t he concerned Assist ant Direct or of mine and Geology.
The seigniorage charges t owards sand will be recovered wit h one t ime penalt y from t he work bills.
3.2.1.8 VAT ( Val uabl e Added Tax) :
A Tax at sources at 4% t owards VAT shall be recovered in all payment s made in Engineering Depart ment .,
of all work, irrespect ive of value of work and irrespect ive at cat egory of regist rat ion of cont ract .
3.2.1.9. N.A.C ( Nat i onal Secondar y of Consul t at i on) :
A recovery of 0.25% on all grass bills of t he work shall be affect ed t owards cont ribut ion t o t he Nat ional
Academy of const ruct ion, Hyderabad as per G.O 116 TR & B (Roads-I I I ) dt .19.05.2007.
3.2.1.10. Cont r act Ri sk and I nsur ance:
As per clause 50 of PS t o APSS t he work execut ed by t he Cont ract or under t he cont ract shall be maint ained
of t he cont ract or risk unt il t he work is t aken over by t he execut ive Engineer, should obt ain insurance at t heir own
cost t he cover risk on t he works during t he period of execut ion and produce t he same t o t he Execut ive Engineer
concerned before commencement of work.
3.2.1.11. I ncome t ax:
During t he currency of t he cont ract deduct ion of I ncome t ax at 2.24% shall be made from t he Gross value of
each bill of t he cont act . The cont ract value of which is excess of Rs.10,000/ - for deduct ion of t ax at rat es lower
t han 2.24% procedure st ipulat ed under sect ion 194-c(4) of I ncome Tax 1961 shall be followed.
I ncome t ax clearance cert ificat e should be furnished before t he payment of final bill where value of cont ract
is over Rs.10,000/ -.
3.2.1.12. Labour Li cense:
As per cont ract labour Act (Regulat ion) and Abolit ion Act (1990). The Cont ract or has t o produce t he license
obt ained from Licensing Officer of t he Labour depart ment along wit h t he t ender or at t he t ime of signing
agreement .

113
3.2.1.13. I ndemni t y Bond:
The cont ract or shall produce t he indemnit y bond wit h adhesive st amp wort h of Rs.20/ -.
3.2.1.13.1 COPY OF I NDEMNI TY BOND

Affix Rs. 20/ -
St amp @
Regist rar Office

Name of Wor k:

I , Cont ract or S/ o. .. Aged years, Residing at
Dist rict hereby bind myself t o pay all t he claims may come (a) under Workmens Compensat ion Act , 1933 wit h any
st at ut ory modificat ions t here of and rules t here under or ot her wise for of in respect of any damage or
compensat ion payable in connect ion wit h any accident or inj ury sust ained (b) Minimum Wages Act 1948 (c) under
payment of Wages Act 1936 (d) Under t he cont ract Labour (Regulat ion & Abolit ion) Act 1970 by work men
engaged for t he performance of t he business relat ing t o t he above cont ract i.e.,
Failing which payment of claims of workmen engaged in t he above work I bide in accept ing for t he recovery
of such claims effect ed from any of my asset s wit h t he depart ment s.

Cont r act or

114
3.2.1.13.2 FORM V ( See Rul e 21 ( 2) )
FORM OF CERTI FI CATE BY PRI NCI PAL EMPLOYER
Cert ified t hat I have engaged t he applicant K. Siva Linga Reddy, S/ o K.Linga Reddy, Cont ract or, Aravakur (v)
Kuderu (m), Anant apur Dist rict . As a cont ract or in my est ablishment . I undert ake t o be bound by all t he provisions
of t he Cont ract Labour (and Abolit ion) Cent ral Rules 1971 in so far as t he provisions are applicable t o me in respect
of t he employment of cont ract labour by t he applicant in my est ablishment .

Place:
Dat e:
Signat ure of t he Principal Employer
(Name and Address)

3.2.1.13.3. Joi nt Under t aki ng

We j oint ly undert ake t he Cont ract Labour engaged by t he Cont ract or will be paid Minimum Wages fixed by
t he Minimum Wages Act or t he Cont ract Labour Wages fixed t he Commissioner of Labour, A.P. which ever is
applicable t o t he workers.

Signat ure & Seal Signat ure of
of t he Cont ract or. Principal Employer

115

3.2.1.13.4. Joi nt Under t aki ng

We Principal Employer (Name of t he Principal Employer and Address) Sri.B. Hari Govindaiah, Execut ive
Engineer, I B, Division, Anant apur and t he Cont ract or (Name of t he Cont ract or) K. Siva Linga Reddy, S/ o K. Linga
Reddy, Cont ract or, Aravakur (v), Kuderu (m), Anant apur Dist rict aged 50 years j oint ly under t aking t hat , we will
pay t he Minimum rat es of Wages prescribed for schedule employment under Minimum Wages Act , 1948 or t he
wages not ified by t he Commissioner of Labour under rule 25 (v)(b) of t he A.P. Cont ract Labour (R & A) rules
1971.

Signat ure of t he cont ract or: Signat ure of t he Principal Employer
(Name & Address)

116
3.2.1.13.5. COPY OF I NDEMNI TY BOND

Affix Rs. 20/ -
St amp @
Regist rar Office

Name of Wor k:

I , Cont ract or S/ o. .. Aged years, Residing at
Dist rict hereby bind myself t o pay all t he claims may come (a) under Workmens Compensat ion Act , 1933 wit h any
st at ut ory modificat ions t here of and rules t here under or ot her wise for of in respect of any damage or
compensat ion payable in connect ion wit h any accident or inj ury sust ained (b) Minimum Wages Act 1948 (c) under
payment of Wages Act 1936 (d) Under t he cont ract Labour (Regulat ion & Abolit ion) Act 1970 by work men
engaged for t he performance of t he business relat ing t o t he above cont ract i.e.,
Failing which payment of claims of workmen engaged in t he above work I bide in accept ing for t he recovery
of such claims effect ed from any of my asset s wit h t he depart ment s.

Cont r act or

117
3.2.1.13.6. Labour Li cence

Cert ified t hat in quest ion t hat No. of cont ract worker for which Regist rat ion Cert ificat e No. Proc.No. 550 M dt .
16.09.2008 of Execut ive Engineer, I B. Division, Anant apur obt ained for my est ablishment do not exceed t he
maximum no. of Cont ract labour permit t ed t o engage. The exist ing cont ract or and process/ areas in which cont ract
labour engaged and t hei r number s i n r espect of each cont r act or wi t h t hei r l i cence number as f ol l ows
( i .e., exi st i ng cont r act or s and now pr oposed cont r act or s)

Sl. No
Name of t he
Cont ract or
Cont ract or
Licence No. &
Dat e
No. of
workers
Process/
Areas
1 K. Siva Linga Reddy,
S/ o K. Linga Reddy,
Cont ract or,
Aravakur( v) , Kuderu
( m) , Anant apur
No. 550 M dt .
16. 09. 2008 of
E.E. I . B.
Division,
Anant apur
5

Place:
Dat e:

Signat ure of t he Principal Employer
(Name & Address)

118
3.2.1.13.7. For m-I V [ See Rul e 21( 1) ]
APPLI CATI ON FOR LI CENCE
1 Name and address of t he cont ract or ( including his fat hers
name in case of individuals)

2 Dat e of birt h and Age ( in case of individuals)
3 Part iculars of est ablishment where cont ract or labour is t o
be employed

a Name and Address of Est ablishment
b Type of business, t rade indust ry manufact urer of
Occupat ion, which is carried on in t he est ablishment

c Number and dat e of cert ificat es of regist rat ion of t he
est ablishment under t he act

4 Part iculars of cont ract labour
a Nat ure of work in which cont ract labour is employed or is
t o be employed in t he est ablishment .

b Durat ion of t he proposed cont ract work ( give part iculars of
proposed dat e of commencing and ending)

c Name and address of t he Agent or Manager or Cont ract or
at t he work sit e

d Maximum no of cont ract labour proposed t o be employed
in t he est ablishment or any dat e

5 Whet her t he cont ract or was convict ed or any offence wit hin
t he proceeding five years if so give det ails

6 Whet her t here was any order against t he cont ract or
revoking or suspending license or fort iling securit y deposit s
in respect of an earlier cont ract is so, dat e of such order.

7 Whet her t he cont ract or has worked in any ot her
est ablishment wit hin t he past five years if so, give det ails
of t he principal employer est ablishment and nat ure of
work.

8 Whet her a cert ificat e by t he principal employer in Form V is
enclosed

9 Amount of license fee paid no of Treasury challan and dat e
10 Amount of securit y deposit t reasury Receipt no and dat e

Declarat ion:
I hereby declare t hat t he given det ails above are correct t o t he best of my knowledge and believed.

Dat e:
Place: signat ure of t he applicant
(Cont ract or)

119
3.2.1.14 CERTI FI CATE OF REGI STRATI ON For m- I I { See Rul e18( 1) }

F. No. 81/ L. O/ ATP Dt : 27. 02. 2007

Gov er nment OF Andhr a Pr adesh
Of f i ce of t he Regi st er i ng Of f i cer .

A cert ificat e of Regist rat ion cont aining t he following part iculars is hereby grant ed under sub-sect ion (2) of sect ion 7
of t he Cont ract Labour (Regist rat ion and Abolit ion) Act 1970 and rules made t here under t o
The Execut i ve Engi neer, I r r i gat i on Depar t ment I .B. Di vi si on, Anant apur .

1 Nat ure of t he work carried on in t he est ablishment Civil Work

2 Name and address of cont ract ors - - - - -
3 Nat ure of work in which cont ract labour is employed or
is t o be employed
I mprovement and Rest orat ion
of Minor I rrigat ion t anks and
check dams
4 Maximum number of cont ract labour t o be employed on
any day t hrough cont ract ors.
100
( One Hundred workers only)
5 Ot her part iculars relevant t o t he employment of
Cont ract labour
- - - - - -

Labour Officer,
Anant apur.
St at ion: Anant apur
Dat e: 27.02.2007

120
3.2.1.15 FORM VI { See Rul e 25( 1) }
Gover nment of Andhr a Pr adesh
Processing Officer : Assist ant Commissioner of Labour,
Anant apur.
Lr.No.15/ A.C.L./ Anant apur. Dat e: 30.10.2008.

I t is hereby grant ed t o Sr i T. Si va Reddy, Cl ass-I I I Cont r act or , of Rudramma pet a ( v) , Ramnagar
Post , Anant apur mandal and Dist rict under sect ion 12(1) of t he cont ract Labour (Regulat ion and Abolit ion) Act ,
in t he condit ions specified in Annexure.
Grant ed license is for doing t o work of I mprovement s t o Tank bund and Wire of M.I . Tank near Gut ukur (v)
in Kuderu (M), Anant apur Dist rict .
Est ablishment of Execut ive Engineer, I .B. Division, Anant apur.
License shall remain in force t ill: 29.10.2009.

Assist ant Commissioner of Labour
Anant apur
Renewal Rul e: 20
Dat e of Renew al Fee Pai d f or r enew al Dat e of Ex pi r y
Si gnat ur e of t he
Of f i cer

License is subj ect t o t he following condit ions:
1. The license shall be Non-Transferable.
2. The number of workmen employed abs Cont ract Labour in t he ____ not , on any day, exceed 5 ( Fi ve
onl y) except provided in t he rules for t he grant , or as t he case may be for renewal of t he license is
not refundable.
3. The rat es of wages payable t o t he workmen by t he cont ract or shall ___ t he rat es prescribed for t he
schedule of reemployment under t he ___ Act , 1948, where applicable, and where t he rat es have
been fixed ___ set t lement or award, not less t han t he rat es fixed.
4. I n cases where t he workmen employed by t he cont ract or perform similar kind of work as t he
workmen direct ly employed by t he prime ___ of t he est ablishment t he wages rat es, holidays, hours of
work and t he service of t he workmen of t he cont ract or shall be t he same as ___ same or similar kind
of work. Provided t hat in case of any _____ regard t o t he t ype of work t he same shall be decided by
t he Commission Labour, Andhra Pradesh whose decision shall be final.

121
5. I n ot her cases t he wage rat es holidays, hours of work and condit ions t he workmen of t he cont ract or
shall be such as may be specified in ___ t he Commissioner of Labour, Andhra Pradesh, Hyderabad.
6. I n every est ablishment where 20 or more women are ordinarily cont ract Labour t here shall be
provided 2 rooms of reasonable ____ use of t heir children under t he age of six years. One of such
rooms were as a playroom for t he children and t he ot her as bedroom for t he children purpose t he
cont ract or shall supply adequat e number of t oys and playroom and sufficient number of cot s and
beddings in t he sleeping st andard of const ruct ion and maint enance of t he crches may be such
specified in t his behalf by t he Commissioner of Labour Andhra Pradesh, Hyderabad.
7. The licensee shall not ify any change in t he number of workmen condit ions of work t o t he Licensing
Officer.
8. A copy of t he license shall be displayed prominent ly at t he premises cont ract work is being carried on.
9. No women employed as cont ract Labour may be employed by any before 6 a.m. or aft er 7 p.m.
provided t hat much women Cont ract Labour appoint ed in any fact ory up t o 10 p.m. if t he Government
approves various working hours under Sec.66 of t he Fact ories Act , 1948.

Assist ant Commissioner of Labour
Anant apur

122
3.2.1.16. Uni t ed I ndi a I nsur ance Company Lt d.
RECEIPT

_________________OFFI CE: 051004 (Office) Collect ion Number: 051004/ 81/ 08/ 000
_________________BRANCH OFFI CE, 15/ 130, Collect ion dat e: 10/ 10/ 2008 SUBASH
Business Source Code: 403
Bank Account : 9104
Scroll No/ Dat e: 1011, 10/ 10/ 2008
Received wit h t hanks from THE EXECUTI VE ENGI NEER I .D, a sum of Rs.3,928.00 (Rupees t hree Thousand Nine
Hundred t went y eight ) ___ in Cash (Cash Payment of Rs. 3,928.00) t owards Cont ract ors All Risk I nsurance as per
det ails given hereunder.
Number
TR
End/ Ren/ Dec/ Clm
Cd Number
A/ c Part iculars
Credit
Amount
Debit
Amount
Amt . Received
A/ c ( Rs. ) Genl
A/ c
General
CASH PREMI UM CO 3, 496. 00 3, 496. 00 5083
Service Tax 420 420. 00 5528
Edu Cess 12 12. 00 5528

For Unit ed I ndia I nsurance Company Limit ed

Aut horized Signat ory
Part iculars:
Service Tax Regist rat ion Number: AAACU5552CST001
Service Tax PAN Number: AAA TU 00 85
Receipt valid Subj ect t o Realizat ion of cheque
Please quot e Document No., Collect ion No. and dat e in all correspondences

123

3.2.1.16. I NDEMNI TY BOND

Nat ur e of t he Wor k: I mpr ovement t o t ank bund and wier of Pot t i cheruvu MI t ank near Gut ukur ( v) i n
Kuderu ( M) Anant apur Di st ri ct ,
T. Si va Reddy, Class I I I Civil Cont ract or S/ o T. Govinda Reddy aged 45 years H.No. 1/ 676 Rudramet a (v)
Ramnagar Post , Anant apur dist rict do myself t o pay all t he claims may come (a) under Workmans Compensat ion
Act , 1933 wit h any st at ut ory where of and rules t here under or ot her wise for in respect of any damage or
compensat ion payable wit h any accident or inj ury sust ained (b) Minimum Wages Act 1948 (c) under payment of
Wages Act , t he Cont ract Labour (Regulat ion and Abolit ion) Act 1970 by workmen engaged for t he performance as
relat ing t o t he above cont ract i.e.,
Paying which payment of claims of workmen engaged in t he above work I bide in accept ing for t he which claims
effect ed from any of my asset s wit h t he depart ment s.

Cont r act or

124

127
Scr ut i ny of wor k Bi l l s
Aft er signing t he agreement by t he Cont ract or and concerned depart ment al officer aut horized on behalf of
Government t he work will be st art ed for execut ion by t he cont ract or aft er execut ing some port ion of work t he pant
bill be submit t ed t he division office for scrut iny and submit t o PAO for payment . The port ion of measurement
rendered based on levels i.e., eart h work excavat ion, embankment s in some divisions and ent ire bill in some
divisions are t o be checked by t he drawing branch. Embankment s are t o be checked by t he drawing branch. I n
such a case t he measurement shall be recorded in measurement Books (M.Bs) wit h reference t o t he levels
recorded in L.F Books t hrough cross sect ion sheet s and aft er comput at ion in t he calculat ion st at ement s.
The following are t he observat ion t o be made during t he scrut iny of t he bills in t he Drawing branch (JTO/ ATO/ TO)
1. Checking of L.F. Books.
2. Checking of levels in t he ledger wit h reference t o L.F. Books.
3. Calculat ion of Areas wit h reference t o t he levels and Cross Sect ions.
4. Required level Cert ificat e by t he AE/ AEE and DEE in t he ledger, M.books and bill form.
5. Verificat ion of quant it ies wit h reference t o est imat e and agreement .
6. Dat a for excess of quant it ies and supplement al it ems if any included in t he bills for payment .
7. For int ermediat e payment lower levels may be t aken for bund embankment and highest level in canal
cut t ing in bay of 25 mt s.
8. Payment for eart h work embankment compact ed t o proct ors densit y will be for t he net quant it ies of
eart h work aft er deduct ions quant it ies t owards shrinkage from t he old quant it y comput ed based on
t he compact ed bund which should included allowance for shrinkage.
9. All t he int ermediat e payment s should be made based on levels only.
10. For eart h work embankment format ion work 10% of quant it y will be wit hheld for int ermediat e
payment s and t he same will be released aft er complet ing t he bund t o t he profiles as per drawings,
including t rimming of side slopes and all ot her works cont ingent t o t he bund profile. For t his purpose
25 met ers of lengt h may be t aken as unit .
11. The level cert ificat e of t he Execut ion Engineer in t he Ledger and M. Book is t o be furnished in t he
Division office.

128

131
5. Registration Of Contractors
5.1 Copy of G. O. Ms. No. 130, dated 22.05.2007
5.2 Extract of G.O. Ms. No. 130 I & CAD (PW-Reforms) Dt. 22.05.2007 Civil Contractor
5.2.1. ANNEXURE-IV - EXTRACT OF G.O.MS.NO.94, I & CAD(PW-COD) DEPT. DT.01.07.2003
5.2.2. ANNEXURE-V (a) - Extract of G.O.Ms.No.94, I & CAD (PW-COD) Dept. Dt: 01.07.2003
5.2.3. ANNEXURE-V (b) - Extract of G.O.Ms.No.94, I & CAD (PW-COD) Dept. Dt: 01.07.2003
5.2.4. ANNEXURE-VI - Extract of G.O.Ms.No.94, I & CAD (PW-COD) Dept. Dt: 01.07.2003)
5.2.5. ANNEXURE-VII (a) - Extract of G.O.Ms.No.94, I & CAD (PW-COD) Dept. Dt: 01.07.2003
5.2.6. ANNEXURE-VII (b) - Extract of G.O.Ms.No.94, I & CAD (PW-COD) Dept. Dt: 01.07.2003
5.2.7. ANNEXURE-VII (c) - Extract of G.O.Ms.No.94, I & CAD (PW-COD) Dept. Dt: 01.07.2003
5.3 Sample Proceeding for Registration of Class-III Contractors
5.3.1. Sample copy of Minutes of The District Level, Committee Meeting
5.3.2. Sample Application for Registration of Class-V Contractors
5.3.3. Sample Proceedings for Class-V Contractors
5.3.4. Sample Copy of Office note

132
5.1 Copy of G. O. Ms. No. 130, dat ed 22.05.2007
ABSTRACT
Regist rat ion of Cont ract ors Modificat ions t o t he norms st ipulat ed in G.O.Ms.No94, I rrigat ion & CAD (PW: COD)
Depart ment dat ed: 01.07.2003 Orders- issued.
I RRI GATI ON & CAD ( PW: REFORMS) DEPARTMENT
G.O.Ms.No.130 Dat ed: 22.05.2007
Read t he following: -
1. G.O.Ms.No.94, I & CAD (PW: COD) Depart ment , dat ed: 01.07.2003
2. G.O.Ms.No.118, I RRI GATI ON & CAD (PW: REFORMS) Depart ment , dat ed: 07.07.2005
3. From t he Commissioner of Tenders, Hyderabad let t er No. EE2/ DEE3/ T4/ 727/ 2006, dat ed: 27.01.2006
4. From t he From t he Commissioner of Tenders, Hyderabad let t er No. EE2/ DEE3/ T4/ 727/ 2008, dat ed:
14.11.2008.
* * *
ORDER:-
1. I n t he G.O .first read above, comprehensive orders were issued regarding procedures and Regist rat ion of
Cont ract ors Rules.
2. The Commissioner of Tenders has in t he reference 3
rd
read above st at ed t hat during t he meet ing held on
17.12.2004. I n t he Chambers of Secret ary (Proj ect s) t he Engineer-in-Chief and ot her Officials felt t hat t he norms
for Regist rat ions of Cont ract ion fixed in t he G.O.Ms.No. 94 dat ed 01.07.2003 needs revision. I n view of increase in
t he cost of works over a period of t ime due t o increase in prices et c., The Officials present in t he meet ing aft er
det ailed discussions have approved t he modificat ions t o monet ary limit s, eligibilit y requirement s et c., for all classes
and cat egories of Regist rat ion of Cont ract ors against t he norms st ipulat ed in t he G.O. 1
st
read above (Annexure-
I I I ).
3. The above proposed modificat ions were placed in t he 3
rd
meet ing of Board of Chief Engineers held n
15.09.2006 and t he Members aft er det ailed discussions recommended t o Government modificat ions t o t he
Regist rat ion fees, Solvency and Past Experience Cert ificat es and ot her requirement s.
4. I n t he circumst ances report ed by t he Commissioner, Commissionerat e of Tenders and in view of t he
recommendat ions made by t he Engineers-in-Chief and Board of Chief Engineers in t heir meet ing held on
15.09.2006, Government hereby issue amendment s t o G.O.Ms.No.94, I & CAD, dat ed: 01.07.2003 as shown in t he
Annexure t o t his order. These modificat ions will come int o effect from t he dat e of issue of t his orders and shall be
applicable for all t he new applicant s an also for exist ing Cont ract ors whenever t hey apply for re-regist rat ion aft er
expiry of t he exist ing regist rat ion validit y period.
5. This order is issued wit h t he concurrence of Finance (W&P) Depart ment vide t heir Lr.No.228/ f3 (2) 2007-1,
dat ed: 17.02.2007.
(BY ORDER AND I N THE NAME OF GOVERNOR OF ANDHRA PRADESH)

RAJI V RANJAN MI SHRA

133
SECRETARY TO GOVERNMENT
To
All Engineers-in-Chief I & CAD Depart ment .
The Commissioner, Commissionerat e of Tenders.
BRKR Building, Hyderabad.
All Chief Engineers of I & CAD Depart ment wit h a request t o communicat e t o all SEs/ EEs under t heir administ rat ive
cont rol.
Copy t o:
TR & B / PR& RD/ MA & UD/ HM & FW Depart ment .
All Sect ions in t he Depart ment
PS t o Minist er (M&M)
PS t o Spl. Secret ary t o CM
PS t o Prl. Secret ary I & CAD
PS t o Secret ary (Proj ect s)
PS t o Secret ary (AD)
PS t o Secret ary (RRM)
St ock file/ Spare.

/ / FORWARDED BY ORDER/ /

Office of t he Engineer- in- Chief, PR, Hyderabad.

Endt . No. T1/ 9307/ 88, dat ed: 02. 06. 2007

Communicat ed for st rict implement at ion.

Sd/ M.A. Kareem
Engineer-in-Chief, PR, Hyderabad
To
All Chief Engineers of t his Depart ment .
Copy t o all superint ending Engineers, PR/ RWS in t he St at e.
Copy t o all Execut ive Engineers, PR/ RWS/ in t he St at e.
Copy t o SF/ SC.

/ / t .c.f.b.o./ /
Dy. Execut ive Engineer (T)

134
ANNEXURE TO G.O.Ms.No. 130, I & CAD DEPARTMENT Dat ed: 22.05.2007
Amendment s t o Annexur e-I I I of G.O.Ms.No. 94, I & CAD ( PW: COD) Depar t ment Dat ed: 01.07.2003

Sl. No. Descript ion of I t em SPL Class Class- I Class- I I Class- I I I Class- I V Class- V
1 2 3 4 5 6 7 8
MONETARY LI MI TS UPTO WHI CH CONTRACTORS ARE QUALI FI ED TO TENDER:
1 ( i) Civil Upt o any
Amount
Upt o Rs. 10. 00
Crores
Upt o Rs. 200
Crores
Upt o Rs. 100
Crores
Upt o Rs. 60
Lakhs
Upt o Rs. 10
Lakhs
( ii) Publicat ion Healt h
Engineering
( iii) Furnit ure
( iv) Elect rical
Not Applicable Upt o any Amount Upt o Rs. 10
Lakhs
Upt o Rs. 5 Lakhs Not Applicable Not Applicable
( v) Transport Not Applicable Upt o any Amount Upt o Rs. 20
Lakhs
Upt o Rs. 5 Lakhs Not Applicable Not Applicable
VI ) Fabricat ion and
Erect ion of St ruct ural
st eel
Upt o any
amount
Upt o Rs. 50 Lakhs Upt o Rs. 20
Lakhs
Upt o Rs. 5 Lakhs
I I REGI STRATI ON FEE Rs. 10, 000 Rs. 6,000 Rs. 3, 000 Rs. 2, 000 Rs. 1, 000 Rs. 1, 000
NOTE: The following inst ruct ions shall be followed while making payment of t he Regist rat ionfees.
( i) The Regist rat ion Fees shall be paid t hrough challan in any Govt . Treasury or Demand Draft ( Crossed) obt ained from a
Scheduled Bank.
( ii) The part iculars of Head of Account t o which t he Regist rat ion Fee is debit able shall be obt ained from t he Local
Depart ment al Officers.
( iii) The Regist rat ion Fee shall be remit t ed in t he Form of Demand Draft in favour of PAO / APAO concerned

135
1 2 3 4 5 6 7 8
I I I AUTHORI TY FOR
REGI STRATI ON
Commit t ee
const it ut ing
Engineer- in-
Chief and t he
Commissioner
COT
Commit t ee
const it ut ing
Engineer- in-
Chief and t he
Commissioner
COT
Commit t ee consist ing
of t he Chief Engineer
concerned and
anot her Chief
Engineer of t he same
or ot her Depart ment
and Member COT t o
be nominat ed by t he
Commissioner, COT
Dist rict level
comprising t he
SEs available in
t he dist rict and a
represent at ive of
t he COT
Same as
for class I I
Execut ive
Engineer
of t he
Division
concerned
I V AMOUNT FOR WHI CH SOLVENCY CERTI FI CATE I S TO BE PRODUCED
i) Civil Rs. 200 Lakhs Rs. 100 Lakhs Rs. 20 Lakhs Rs. 10 Lakhs Rs. 5
Lakhs
Rs. 1
Lakhs
ii) Public Healt h
Engineering
Rs. 2. 00 Lakhs Rs. 1. 00 Lakhs Rs. 0. 50 Lakh
iii) Furnit ure Rs. 2. 00 Lakhs Rs. 1. 00 Lakhs Rs. 0. 50 Lakh
iv) Elect rical Rs. 2. 00 Lakhs Rs. 1. 00 Lakhs Rs. 0. 50 Lakh
v) Transport Rs. 4. 0 Lakhs Rs. 2. 0 Lakhs Rs. 0. 50 Lakh
vi) Fabricat ion and
Erect ion of st ruct ural
St reet
Rs. 10 Lakhs Rs. 5 Lakhs Rs. 2.0 Lakhs Rs. 0. 5 lakh

136

1 2 3 4 5 6 7 8
V( A) CERTI FI CATE OF PAST EXPERI ENCE ( VALUE OF GROUP OF WORKS TO HAVE BEEN EXECUTED I N ANY ONE YEAR
DURI NG LAST FI VE FI NANCI AL YEARS
( i) Civil Rs. 500 Lakhs Rs. 400 Lakhs Rs. 40 Lakhs Rs. 20 Lakhs Rs. 8. 00
Lakhs
No Monet ary limit s for
past experience is
prescribed for Class- V
but t he applicant
should have
funct ioned as an
Agent or an employee
under Regist ered
Class- I Cont ract or
Cert ificat e t o t hat
ext ent should be
produced
Engineering
Rs. 5. 00 lakhs Rs. 2. 50 lakhs NI L
( iii) Furnit ure Rs. 5. 00 lakhs Rs. 2. 50 lakhs NI L
( iv) Elect rical Rs. 5. 00 lakhs Rs. 2. 50 lakhs NI L
( v) Transport Rs. 5. 00 lakhs Rs. 2. 50 lakhs NI L
Erect ion of
st ruct ural St reet
Rs. 25. 00 Lakhs Rs. 12. 50 Lakhs Rs. 5. 0 Lakhs NI L

137
1 2 3 4 5 6 7 8
V( B) PAST EXPERI ENCE ( VALUE OF SI NGLE WORK TO HAVE BEEN EXECUTED I N ANY ONE YEAR DURI NG LAST FI VE
FI NANCI AL YEARS
( i) Civil Rs. 250
Lakhs
Rs. 50 Lakhs Rs. 20 Lakhs Rs. 10 Lakhs Rs. 4. 00 Lakhs No Monet ary limit s
for past experience is
prescribed for Class-
V but t he applicant
should have
funct ioned as an
Agent or an
employee under
Regist ered Class- I
Cont ract or Cert ificat e
t o t hat ext ent should
be produced
Engineering
Rs. 2. 50 lakhs Rs. 1. 25 lakhs NI L
( iii) Furnit ure Rs. 2. 50 lakhs Rs. 1. 25 lakhs NI L
( iv) Elect rical Rs. 2. 50 lakhs Rs. 1. 25 lakhs NI L
( v) Transport Rs. 2. 50 lakhs Rs. 1. 25 lakhs NI L
Erect ion of
st ruct ural St reet
Rs. 12. 50
Lakhs
Rs. 6. 25 Lakhs Rs. 2. 50 Lakhs NI L

138

VI OTHER REQUI REMENTS
i) Civil Cont ract or NI L
ii) Public Healt h Engineering
Cont ract ors
The Cont ract or shall have plumbing license or at least have a licensed plumber in his employment
iii) Furnit ure Cont ract ors NI L
iv) Elect rical Cont ract ors The Cont ract or himself shall be licensed Elect rician or at least have a licensed Elect rician in his
employment .
v) Transport Cont ract ors The Transport comprises of conveyances of const ruct ion mat erials such as a st eel cement sand et c. The
Class I I I Cont ract ors shall possess at least one Transport Vehicle of sust ain capacit y capable of carrying
st ruct ures (10 MTS or more) in his name as per t he regist rat ion book. The Class I I Cont ract ors shall
posses t wo much vehicles in his name Class-I Cont ract or shall posses t hree such vehicles in his name.
vi) Fabricat ion and erect ion of
St ruct ural Cont ract ors
The Class-I I I Cont ract or shall have basic lift ing t ackles such as t ripods, sheaves and pulleys. The Class I I
Cont ract or shall also have winches and single derrick of 20 feet life besides t he capacit y ment ioned for
Class-I I I above. The Class-I Cont ract or shall have t he ent ire requirement ment ioned for Class I I
Cont ract or and in addit ion t o t hat he must also have welding set and one qualified welder. The Class-I
Cont ract or shall also have Hydraulic j acks, sleepers and Mobile Crane of at least 15 t ons capacit y is
addit ion t o Class-I I requirement s. The cont ract or must be a part ner or a Direct or of Regist ered St ruct ural
Fact ory wit hin t he meaning of Fact ory Act 1948

139

5.2. Ext r act of G.O. Ms. No. 130 I & CAD ( PW-Ref or ms) Dt . 22.05.2007 Ci vi l Cont r act or
S.No.
Descr i pt i on
I ndi vi dual
Spl . Cl ass I
st
Cl ass I I
nd
Cl ass I I I
r d
Cl ass I V
t h
Cl ass V
t h
Cl ass
1 Monit oring limit
Upt o any
amount
Upt o Rs. 10
Crores
Upt o Rs. 2
Crores
Upt o Rs. 1
Crores
Upt o Rs. 50
Lakhs
Upt o Rs. 10 Lakhs
2 Regist rat ion fees Rs. 10, 000/ - Rs. 6, 000/ - Rs. 3, 000/ - Rs. 2, 000/ - Rs. 1, 000/ - Rs. 1, 000/ -
3 Aut horit y for
Regist rat ion
Commit t ee
Const it ut ing
E. N.C. , and
C. O. T
Commit t ee
Const it ut ing
E. N.C. , and C. O. T
Commit t ee C. E. ,
concerned and
ot her C. E. same
of t he ot her
Dept . , and
Member of C. O. T
D.L. C. , S.E. ,
and any ot her
SE and C. O. T
Member
D.L. C. , S.E. , and
any ot her SE and
C. O. T Member
E. E. ,
4 Amount for which
solvency cert ificat e
are t o be produced
Rs. 200
Lakhs
Rs. 100 Lakhs Rs. 20.00 Lakhs Rs. 10.00
Lakhs
Rs. 5. 00 Lakhs Rs. 1. 00 Lakh
5 Cert ificat e of past
experience

a Group of works Rs. 500
Lakhs
Lakhs
Rs. 8. 00 Lakhs No Monit ory limit
b Single work Rs. 250
Lakhs
Lakhs
Rs. 4. 00 Lakhs No Monit ory limit
6 Ot her document s
a VAT Regist rat ion VAT
Regist rat ion
VAT Regist rat ion VAT Regist rat ion VAT
Regist rat ion
VAT Regist rat ion VAT Regist rat ion
b PAN No. and copy of
lat est I ncome Tax
ret urns submit t ed
along wit h proof of
receipt
PAN No. PAN No. PAN No. PAN No. PAN No. PAN No.
c Court Fee St amp Rs. 10/ - Rs. 10/ - Rs. 10/ - Rs. 10/ - Rs. 10/ - Rs. 10/ -
Firm Regist rat ion Norm as follow
( 1) Copy of t he part nership deed in t he case of regist rat ion of part nership/ Companies
( 2) Form ' C' issued by t he Regist er of firms in t he case of Part nership/ Companies

140
5.2.1. Ext r act of G.O.Ms.No.94, I &CAD ( PW-COD) DEPT. DT.01.07.2003
ANNEXURE-I V

FORM OF APPLI CATI ON FOR REGI STRATI ON OF CONTRACTORS CI VI L / PUBLI C HEALTH ENGI NEERI NG /
FURNI TURE / ELECTRI CAL / TRANSPORT / FABRI CATI ON AND ERECTI ON OF STRUCTURAL STEEL /
CONTRACTOR.

TO
THE CHI EF ENGI NEER,
MAJOR I RRI GATI ON, MEDI UM I RRI GATI ON AND MI NOR I RRI GATI ON,
HYDERABAD

SI R,
Sub: - Cont ract or PWD I & P Dept Applicat ion for regist rat ion as Class I / I I Cont ract or submit t ed.
I , Sri Managing part ner of
M/ s Engineers and Cont ract ors, PWD, Resident
. Village ... Taluk.................... Dist rict . a Regist ered
Class
Cont ract or of Govt . / Corporat ion et c., request you t o kindly regist er my name / our
firm as . Class Cont ract or in t he cat egory of Civil / Public Healt h Engineering / Furnit ure /
Transport / Elect rical / Fabricat ion and erect ion of st ruct ural st eel / Cont ract ors and communicat ion orders.
2. I n t his connect ion, I enclose t he following prescribed document s for you informat ion.
i) Treasury Challen No... Dat ed: .. for Rs. Credit able t o t he EE, PWD
.............. Division Under t he Head of 882 Cash Remit t ances t owards Regist rat ion fees.
ii) Solvency cert ificat e issued by compet ent aut horit y for Rs.(The solvency cert ificat e shall
be not more t han one year old).
iii) A list works carried out by men in t he past five years wit h t heir values, cert ified by depart ment al
Engineer of t he rank of Execut ive Engineer or equivalent rank.
iv) Lat est Sales Tax / I ncome Tax Clearance Cert ificat e.
v) Cert ified copy of t he part nership deed (in t he case of firm).
vi) From (C) issued by t he Regist er of firm (in t he case of firms only) cert ified.
vii) Copy of t he Engineering degree cert ificat e issued by t he Recognized Universit y (in t he of Engineering
Degree holders seeking Regist rat ion).
3. I enclose t o t he effect whet her t he applicant of any of t he part ner of or any of t he personnel working under
t he applicant is / are dismissed Government servant s)
4. I cert ified t hat I would not get my self-regist ered under more t han one name.
5. I will get my regist rat ion renewed wit hin 5 years from t he dat e of Regist rat ion.

141
5.2.2. Ext r act of G.O.Ms.No.94, I & CAD ( PW-COD) Dept . Dt : 01.07.2003
FORM OF SOLVENCY CERTI FI CATE BY TAHASI LDAR
ANNEXURE-V (a)

I Tahasildar of.do
hereby cert ify on being sat isfied by t he examinat ion of Revenue and ot her records and local enquiries
t hat (here t he name and address of t he cont ract or should be ment ioned) is
solvent t o t he ext ent of
Rs..(Rupees
)

Seal of t he Taluk
Officer
Dat e:
Place:

FORM OF SOLVENCY CERTI FI CATE BY BANKS

ANNEXURE-V (b)

I Managing Direct or / Manager / General Manager / Agent
of... bank Lt d., do hereby cert ify t hat (here t he
name and address of t he cont ract or should be ment ioned) is solvent t o t he ext ent of
Rs..(Rupees
)as disclosed by t he informat ion and record which are available wit h t he
aforesaid bank.

For t he..Bank
(Designat ion of t he Officer aut horized t o sign)
Dat e :
Place :

142
5.2.4. Ext r act of G.O.Ms.No.94, I & CAD ( PW-COD) Dept . Dt : 01.07.2003)
ANNEXURE-VI

Proceedings No.
Dat ed.

Sub: Cont ract or Regist rat ion of Class-I and Special Class (Civil) Cont ract ors orders-I ssued.
Ref: 1.
* * * *
The Board of Chief Engineers examined t he applicat ions received from t he Cont ract or referred t o for
Regist rat ion as Class I / Special Class (Civil) cont ract or at it s meet ing held onand decided what t heir
names might be regist ered as Class I / Special Class (Civil) cont ract ors for all Branches of Engineer Depart ment s of
t he St at e Government .
2. The Chairman, Board of Chief Engineers Andhra Pradesh, Hyderabad, accordingly regist er t he name of t he
following Cont ract ors as Class I / Special Class (Civil) Cont ract ors qualified t o t ender for works cost ing above and up
t o Rs

I n t erms of t he rules prescribed and subj ect t o t he condit ions st ipulat ed:
Sl.No. Name and Address of t he Cont ract or
1.
2.
3.
4.
5.
6.
3. The Managing Part ner/ Part ners of t he firms if any, which are now regist ered as Cont ract ors shall int imat e
t he changes in t he part nership deed, if any and produce fresh Solvency Cert ificat e in t he name of t he subst it ut ing
part ners along wit h t he revised part nership deed and Form-A issued by Regist rar of Firms. Failure t o not ify t he
changes t o t he regist ering aut horit y wit hin one mont h of such change will ent ail t he firm t o forfeit regist rat ion and
furt her t he firms will be debarred from t endering for works.
4. The Regist rat ion will be valid up t o 5 years from t he dat e of Regist rat ion. The regist ering aut horit y reserves
t he right t o cancel or demot e wit hout not ice and wit hout assigning any reasons.
5. Applicat ion for Renewal of Regist rat ion aft er 5 years if desired should be submit t ed t o t his office before one
mont h from t he dat e of expiry of validit y of Regist rat ion.

143
ANNEXURE-VII (a)
CASE (i) where cont ract or himself desires t hat his name may be removed.

To .
REMOVAL FROM THE APPROVED LI ST

Dear Sir (s),

(1) As desired by you, your name is removed from t he approved list of cont ract ors of t his command/
Area/ Division/ Circle/ Unit / Proj ect .

(2) Act ion t o release your securit y deposit / sending securit y bound amount is in hand.

Yours fait hfully,
Copy t o t he concerned

144
ANNEXURE-VII (b)

CASE (ii) where cont ract or fails t o submit valid I ncome Tax Clearance Cert ificat e.

To..
Reference:
As you have failed t o furnish a valid I ncome Tax Clearance Cert ificat e in spit e of t he not ices issued t o you
under t his Office let t er (s) quot ed under reference, Your name is hereby removed from t he list of approved of
t his Division/ Circle/ Unit / Proj ect .
2. Act ion t o release your Securit y Deposit / St anding securit y Bound amount is in hand

Yours fait hfully,


ANNEXURE-VII (c)

CASE (iii) for any ot her reason ment ioned in t he St andardized code.

To,
Dear Sir (s),
Your name is hereby removed from t he list of approved cont ract ors of t his Division/ Circle/ Unit
/ Proj ect .

Yours fait hfully,

145
5.3 Sampl e Pr oceedi ng f or Regi st r at i on of Cl ass- I I I Cont r act or s
I RRI GATI ON & CAD DEPARTMENT
Present : Sri
Superint ending Engineer,
Pr oceedi ng No. F_...................................................................
Sub: - Cont ract or Regist rat ion of Class-I I I (Civil) Cont ract ors Orders I ssued.
Ref :- 1) G.O.Ms.No.94, I & CAD (PW-COD) Depart ment Dat ed: 01-07-2003 and ENCs
Memo.Rc/ ENC/ AW/ ADA/ AE12/ 24552/ 2003; Dat ed: 05-03-2004.
1) The Dist rict level commit t ee of Superint ending Engineers as per reference 1
st
cit ed, examined t he
applicat ions received from t he Cont ract or referred t o t he Regist rat ion as Class-I I I cont ract or at it s
meet ing held on 29.04.2006 and decided t hat t he name might be regist ered as Class-I I I (civil)
cont ract ors for all Branches of Engineer Depart ment s of t he St at e Government .
2) The Dist rict Level Commit t ee of Superint ending Engineers, Anant apur accordingly regist ered t he name
of t he following Cont ract or as Class-I I I (Civil) Cont ract ors qualified t o t ender for works cost ing
Rs.50.00 (L) and above up t o Rs.100.00 (L). I n t erms of t he rules prescribed and subj ect t o t he
condit ions st ipulat ed, t he cont ract or shall be allowed t o t ender for works in lower cat egory of cont ract
also.
Sl .No. Name and Addr ess of t he Cont r act or

3) The Managing Part ner/ Part ners of t he firms if any, which are now regist ered as Class-I I I (civil)
Cont ract ors shall int imat e t he changes in t he part nership deed, if any and produce fresh Solvency
Cert ificat e in t he name of t he subst it ut ing part ners. Failure t o not ify t he changes t o t he regist ering
aut horit y wit hin on mont h of such change will ent ail t he firm t o forfeit regist rat ion and furt her firms
will be debarred from t endering for works.
4) The Regist rat ion will be valid up t o 5 years from t he dat e of Regist rat ion. The Regist ering aut horit y
reserves t he right t o cancel or demot e wit hout not ice and wit hout assigning any reasons.
5) Applicat ion for Renewal of Regist rat ion aft er 5 years if desired should be submit t ed t o t his office
before one mont h from t he dat e of expiry of validit y of Regist rat ion.
6) The cont ract or should sign in t he copy of A.P.D.S.S maint ained by t he Superint ending Engineer,
T.B.P.H.L.C Circle, Anant apur t o t oken t hat he has perused t he same and underst ood t he condit ions
and specificat ions.
7) The cont ract or is request ed t o apply for t he digit al cert ificat es procure from t he A.P.T.S immediat ely
t o perform t ransact ions on e-Procurement plat form wit h effect from 1
st
January 2005, as per t he
Let t er No.432/ e-procurement (review meet ings) dat ed: 19.10.2004, communicat ed along wit h copy
of t he minut es of 12
t h
St eering Commit t ee meet ing held on 12.10.2004, in t he chambers of Chief
Secret ary.
Superint ending Engineer
T. B. P. H. L. C. Circle, Anant apur

146

Copy submit t ed t o:
1) The Engineer-in-Chief (I .W), Hyderabad for favour of informat ion.
2) The Chief Engineer, Maj or, Medium and Minor I rrigat ion, Hyderabad for favour of informat ion.
3) The Commissioner, C.O.T., B.R.K.R. Bhavan, Hyderabad.
4) Copy t o all Superint ending Engineers of A.P. St at e
5) Copy t o all Execut ive Engineers of t he Circle.
6) Copy t o Pay and Account s Officer, TBPHLC. St age-I I , Anant apur wit h D.D. 156226, Dat ed: 10.03.2008
of St at e bank of Hyderabad for Rs.2000/ - for adj ust ment s.

T.B.P.H.L.C. Circle, Anant apur

/ / TRUE COPY/ /

Deput y Execut ive Engineer (Designs),
T.B.P. H.L.C Circle, Anant apur.

147
5.3.1. Sampl e copy of Mi nut es of The Di st ri ct Level , Commi t t ee Meet i ng Hel d i n The
Chamber s of Super i nt endi ng Engi neer , T.B.P.H.L.C. Ci r cl e, Anant apur on 28.06.2004 at
11.00 A.M.
* * *
PRESENT:
Sar va Sr i
(1) Sri K.S. Murlidhar, B.E.,
Chief Enigneer, T.B.H.L.C Circle,
Anant apur.
(2) Sri R. Chinappa Reddy, M.Tech.,
Superint ending Engineer, I rrigat ion Circle
Anant apur.
(3) Sri M. Venkat a Ramana Reddy, B.E.,
Execut ive Engineer, I .B. Division,
Anant apur.
(Nominat ed Member of COT/ HYd)
As per G.O.Ms.No.94 I & CAD (PW.COD) Depart ment , dat ed: 01.07.2003 and ENCs memo
No.Rc/ ENC/ AW/ ADA/ AE.12/ 24552/ 2003 dot : 05.03.2004, t he Dist rict Level Commit t ee comprising t he Officers cit ed
above are t he regist ering aut horit y for regist rat ion of cont ract ors as Class-I I I (Civil).
During t he meet ing held in t he office of t he Superint ending Engineer, TBP.HLC Circle, Anant apur @ 11.00
AM on 28.06.2004, t he Dist rict Level Commit t ee having scrut inized 2 applicat ions for regist rat ion as cont ract ors
and decided t o regist er cont ract ors under Class I I I (Civil) who have fulfilled all t he requirement for regist rat ion as
per G.O.Ms.No. 94 I & CAD (PW.COD) Depart ment , dat ed: 01.07.2003 aft er t he verificat ion of t he experience and
solvency cert ificat es produced by t hem.
Accordingly t he cert ificat es have been got verified and put up for commit t ees perusal.
The commit t ed aft er perusing all t he document s has decided t o regist er t he following cont ract ors as Class-
I I I (Civil).
(1) Sri Y. Sreenivasa Reddy,
S/ o Y. Konda Reddy,
11/ 444, G-1, Aravind Nagar,
Anant apur (Dt ), Regarding t he regist rat ion of ,
(2) Sri P. Ramakrishna Reddy,
S/ o P. Govinda Reddy,
1/ 11, Sree Rangapuram (Village & Post )
Beluguappa Mandal, Anant apur.
I t is decided t hat t he regist rat ion orders will be issued on submission of PAN from Respect ive I .T. aut horit ies
and S.T. clearance t o t he concerned Superint ending Engineer.

Chief Engineer Superint ending Execut ive Engineer
TBP.HLC Circle I rrigat ion Circle and Nominee by t he
Anant apur Anant apur. COT I .B.Division,
Anant apur.

148
5.3.2. Sampl e Appl i cat i on f or Regi st r at i on of Cl ass- V Cont r act or s
To
The Execut ive Engineer,
I B, Division,
Anant apur,

Sir,
Sub: Cont ract or, PWD I & P Dept ,. Applicat ion for regist rat ion as Class V Cont act or submit t ed.
* * *
I Srirequest you t o kindly Regist er my name as Class V
Cont ract or in t he Cat egory of Civil Cont ract ors and communicat ion orders.
I n t his connect ion, I enclose t he following prescribed document s for your informat ion.
i) Pay order bearing No. ___________________ dt : _________ For Rs. 1,000/ - in favour of
Pay and Account s Officer, TBP HLC, St age-I I , Anant apur t owards Regist rat ion fees.
ii) Solvency cert ificat es issued by compet ent aut horit y for Rs.1.00 (The solvency cert ificat e shall be not
more t han one year old)
iii) A list of works carried out by me in t he past five years wit h t heir values, cert ified by depart ment al
Engineer of t he rank of Execut ive Engineer or equivalent rank.
I enclose a cert ificat e t o t he effect whet her t he applicant of any of t he part ner or shareholders or any of t he
personnel working under t he applicant is/ are dismissed Government servant s).
4) I cert ified t hat I would not get my self regist ered under more t han one name.
5) I will get my regist rat ion renewed wit h in 5 years from t he dat e of Regist rat ion.

Yours fait hfully,
Encl: Pay order for Rs.1,000/ -
Experience cert ificat e, I ncome Pan Card,
& Solvency Cert ificat e.

149
5.3.3. Sampl e Pr oceedi ngs f or Cl ass- V Cont r act or s
Of f i ce of t he Execut i ve Engi neer; I D., I B, DI VI SI ON: ANANTHAPUR
Pr oc. No. F. C16/ Vol .4/ DB/ ATO. Dat e: .
Present : Sri B. Hari Govindaiah, BE.,
Execut ive Engineer, I D.
I B. Division Anant hapur.

Sub: Regist rat ion of Cont ract ors Class V (Civil) Cont ract or Applicat ion of Sri A. Mallikarj una S/ O
Hussainappa, D.No.12-307, S.N. Pet a, Gunt akal (Town & post ) Anant apur Dist rict .
Ref: 1) G.O.Ms.No. 521 I & CAD (PW-CAD) Dept ., dat ed: 10.12.84.
2) G.O.Ms.No. 94 I & CAD (PW-CAD) Dept ., dat ed: 01.07.2003.
3) G.O.Ms.No. 130 I & CAD (PW-CAD) dat ed: 22.05.2007
4) Applicat ion of Sr i A. Mal l i kar j una, S/ o Hussai nappa, D.No. 12-307, S.N.Pet a, Gunt akal
( Town & Post ) Anant apur Di st r i ct
* * * *
Under t he rules and provision in G.O.Ms.No. 3
rd
Cit ed, of Sr i A. Mal l i kar j una, S/ O Hussai nappa, D.No.
12-307, S.N.Pet a, Gunt akal ( Town & Post ) Anant apur Di st r i ct who has applied for Regist rat ion of
Cont ract or as Class V Civil ha been regist ered as Class V Civil cont ract or. He is eligible t o t ender for t he works
upt o a monet ary limit of Rs. 10.00 lakhs (Rupees t en lakhs only).
1) He is informed t hat t he applicat ion for renewal or regist rat ion aft er 5 years if desired should be
submit t ed t o t his office before one mont h from t he dat e of expiry of regist rat ion validit y.
2) He informed t hat if he has not secured or not even t endered for any civil works during a period of
t hree consecut ive years his name will be removed from t he approved list of class V (Civil Cont ract or)
as per G.O. 2
nd
cit ed.
3) He is informed t hat if t he part iculars furnished by him for t he above regist rat ion are found t o be false
at a lat er dat e t his regist rat ion will be aut omat ically be t reat ed as cancelled from t he dat e of
regist rat ion.
4) The Cont ract or should regist er his name in Commercial Tax Office and he should enclose VAT
Regist rat ion cert ificat e in his applicat ion when ever he applies for Tender Schedules.
5) He shall employee qualified t echnical persons according t o t he value of works t aken up by him for
execut ion as per G.O.Ms.No.150 dt .21.02.1985.
6) He shall not get himself regist ered over more t han one name.
7) He is request ed t o at t end t his office wit h in a week t o sign t he copy of APDSS maint ain t o t his office.
He is advised t o possess a copy of APSS wit h an upt o dat e edit ion for him ready reference.
SPECI AL NOTE: Please become a subscriber for Tender Digest of A.P. for informat ion of various
works for which t enders are called for by t he depart ment al Officers. He may cont act t he
Superint ending Engineer, P&M Direct orat e Office of t he Engineer-in-Chief, I rrigat ion, Errum Manzil,
A.P. Hyderabad -500087 for det ails in t his regard.
Sd/ -B. Hari Govindaiah,
Execut ive Engineer, I D.,
I B. Division, Anant apur.

150
To
Sr i A. Mal l i kar j una,
S/ O Hussai nappa,
D.No. 12-307, S.N. Pet a,
Gunt akal ( Town & Post ) ,
Anant apur Di st ri ct .

1) Copy t o all Execut ive Engineers in t his circle for informat ion.
2) Copy along wit h Pay order t o Junior Technical Officer, for ent ering t he D.D. Regist er and handed over t o
Superint endent .

I B, Division, Anant apur

151
5.3.4. Sampl e Copy of Of f i ce not e submi t t ed t o t he Execut i ve Engi neer, I D., I .B. Di vi si on,
Anant apur .
E.E/ Si r ,
Sub : Regist rat ion of Cont ract ors Class V (Civil) Cont ract or - applicat ion of Sri. A. Mallikarj una, S/ o
Hussainappa, D.No. 12-307, S.N.Pet a, Gunt akal (Town & Post ) Anant apur Dist rict Regarding.
Ref : 1) G.O.Ms.No. 521 I & CAD (PW-CAD) Dept ., dat ed: 10.12.84.
2) G.O.Ms.No. 94 I & CAD (PW-CAD) Dept ., dat ed: 01.07.2003.
3) G.O.Ms.No. 130 I & CAD (PW-CAD) dat ed: 22.05.2007
4) Applicat ion of Sri A. Mallikarj una, S/ o Hussainappa, D.No. 12-307, S.N.Pet a, Gunt akal (Town &
Post ) Anant apur Dist rict
* * *
A. Mal l i karj una, S/ o Hussai nappa, D.No. 12-307, S.N.Pet a, Gunt akal ( Town & Post ) Anant apur
Di st ri ct , has request ed t o enlist him as Class- V (Civil) cont ract or as per new rules. He has produced required
document s as follows:
1) . Appl i cat i on: He has produced t he applicat ion in required proforma duly affixed wit h Rs.10/ - Court fee
st amp.
2) . Regi st rat i on f ee: He has produced t he required fee of Rs. 1000/ - t owards regist rat ion fee and produced
pay order No.688691, dat e: 06.04.2010
3) Sol vency Cer t i f i cat e: He has obt ained solvency cert ificat e for Rs.1,00,000/ - issued by t he Tahasildar,
Gunt akal (M), Anant apur dist rict . As required by G.O.3
rd
cit ed.
4) Exper i ence Cer t i f i cat e: He has produced experience cert ificat e form G. Raj endra Reddy, St at e Govt &
Railway Cont ract or, D.No. 15-1-2, Near Govt ., Junior College, Rayadurg -515865, Anant apur Dist rict . As per G.O.3
rd

cit ed, no monit ory limit for past experience is prescribed t o class V civil. But t he applicant should have furnished
as an agent or an employee under Regist rat ion Class V Cont act or t o t hat evident should be produced.
5) I ncome Tax Pan: He has produced PAN issued by t he I ncome Tax Officer, vide Pan No. AMKPK5354 K.
6) VAT Regist rat ion
As per G.O.Ms.No.1 Fin. (Works and Proj ect F8) Dept ., dt : 24.01.2000 in respect of all works cost ing more
t han Rs. 5.00 lakhs each, no work should be awarded wit hout t he successful t enderer submit t ing copy of his VAT
Regist rat ion cert ificat e incorporat ing Tax ident ificat ion.
Accordingly as per G.O cit ed t he Cont ract or has not produced VAT Regist rat ion.
The Execut ive Engineer is compet ent aut horit y for regist rat ion of class V civil cont ract or. But t he Cont ract or
has produced VAT Regist rat ion cert ificat e issued by t he C.T.O., Gunt akal TI N 28390283777.
Submit t ed for orders whet her t he request of Cont ract or t o enlist as Class V (Civil) Cont ract or.
Submit t ed for orders whet her t he request of Cont ract or t o enlist as Class V (Civil) Cont ract or.
I f approval, t he draft proceedings is put up below may be approved
Request ed orders please.

J.T.O T.O DAO ( W) E.E.,

152

155
6. Noting and Drafting Skills
6.1 Not ing and Draft ing Skills
6.1.1 Not ing Skills:
6.1.2. Draft ing Skills
6.1.3. Use t he Simple Word
6.1.4. Not ing: Definit ion
6.1.5. Why Record a Not e:
6.1.6. Funct ional Approach t o Not ing
6.1.7. Rout ine or Repet it ive cases
6.1.8. Correspondence handling cases
6.1.9. Problem solving cases
6.1.10. Policy and planning cases
6.1.11. Modificat ions of not es
6.1.12. Oral discussion: Minut es
6.2. File Management
6.2.1. About File Management
6.2.2. What is a File?
6.2.3. Part s of a File
6.2.4. Current File -Tagging of current s:
6.2.5. Fly Leaf
6.2.6. Arrangement of papers
6.2.7. Page Numbering
6.2.8. Not e File
6.2.9. Current File/ Not e File
6.2.10. St ock File
6.2.11. Codes and Manuals
6.2.12. Flagging
6.2.13. Linking of Files
6.3 Model of Let t er t o t he Chief Engineer addressed by t he Superint ending Engineer
6.4. Format of D.O. Let t er
6.5. Model of proceeding for sanct ion of an est imat e by t he Execut ive Engineer.
6.6. Model of Memo. To t he DEE from t he EE,
6.7 Model of Est imat e Approval
6.8. Model of Purchase Order
6.9. MODEL OFFI CE NOTE
6.10. Model of Comparat ive St at ement
6.11. Model of Call Let t er for Quot at ion
6.12. Model of Memo. To t he DEE from t he EE for Ret urning t he Est imat e.
6.13. FORMAT OF D.O. LETTER
6.14. Lr. From t he DEE t o EE for submission of est imat e:
6.15. Let t er t o t he SE from EE about submission of Est imat e
6.16. Model of office not e sanct ion of Est imat e by t he Execut ive Engineer
6.17. Model of proceeding for sanct ion of an est imat e by t he Execut ive Engineer.
6.18. Model of Let t er t o t he Chief Engineer addressed by t he Superint ending Engineer

156
6.1 Not i ng and Dr af t i ng Ski l l s
Not e means remarks recorded on a case or paper under considerat ion t o facilit at e it s disposal and includes
prcis of previous papers analysis of quest ions requiring decision, suggest ions regarding t he course of act ion and
t he orders passed t hereon.
Draft s means t he rough sket ch of a communicat ion t o be issued subj ect t o approval (including
modificat ion/ alt erat ion) of t he compet ent aut horit y.
Obj ect i ves
Know t he t erms Not ing and Draft ing
Underst ood t he not ing skills and draft ing skills
Explain t he definit ion for not ing
6.1.1 Not i ng Ski l l s:
Commands:Check up : FACTS
Supply : MI SSI NG FACTS
Refer : RULES/ REGULATI ONS
QUOTE : PRECEDENT
Suggest : ALTERNATI VES
Assess : I MPLI CATI ONS
Essent i al s:
Nat ure of Case Necessit y of Not ing
St rat egic/ Operat ional Maximum
Problem Solving -do-
Correspondence Handling Minimum
Rout ine Cases -do-
Unnecessary Cases No not ing
6.1.2. Dr af t i ng Ski l l s
Commands I dent it y - SENDER
Adopt - RI GHT FORM
Visualise - RESPONSE
Express - CLARI TY, CONSI STENCY
UNI FORMI TY
Avoid - REDUNDANCY, VERBOSI TY
CI RCUMLOCUTI ON, REPETI TI ON
Summarise - COMPLEX & LENGTHY
Essent i al s Clear, Concise, I ncapable of Misconst ruct ion
Lucid, Brief, Complet e
Fact s, Direct ion, Guidance
Unit of I dea
Coherence of Flow

157
6.1.3. Use t he Si mpl e Wor d
I t is not always t he short er word t hat is bet t er underst ood. For example, more people underst and t he word
negligent t han t he word derelict . Think is usually a bet t er word t han Deem . Somet imes t wo or t hree words
are required t o t ake t he place of one showy word. And t here is not hing wrong wit h t hat , your aim is t o make your
writ ing easy t o read, not t o save space on t he page. We should t ry t o EXPRESS rat her t han I MPRESS. Here are a
few examples of simpler replacement s of t he showy words.
Showy Simple
Const it ut es Makes up
Component Part
Ut ilisat ion Use
Mandat ory Required
Cogit at e Think about
Penult imat e Last but one
Obviat e ` Make Unnecessary
Proximo Next Mont h

6.1.4. Not i ng: Def i ni t i on

The manual of Office Procedure defines a Not e as. The remarks recorded on a case t o facilit at e it s
disposal , and it includes a prcis of previous papers, a st at ement or an analysis of t he quest ions requiring
decision, suggest ions regarding t he course of act ion and final orders passed t hereon.
A Not e cont ains fact s and figures, rules, law procedures, and precedent s, as also views of ot her
Divisions/ Depart ment s, which might have been consult ed.
I t helps t he decision-making aut horit y in t aking a decision. I t should normally comprise a brief resume of
t he case, t he analysis/ st at ement of t he point (s) at issue, suggest ions regarding t he course of act ion or t he orders,
if any passed t hereon
The name, designat ion and t elephone number of t he officer signing a not e should invariably be t yped or
st amped wit h a rubber st amp below t he signat ures, which should be dat ed.
I n recording t he dat e, t he mont h and t he year should also be indicat ed along wit h t he dat e.
6.1.5. Why Recor d a Not e:
The working of t he government is a cont inuous affair. The officers may come and go, but t he policy of t he
Government has t o remain uniform in a given set of circumst ances. I t is, t herefore, necessary t o have a writ t en
record of t he reasons for adopt ing a part icular course of act ion in a case so as t o ensure ident ical t reat ment t o a
similar case coming up in fut ure.
The Not es t hus lend consist ency and cont inuit y t o t he act ions and decisions of t he Government .
The Not es also provide a very useful guide t o t he officers who might have t o handle t he same or a similar
case in fut ure in as much as t hey reveal t he line of t hought and t he logic behind t he decision t aken earlier.
6.1.6. Funct i onal Appr oach t o Not i ng
You should always not e t hat Not ing should be rest rict ed t o t he minimum. I t should be syst emat ic and
funct ional. The following approach could be adopt ed for not ing on various cat egories of cases.

158
6.1.7. Rout i ne or Repet i t i ve cases
You will be seeing in all offices lot of rout ine and repet it ive nat ure of correspondence. I n such cases a
st andard skelet on not e should be developed indicat ing pre-det ermined point s of check. This will not only help t he
dealing hand t o look int o all aspect s wit hout wast e of much t ime and also wit hout missing any of t he point s. I n
respect of ot her rout ine cases a fair drat should be put up wit hout any not ing
6.1.8.Cor r espondence handl i ng cases
These cases do not require det ailed not ing. I t would be sufficient if a brief not e is recorded indicat ing t he
issue and considerat ion and t he suggest ed act ion for.
Ex: The Current is a let t er from t he headquart ers asking for informat ion regarding
____________________. The informat ion is available from t he ________________. A draft reply is
put up for approval.
6.1.9. Pr obl em sol vi ng cases
These are the cases actually dealing with the problems of public or others. Details need to be
examined. In these cases, a detailed note will be necessary. Even then the note should be concise and
to the point, covering the following aspects:
i. What is t he problem?
ii. How has it arisen?
iii. What is t he rule, policy or precedent ?
iv. What are t he possible solut ions?
v. Which is t he best solut ion? Why?
What will be consequences of t he proposed solut ion?
The point s ment ioned below should also be useful in such cases
6.1.10. Pol i cy and pl anni ng cases
These t ypes of cases would not be large in number in any organizat ion. They would, however, require a
t horough examinat ion, part icularly because import ant decisions are t o be t aken at t op management level. A not e in
such cases should be st ruct ured in t he following manner
i. Pr obl em: st at e t he problem. How it has arisen what are t he crit ical fact ors.
ii. Addi t i onal i nf ormat i on: give addit ional informat ion t o size up t he problem. The informat ion would
be available on t he files and ot her papers in t he sect ion. I f sufficient informat ion is not available t o
enable t horough examinat ion, it should be collect ed before at t empt ing a not e.
iii. Rul e, pol i cy et c: The relevant rule posit ion in accordance wit h t he Government orders or Codes and
manuals t o be brought out clearly as far as it relat es t o t he issue under considerat ion.
iv. Pr ecedent s: Precedent cases having a bearing on t he issue under considerat ion should be put up if
t here are varying precedent s or any precedent differs in cert ain respect s from t he case under
examinat ion. The difference should be brought out so as t o arrive at a correct decision
v. Cri t i cal anal ysi s: The case should t hen be examined on merit s answering quest ions like what are
t he possible alt ernat ive solut ions/ which is t he best solut ion. I t should be ensured t hat views of ot her
sect ions et c have been obt ained where necessary. At t ent ion should also be paid t o ot her aspect s like
t he financial and ot her implicat ions, repercussions and t he modalit y of implement ing t he decisions and
t he aut horit y compet ent t o t ake a decision

159
Concl udi ng par a: The concluding para should suggest a course of act ion for considerat ion. I n cases where
a decision is t o be t aken by higher aut horit y like commit t ee, board et c t he point or point s on which t he decision of
such higher aut horit y is sought should be specifically ment ioned.
6.1.11. Modi f i cat i ons of not es
i. Whenever a senior officer finds it necessary t o correct or t o modify t he fact s st at ed in a not e put up t o
him/ her, he/ she should do so by recording his/ her own not e giving his/ her views on t he subj ect ,
he/ she should not require t he not e recorded by his/ her j unior t o be modified or replaced.
ii. Not es recorded on a file should, in no circumst ances be past ed over, because past ing over (i)
amount s t o mut ilat ion of official records and (ii) gives an inelegant look t o t he file
6.1.12. Or al di scussi on: Mi nut es
All point s emerging from discussions bet ween t wo or more Officers in a meet ing and t he conclusions
reached will be recorded as minut es of t he meet ing. Confirmat ion of t he out come of t he meet ing ie.t he minut es is
t o be signed by all t he part icipat ing officers.
Oral i nst ruct i ons by hi gher of f i cers: Normally, it is incumbent on t he superior officer t o give his/ her
direct ion in writ ing regarding t he manner of dealing wit h a case. I n some occasions due t o paucit y of t ime at t he
disposal, t he inst ruct ions have been given orally. The oral inst ruct ions t hus given may be confirmed in writ ing at
t he earliest opport unit y. I f such inst ruct ions are not from t he immediat e superior, it is t o be brought t o his/ her
not ice. I n case t he orders not confirmed in writ ing at a lat er dat e, it is necessary t hat t he person put t ing up t he
not e should indicat e t he act ion t aken by him/ her on such oral orders and bring it t o t he compet ent aut horit y and
t ake his/ her post approval.
6.2. Fi l e Management
6.2.1. About Fi l e Management
I n government any paper received is t o be t reat ed wit h care and proper reply communicat ed since t hey deal
wit h t he needs of t he public. They have t o be dealt in accordance wit h rules and not t o our whims and fancies.
The procedure is t hat t hey should be first kept in a file t o facilit at e a decision on t he reply given t o him/ her.
Obj ect i ves:
St at e t he part s of a file
Arrange t he Not e file and Current file
Describe t he procedure for
- referencing
- flagging
- linking of files
6.2.2. What i s a Fi l e?
File is a collect ion of papers in a flat file case on a specific subj ect mat t er. I t has a number for ident ificat ion
purpose. I t consist s of correspondence port ion and not es port ion. Correspondence port ion cont ains all current s
(incoming writ t en communicat ion) and office copy of out going writ t en communicat ions. The process sheet
cont aining t he writ t en remarks of t he dealing assist ant and above for arriving at a decision are filed in t he not es
port ion.

6.2.3. Par t s of a Fi l e
A file consist s t wo part s i.e. Current file and Not e file. Before st art ing a file whenever a current is received t he
assist ant should carefully go t hrough it and see whet her any previous correspondence is available. For t his

160
purpose he/ she has t o consult bot h t he index and personal regist er. I t is very import ant . I f not checked t here is a
possibilit y of t reat ing it as a new case when already t here exist s a file. This will not only duplicat e t he work but
may cause confusion also. You should remember t hat before regist ering t he current t he st udy of it should be
done. Based on t he st udy you decide whet her it is a new case or old case.
6.2.4. Cur r ent Fi l e -Taggi ng of cur r ent s:
As soon current s are received, t he communicat ions relat ing t o new cases should be t aken separat ely and
each new case arranged on a flat file. For arrangement of t he current file, t he first and foremost t hing is t o punch
t he current . The purpose is t hat all papers received in t he current file should be neat ly t agged t oget her t o see t hat
t hey are at one place and not mis placed. How t o punch? I n many offices people use t he file t ags and make holes
t o t he papers wit h t he met al at t aches of t he t ag. I n some ot her places people t ear t he paper wit h fingers t o at t ach
t he t ag. Doing like t his will spoil t he paper and such pract ices should not be done. The best way is t o keep a
si ngl e punch and make holes wit h it . I t is always bet t er t hat t he hole t o t he paper be made on t he left hand side
t op giving one inch space from t he side and t op. The purpose of punching t he paper is t o see t hat t he papers can
be t urned freely when t he file is used. Since all papers are punched at t he same place i.e t he t op corner when t he
papers are t agged it will be t ight bundle.
6.2.5. Fl y Leaf
To dist inguish t he current and not e files, a blue fly leaf should be at t ached t o t he current file on t he t op. I t
should be marked Current file . Not hing should be writ t en on t his fly leaf as it can be removed once t he act ion in
t he file is complet ed and used in anot her file.
6.2.6. Ar r angement of paper s
All papers in t he current file must be arranged in chronological order. The current received first t akes t he t op
place in t he file. I t is t o say t hat papers are arranged in t he order of t he dat es on which t hey are received.
Supposing t hat you have received four current s in t he file on 1.10.2000; 12.12.2000; 3.1.2001 and 5.2.2001, t he
papers should arranged in t he same order. Now on t he t op of t he file, you will have t he let t er dt .1/ 10/ 2000 and
t he ot hers down. The arrangement is upside down.
I f books, maps et c. are received t hey should be separat ed from t he current and kept separat ely
immediat ely underneat h t he current file. They should not be t agged wit h t he current file.
6.2.7. Page Number i ng
All t he papers in t he current file should be numbered in red ink. Bot h sides of t he page should be
numbered. Even t here is no writ t en mat t er on t he back side of a page it should be numbered. Normally it is found
t hat people give numbers as 1,3,5. Et c. which is not correct .
6.2.8. Not e Fi l e
Not e file will be separat e from t he current file. The general principle is t hat no not es must be writ t en on t he
current s except in very simple cases. Not e must be writ t en on bot h sides of t he paper prescribed for t he purpose.
What is t he prescribed format ? The format is of t wo t ypes:
1. Half margin (margin half of t he widt h of t he paper)
2. One t hird margin (margin one t hird of t he widt h of t he paper)
Why such half of t he paper or one t hird of t he paper should be left as margin in t he not e file?
Hal f mar gi n
Half margin is used only when t he subj ect dealt wit h invit es marginal comment s or orders. i.e. when orders
have t o be passed on a number of point s in a case dealing wit h revision of rules et c. On subj ect s like t his t here
may be need for cont inuous orders on various point s. The not e file from fist t o last should be run in t he same
fashion.

161
One-t hi r d mar gi n
One-t hird margin is used in all ot her cases except ing t he above. I t is also t o be cont inuous from first t o last .
Ri ght and Lef t Mar gi ns
Besides t he half and one t hird margins in t he not e, t he margin should be given on t he left side of page one
and right side on t he second page. This is t o facilit at e st it ching t he record. Once t he file is disposed it is st it ched
like a book. When t his is done if bot h sides margin is given at t he same place some port ion of t he not e will go in
t o t he st it ches. By giving margin at left and right sides t his is avoided.
Page number i ng
Similar t o t he current file page numbers should be given t o all t he pages in t he not e file. The not e file and
current file are separat e and page numbers should be given separat ely. Unlike in current file, black ink should be
used t o give page numbers in t he not e file. The same principle of bot h side numbering should be followed
irrespect ive of whet her t he page writ t en or blank.
Par a numberi ng
The file number i.e. t he current number is given on t he right side t op of t he not e file. Subj ect and
references will be given leaving some space from t he margin. We will discuss in det ail about subj ect and reference
in t he next paragraphs and in module 3 where we will be discussing about not ing and draft ing.
Aft er t he subj ect and references t he office not e follows. The Not e should be divided int o convenient
papagraphs and each para should be numbered. This is a cont inuous number. Even t he marginal orders given by
t he officer should be numbered.
Ref er enci ng
Whenever a not e is put up, proper referencing should be done. Whet her a new case or old case for
disposing it you may need some previous references, rules, regulat ions, Government orders, Codes and manuals
et c. Whenever any of t hese are put up as reference in t he file, t hey should be properly referenced.
6.2.9. Cur r ent Fi l e/ Not e Fi l e
A reference t o every paper in t he current i.e. t he incoming communicat ion should be not ed in t he margin of
t he current wit h pencil.
Whenever mat erial in t he current file or not e file of t he same file is quot ed for reference t he page
number of t he current file, page and para number of t he not e file should be indicat ed in pencil in t he margin of t he
not e file. No flag should be kept t o t he current or not e file of t he same file.
Di sposal s
Similarly whenever a record file is put up no flag should be kept t o t he current or not e file of t he disposal.
Only page numbers of current file and para and page number of t he disposal indicat ed.
6.2.10. St ock Fi l e
St ock file is t he one in which all import ant orders of t he government or t he depart ment are st ocked subj ect wise.
Whenever st ock file is put up for reference, page number of t he Government or ot her order referred t o in t o not e
should be indicat ed in pencil in t he margin of t he not e.
6.2.11. Codes and Manual s
Whenever codes and manuals are put up t o support t he not e page rule number t o be indicat ed in t he not e
and reference made in t he margin of t he not e file showing t he page number in which t he part icular rule is available
in t he code or manual.
6.2.12. Fl aggi ng
Whenever a disposal is kept for reference it should be flagged. For flagging paper fast eners should be used.
At t aching flags wit h pins is not permit t ed generally. Flags should be indicat ed in Alphabet ical order as A, B,C et c.
Care should be t aken t o see t hat no alphabet comes second t ime. Furt her care should be t aken t o see t hat t he
flags are kept in such a way t hat cat ch t he eye. Flags should be at t ached as given below:

162
Di sposal s:
Every disposal file put up f or reference should be flagged. No flag should be at t ached t o t he current or not e
files of t he Disposal. Flag is t o be at t ached t o t he out er docket of t he disposal.
Maps/ St at ement s: Maps and st at ement s should also be flagged.
I f number of flags are at t ached flag A should be kept at t he bot t om, B above, C on B and so on. Care
should be t aken t o see t hat one flag does not cover t he ot her flag.
6.2.13. Li nki ng of Fi l es
When it is necessary t o refer in one file t o anot her file t hat has not been disposed of, t he t wo files will be
linked. I .e. t he file put up for reference will be put up under t he ot her file and t he st rings of t he lower file, not t he
flaps, will be t ied round t he upper file. The st rings of t he upper file will be t ied underneat h it in a bow out of t he
way, so t hat one may not have t he t rouble of unt ying and ret ying t wo set s of st rings. Each file will t hus be int act
wit h it s not e file, current file and reference files, properly arranged on it s own pad. The t wo pads must not be put
t oget her at t he bot t om wit h t he cont ent s of t he t wo files mixed t oget her above t hem. Files are not t o be linked
unnecessarily t o refer t o a paper in one file in order t o dispose of t he ot her or when t he orders passed on t he one
will apply t o each ot her.
When files are linked on t he t op flap it should be indicat ed as Linked File . I f t he main file is put up for
orders and t he ot her file or files put up for reference t he same should be indicat ed. Similarly t he second file
whet her it is put up only for reference or also for orders should be indicat ed on t he flap.

163
6.3 Model of Let t er t o t he Chi ef Engi neer addr essed by t he Super i nt endi ng Engi neer
I & CAD Depart ment
From To
Sri B.E The Chief Engineer
Superint ending Engineer, Minor I rrigat ion,
Circle, Hyderabad. Maj or I rrigat ion,
Hyderabad.
Lr. No. SE/IC/HYD/DB/TO/F-32 dt:
Sir,
Sub: Canal proj ect W.B. scheme Est imat e for t he work of Excavat ion of canal from Km 0/ 0 t o Km 5/ 0
submit t ed sanct ion Request ed Reg.
Ref: CE, MI Hyderabad Memo No.
* * *
Wit h reference t o t he Chief Engineers Memo Cit ed, I here wit h submit t he est imat e for t he above work for
Rs. 5.00 Crores.
The est imat e is prepared as per t he inst ruct ions issued during t he inspect ion of t he CE at sit e and SL Bridge
also provided at Km 4.500 by considering t he plea of ryot s of village.
The report accompanying t he est imat e will explain t he necessit y of t he provisions made in t he est imat e.
I request t he CE, MI , Hyderabad t o kindly accord t he t echnical sanct ion of t he est imat e at an early dat e and
communicat e copy of sanct ion est imat e early for t aking furt her act ion.

Encl: Yours fait hfully,
Est imat e
Along wit h plans in t riplicat e
Circle
Copy t o t he Execut ive Engineer.Division, Hyderabad for informat ion and his request ed t o deput e t he concerned
t o t he Chief Engineers office for at t ending t o t he remarks if any and for early finalizat ion of t he est imat e.

Super i nt endi ng Engi neer

164
6.4. For mat of D.O. Let t er
O/ o Execut ive Engineer,
Present : Sri.___________
Execut ive Engineer
Division
D.O. Lr. No. dt:
Dear ___
Sub : Excavat ion of Canal from Km : _________________ Reg.
Ref : (1) T.O Memo No.
(2) T.O Memo No.
(3) T.O Memo No.
* * *
I invit e your at t ent ion t o t his office correspondence cit ed, where in you were request ed t o submit t he report
on t he above subj ect wit hin 3 days. But so far you have not submit t ed t he report even aft er lapse of 3 mont hs.
Hence you are request ed t o look int o t he subj ect personally and see t o submit t he above part iculars t hrough
special messengers t o t his office immediat ely.
Wit h Best Regards

Yours Sincerely,
To
Sri.___________ Execut ive Engineer
Deput y Execut ive Engineer.

165
6.5. Model of pr oceedi ng f or sanct i on of an est i mat e by t he Execut i ve Engi neer .
I & CAD Depart ment
Office of t he Execut ive Engineer.
Division, Hyderabad.
Progs. No. EE/ Hyd/ F/ dt:..
Present : Sir, B.Tech
Execut ive Engineer.

Sir,
Sub : Est imat e for t he work of Technical sanct ion accorded Reg.
Ref : 1) Proceedings of t he CE/ M.I / Hyd/ Dist rict collect or proceeding No. ___
2) DEEs Lr. No. dt : -

< < > >
The Chief Engineer, Minor irrigat ion/ Dist rict Collect or______ has accorded administ rat ive approval for
Rs.8.00 Lakhs vide proceeding No. 1
st
Cit ed.
The est imat e for t he work of conduct ing det ailed invest igat ion of canal from Km 0/ 0 t o Km 5/ 0 as Submit t ed
by t he DEE vide reference cit ed, is here by sanct ioned Technically for Rs. 8.00 Lakhs (Rupees Eight Lakhs Only)
and regist ered as Dr. No. / 2010-11 dt :
The expendit ure is debit able t o MH 4701 COL on M.I
The copy of sanct ioned est imat e is here wit h enclosed for furt her guidance.

Encl: - Copy of sanct ioned
Est imat e 1 No.

Execut ive Engineer
Division
Hyderabad
1) Copy along wit h copy of sanct ioned est imat e submit t ed t o t he SE.______ Circle, Hyderabad for favour of
kind informat ion & n / a.
2) Copy along wit h copy of sanct ioned est imat e t o t he PAO,Hyderabad
3) For informat ion & t aking n/ a.
Copy along wit h copy of sanct ioned est imat e t o t he DAO/ AB/ Superint end of t his office, for informat ion.

Encl: - Copy of sanct ioned Execut ive Engineer
Est imat e booklet 1 No. Division, Hyderabad.

166
6.6. Model of Memo. To t he DEE f rom t he EE,
I & CAD Depart ment
Memo No. EE/ / /DB/TO/F / dt
Sir,
Sub: Est imat e for t he work of
Ref: Arising
* * * *
As per t he discussions had wit h t he DEE during conference in division office on 16.06.2010 and t he DEE is
request ed t o submit t he est imat e for t he above work immediat ely for t aking furt her act ion.
This may be t reat ed as most urgent .

To
The DEE Execut ive Engineer
Hyderabad Division

167
6.7 Model of Est i mat e Appr oval
I RRI GATI ON DEPARTMENT
From To
Sri. The Execut ive Engineer
Deput y Execut ive Engineer
Lr.No. DEE / /No. dt.
Sir,
Sub: Est imat e for t he work of ______________ Submit t ed Reg.
Ref: (1) EEs Memo No. ___________
* * *
Wit h reference t o t he EEs Memo, I herewit h submit t he est imat e for t he above work
for Rs.________/ -. The report accompany t he est imat e will explain t he necessit y of t he est imat e.
I request t hat t he est imat e may be approved and communicat ed for t aking furt her necessary act ion.

Encl: Est imat e in Duplicat e Yours Fait hfully,
Deput y Execut ive Engineer

168
6.8. Model of Pur chase Or der

From To
Sri M/ s.
Execut ive Engineer,
Division.
Letter No. G-112.IS. Quotation/DB/JTO.1/ Date:
Gent leman,
Sub : Supply of ceiling fans t o t he Office of t he Superint ending Engineer, I rrigat ion circle, Anant apur
Quot at ion approved Reg.
Ref : 1) Your quot at ion dt .
2) Superint ending Engineer, I rrigat ion circle, Anant apur Proc.No.625 M dt . 04.06.2009.
* * *
Your quot at ion for Supply of ceiling fans t o t he Office of t he Superint ending Engineer, I rrigat ion circle,
Anant apur which is approved vide Superint ending engineers proc. No. M dt . . you, are request ed t o
supply t he ceiling fans as follows:
S.No. Descr i pt i on Qt y Rat e / per Amount
1.
2.
3.
4.
(Rupees only)
You are request ed t o Supply of ceiling fans t o t he Office of t he Superint ending Engineer, I rrigat ion Circle,
Anant apur. Necessary bill in duplicat e may be sent t o t he Execut ive Engineer, Division, for arranging payment .
Yours fait hfully,
Execut ive Engineer, I D. ,
Division
Copy submit t ed t o t he Superint ending Engineer, I rrigat ion circle, Anant apur wit h reference t o Superint ending
Engineer proc. No. M dt . . for favour of informat ion.
Copy t o t he Pay and Account Officer, TBP. HLC. St age-I I , Anant apur for informat ion.
Copy t o t he Dy. Execut ive Engineer, Sub-division for necessary act ion and report .

I B. division, Anant apur

169
6.9. MODEL OFFI CE NOTE
OFFI CE NOTE SUBMI TTED TO THE EXECUTI VE ENGI NEER

Sub : Supply of mat erial and labour charges for Repairs t o Jeep APH 2862 for t he year 2009-10
Quot at ion approved Reg.
Ref : 1) Est , Rs. _______ CEI No. 18/ 09-10
2) Dy. Execut ive Engineer, Sub-division, lr. No., dt .
I n t he let t er 2
nd
cit ed above, Sealed quot at ions and comparat ive st at ement were received for supply of
spares and repairs t o t he Diesel Jeep APH 2862 from Deput y Execut ive Engineer, Sub-Division.
The rat es quot ed by t he firms are as follows:
Rat e quot ed by
M/ s
Rat e quot ed by
M/ s
Rat e quot ed by
M/ s
S.No.
Descr i pt i on
of I t em
Uni t
Rat e Per Amount Rat e Per Amount Rat e Per Amount

As seen from t he above rat e quot ed by M/ s. ______________________ Anant apur st ands lowest . I n t his
connect ion. I t is submit t ed t hat t here is a provision of Rs.20,000/ - t owards for supply of mat erials and repairs t o
j eep AP. Est imat e for t he work A.M. of Diesel Jeep APH for t he year 2009-10 was sanct ioned for Rs_____/ -
vide CEI No. -10. The expendit ure is incurred so far is Rs.______on t he above and t here is a balance amount
of Rs.__________
The amount of quot at ion is wit h in t he est imat e provision
Request for orders please
Subj ect t o approval of not e t he work order in favour of M/ s.______ is here wit h put up for approval
please.

J.T.O1 T.O. DAO ( W) E.E.,

170
6.10. Model of Compar at i ve St at ement
Comparat i ve St at ement
Name of Wor k : Annual Mai nt enance of Jeep f or t he year 2010-11
Rat es quot ed by
M/ s.
Rat es quot ed by
M/ s.
Rat es quot ed by
M/ s.

Sl .No.
Descr i pt i on
of i t em
Uni t
Rat e Per Amount Rat e Per Amount Rat e Per Amount
Remark
s

The lowest rat es quot ed by M/ s..is approved for Rs. (Rupees . ) including all t axes
for supply of spares and repairs t o Jeep .. I s accept ed.

Execut ive Engineer

171
6.11. Model of Cal l Let t er f or Quot at i on

From: To:
Sri. 1) M/ s.
Execut ive Engineer, I .D.,
Division.
2) M/ s.

3) M/ s.

Letter No. Quotations Dt.

Gent lemen,
Sub : Sealed quot at ions Quot at ions for Supplying and fixing of Elect rical Mat erials for t he Office
of Superint ending Engineer, I rrigat ion Circle Quot at ions called for Reg.
* * *
I request you t o furnish your sealed quot at ions for supply of following it ems.
S.No. Descr i pt i on Qt y Rat e/ per

Yours fait hfully
Execut ive Engineer,
Division

172
6.12. Model of Memo. To t he DEE f r om t he EE f or Ret ur ni ng t he Est i mat e.
I & CAD Depart ment
Division Hyderabad.
Memo No. EE/ / /DB/TO/F / dt:
Sir,
Sub: Est imat e for t he work of
Ref: DEEs Lr. No. dt : -
* * *
The Est imat e submit t ed by t he Dy. Execut ive Engineer, in his let t er cit ed, hereby ret urned wit h t he following
remarks.
1) The report accompanying t he est imat e is not self explanat ory about t he provisions made in t he
est imat e. The same may be correct ed.
2) The quant it ies are not t allying wit h t he plans t he same may be verified once again.
3) The index plan is not appended t o t he est imat e t he same may be enclosed.
The DEE is request ed t o resubmit t he est imat e duly at t ending t he remarks immediat ely.
Encl:
Est imat e as received

To
The DEE Execut ive Engineer
Hyderabad Division

173
6.13. FORMAT OF D.O. LETTER
O/ o Execut ive Engineer,
Present : Sri
Exect ive Engineer
.Division
D.O. Lr. No. dt:
Dear ..
Sub: - Excavat ion of Canal from Km : . Reg.
Ref: - (1) T.O Memo No.
(2) T.O Memo No.
(3) T.O Memo No.
* * *
I invit e your at t ent ion t o t his office correspondence cit ed, where in you were request ed t o submit t he report
on t he above subj ect wit hin 3 days. But so far you have not submit t ed t he report even aft er lapse of 3 mont hs.
Hence you are request ed t o look int o t he subj ect personally and see t o submit t he above part iculars t hrough
special messengers t o t his office immediat ely.
Wit h Best Regards

Yours Sincerely,
To
Sri. Deput y Execut ive Engineer.
Execut ive Engineer

174
6.14. Lr . Fr om t he DEE t o EE f or submi ssi on of est i mat e:
I & CAD Depart ment
From To
Sri. The Execut ive Engineer
Dy. Execut ive Engineer,
Sub division, Hyderabad
Hyderabad.
Lr. No. DEE/ /Hyd/F / dt
Sir,
Sub: Est imat e for t he work of .. resubmit t ed Reg.
Ref: EEs Memo No..........................dt : .............................
* * *
Wit h reference t o t he EEs Memo cit ed, I herewit h resubmit t he est imat e for t he subj ect work for Rs..
Lakhs duly at t ending t o t he remarks as point ed by t he EE. Hence, I request t he EE t o kindly accord t echnical
sanct ion and communicat e t he same early.

Yours fait hfully,

Encl: Dy. Execut ive Engineer
Est imat e Along wit h plan in t riplicat e Sub-Division

175
6.15. Let t er t o t he SE f r om EE about submi ssi on of Est i mat e
I & CAD Depart ment
From To
Sri., B. Tech The Superint ending Engineer
Execut ive Engineer, Circle, Hyderabad.
Division,
Hyderabad.
Lr. No. EE/ Dn/Hyd/DB/TO/F dt
Sir,
Sub: Canal proj ect W.B. scheme Est imat e for t he work of conduct ing det ailed invest igat ion of canal
from Km 0/ 0 t o Km 5/ 0 Submit t ed Reg.
Ref: 1) Discussions held at review meet ing on
* * *
Wit h reference t o t he Superint ending Engineers Memo cit ed, and discussions held at review meet ing on
. I here wit h submit t he est imat e for t he above work for Rs.. Lakhs. The est imat e is prepared as
per inst ruct ions of t he Superint ending Engineer and rat es are worked out as per SSR 2010-11. The report
accompanying t he est imat e will explain t he necessit y of t he provision made in t he est imat e.
I request t he Superint ending Engineer t o kindly accord t he t echnical sanct ion for t he est imat e and call for t enders
at circle level for t aking of t he work for execut ion.

Encl: Est imat e
Yours fait hfully,
Along wit h plan in t riplicat e

Execut ive Engineer
Division Hyderabad.
Sub-division, Hyderabad

Copy t o t he Dy. Execut ive Engineer
for informat ion and t he DEE is request ed deput e t he .. O/ o Superint ending Engineer at t ending
early t he remarks if any observed by circle office and sanct ioning t he est imat e.

176
6.16. Model of of f i ce not e sanct i on of Est i mat e by t he Execut i ve Engi neer
Of f i ce not e Submi t t ed
EE/ Sir,
Sub: Est imat e for t he work of conduct ing t he det ailed invest igat ion of canal from Km 0/ 0 t o 5/ 0
submit t ed by t he DEE for sanct ion Reg.
Ref: 1) DEEs Lr. No. dt :
2) Dist rict Collect or,. Proceeding No
* * *
I n t he reference cit ed, t he DEE has submit t ed t he est imat e for t he subj ect work for Rs.8.00 Lakhs for
according t echnical sanct ion.
I n t his connect ion, it is submit t ed t hat , t he following it ems are provided in t he est imat e.
1. Probing of canal alignment
2. Compass survey for alignment
3. Fixing of bench mark st ones.
4. Fixing of cent re line alignment st ones & I .P st ones
5. Clearing of light j ungle.
The rat es for t he it ems provided in t he est imat e and L.S provision are scrut inized in division office wit h
current SSR of 2010-11
Aft er scrut inizing, t he est imat e amount works out t o Rs.8.00 Lakhs.
As per G. O. Ms. No. dt . Rs. Administ rat ive approval was
accorded by t he Dist rict Collect or.. for Rs. vide proceedings 2
nd
Cit ed. The Execut ive
Engineer is empowered t o sanct ion t he est imat e upt o a value of Rs. 10.00 Lakhs
Hence t he above est imat e is wit h in t he powers of EE for according Technical sanct ion.
The est imat e along wit h relevant record submit t ed by t he DEE is here wit h put up for EEs kind
perusal and furt her inst ruct ions please.

JTO/ ATO T. O Ex ecut i v e Engi neer

Of f i ce Not e Cont i nued:
EE/ Sir,
Based on t he above inst ruct ions of EE, t he proceeding for according sanct ion of t he est imat e is here wit h put
up for approval. Please

JTO/ ATO T.O Execut i ve Engi neer

177
6.17. Model of pr oceedi ng f or sanct i on of an est i mat e by t he Execut i ve Engi neer .
I & CAD Depart ment

Division, Hyderabad.
Progs. No. EE/ Hyd/ F/ dt:

Present : Sir, B.Tech
Execut ive Engineer.

Sir,
Sub: Est imat e for t he work of Technical sanct ion accorded Reg.
Ref: 1) Proceedings of t he CE/ M.I / Hyd/ Dist rict collect or
Proceeding No.
2) DEEs Lr. No. dt : -
* * *
The Chief Engineer, Minor irrigat ion/ Dist rict Collect or has accorded administ rat ive approval for
Rs.8.00 Lakhs vide proceeding No. 1
st
Cit ed.
The est imat e for t he work of conduct ing det ailed invest igat ion of canal from Km 0/ 0 t o Km 5/ 0 as Submit t ed
by t he DEE vide reference cit ed, is here by sanct ioned Technically for Rs. 8.00 Lakhs (Rupees Eight Lakhs Only)
and regist ered as Dr. No. / 2010-11 dt :
The expendit ure is debit able t o MH 4701 COL on M.I
The copy of sanct ioned est imat e is here wit h enclosed for furt her guidance.

Encl: - Copy of sanct ioned
Est imat e 1 No.
Execut ive Engineer
Division Hyderabad

1. Copy along wit h copy of sanct ioned est imat e submit t ed t o t he SE Circle, Hyderabad for favour of
kind informat ion & n / a.
2. Copy along wit h copy of sanct ioned est imat e t o t he PAO, Hyderabad, for informat ion & t aking n/ a.
3. Copy along wit h copy of sanct ioned est imat e t o t he DAO/ AB/ Superint end of t his office, for informat ion.

Encl: - Copy of sanct ioned Execut ive Engineer
Est imat e booklet 1 No. Division: Hyderabad.

178
6.18. Model of Let t er t o t he Cont r act or addr essed by t he Super i nt endi ng Engi neer
I & CAD Depar t ment
From To
Sri.B.E M/ s..
Superint ending Engineer,
Circle, Hyderabad.
Lr. No. SE/..Circle/HYD dt:
Gent le Man,
Sub: Tenders Tenders or t he work Execut ion of canal from Km/ 00 t o Km 10/ 0 Accept ance
of t ender int imat ion Reg.
Ref: 1) This Office t ender Not ice No. 2 / 2010-11 dt : 10.04.10
2) Your t ender dt : 10.05.10
3) Govt . Memo No. dt . 16.06.10.
* * *
Your t ender dt reference 2
nd
cit ed for t he work Excavat ion of canal from Km 0/ 0 t o Km 10/ 0 for Rs.
10.00 crores (Rupees Ten Crores Only) is accept ed at 2.00 % excess on t he ECV.
Hence you are request ed t o at t end t his office on or before 25/ 06/ 10 wit h t he following document s t o
conclude t he agreement .
1. Balance EMD of 1% on agreement value in t he shape of B.G./ DD for Rs (B.G. in favour
of Superint ending Engineer or in favour of Execut ive Engineer and DD in favour of PAO)
2. Rs. 100/ - Non-Judicial Bond paper.
3. Rs. 20/ - Bond paper I ndemnit y bond.
4. I nsurance policy for t he work and labour.
5. e procurement fee for Rs. I n shape of DD in favour of APSTS, Hyderabad
6. St aff pat t ern t o t he above work.
7. List of machinery wit h deal
8. Milest ones programme
9. Labour License obt ained from Labour Depart ment
Yours fait hfully,
Circle

Copy t o t he Execut ive Engineer.Division, Hyderabad for informat ion and his request ed t o direct t he cont ract or t o
t he circle office along wit h above document s immediat ely for concluding agreement on depart ment al forms.
Copy submit t ed t o t he Chief Engineer Minor I rrigat ion, Hyderabad for favour of kind informat ion.

181
7. Far mer s Or gani zat i ons
7.1. Far mer s Organi zat i ons
7.1.1. Elect ion process
7.1.2. WUAs made a cont inuous body:
7.1.3. Funct ions of Wat er Users Associat ion for Maj or, Medium and Minor I rrigat ion Proj ect s
7.1.4. Obj ect ives of FOs
7.1.5. Classificat ion of Proj ect s
7.1.6. Funct ions of Dist ribut ory Commit t ee in Maj or I rrigat ion proj ect s
7.1.7. Funct ions of Proj ect Commit t ee in Maj or and Medium I rrigat ion Proj ect s
7.1.8. Procedure for recall
7.1.9. Filling up of vacancies
7.1.10. General Body
7.1.11. Managing Commit t ee
7.1.12. Compet ent Aut horit y (CA)
7.1.13. Wat er Tax Collect ion & Plough Back
7.1.14. As per GO.MS No 170 plough back proceedings will be issued from t he concerned
Tahasildar.
7.2

7.3

7.4

7.5

7.6

182
7.1. Far mer s Or gani zat i ons
GoAP formalized t he involvement of farmers in irrigat ion syst em management in t he ent ire St at e t hrough a
st at ut ory provision t he Andhra Pradesh Farmers Management of I rrigat ion Syst em Act , 1997. The Act st ipulat ed a
t hree-t ier st ruct ure for Maj or i rri gat i on proj ect s, t wo t ier st ruct ure for t he Medi um i rri gat i on proj ect s and
single t ier for t he Mi nor i rri gat i on proj ect s.
The primary level organizat ions- t he Wat er User Associat ions are delineat ed on hydraulic basis and
administ rat ive viabilit y. Each WUA so demarcat ed consist s of 12 Territ orial Const it uencies (TC) in case of maj or
and medium irrigat ion proj ect s and 6 t errit orial const it uencies in case of minor irrigat ion proj ect s. The farmers
(land owners and t enant s) in each of t hese TC elect one of t he farmers t o represent t he const it uency who is
known as TC member. All such TC members const it ut e t he Managing Commit t ee of t he WUA. The managing
commit t ee elect s one President and one Vice President among t hemselves. The Managing Commit t ee also
const it ut es following four Sub Commit t ees viz. (i) Work Sub Commit t ee (ii) Financial Sub Commit t ee, (iii) Wat er
Management Sub Commit t ee, and (iv Capacit y Building Sub Commit t ee. for performing funct ions like regular
operat ions and maint enance, repairs t o irrigat ion channels along wit h irrigat ed area assessment and part icipat e in
user charges collect ion.
The Minor irrigat ion syst ems, have only one t ier of operat ions i.e., WUAs. I n case of medium irrigat ion proj ect s,
t here is a t wo-t ier st ruct ure, where t he President s of WUAs const it ut e t he General Body of t he next level, which is
called Proj ect Commit t ee. The President of medium irrigat ion Proj ect Commit t ee (PC) is elect ed by t he WUA
President s. I n t he case of maj or irrigat ion, t here is a t hree-t ier syst em consist ing of t he WUAs, t he Proj ect
Commit t ees and t he Dist ribut ory Commit t ee. WUA President s const it ut e General Body of t he next level, which is
called as Dist ribut ory Commit t ee (DC). The President of DC is elect ed by t he WUA President s. The DC President s
const it ut e t he general body of t he Proj ect Commit t ee of maj or irrigat ion proj ect and elect t he President and Vice
President of t he Proj ect Commit t ee. The Dist ribut ory and Proj ect Commit t ees also have t he sub commit t ees as in
t he case of t he WUAs.
7.1.1. El ect i on pr ocess
Elect ion of Managing Commit t ee members is one of t he crit ical processes empowering t he Farmers Organizat ions
t o t ake up management funct ions.
Key i ssues
Elect ion Aut horit y vis--vis administ rat ive aut horit y
1. WUAs made cont inuous bodies
2. Elect ion dat es fixed for every second year
3. WUA, DC and PC t erm made cot erminous for ent ire st at e
7.1.2. WUAs made a cont i nuous body:
The first measure undert aken was making WUA a cont inuous body. This was done in 2003 t hrough an
amendment t o t he APFMI S Act . The int ent of making t he FOs a cont inuous body was formalized by providing t hat
one t hird of t he TC members would ret ire every second year and Managing Commit t ees of WUA, DC and PC would
be reconst it ut ed every t wo years. Thus t he t erm of each President and Vice President is t wo years. This provision
eliminat ed t he discret ion of st at e government in deciding whet her t o conduct elect ions or not aft er t he expiry of
t he t erms. I t also result ed in more account abilit y from t he FO office bearers, as t hey need t o seek reelect ion aft er
every t wo years inst ead of five years as specified earlier.
7.1.3. Obj ect i ves of FOs
To promot e t he and secure dist ribut ion of wat er among it s users, adequat e maint enance of t he
irrigat ion syst em,

183
Preparat ion and I mplement at ion of Part icipat ory Act ion Plan;
Sust ain enhanced irrigat ion performance t hrough Wat er Use Efficiency;
Regular O&M for sust ainable irrigat ion performance;
Adequat e at t ent ion t o agricult ural product ion per unit of wat er;
A sense of ownership of wat er resources t o promot e efficient use among t he users
7.1.4. Cl assi f i cat i on of Pr oj ect s
Proj ect Ayacut Area
Maj or More t han 25000 acres
Mediums Bet ween 5000 t o 25000 Acres
Minor Below 5000 t o Acres
7.1.5. Funct i ons of Wat er User s Associ at i on f or Maj or , Medi um and Mi nor I r r i gat i on Pr oj ect s
To prepare and implement a warabandi schedule for each irrigat ion season, consist ent wit h t he
operat ional plan, based upon t he ent it lement , area, soil and cropping pat t ern as approved by t he
Dist ribut ory Commit t ee, or as t he case may be, t he Proj ect Commit t ee;
t o prepare a plan for t he maint enance of irrigat ion syst em in t he area of it s operat ion at t he end of
each crop season
t o regulat e t he use of wat er among t he various pipe out let s under it s area of operat ion according t o
t he warabandi schedule of t he syst em
To promot e economy in t he use of wat er allocat ed;
To assist t he Revenue Depart ment in t he preparat ion of demand and collect ion of wat er rat es
t o monit or flow of wat er for irrigat ion; t o resolve t he disput es, if any, bet ween t he members and
wat er users in it s area of operat ion;
t o raise resources, maint ain account s , annual audit of account s and ot her records as may be
prescribed
t o abide by t he decisions of t he Dist ribut ory and Proj ect Commit t ees;
t o conduct General Body Meet ings and mont hly managing commit t ee meet ings , as may be prescribed
7.1.6. Funct i ons of Di st r i but or y Commi t t ee i n Maj or I r r i gat i on pr oj ect s
The Dist ribut ory Commit t ee shall perform t he following funct ions namely
t o prepare an operat ional plan based on it s ent it lement , area, soil, cropping pat t ern at t he beginning
of each irrigat ion season, consist ent wit h t he operat ional plan prepared by t he Proj ect Commit t ee;
t o prepare a plan for t he maint enance of bot h dist ribut aries and medium drains wit hin it s area of
operat ion at t he end of each crop seasons and execut e t he maint enance works wit h t he funds of t he
commit t ee from t ime t o t ime
t o regulat e t he use of wat er among t he various Wat er Users Associat ions under it s area of operat ion
and resolve disput es, if any, bet ween t he Wat er Users Associat ions in it s area of operat ion;
t o maint ain an invent ory of t he irrigat ion syst em in t he area of it s operat ion, including drains;
t o monit or t he flow of wat er for irrigat ion;
prescribed
t o abide by t he decisions of t he Proj ect Commit t ees;

184
t o conduct General Body Meet ings and mont hly managing commit t ee meet ings , as may be prescribed
7.1.7. Funct i ons of Pr oj ect Commi t t ee i n Maj or and Medi um I r r i gat i on Pr oj ect s
The Proj ect Commit t ee shall perform t he following funct ions
t o approve an operat ional plan based on it s ent it lement , area,soil, cropping pat t ern as prepared by
t he Compet ent Aut horit y in respect of t he ent ire proj ect area at t he eginning of each irrigat ion season;
t o approve a plan for t he maint enance of irrigat ion syst emincluding t he maj or drains wit hin it s area of
operat ion at t he end of each crop season and execut e t he maint enance works wit h t he funds of t he
commit t ee from t ime t o t ime
t o maint ain a list of t he Dist ribut ory Commit t ees and Wat er Users Associat ions in it s area of operat ion
t o resolve disput es if any, bet ween t he Dist ribut ory Commit t ees; t o promot e economy in t he use of
wat er
t o maint ain an invent ory of t he irrigat ion syst em in t he area of it s operat ion, including drains;
t o monit or t he flow of wat er for irrigat ion;
prescribed
t o cause regular wat er budget ing and also t he periodical social audit as may be prescribed
7.1.8. Pr ocedur e f or r ecal l
A mot ion for recall of a Chairman or Vice-Chairman or President or Vice-President ] or a member of a
Managing Commit t ee, as t he case may be, of a Farmers Organisat ion may be made by giving a
writ t en not ice [ as may be prescribed, t o t he Compet ent Aut horit y (Engineering) of t he respect ive
Farmers Organisat ion ] signed by not less t han one-t hird of t he t ot al number of members of t he
Farmers Organisat ion, who are ent it led t o vot e, Provided t hat no not ice of mot ion under t his Sect ion
shall be made wit hin one year of t he dat e of assumpt ion of office by t he
Special General Body meet ing is required for approval.
Minimum number of members required for EGB.
- WUA 50 %
- DC & PC 75%
Recall resolut ion will be approved wit h support of maj orit y members.
Removed from t he post by t he writ t en orders of Compet ent Aut horit y.
7.1.9. Fi l l i ng up of vacanci es
The Casual Vacancy of President / Chairman arisen due t o resignat ion (or) recall (or) removal (or)
deat h is t o be filled by t he Vice President / Vice Chairman.
Managing commit t ee will nominat e one MC member for j oint operat ion of WUA account .
The casual vacancy of Vice- President / Vice- Chairman is t o be filled t hrough nominat ion of one
Managing Commit t ee member by t he MC.
The casual vacancy of TC member is t o be filled t hrough nominat ion of one farmer from t hat
Territ orial Const it uency by t he MC.
The nominat ed persons will cont inue t ill t he casual vacancies are filled by elect ion.

185
7.1.10. Gener al Body
Wat er Users Associ at i on
All wat er users in t he Associat ion wit h and wit hout having vot ing right s.
Di st ri but ory Commi t t ee
All t he president s of t he Wat er Users Associat ions in t he Dist ribut ory area.
Pr oj ect Commi t t ee
- I n Maj or I rrigat ion Syst ems all t he President s of t he Dist ribut ory commit t ees in Proj ect Area.
- I n Medium I rrigat ion Syst ems all t he President of t he Wat er Users Associat ions in t he Proj ect
area.
7.1.11. MANAGI NG COMMI TTEE
Wat er Users Associ at i on
- President , Vice-President and TC members (wit h vot ing right s).
- Two members nominat ed by t he Gram Panchayat of whom one shall be a woman (wit hout
vot ing right s.).(Minor I rrigat ion only)
Di st ri but ory Commi t t ee
- President , Vice-president and all members of General body of MC (wit h vot ing right s).
- All president s of t he Mandal Parishads wit hin t he Dist ribut ory area nominat ed by t he Dist rict
Collect or (wit hout vot ing right s).
Pr oj ect Commi t t ee
- I n Maj or irrigat ion proj ect commit t ee Chairman, Vice-Chairman and all members of General
Body of MC (wit h vot ing right s)
- I n Medium I rrigat ion Proj ect Commit t ee Chairman, Vice-Chairman and all memebrs of General
Body of MC (wit h vot ing right s)
7.1.12. Compet ent Aut hor i t y ( CA)

S.No Name of FO Compet ent
Aut hori t y
1 WUA AEE/ AE
2 DC DEE/ DE
3 PC EE

186
7.1.13. Wat er Tax Col l ect i on & Pl ough Back
Mandal Tahalsidar will send DCB st at ement s t o t he WUA & EE.
Rat es of Wat er Tax as per Act No.11 of 1988 ( Sect i on-3)
Rat es of Wat er Tax per acr e i n
r espect of Wat er Sour ce under
S.No Nat ur e of Crop
Cat egor y-I I ( Maj or
& Medi um)
Cat egor y- I I
( Mi nor )
1 First or Single Wet Crop 200.00 100.00
2 Second and Third Wet Crop 150.00 100.00
3 First Crop I rrigat ed Dry 100.00 60.00
4 Second and Third Crop I rrigat ed Dry 100.00 60.00
5 Dufasal Crop in Fasli Year 350.00 350.00
6 Aqua-cult ure per year 500.00 500.00

7.1.14. As per GO.MS No 170 pl ough back pr oceedi ngs wi l l be i ssued f r om t he concer ned
Tahasi l dar.

Al l ocat i on
WUAs D.Cs P.Cs G.P. Sect or
Wor ks Admn. Wor ks Admn. Wor ks Admn.
Maj or 50% 10% 15% 5% 14% 1% 5%
Medium 50% 10% 30% 5% 5%
Minor 80% 10% 10%
Based on t he Tahasildar proceedings concerned Execut ive Engineer will give indent for release of LOC
(Let t er of Cridit ) t o t he Chief Engineer/ Commissioner CADA t hrough concerned SEs.
*****

187
.
:

.
.
:
.
.
.
.
.
e
:
.

:
.
.
.
.
.
.
.
:

a
.
e
.
.
.
.

:
.
:
.
.
.
.
.
.

:
.
.
e

.
:
.
.
.
:

.
.
.
.
:
.
:
.
.
e

.
.

:
:
.
.
.
.

e
.
e
.

.
.
.
e
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.

:
-
.
.
.
.
:
:
.
.

:
.
.
.
.
.
.
:

:
.
.
.
.

.
.

.
.
.
.
.
.
:
.
.

:
.
.
:
.
.
:
.
.
:
.
:
.
.
.
.

e
:
7
.
2
.

s
.

.
.
.
.
.

.
.
.
.

.
.
-
,

c
.
.
.
.
.

.
.
.
188
.:. . .: ... .. .. ..:. (prioritized) . .. ...
a. ..c
. :. .: .. (CA) . . c. .. .. ... ..: (prioritized) . ..
. . . .~.. -.. ... . ..:.. . . . .c. .:..... ..:
:. . . . .:. . . .. . .. .: (SSR) .. . . -.. ...
. . . c
. .... -.:a (Administrative Approval) .- . .. -.. ...
.:. . .: . . . . . (recommend) . . .
.. ..:. (Approved) ... ..... .....: ... ....
.. . . . . .
. . . . ... ... . ... . .: ..: . . .
. . . . .. . c .. .. .. :.. . .
. .. . :. :.. . .. . .. ... . .. . . .. .. -.. .. . .
... . :. . ... . .. ... . . .. . .. -:. . . -: . ...
. . . . .:... .... . .. .. . .. . . . . .:
ra . .. c. . .. . . ... . .
189
r+ ...= .... ...
e. . .e . .e
.: .. . . ::. . . . . .. :-. . .. :.:.. -.
A. . . .. . . :. :. . .e (Normal O&M Works)
. . . a . .
. .. .... ..:.. . . . . . : .. . . ..
: :. :.
..:..:
. : . ...
.a. : ... :. . . .. ...
. : . . . . - . . . . . . ~ .: . .
. ... :. . : ....: .
-. :. . . . .. . . . .
. .c :. . (Inspection Path) .. . .
B. . .. . :. . (Rehabilitation Works)
. :.. . ....:.
.. / . . :. . ....:. / :. :. .
.: . .c. . .. ..: . .....
.: .. . . ::. . .. . :. . .
190
C. .. . .e (Original Works)
.: ::. .. .. . .
::. . . . . . ... . . .. . . . ..
e. e:e .. .
. . . .. . (A) .:: :. . (B) .::. . scc .. . :. .
. ... . . . c :.. . . . . .a. . . . . . .: .. . .
-. -.:. .: . scc .. . . . ..:. . ... .: .. . . -.
.. . . . . . . . . . . . -.. . . . . . .:
.:. (C) .. . ... .: .. . . -. :. . . . . . .: :. . .
-. .. . . . . . . . . . . .. -.. .. .:
. .a. :.~. . ... .. -: .. . :.~. -: ... .:..
-.... .. .:.. ..
.. ..e .:.. ...
- . .. . . .. . . .. . .. . .:. . .: . . c. . .. . .:
- . a . .. .. .. ::... :... . . . .. . .:. . .: . . .
:. . . ...: . . :. .: .. . : . . a. .: .. . . ::.
. a. .c.. . . (Walk through) . . . .c.. . .. . . : c
. . . .. . .: .. . . ::. .. . a . : .. . .c.: .. . .. a.
.. . . c
. . . .. . . : . .: .. .: .. . . ::. . -. :. . :. :. .
.:- . . . . . . . .. . . ..c
. :. .: .. . . .. . . : :.. . . .. . : ... . . . c
191
. .... . . . .. . .:. . .: .. .. ..: . .. .
. .. .. a... .. . ..c a... .:-. s: .:.
......:
..: ::. .. . . :. :. . .. . .. .:-. -.... ...
.:...:
c. e.. .e . . :
. .. . . .. . . .: .. . . c .:.:
. . :. . .: .. .. .. . :. . .. . . .: .:. . ..
... ...c
. :. .: .. . . .. -: . .. -.. .. . . . ....c
. .c. .:.. :. . . . .:. . . (SSR) .. . .
-: -.. ... . . . .~. . . . ....c
. . . . . -.. ... . ..... . . . .. . . .. . . :.
. .: . -.:..c .. .. . . . . :. . .: . . .... .. . :.
:. . . ...: . ..... .. . .a. .. .. .:.. ...
-.. .. . ..:.: a..... .:. . .: . . . . . . . .
... :. . :... :. . .:-. a... s: .:. .. . . . .:
. .. . . .. . . : . .: . .. . . . ... . . . . .: . . ..
:.~ . . -.. . . .. . .. . . . . :...c
.... . . -. :.~. . .. . . . .. . .. . . :...c
:..:. .. .. .:. . .: . . . a. ..c
192
.: .. .. . . .. . . c .. :.. . . .. ... .. .. . ..
. . .. . . . . .. . a... .. . .. ..c .:-. a... c:
.:. .. . . . .:
.: .. .. . . .. . . .. .:. .. .. . .. . . .. .
. :. - :.. . ..: a... .. .. . . c .. . .:. . .: .
. . . . c .:-. a... : .:. .. . . . .:
:. . . . a... . . . c .. . .:. . .: . . :... :. .
.. . . c .. -:. .. .: . .. . . .. . . : . :. -.. ..:
. . ..c
. c .. . . . . . . . . .. .. . .:... .. .:. . . ..
.....c
. . .. . ..:.. .. .. . ..c
. . .. . .:. . . . . .:. . .: . . :..:. . .. -.. .
.:... . : .:. . . .. .. .. ..c
193
ra ..... .. :
. -a- .... .: -. ..
-.a: . ..
.. ... . ..... . c .. . :.
. . . . . ..... . c ... sc .. . :.
:.. ..... . sc .. . ..:
A&B
. . . . . ..... . s .. . :.
:.. ..... . c .. . :.
C -.a: . ..
:.. . .a. -.:a ..: . .... .. . . ..:
.....
. . .... .. . :. . .: .. .. . . .. .
:.. ..c
194
ra ....... a
... ....:.. .... -. ....
... . . . ... . . . . . . : .. .... . .
.. . . . .. . .. . .
. .:. . .. .. .. . :. .. .... . .
. .. . . .. . . :..:. . .. -.. .. . .... .. . . .:. .
. ...: . .: .. . . ..... ... . .a. -.:a ... . .
. ...: . .: .. . . -. -: .. ... .. . ...: .:. .. .. .
. . .:. .
. . : . .:. . .. .... . . . .. . ... :.. . ... ...
.. . .. . . . . -... . .. ... . . ... . . .. . ....
.. . . .. . ..c
..... .: . .. -.. ...:. .. . . .. ...
. ...: .:. .. . .:.. -. .. . . .. . ..c
.: ::. .. . ..:.:. (Designed) . .c. .:..
. . .. :. . . .. . . : c .. .. . .. . ...
. : ... .s: .. . . .. :. . . . : . . .. . ..:.:.
.... ..... ..: . . . .. .. . . . a. ... .
. .. . ...: .:. . ... . : :.~: :. . -:. .:...
. ...: . .:. . ... . . . .. . ..c
-: ... .. . . . . . . . . . . ... . . . . .. . .. ...:.
. . :.. . c .:. .. : -: ... . -. . . . .. . . ..c
195
:. . . . .. . . : ..
.. . . . .. . .. . . . : c
. .. .:.. :. . .. ..:... .:.. ::. . .c . .. .
.....c
. .. . . .. . . ... . . . . .. . . . . .
. .. . . .. . .. :.: . .. . .. . . .... . c .. . . . .c
. .. . . .. . .. :.:. .. . . c .. . . ccc/ .. . . .
.. . ccc/ .: . . .. . c ..c
. c .. ...: . . . . . . .. . :.: ... . c
. .. .. . . .. -.. .. ... ..c
.:. ..: .. .:... ...... -:. .:.:...
-.... . s. s. s. .. .:. . .:
196

199
8. Land Acqui si t i on and R&R Pol i cy

8.1
Land Acqui si t i on
8.1.1. Land Acquisit ion Act 1894
8.1.2. Requisit ion
8.1.3. Cert ain import ant provisions
8.1.4. I ngredient s
8.1.5. Reconveyance of land acquired
8.2. Sample let t er t o t he Tahasildar on deput at ion of surveyor
8.3. Sample let t er t o t he Tahasildar on Land plan schedules
8.4 Reset t lement & Rehabilit at ion (RR) Policy of Andhra Pradesh.
8.4.1. G.O.Ms.No.68 (Rehabilit at ion and Reset t lement (R&R)
Policy)

200
8.1 Land Acqui si t i on

To Const ruct an I rrigat ion proj ect t o excavat e any I rrigat ion channel or any st ruct ure some Land is required
for t his some Land is t o be acquired. During det ailed invest igat ion and preparat ion of est imat e t he land required
for different purposes has t o be assessed and t ot al ext ent will be calculat ed and t he provision t owards Land
acquisit ion is t o be made in t he est imat e. I f it is a poramboke, Government Land or D-form pat t as it is not
necessary t o pay t he compensat ion. I t is a pat t as land t he provision of land acquisit ion is t o be made in t he
det ailed est imat e duly obt aining t he land cost from t he Sub-Regist rar of t he concerned area. Aft er sanct ion of t he
est imat e and fixing up t he agency and before st art ing of t he work Land Acquisit ion proposals are t o be sent t o t he
concerned Tahasildar duly conduct ing Joint survey wit h t he concerned Revenue Aut horit y and by t he Depart ment .
The proposals are t o be sent wit h Land plan schedules duly demarcat ing t he land required and FMB sket ches
and in proforma I & I I . Aft er t he proposals t he Tahsildar is t o be informed t o deput e t he concerned surveyor t o
conduct Joint inspect ion along wit h I rrigat ion st aff t o fix up t he land boundaries and t he peg mark ent ire area t o be
acquired. Then t he Revenue aut horit ies are t o be pursued t o approve Draft Not ice and Draft Declarat ion proposals
and P.V. St at ement s for obt aining t he funds from t he Government for payment t o t he land owners. This ent ire
correspondence has t o be dealt wit h JTO/ ATO/ TO from t he division.

201
8.1.1. Land Acqui si t i on Act 1894

This Act may be called the Andhra Pradesh Irrigation Utilization and Command Area Development Act,
1984.
As Per Government Memo No: 12258/TGP-2/2004-1Dated 6.7.2004 important features of Land
Acquisition act 1894.
Objective of Act
Empowers Government to acquire private land only for public purpose or a company.
Redetermination of compensation on the basis of the award of the Court U/s 28-A.
Withdrawal of Land Acquisition Proceedings.
Re conveyance of land acquired.

8.1.2. Requi si t i on
Land Plans shall be supplied by Requisition Department.
Peg marking to be done by Requisition Dept.,
Requisition shall be in Form No.1
Joint inspection with Requisition Department, land owners and record proceedings about features
of land, trees, structures etc.,
Topes and structures to be video graphed
8.1.3. Cer t ai n i mpor t ant pr ovi si ons
Article 300-A of the Constitution of India stipulates that no person shall be deprived of his
property except by authority of law.
State derives power to acquire private lands for public purpose under L.A. Act, 1894 through
Eminent Domain.
Article 31-A lays down that no law providing for acquisition of lands shall be deemed to be
void subject to payment of compensation which is not less than the market value.
Central Amendment Act, 1984 brought out several liberalized measures which are landholder
friendly.
Important among them are : Fixation of time frames one year from D.N. to DD and two
years from D.D. to award.
Approval of Award by Collector / Government Enhancement of solatium from 15% to 30%.
Additional Market value of 12%
Enhancement of interest rates to 9% and 15%.
Consent award U/s 11(2).

202
Redetermination of compensation U/s 28-A.
D.N. indicates intention of Government to acquire, empowers LAOs and staff to enter into the
land and crucial for determination of market value.
5-A enquiry meant for considering objections for acquisition etc.,
D.D. U/s 6 indicates Governments decision for acquiring the land.
Publication of award enquiry notice U/s 9(1) and 10 and service of individual notices U/s 9(3)
and 10 mandatory fo conducting award enquiry and passing award.
15 days clear interval for service of award enquiry notices and conduct of award enquiry.
Award once passed and filed can not be changed even by Government
Market value means the value at which the property can be sold in the market.
Sale transactions during 3 years prior to publication of D.N. to be taken into account for
fixation of market value.
Passing of normal award U/s 11(1).
Consent award U/s 11 (2)
Separate award for different interests in the same land not to be passed.
Award shall necessarily consist of true area of land, compensation and apportionment.
Normally, possession of land to be taken after passing award (Sec. 16)
In case urgency clause invoked U/s 17(1) and (4), possession can be taken after D.N. and D.D.
and 15 days after publication of notice U/s 9(1) and 10, duly making payment of 80% of
estimated amount of compensation.
After passing award, notices to persons interested to be issued U/s 12(2) for receiving
compensation.
Persons aggrieved may file claims for reference U/s 18 to Civil Court seeking enhancement of
compensation within (2) months from the date of service of notice.
Redetermination of compensation U/s 28-A.
In case civil court enhances compensation, persons interested in other lands covered by same
notification, if aggrieved by Collectors award may seek re-determination of compensation
within three months from Courts award
8.1.4. I ngr edi ent s
Application to be made to Collector within 3 months from the date of Courts award.
Applicant to be a person interested.
Applicant should not have made claim U/s 18.
Applicant to make only one application U/s 28-A.

203
Section 28-A applies to only Civil Court order and not to appellate Court orders.
On receipt of application Collector to conduct enquiry and make an award determining
compensation.
Person not accepting Collectors award U/s 28-A may file application U/s 18 for reference to
Civil Court.
When State filed appeal on enhancement re-determination U/s 28-A to be awaited.
Withdrawal from acquisition
Government at liberty to withdraw from acquisition of any land of which possession not taken
(Section 48(1)).
In such cases, compensation towards, damages payable (Section 48 (2)).
Governments alone are competent to withdraw from acquisition.
8.1.5. Reconveyance of l and acqui r ed
Land once acquired for public purpose and vested with Government not to be reconvened to
original owner if it is not required for the purpose acquired.
Shall be utilized for any other public purpose or auctioned and the amount obtained to be
utilized for a public purpose. (Supreme Courts verdict 1996(6) Sec. 405)
Para 32 of BSO. 90 : Provision relating to reconveyance deleted vide G.O. Ms. No. 783 Rev.
(LA) Dept. dt. 9-10-1998.

204
8.2. Sampl e l et t er t o t he Tahasi l dar on deput at i on of sur veyor
I r r i gat i on Depar t ment

From: To
Sri The Tahsildar,
Execut ion Engineer, Mandal,
Division Dist rict .
F \ DB\JTO \ LrNo. dt.
Sir,
Sub: - dist rict LA for t he work of . Near. Mandal.. Dist rict
deput at ion of surveyor- Reg.
Ref: - T.O.lr.No..dt
* * *
I invit e a reference t o t he let t er No. cit ed, where in Land Acquisit ion proposals were sent t o you. The
cont ract or has st art ed t he work and t he land is t o be acquired urgent ly. I request you t o deput e concerned
surveyor for Joint I nspect ion and t o peg mark t he ent ire area of acquisit ion immediat ely.
Early act ion in t he mat t er is request ed.
Yours fait hfully,

Execut ive Engineer
Copy t o t he Dist rict Collect or..in cont inuat ion of t his office let t er No..dat ed.for
informat ion and wit h a request t o inst ruct t he Tahsildar t o finalise t he proposals early.
Copy t o Revenue Divisional Officer. in cont inuat ion of t his office let ter No.. dat ed.for informat ion
and inst ruct t he Tahsildar t o finalise t he above L.A immediat ely

Execut ive Engineer

Copy t o t he DEE, Sub-division and in cont inuat ion of t his office let t er Nodat ed..for
informat ion and he is request ed t o cont act wit h Tahasildar and see t hat t he above L.A. proposals are t o be
finalized immediat ely

Execut ive Engineer

205
8.3. Sampl e l et t er t o t he Tahasi l dar on Land pl an schedul es
Irrigation Department

From: To
Sri The Tahsildar,
Execut ion Engineer, Mandal,
Division Dist rict .

F \ DB\JTO \ LrNo. dt.
Sir,
Sub: - ATP Dist rict L.A. LA for t he work of format ion of a new . near. mandal . Dist rict
land plan schedules - Reg.
Ref: -
* * *
I t is proposed t o const ruct a new . near mandal. I here wit h enclose t he Land plan schedules
along wit h proforma I & I I . I request you t o finalize t he above proposals early so as t o avoid any hindrance
t o work.

Yours Fait hfully,
Execut ive Engineer
Encl: Land plan Schedules along wit h proforma -I & I I

Copy t o t he Dist rict Collect orfor informat ion
Copy t o t he Revenue Divisional Officer for informat ion and wit h request t o issue measures
inst ruct ions considered t o t he Tahsildar t o finalize t he above L.A. proposals early.

Execut ive Engineer

Copy t o t he DEE, Sub-division He is request ed t o pursue t he mat t er wit h Revenue Aut horit ies and finalize t he
proposals early.

Execut ive Engineer

206
8.4 Reset t l ement & Rehabi l i t at i on Pol i cy of Andhr a Pradesh.
Compulsory acquisit ion of Land for public purpose including infrast ruct ure proj ect s displaces people from t heir
homes, land and / or t heir means of livelihood. Apart from depriving t hem of t heir land, livelihood and resources
base, displacement has ot her psychological, social and cult ural consequences as well. The Government recognize
t he need t o minimize large-scale displacement t o t he ext ent possible and where displacement is inevit able, t he
need t o address t he issue of displacement wit h ut most care, human t ouch and foret hought . Such an approach is
especially necessary in respect of t ribal, small and marginal farmers.
The Government of Andhra Pradesh has put in place t he St at e R&R policy, 2005 vide G.O.Ms.No.68, I rrigat ion &
CAD (PW) Depart ment dat ed 8.4.05 wit h t he following obj ect ives:
1. To minimize displacement by ident ifying non displacing or least displacing alt ernat ives;
2. To plan t he reset t lement and rehabilit at ion of Proj ect Affect ed Families and Displaced Families
including special needs of Tribals and vulnerable sect ions;
3. To provide bet t er st andard of living t o PAFs/ PDFs and ;
4. To facilit at e harmonious relat ionship bet ween t he requiring body and PAFs t hrough mut ual co-
operat ion.
Alt hough t he policy is in place, effective implement at ion of R&R would require sensit ivit y, empat hy,
t ransparency and concern t owards t he needs of t he affect ed people.
The Reset t lement & Rehabilit at ion of t he Proj ect s has acquired monument al proport ions during t he recent years
especially in view of large number of irrigat ion proj ect s t aken up as part of Jalayagnam.
Aft er sanct ion of t he Proj ect , Government issues not ificat ion for t he Proj ect Affect ed Zone t oget her wit h villages/
habit at ions as per Para 5.1 of t he St at e R&R Policy based on t he proposal submit t ed by t he Chief Engineer/
District Collector.
Af f ect ed Zone.
The crit eria for not ificat ion of t he affect ed village is
Area falling under FRL cont our
Dwelling house(s) falling wit hin 100 mt s of surface dist ance from FRL wat er line
Pr oj ect means t he pr oj ect s not i f i ed under t hi s pol i cy and di spl aci ng.
100 or more families en mass in plain areas or
25 or more families en-mass in t ribal areas or in areas ment ioned in Schedule V of t he Const it ut ion of
I ndia from t heir lands and or houses.
St af f i ng pat t er n.
I n order t o ensure effect ive implement at ion of R&R for PAFs/ PDFs, t he Government have creat ed a
Commissionerat e for R&R for planning, implement at ion, monit oring and review of R&R act ivit ies for I rrigat ion
Proj ect s vide G.O.Rt .No.3368 GAD(Spl.A) Dept .Dt : 3-06-2008.
The Commissionerat e is equipped wit h t he specialist s from various fields viz
Legal
I T
Livelihood
Habit at ion and Town planning

207
Ant hropologist s,
Fisheries,
Microfinance expert
Apart from t he regular st aff from different fields such as Finance, St at ist ics Co-operat ion et c. t o assist t he
Commissioner.
St at e mi ssi on For Reset t l ement & Rehabi l i t at i on.
Furt her wit h a view t o give flexibilit y and t o funct ion as a Resource cent re for effect ive planning implement at ion
and monit oring of R&R a Societ y namely St at e Mission for Reset t lement & Rehabilit at ion Accordingly Bye-laws
and Memorandum of Art icles was framed and t he Societ y has been regist ered. The Societ y will work under overall
cont rol of Commissioner (R&R). The (R&R Societ y) will work as an out side agency on a long t erm basis in order t o
st reamline t he flow of funds, t o speed up t he R&R act ivit ies wit h reasonable flexibilit y and t hus help address R&R
issues t o t he sat isfact ion of PAFs/ PDFs, while reducing t he burden on t he regular Government machinery.
St eps in Reset t lement & Rehabilit at ion.
The process of Rehabilit at ion of PAFs & PDFs consist s of sequence of act ivit ies which st art s from t he dat e of
not ificat ion of affect ed villages by Government .
Reset t lement & Rehabilit at ion includes different component s of work & it is a long drawn process t aken up in a
phased manner duly priorit izing t he villages under submergence wit h reference t o t he st age of proj ect . The Proj ect
Administ rat ors who are most ly
Joint Collect ors in plain area
PO, I TDAs in t ribal areas
I n consult at ion wit h Proj ect Engineers, JCs & POs will priorit ize villages keeping in view t he progress of Proj ect
and villages / areas likely t o get submerged. due t o impounding of wat er in t he proj ect reservoir. The focus is
t herefore on relocat ion of t hese priorit ized villages and creat ion of facilit ies t o ensure t hat t hey are relocat ed at t he
new set t lement before wat er is impounded.
The process involves t ime schedules for conduct ing Socio Economic Survey for ident ificat ion of t he affect ed
families t o assess t heir occupat ion, land holding st at us, ot her asset s belonging t o t hem which are likely t o be
affect ed due t o submergence. The Proj ect Administ rat or will publish final det ails of survey duly invit ing t he
obj ect ions if any, in t he draft st age in t he Official Gazet t e and also display in t he Gram Panchayat concerned.
Dr af t Act i on Pl an
Based on t he result s of Socio Economic Survey
Proj ect Administ rat or / R&R Officers will prepare t he R&R Scheme/ Plan which is t o be approved by
t he Dist rict Collect or.
The draft plan for R&R of Proj ect affect ed families/ proj ect displaced families will be formulat ed in
consult at ion wit h represent at ives of PAFs/ PDFs & PRI s.
The R&R plan includes det ails of
I ndividual Benefit s, Payment s and infrast ruct ure / basic amenit ies t o be provided at t he R&R sit e.
Simult aneously t he R&R officer will have int eract ion wit h t he Proj ect Displaced Families t o decide upon t heir
preference for locat ion of R&R cent re, based on which t he R&R officer will acquire land for R&R cent re on available
Government land or by way of purchase of land in case Government land is not available.

208
Drinking wat er
I nt ernal roads
Drainage
Elect ricit y
Primary school Building
Playground
Communit y cent er and access road t o t he reset t lement sit e.
Which are available in t he affect ed village will be provided in new R&R cent re. The infrast ruct ure facilit ies at t he
R&R sit e are ent rust ed t o Line Depart ment s in t he Dist rict s like.
Panchayat Raj Engineering Depart ment ,
R&B,
RWS,
Social Welfare Depart ment et c.
The Endeavour of t he Government is t o provide t he PDFs wit h bet t er amenit ies at reset t lement sit e so t hat t hey
could have bet t er qualit y of life.
The Proj ect Administ rat or aft er finalizat ion of t he plans will submit t o t he Dist rict Administ rat ion for administ rat ive
sanct ion t he various component s of R&R as prescribed in G.O.Ms.No.68, I & CAD Dept .,dt : 8-4-2005 and as
amended from t ime t o t ime t o each of t he PAF/ PDF family in t he affect ed zone. The R&R plan will be an int egral
part of t he cost of t he proj ect . The Proj ect Administ rat or will monit or and supervise overall works wit h necessary
budget releases.
The Government vide G.O.Ms.No.247 I &CD (LA-I V-R&R.1) Dept . Dt . 20-11-07 has issued inst ruct ions t o use t he
Web based e-t ool for generat ion of R&R Plan in order t o maint ain t ransparency in implement at ion of R&R.
World Bank has come forward t o ext end Non-lending Technical Assist ance for improving t he operat ions of R&R
act ivit ies and t he Government have issued orders Vide G.O.Ms.No.181 I &CAD (PW.LA.I V) Dept Dt .8-09-08 t o ut ilize
t he same for st rengt hening and t ransforming I nst it ut ions for Management of R&R.
Tr anspar ency & Moni t or i ng
I n order t o implement t he R&R act ivit ies in a t ransparent manner t he fallowing act ivit ies are t aking up
St at e level monit oring commit t ee
The GOAP, Depart ment of Revenue, Shall const it ut e a St at e Level Monit oring Commit t ee, t o e chaired by t he
Principle Secret ary/ Secret ary, Depart ment of Revenue for reviewing and monit oring t he progress of
implement at ion of reset t lement and rehabilit at ion scheme/ plan relat ing t o all proj ect s t o which t his Policy
applies. The commit t ee shall meet at least once in t hree mont hs t o review and monit or t he implement at ion
of R&R plan in all proj ect s.
Proj ect level monit oring commit t ee
I n respect of every proj ect t o which t his Policy applies, t he St at e Government shall const it ut e a Commit t ee
under t he Chairmanship of t he Administ rat or of t hat Proj ect t o be called t he Reset t lement and Rehabilit at ion
Commit t ee t o monit or and review t he progress of implement at ion of scheme/ plan of reset t lement and
rehabilit at ion of t he Proj ect Affect ed Families.
e-t ool soft ware.
Field visit s by officers t o proj ect areas t o facilit at e t he implement ing officers.

209
G.O.Ms.No.68
Rehabi l i t at i on and Reset t l ement ( R&R) Pol i cy f or Gover nment of Andhr a Pr adesh - I ssued.
I r r i gat i on & CAD ( Pr oj ect Wi ng-LA-I V-R&R) Depar t ment G.O.Ms.No.68 Dat ed t he 8t h Apr i l ,
2005 ORDER:
1. Compulsory acquisit ion of land for implement at ion of development and infrast ruct ure proj ect s displaces
people from t heir homes, land and/ or t heir means of livelihood. Apart from depriving t hem of t heir land, livelihood
and resources base, displacement has ot her psychological, social and cult ural consequences also. The Government
recognize t he need t o minimize large scale displacement t o t he ext ent possible and where displacement is
inevit able, t he need t o address t he I ssue of displacement wit h ut most care human t ouch and foret hought . Such an
approach is especially necessary in respect of Tribal, Small and Marginal farmers.
2. Various policies relat ing t o t he Reset t lement and t he Rehabilit at ion (R&R) of displaced persons have been in
place from t ime t o t ime, varying 'Tom proj ect t o proj ect and dist rict t o dist rict . The need has been felt for t he
evolut ion of a comprehensive policy on R& R t o ensure uniformit y of benefit s across t he St at e and also t o ensure
t he delivery of benefit s in a t ransparent manner.
3. A Commit t ee was const it ut ed by t he Government vide G.O. Ms. No.70, irrigat ion & CAD (Proj ect s Wing)
Depart ment , dat ed 15-07-2004 for preparat ion of draft R&R Policy for Government of Andhra Pradesh, The
recommendat ions of t he Commit t ee were discussed in a St ate Level meet ing comprising of maj or st ake holders in
t he policy like t he Depart ment of Energy, I ndust ries, Roads & Buildings, Environment , Forest , Science &
Technology, Finance, Tribal Welfare, Law and Revenue. The St at e Level Meet ing endorsed t he recommendat ions of
t he Commit t ee.
4. Government aft er careful examinat ion of t he Commit t ee recommendat ions as endorsed by St at e Level
meet ing hereby approve t he Rehabilit at ion & Reset t lement Policy for Government of Andhra Pradesh enclosed t o
t his order for implement at ion by all t he Depart ment s for Government of Andhra Pradesh.
5. I t is furt her ordered t hat as per Sect ion 8.5 of t his Policy t he provisions of G.O. Ms. No. 98, I rrigat ion & CAD
(Proj ect s Wing) Depart ment , dat ed 15-04-1986 and G.O. Ms. No. 64, Social Welfare (T) Depart ment , dat ed 18-04-
1990 and any ot her Government order/ Memo I nst ruct ions issued by any ot her Depart ment of" Government of
Andhra Pradesh shall cease t o operat e as far as t hose Proj ect s are concerned t hat are not ified under t his Policy.
(BY ORDER AND I N THE NAME OF GOVERNOR OF ANDHRA PRADESH)

MOHANKANDA
CHI EF SECRETARY TO GOVERNMENT
To :
All t he Depart ment s of Secret ariat
All t he Dist rict Collect ors in t he St at e.
All t he Special Collect ors of I rrigat ion Proj ect s.
The Engineer-in-Chief (AW)/ (I rrigat ion), Errum Manzil, Hyderabad.
All t he Chief Engineers of t he Proj ect s.

210

213
I. Scrutiny of Estimate
1 G.O.Ms.No.1007 TR &B C (1) Dept ., Dat e: 5-11-1976
2 G.O.Ms.No.177 I &CAD (Proj ect Wing. COD) Dept ., Dat e: 27-9-1997.
3 G.O.Ms.No.21 TR & B (B.I I I ) Dept ., Dat e: 6-2-1998.
II. Tender Procedure
1 G.O.Ms.No.132 Transport , Road Building (R1) Dept ., Dt : 11-8-1998.
2 G.O.Ms.No.23 I &CAD (PW.COD) Dept ., Dt : 5-3-99.
3 G.O.Ms.No.85 I &CAD (Proj ect Wing-COD)Dept ., Dt : 1-6-1999.
4 G.O.Ms.No.43 I &CAD (Proj ect Wing COD) Dept ., Dt : 27-3-1999
5 G.O.Ms.No.94 I &CAD (PW COD) Dept ., Dt : 1-7-2003.
6 G.O.Ms.No.173 TR&B (R.1) Dept ., Dat e: 7-10-2003.
7 G.O.Ms.No.202 TR& B (R1) Dept ., Dat e: 15-11-2003.
8 G.O.Ms.No.17 I &CAD (PW-COD) Dept ., Dat e: 6-2-2004.
9 G.O.Ms.No.133 I &CAD (Pw Reform) Dept ., Dat e: 20-11-2004.
10 G.O.Ms.No.142 I &CAD (Pw Reform) Dept ., Dat e: 20-12-2004.
11 G.O.Ms.No.116 TR & B (Roads-I I I ) Dept ., Dat e: 19-5-2007.
12 G.O.Ms.No.73 I & CAD (PW-Reforms) Dept ., Dat e: 27-6-2009.
III. Publication of Tenders in Tender Digest & New Papers
1 ENC Circular memo No.ENC/ EV/ P & M cell/ EE/ DEE/ PC/ AE/ 11326/ 27-3-2001
2 G.O.Ms.No.37 General Administ rat ion (I W PR) Dept ., Dat e: 22-1-94.
3 G.O. Memo 18511/ I &PR/ A1/ 2002-2 Dat e: 10-9-2002
4 Govt . Memo No.ENC/ I W/ P&M/ P Cell/ FE.1/ DSE/ PC/ AE/ 73475 Dt : 14-8-2002
5 Govt . Memo 38696/ COD/ 2000-1 Dt : 10-1-2003.
6 ENC Memo ENC/ W/ P&M/ Cell/ EE1/ DEE(PL)73475 Dt : 24-4-2002
7 ENC Memo ENC/ I W/ P&M/ P cell/ 73475 Dt : 16-1-2004.
IV. e-Procurement
1 G.O. Ms.No.2 I nformat ion Technology & Communicat ion Dept ., Dt : 15-1-2003.
2 G.O.Ms.No.36 I &CAD (PW-COD) Dept , Dt : 7-3-2003
3 G.O.Ms.No.62 I &CAD (PW-COD) Dept ., Dt : 4-4-2003.
5 G.O.Ms.No.33 I &CAD (PW-COD) Dept ., Dt : 3-3-2004
6 G.O.Ms.No.6 I &CAD (PW-Reform) Dept ., Dt : 11-1-2005.
7 G.O.Ms.No.245 I &CAD (PW Reform) Dept ., Dt : 30-12-2005.
8 Engineer-in-Chief Circular on Qualit y Cont rol, dt . 26-11-2005.
9 G.O.Ms.No.51 I &CAD (PW. Reform) Dept ., Dt : 17-3-2006
10 G.O.Ms.No.155 I &CAD (PW Reform) Dept ., Dat e: 23-8-2006.
11 G.O.Ms.No.215 I &CAD (PW. Reform) Dept ., Dt : 27-11-2006
12 G.O.Ms.No.174 I &CAD (PW-Reform) Dept ., Dt : 1-9-2008.

214
V. Registration of Contracts
1 G.O.Ms.No.521 I rrgn (Proj ect Wing) Dept ., Dt : 10-12-84.
2 G.O.Ms.No.178 I &CAD (PW-COD) Dept ., Dt : 27-9-97
4 G.O.Ms.No.275 &CAD (Proj ect Wing COD) Dept ., Dt : 26-9-1994
5 G.O.Ms.No.173 TR & B (RI ) Dept ., Dt : 7-10-2003
6 G.O.Ms.No.202 TR & B (R1) Dept ., Dt : 15-11-2003
7 Govt . Memo No.RC/ ENC (AW) ADA/ AE1/ 24552/ 2003 Dt : 5-3-2004
8 Govt . memo No.5114/ CCD/ 2004 Dat e: 24-2-2004.
9 Govt . Memo .11914/ Reform/ 2005-2 Dt : 29-8-2005
10 G.O.Ms.No.116 I &CAD (PW-Reforms) Dept ., Dt : 7-7-2005
11 G.O.Ms.No.130 I &CAD (PW-Reform) Dept ., Dt : 22-5-2007
Society Registration/SCs/STs/ Wadders)
1) G.O.Ms.No.398 I &CAD (Proj ect Wing-COD) Dept ., Dt : 5-9-90
Identity Cards
1) Special Class Yellow
2) Class I Green
3) Class I I Pink
4) Class I I I Whit e
5) Class I V Blue
6) Class V Red
VI. Water Tax
1) G.O.Ms.No.115 Revenue (LR.3) Dept ., Dat e: 13-2-2001.
2) G.O.Ms.No.894 Revenue (LR.3) Dept ., Dt : 12-11-2002.
3) G.O.Ms.No.96 I &CAD (General I V-2) Dept ., Dt : 8-6-2007.
4) G.O.Ms.No.170 I &CAD (General I V-1) Dept ., Dt : 14-10-2008.
AAPFMIS Rules Certain Amendments
1) G.O.Ms.No.46 I &CAD (General) Dept ., Dt : 24-2-2007.
2) G.O.Ms.No.54 I &CAD (General .I V) Dept ., Dt : 11-4-2008.
SAND Policy
1) G.O.Ms.No.84 I ndust ries & Commerce (M1) Dept ., Dt : 10-4-2007.
VII. Price Adjustment
1) G.O.Ms.No.94 TR& B (R-I ) Dept ., Dt : 16-4-2008.
2) G.O.Ms.No.252 TR & B (R1) Dept ., Dt : 28-8-2008.
3) G.O.Ms.No.269 TR & B (R1) Dept ., Dt : 15-9-2008.
4) G.O.Ms.No.35 TR & B (R.I )Dept ., Dt : 30-1-2009.
5) G.O.Ms.No.49 I &CAD (PW-Reform) Dept ., Dt : 2-3-2009.

215
USEFUL WEBSI TES FOR I &CAD :
1. www.eprocurement.gov.in Tenders of all works costing more than Rs. 10 lakhs are dealt
here.
2. www.Irrigation.ap.gov.in Contains information on A.P. water resources, Reservior status
information, Project monitoring system, Human Resource Management System etc pertaining
to irrigation department.
3. www.goir.ap.gov.in Contains the details of all G.O s issued by govt.
4. www.aponline.gov.in contains the information on all departments of A.P.
5. www.bis.org.in contains the details of IS codes.
6. www.imd.gov.in contains the information on weather, rainfall etc throughout the country.
7. www.ap.nic.in contains the particulars of A.P.
8. www.mowr.nic.in Govt. of India websites of Ministry of Water Resources.
SOFTWARE PACKAGES USEFUL FOR I &CAD DEPT. DEVELOPED BY CENTRE FOR GOOD
GOVERNANCE ( CGG)
1. Project Management System (All Construction activities).
2. Water Resources Information System (including ground water).
3. Reservoir Information monitoring System.
4. Human Resources Management System (Details of all employees of I & CAD).
5. Resettlement and Rehabilitation.
6. Land Acquisition.
7. Works Tracking System (At Water User Association level).
8. Information Systems on WUAs.
9. Canal Monitoring system.

216

Scrutiny of Estimates, Tender Process

Caricato da

Informazioni sul documento

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

Scrutiny of Estimates, Tender Process

Caricato da

Copyright:

Formati disponibili

Programme sponsored by

Potrebbero piacerti anche