Information Resources Management

STAFF DEVELOPMENT

What is in it ?
Staff Selection Staff Training Supervision

Staff Selection
Staff selection carefully determined personel needs Before we job function and the number of employees required we have to :
Examines the workload Examine the specific skills required

Staff Selection : Job Function

In determining job function record manager have to :
Consider the type of the records the skilled officer Consider volume of the to be stored Consider the quantity of the request for retrieval the number of the clerk

Staff Selection : Selection Process

1. Job analysis 2. Sources of employee :
Internal promotion External promotion

3. Test 4. Interview

Staff Training
Training consist the competencies staff members to learn before they can perform their job and to advance their present position

Staff Training : The Benefit and Cost of Training

The Cost :
Time cost due to time lost when employee of the job Preparation cost of trainig material for instructor Transportation cost Facilities cost Increase productivity Providing more accurate information to management Improve the satff quality Keeping company informed of the new ways to do things

The Benefit :

On The Job Training

1. Job Aids List of prosedure which for entry level position. ( Basic skill ) 2. Training by other employee

Purchased Training
1. Consultant Services the consultnat determine the oragnizations training needs, define thhis need in terms of competencies & perfomance standards, select appropriate methods & material. Prepare tarinig facilities, conduct and evaluate the raining programs 2. Professional Seminars 3. Institutional Training

In House Training Program

Advantage :
Content control polocies & Procedure Availability of training reduce downtime Conpetency-based program

Disadvantages :
Time required

Supervision
1. Staff motivation
Physical evironment Provide safe, attractive surounding Rules for employee behavior Rewards for extra effort

2. Employee development
Encourage self-development Delegate responsibilites

Supervision
3. Staff Evaluation
1. Establish the perfomance standard 2. Measure the perfomance 3. Resolve personnel problem
1. 2. 3. 4. 5. Lost of personnel Tardiness & absenteeism Dishonesty Ability to interact Termination