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UPDATING OF SWAT DATA

&

DIGITIZATION OF SWAT IMAGE

SUBCONTRACT AGREEMENT

No. 07862-003-00-GINI-01

UNDER

UI PROJECT NO. 07862-003-00

Final Deliverable Report

Prepared by Governance Institutes Network International (GINI), Islamabad

31 st December 2009

ACKNOWLEDGEMENT

The Governance Institutes Network International acknowledges the cooperation extended by the North West Frontier Province and the District Government Swat for the facilitation and provision of the requisite information.

In particular, I wish to express my profound gratitude to Mr. Bashir Bilour, Senior Minister Local Government, Mr. Shakeel Qadir, Director General PDMA/PaRRSA, Mr. Atif Rehman, District Coordination Officer, Swat and Naeem Akhtar, Assistant Coordination Officer, Swat for their cooperation and support in completion of this task.

Special thanks to the Officers and Soldiers of Dir Scouts, especially Col. Nadeem Mirza and Lt. Col Rizwan for their guidance, security and facilitation during the critical phase of data collection.

I extend my appreciation to the Officers and Staff of Districts That Work, especially Mr. Paul Lundberg, Chief of Party for his encouragement, understanding and timely support in ensuring project completion within the timeframe.

I am also grateful to the Officers and Staff of GINI and in particular to Mr. Abid Saeed, Mr. Fahad Shabir and Mr. Akram Tabassam for their commendable efforts in the collection, compilation and processing of data.

December, 2009.

Adnan Shah Technical Consultant

TABLE OF CONTENTS

ACRONYMS…………………………………………………………………

……………05

EXECUTIVE SUMMARY…………………………………………………

….…………06

SCOPE OF WORK…

08

Background………………………………………………………………………….……….……….08

Tasks…………………………………………………………………………………….…………

DTW Assistance…………………………………………… ………………………………

08

………08

PROJECT PRELIMINARIES……………………………

………………………………09

Project Commencement………………………………………………….……………………………09

Work Plan Consultation…………………………… ………….……………………….….……… Human Resource………………………………………………………………….……… Training Program……………………………………………….……………

….………09

………10

………09

09

…………… Lodging & Boarding………………………………………………………………………… ……

…… Equipment & Stores………………………………………………….…………….………

Data Collection Forms…………………………………….………………………

10

….….……12

………11

DATA COLLECTION & PROCESSING………………………………….…….……….12

District Government Support………………………………………………….….………….……… 12 Distribution of Data Collection Forms…………………………………………….……….….………12

Collection of Updated Forms…………………………………………………………….…… Constraints in Data Collection………………………………………………………….… Data Control……………………………………………………………………………….…

Data Entry…………………………………………………………………………………

Updated Data…………………………………………………………………………….…….…

….15

…… 13

….…….14

….… 14

…….… 15

DIGITIZATION & GPS COORDINATES……………………………………………….20

Swat Image Digitization……………………………………………………………………………….20

Swat District Boundary………………………………………………………………………………

20

Line Features…………………………………………………………………………………………

21

Polygon Features………………………………………………………………………………………22 Point Features………………………………………………………………………………………….23

24

Constraints in Digitizing ……………………………………………………………………………

WAY FORWARD………………………………………………………………………… 30

NARIMS’ Linkage with Other Databases………………… ………………………………………

Replication of NARIMS in Other Districts……………………………………………………………30

30

Table A: Number of Pages Printed for Data Collection………………………………………………10

Table B: District Staff Deputed For Coordination of Data Collection………………………………

12

Table C: Result OF 2006/07 and 2009 Data (Item Wise)……………………………………………

15

Table D: Result OF 2006/07 and 2009 Data (Facility Wise)……………………………………

16

Table E: Damaged Government Facilities…………………………………………………………….16

Table F: Closed Facilities……………………………………………………………………………

Table G: Updated Records…………………………………………………………………………….19

17

Table H: Line Features………………………………………………………………………………

21

Table J: Polygon Features……………………………………………………………………………

22

Table K: Point Features…………………………….…………………………………………………23

Table L: GPS Point Data………………………………………………….…………………………

23

Annex I

– Subcontract Agreement……………………………………………………………32

Annex II

– Work Plan………………………………………………………………………….45

Annex III

– Request Letter Sent by GINI………………………………………………………57

Annex IV

– Letter Issued by PDMA/PaRRSA…………………………………………………58

Annex V

– Project Staff………………………………………………………….…………….59

Annex VI

– Job Advert Printed in Azadi Swat………………………………………………….60

Annex VII

– Training Program – Data Collection……………………………………………….61

Annex VIII

– Training Program – Mapping………………

……………………………………64

Annex IX

– Provision of GPS………………………………………………………………… 68

Annex X

– Provision of PCs for Digitization………………………………………………….69

Annex XI

– Provision of Furniture & Equipment for Swat…………………………………….70

Annex XII

– List of Swat Unions & Revenue Estate …………………………………

………71

Annex XIII

– Swat Media Center Report on Curfews……………………………………………77

Annex XIV

– List of Facility Names with Reference to Office & Group………………………

78

Annex XV

– Reminder for Provision of Missing Data…………………………………

…….123

Annex XVI

– Record of Changes with Reference to Offices……………………………………124

Annex XVII

– Facility GPS Coordinates…………………………………………………………126

… Image 2: Completely Destroyed School………………………………………………………………17 Image 3: Tent School………………………………………………………………………………….17 Image 4: Tehsil Projection…………………………………………………………………………….26 Image 5: Union Projection…………………………………………………………………………….27

Image 6: Damaged School Projection ………………………………….……………………………

Image 7: Police Stations’ Jurisdiction Projection…………………………………………………… 29

Image 1: School without Furniture

16

28

ACRONYMS

ACO

Assistant Coordination Officer

BHU

Basic Health Unit

CNIC

Computerized National Identity Card

DCIC

District Community Information Center

DCO

District Coordination Officer

DG

Director General

DTW

Districts That Work

EDO

Executive District Officer

EMIS

Education Management Information System

Exp

Expenditure

GBP

Government Boys Primary

GGP

Government Girls Primary

GINI

Governance Institutes Network International

GIS

Geographical Information System

GPS

Global Positioning System

HMIS

Health Management Information System

HR

Human resource

ICT

Information & Communication Technologies

ID

Identity

IT

Information Technology

LGO

Local Government Ordinance

NARIMS

National Reconstruction Information Management System

NIMAS

National Information Monitoring & Analysis System

NWFP

North West Frontier Province

PaRRSA

Provincial Reconstruction, Rehabilitation & Settlement Authority

PDF

Portable Data Format

PDMA

Provincial Disaster Management Authority

PC

Personal Computer

PS

Personal Secretary

PSMS

Police Station Management System

Reps

Representatives

UI

Urban Institute

UNDP

United Nations Development Program

VIP

Very Important Person

EXECUTIVE SUMMARY

Districts That Work (DTW) under Urban Institute project No. 07862-003-00, subcontracted Governance Institutes Network International (GINI) to update data collected in 2006/07 as part of National Reconstruction Information System (NARIMS) at Swat. The Basic purpose of the project was to understand and realize the full potential of the utility of NARIMS database in baseline information, informed governance, planning and development and reconstruction.

The project commenced on the 20 th of October and was completed on the 31 st of December 09, as per contractual obligation. Several hindrances and hurdles had to be surpassed in order to successfully meet the timelines as well as objectives, which required “out of the box” and ingenuous thinking on GINI’s part. The facilitation required broad bureaucratic navigation and fast timely action to secure office and boarding spaces for the GINI personnel. Further, many hours had to be dedicated to secure the safety and well being of the personnel as well as the wealth of information being collected for the purposes of this project. Training workshops had to be devised and conducted keeping various assignments in mind. Due to the timing of the project, it being the Islamic holiday season and war aftermath scenario, curfews, road blocks, security checkpoints, communication jamming, restricted highway traffic and absenteeism required us to take drastic emergency measures, thus going over and beyond the call of our contractual duty.

We appropriately rallied and organized the local government to come onto a single platform while maintaining the crucial flexibility in distributing 53,301 forms to 1,695 facilities including over 11,600 personal and around 800 public representatives. In addition around 1800 Performa were distributed for area details. In our crucial distribution findings we discovered that facilities had increased to 1,708, and personnel had increased to 12,200 (in spite of retirements and deaths accounted for). Continuous and meticulous cross referencing had to be conducted throughout this stage of data collection and control thus resulting in 99% target achievements across the whole extent of the data. The total numbers of records updated are 92,000 (approx) inclusive of special findings.

The extent of the project also included digitization of the Google earth image of swat for all visible salient features covering line, polygon and point information. In addition we were required to collect sample GPS coordinates for district government facilities and incorporate them as part of the mapping component. In total 750 GPS coordinates were collected and a total number of 57,202 features digitized. Constant arrest and suspicion of our GPS surveyor staff lead to several extra ordinary circumstances that needed very careful and discrete attention compounded by the fact that some of these facilities were remotely situated without proper road access or had Taliban presence. The Google earth image that was available was inconsistent between tiles with low resolution, had hindering cloud coverage, thus requiring calculated intelligent estimations.

In conclusion the project was expertly managed, given the whole set of constraints placed upon us in the working environment as well as timelines. This was a task that required appropriately placed people making timely and intelligent decisions constantly to achieve the given objectives. The project was completed on time and all reports submitted are a testament of GINI’s expertise.

In our expert opinion Pakistan would be better served NARIMS is functionally installed within each District Information Technology Office for baseline information and to work as an aid in local government decision support. We highly recommend lobbying the Provincial as well as local governments in replicating NARIMS.

SCOPE OF WORK

Background

In August 2006, USAID/Pakistan awarded $26 million to the Urban Institute to implement the “Districts That Work” (DTW) project. DTW helps local leaders, councilors and administrative staff at the district level to adopt a 'governing-for-results' mindset, i.e., an outcome-oriented, citizen-focused approach to governance with the capacity to deliver improved services. The project has worked in 30 districts and 30 tehsils/ talukas across Pakistan.

Recently, DTW had been requested by USAID to expand its activities to include the completion of a pilot updating of the National Reconstruction Information Management System (NARIMS) in District Swat. DTW engaged Governance Institutes Network International (GINI) to complete this work in association with DTW.

In 2006/07, District Government Swat related data was collected and entered into the NARIMS’ database covering 1695 facilities, 11623 employees, 231 revenue estates related information and 837 public representative profiles. However, the data was not authenticated at the source and the findings were not disseminated to the relevant stakeholders because of the ensuing conflict in the area.

As at present there is a growing demand for accessing this type of data, to assist in the reconstruction of Pakistan. USAID expressed interest in determining the utility of the NARIMS database for baseline and monitoring purposes.

Tasks

GINI was required to complete the following tasks by 31 st December 2009:

Secure permissions and facilitation for the task through close consultation with the Provincial Government and the District Government Swat.

Collection, verification and entry into the NARIMS database of standard information from 2 (original) Tehsils and 65 Unions, involving 1695 government facilities (only functional facilities were required to have complete data).

Data on government staff and Union Councilors to be collected as available.

Vector conversion (digitization) of Google Earth Swat raster image for all visible polygon, line and point features.

Conduct sample set of digital GPS geo-coding of government facilities for mapping purposes.

Guide DTW on the requirements to link NARIMS data with other existing digital information systems.

DTW Assistance

Support in relevant additionally required equipment and allied accessories

Printing existing Swat data forms for circulation and updating in facilities.

Data validation by an independent source.

government

PROJECT PRELIMINARIES

Project Commencement

GINI was awarded the subcontract to commence project initiation from the 15 th October 09, however work began from the 20 th October 09 and the agreement was officially signed on the 2 nd November 09 (Annex I).

Work Plan

A detailed work-plan (Annex II) was developed by the 27 th October 09 and submitted to DTW on the 28 th October 09.

Consultation

A meeting was held with Mr. Bashir Bilour, Senior Minister Local Government at NWFP Secretariat on the 27 th October 09. Mr. Bilour was handed a request letter (Annex III) and briefed on the proposed project. The Minister was kind enough to mark the letter to Mr. Shakeel Qadir DG, PDMA/PaRRSA followed by a phone call requesting him to do the needful immediately.

The same day another meeting was held with Mr. Qadir who issued a letter (Annex IV) marked to the DCO Swat requesting him to extend all possible support with copies for information sent to Secretary Local Government NWFP, Commissioner DI Khan and PS to Senior Minister Local Government.

On 30 th November 09 a meeting was held with DCO Swat who assigned Mr. Naeem Akhtar ACO as the coordinating officer for the facilitation of the project.

Human Resource

The HR was divided into five categories, namely Management, Swat Office, Data Collectors, Digitizers and GPS Surveyors (Annex V). Individual TORs and contracts were developed for all appointments. A job advert (Annex VI) was printed in the local daily Azadi Swat on 29 th October 09, for hiring of local staff at Swat. All additional necessary staff was formally engaged from 1 st November 09.

Training Program

Two separate training programs were developed for data processing (Annex VII) and mapping (Annex VIII) components. Trainings were conducted in batches in the first week of November 09 and went on till the second week. This was because of settling in issues, travel constraints and curfews. Qualified trainers with past experiences on similar projects were engaged to conduct trainings.

Lodging & Boarding

In the first week of November 09 lodging premises and office space was secured at Swat along with all necessary connections of utilities and communication. Initially it was proposed to set up Swat office at the DCIC premises, however the EDO Community Development was using that office and relocating him would take three to four weeks. Therefore, in order to save time, DCO Swat provided GINI with office space for two months next to his own office.

Data Collection Forms

Query was generated on the 2006/07 NARIMS database for all information regarding district government facilities (1695) and public representative (837), and converted into PDF format with reference to Group, Office and Union. The total number of pages printed was 53,301 out of which 1781 pages were printed by GINI on the 20 th November 09 for collection of information related to Area Details. The breakup is provided in Table A.

Table A: Number of Pages Printed for Data Collection

Sr. No.

File Name

Type

No. of Prints

1

1- Annual Budget Form AIII.doc

Blank

1900

2

1- Employee Profile Form A13.doc

Blank

9500

3

1- Movable Assets Form A11.doc

Blank

3800

4

1- Non-Develop Exp Form A10.doc

Blank

1900

5

1- Office Facility Form AI.doc

Blank

205

6

2- Facility Posts Form AII.doc

Blank

300

7

2- Immovable Assets Form A12.doc

Blank

300

8

3- Public Reps Form A I.doc

Blank

150

9

Facility basic information. PDF

Old Data

1695

10

Facility books periodicals details. PDF

Old Data

1055

11

Facility consumables details. PDF

Old Data

1256

12

Facility equipment details. PDF

Old Data

850

13

Facility furniture details. PDF

Old Data

1519

14

Facility immovable asset. PDF

Old Data

1453

15

Facility post details. PDF

Old Data

1696

16

Facility staff details. PDF

Old Data

23246

17

Facility transport details. PDF

Old Data

18

18

Public Reps. PDF

Old Data

 

677

19

Area Details. PDF (Printed by GINI)

Old Data

 

1781

 

TOTAL

53301

The softcopy of data collection forms was handed over to DTW on 28 th October 09 for onward outsourcing for printing. The printer was supposed to print and compile forms as set of one facility with reference to its relevant Union.

Out of the printed pages, 18055 were printed as blank forms, in case of new changes such as new facilities, employees etc. With each set of facility data collection forms containing old data additional blank forms were attached. The remainder 35246 pages were printed with old data that needed to be updated.

The printed forms were received on the 9 th November 09 and dispatched to Swat the same day. During final checking at Swat office it was learnt that the Performa were not sorted and compiled as instructed and therefore additional staff was hired on daily basis to help sort and compile the data collection forms, which resulted in a setback of five days.

In addition, it was learnt that in employee profiles under the section on service history the information of one employee was repeated for most. This was a mistake done by GINI at the time of query generation. In order to rectify this error, the page with service history information was removed and a blank page with service related fields was added. Furthermore, a list of all transfers and posting since 2008 was separately requested from the DCO’s office, which was used as a second reference.

In case of shortfall of forms, the GINI Swat office was provided with softcopy of data collection forms to be printed there in order to save time.

Equipment & Stores

DTW provided GINI with the following equipment:

1. 15 GPS gadgets on 3 rd November 09 (Annex IX)

2. PCs for digitization on 14 th November 09 (Annex X)

3. Furniture, Computers and allied equipment for Swat on 16 th November 09 (Annex XI)

4. Satellite image of Mingora

DATA COLLECTION & PROCESSING

District Government Support

The District Government Swat through Mr. Naeem ACO was requested to depute 26 personnel (Table B) representing various Groups of Offices to work as coordinators between facilities and GINI data collection team for the provision of relevant data.

Table B: District Staff Deputed For Coordination of Data Collection

Sr. No.

Group of Offices

Number of Persons

1

Education

5

2

Health

5

3

Agriculture

5

4

Community Development

1

5

Finance and Planning

1

6

Works and Services

2

7

District Coordination

1

8

Zila Council Secretariat

2

9

Information Technology

1

10

Revenue

1

11

Law

1

12

Literacy

1

The ACO explained that although under the LGO 2001 there is an obligation of establishing all Groups of Offices as prescribed, however incase of NWFP and particularly Swat, the Groups of Offices related to Information Technology, Law/Legal and Literacy had not been established. In addition, the Offices related to Industries and Colleges had become Provincial subjects.

Therefore, instead of requesting persons from the not established Offices, three additional people as coordinators were requested from education group as it had the most number of facilities.

In the first week of November 09 the requested 26 persons were attached to GINI Swat office and were given two days training at the meeting hall of the DCO. They were asked to facilitate GINI data collection team in distribution, collection and verification of data.

Distribution of Data Collection Forms

Data Forms distribution started on the 18 th November 09 and continued till 24 th November

09.

In the second week of November 09, list of facility names was taken from all EDOs and cross checked with the list from the Accounts Office and NARIMS 2006/07 data. Through this

process a baseline list was made for all known facilities. Based on the difference, extra sets for new facilities’ information were added with respect to Group, Office and Union.

Education Group has the most number of facilities (1570) and spread almost everywhere within the district. Primary education facilities are divided into 12 circles (6 male and 6 female). Data forms were distributed, by calling all heads of schools to their respective circle offices. Due to travel, work or personal constraints, some school heads sent their representatives. At the circle office the school representatives were given a briefing and then attached to data collectors for questions, verifications and return of filled forms.

Health Group of Offices is the second biggest in term of facilities (68) and spread throughout the district. Data form distribution was done in batches of BHUs, Dispensaries and Hospitals with reference to their respective Tehsils.

All other facilities were provided with data collection forms through their respective EDOs who in turn had nominated their respective staff for coordination and provision of requisite information.

On 27 th November 09 all 65 Union Secretaries were summoned by the ACO to their respective Tehsil headquarters and handed public representative’s data collections forms. In addition, District and Tehsil’s secretariats were visited personally for retrieval of data pertaining to District and Tehsil level Councilors.

Same process was repeated again on the 4 th December 09 for the distribution of Area Detail forms with respect to Tehsil, Union and Revenue Estate (Annex XII).

Collections of Updated Forms

First set of updated data related to facility information was received on the 19 th November 09 and then continued till 27 th December 09.

Education Offices’ related data started to pour in from 20 th November 09 starting with Kabal circle. Most of BHU data was received on the 22 nd November 09 while data related to dispensaries and hospitals came in from time to time. From 20 th November to 20 th December 09 updated data forms for all other facilities, were collected by personally visiting each facility.

Incase of Public Representatives and Area Detail’s updated information, the respective Union Secretaries provided directly to the Tehsil secretariat from where it was collected by the data collectors.

Facility related updated data was completed by the 27 th December 09 while information related to public reps was collected by the 28 th December 09 except for information on District and Tehsil Matta Nazims, which were finally received on the 30 th December 09.

Constraints in Data Collection

The biggest constraint during the entire process was curfews (Annex XIII), which resulted in a loss of 10 days along with Sundays and holidays (Iqbal day, Eid, Muharram, Quaid-e- Azam/Christmas day), which further resulted in another loss of 16 days, while Fridays were half days.

Another hurdle was the unannounced military and VIP movements, which used to restrict all civil movements. People got stuck at location they were for indefinite time and phone jammers would hamper all communication. At few occasions, data collectors were unable to return till the next day, which resulted in no planning or coordination of tasks for the next day.

In addition, while traveling to far off places for data retrieval would constantly result in unprecedented delays of traffic jams at check posts, which were everywhere. Furthermore, on numerous occasions, heads of various facilities were absent on the agreed dates for data collection, under the pretext of some military action.

Retrieval of personal profiles of senior officers and public reps required a lot of patience as most of the time either they were in a meeting, out of station or just defiant. This issue for most cases was resolved through persistence and humility, while in a few cases it was achieved through requesting DCO’s involvement.

Employee and public reps photograph collection was also time-consuming, as a lot of them did not provide it along with the Performa and therefore had to be constantly reminded. Majority of the female staff was shy of providing photographs because of area and culture considerations.

While planning data collection with reference to Unions it was learnt that there was confusion regarding the number of Tehsils which varied from 2, 4 to 6. However this matter was resolved as the number of 4 or 6 Tehsils was under review and not notified, therefore the two existing Tehsils of Swat and Matta were considered for the time being as true.

Data Control

All updated information collected had to go through intense pre-defined data control procedures. On receiving facility information, first it was checked with the updated baseline list of facilities, which had been arranged with reference to Group, Office and Facility name (Annex XIV). Incase facility with reference to Office or Union had not provided any information then it was requested through reminders to District Government deputed coordination staff. As a final resort, a request was sent to the ACO for ensuring compliance. The last such request was sent on 24 th December 09 (Annex XV).

All updated data received had to be signed and/or sealed by the respective head of facility to ensure authenticity. In addition, ten percent randomly picked facilities were physically checked to ensure conformity.

In case of employee profiles, it was first checked with the number of held posts against sanctioned strength and then cross referenced with Accounts Office’s salary record. In addition, as a third reference a list of all transfers and posting since 2008 was taken to ensure that staff mentioned by a facility was in accordance with the District Government record.

During data control process it was learnt that most facilities had not provided their budget details as they were not sure. In order to save time, facility budget details were accessed from EDO Finance’s office along with budget estimates from the District Accounts’ Office as a second reference. Similarly, development scheme information had to be accessed separately from the Works & Services Group of Offices and then attached with their relevant facilities.

As most of the photographs were not provided at the time of submitting personal profile Performa, therefore photographs which were collected later had to have the CNIC number of the individual written on the back side for attachment to the database.

Data Entry

The inter-relational database was centralized and installed on the server, while terminals were linked to the server through an executable application. At Swat office only basic data was updated such as facility names, authority files and basic information related to a missing field of an individual or facility. In some cases data was updated at source by directly entering the information into the exe on the laptop and then transferred into the database. This was done for facilities that forgot to provide complete information at the time of return of filled/verified Performa.

The rest of the bulk data after verification was sent in cartons to Islamabad office in a minimum batch of 100 facility’s information. At Islamabad the data was divided into Supervisors who then distributed the hard copies to the data entry operator. As the inter- relational database was designed to be used by the Districts, therefore it had a lot of checks, and due to the urgency of the matter a few had to be removed for smooth entry operations.

In some cases various additional references had to be used and incase of ambiguity the matter was referred to the IT Professional. Data entry was done in three shifts with the last one used for validation. In addition, at the end of each day the supervisors would randomly go over the entered forms for any data entry mistakes. Data backups were taken on daily basis.

Updated Data

Based on the finding of the updated data and cross referenced with 2006/07 data, the changes are reflected in Table C & D.

Table C: Result OF 2006/07 and 2009 Data (Item Wise)

Sr. No.

Records

2006/07

2009

1

Total Number of Facilities

1695

1708

2

No. of Staff Profiles

11623

12145

3

Equipment

2633

3647

4

Furniture

6198

7237

5

Consumables

4697

5383

6

Transport

30

41

7

Immoveable Assets

1459

1547

Table C shows the total number of facilities in 2006/07 were 1695 while the number increased to 1708 in 2009. The district staff also increased, by around 500 additional employees along with increase in items of furniture, equipment, transport and assets.

Table D: Result OF 2006/07 and 2009 Data (Facility Wise)

Sr. No.

Records

2006/07

2009

1

Facilities with Staff Profiles

1668

1676

2

Facilities with Equipment

824

936

3

Facilities with Furniture

1520

1562

4

Facilities with Consumables

1260

1304

5

Facilities with Transport

18

22

6

Facilities with Immoveable Assets

1536

1542

Table D reflects the number of facilities that had information on staff, equipment, furniture etc. In case of facilities that did not provide any employees’ information was because of damage to infrastructure during Taliban control and therefore staff had been merged with other facilities.

and therefore staff had been merged with other facilities. In case of furniture and fixtures a

In case of furniture and fixtures a lot of primary schools that had reported some furniture in 2006/07 now reported either total loss or stolen by the Taliban. In order to make sure the information was re- verified by the concerned head of respective offices.

In the after math of war on terror in Swat, the total number of facilities that reported completely destruction were 149 while partially damaged was 193 (Table E).

Table E: Damaged Government Facilities

Condition

GBP Schools

GGP Schools

BHU

Total

Completely Damaged

54

92

3

149

Partially Damaged

119

73

1

193

The number of facilities that closed down was 61 (Table F). Most of the facilities
The number of facilities that closed down was 61 (Table F). Most of the facilities

The number of facilities that closed down was 61 (Table F). Most of the facilities that closed down were because of non availability of staff, while the rest were temporarily either relocated or merged with other facilities.

Table F: Closed Facilities

Sr. No

Group

Office Name

Facility Name

Name

 

COMMUNITY

COMMUNITY

 

1 EVELOPMENT

DEVELOPMENT

DASTAKARI CENTER DAKORAK

 

2 EDUCATION

BOYS SCHOOL

GOVT GIRLS PRIMARY SCHOOL MAINZ GAT

 

3 EDUCATION

BOYS SCHOOL

GOVT HIGH SCHOOL KOKARAI SWAT

 

4 EDUCATION

BOYS SCHOOL

GOVT MASJID PRIMARY SCHOOL JABBA

 

5 EDUCATION

BOYS SCHOOL

GOVT MASJID PRIMARY SCHOOL SHAROO

 

6 EDUCATION

BOYS SCHOOL

GOVT MASJID PRIMARY SCHOOL TELAWRAI

 

7 EDUCATION

BOYS SCHOOL

GOVT MASJID PRIMARY SCHOOL TIRAWONA

 

8 EDUCATION

BOYS SCHOOL

GOVT PRIMARY SCHOOL BARKOTSAR

 

9 EDUCATION

BOYS SCHOOL

GOVT PRIMARY SCHOOL KHARAWAY

 

10 EDUCATION

BOYS SCHOOL

GOVT PRIMARY SCHOOL KHWAR PATAY

 

11 EDUCATION

GIRLS SCHOOL

GOVT GIRLS COMMUNITY MODEL SCHOOL RAHIM ABAD MATTA

 

12 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL ARYANAI SHENIL

 

13 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL ASHAR BUNR MANGLAWAR

 

14 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL BAR BEHRAIN

 

15 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL BAR CHINAWAT

 

16 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL BASHIGRAM

 

17 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL BEHAR

 

18 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL BELA CHARI

 

19 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL BELA KARIN

 

20 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL CHALIRA SHAMOZI

 

21 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL CHARI PANDAR KOT

 

22 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL DAB

 

23 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL DANDI CHAMTALAI

 

24 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL DEHRAI BEHRAIN

 

25 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL DEHRAN PATAY

26 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL DEWANBAT

27 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL DEWANBAT

28 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL DOGHLI

29 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL GULIBAGH

30 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL HAWAY RAMAIT

31 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL JABAR GAT

32 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL KASS KALAM NO.1

33 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL KASS SAZGAL UTROR

34 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL KOOZA LAR SATAL

35 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL KOT DOSHAY

36 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL KOT MAIRA

37 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL KOZ CHINAWAT

38 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL KUND

39 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL LANGAR FAQIRA

40 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL LOI SATAL

41 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL MALAI BEHRAIN

42 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL MANKYAL

43 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL MIAN KALAY

44 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL MIAN KALAY TAJERY

45 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL NARANJ PURA

46 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL NEMAKEY

47 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL NILAGRAM

48 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL PEOCHAR

49 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL RAGISTOON

50 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL SAR BANDA

51 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL SAR KANDOW

52 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL SHADARA

53 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL SHAGAI KABAL

54 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL SHALTALOO

55 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL SHORSHAHI

56 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL SOOR BUNR

57 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL TOORTOT

58 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL USHO

59 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL WADANA GURATAI

60 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL WARANA GURATAI

61 EDUCATION

GIRLS SCHOOL

GOVT GIRLS PRIMARY SCHOOL ZEL KARIN

The total number of employees that retired since 2006/07 was 222 while 61 died and 15 got transferred out of District.

In case of Public Representatives, 3 died, 2 resigned while 688 were still active. Out off 688, profiles of 686 reported some level of change, such as contact numbers, marital status or qualification etc.

The total number of records updated since 2006/07 is shown in Table G. The update represents new entry, change in single field or multiple changes within a form.

Table G: Updated Records

Sr. No.

Records Updated

Number Of Facilities

1

New Facilities Entered

13

2

New Staff Profiles

522

3

Facility Basic Information

168

4

Facility Post Details

1116

5

Facility Staff Personal Information

3940

6

Facility Staff Present Postings Form

8675

7

Facility Staff Personal Qualification

2706

8

Facility Staff Service Information

3781

9

Facility Non Dev Expenditure

379

10

Facility Budget

2

11

Facility Immoveable Asset

132

12

Facility Consumables

627

13

Facility Equipment

488

14

Facility Furniture & Fixture

820

15

Facility Books Information

516

16

Facility Transport

9

 

Total Number Of Records Updated

23894

For further elaboration of Table G, please refer to Annex XVI.

DIGITIZATION & GPS COORDINATES

Swat Image Digitization

District Swat map has been digitized based on Google Earth map image of Swat, which included raster to vector conversion for GIS application of salient features covering line, point and polygon information with reference to the following:

o

Point location of all district government facilities

o

District boundary with attributes

o

Tehsil boundary with attributes

o

Union boundary with attributes

o

Settlements boundary

o

Settlements attribute data

o

Railway tracks

o

Main roads

o

Paved roads

o

Unpaved roads/paths

o

Streets

o

Rivers

o

Canals

o

Main streams

o

Parks

o

Glaciers

o

Bridges/underpass

o

Graveyards

Each data set has been digitized as a separate layer and stored with reference to the name of the salient feature. The steps used in digitization are as follows:

Digitization on Google earth layer by layer

Data conversion kmz to shape file

Data conversion shape to dxf

Data conversion dxf to dwg

Data Rectification layer by layer in AutoCAD Map

Layer by layer topologies in AutoCAD Map

Layer by layer object data in AutoCAD Map

Layer by layer data conversion in shape file format

Data linked into shape file of ArcGIS

Digitization was subject to visibility of the Google Earth image and therefore areas with cloud cover or low image resolution have been digitized based on guess work or calculated estimations.

Swat District Boundary

District Swat boundary has been placed on the image based on the following:

A: Coordinate System [1200] Type: Projected Axis 1: Easting [1104] Unit: meter Symbol: E Axis 2: Northing [1105] Unit: meter Symbol: N

B: Datum World Geodetic System 1984 (WGS84) [2800] Type: Geodetic Epoch: 1984 Ellipsoid: WGS 1984 [1351] Semi-major axis: 6378137 Inverse flattening: 298.257224 Prime Meridian: Greenwich [1001] Valid Area World

C: Projection Projection: Equirectangular Method: Equirectangular [1917] Latitude of natural origin [1538]: N 35 14 28.095 Longitude of natural origin [1539]: E 72 26 44.020 False easting [1541]: 0 m False northing [1542]: 0 m

Line Features

Linetypes were used to indicate different types of paths, roads and waterways etc. The vector conversions of features with reference to line are provided in Table H.

Table H: Line Features

S. No.

Feature

Objects

 

1 Main Highways

52

 

2 Streets

12428

 

3 Path

1166

 

4 Paved Roads

496

 

5 Water Channels

596

All routes/lines such as street, highway will fit on live Google Earth. All lines were checked layer wise for consistency based on intersection to intersection breakup. No line features were found for railways. Main Swat River was digitized as a polygon. Most of the predominant features have been geo-tagged.

Polygon Features

Polygon topology defines polygons, using links to define boundaries between adjacent areas. Two-dimensional polygons are used for geographical features that cover a particular area of the earth's surface. Such features may include lakes, park boundaries, settlements, village boundaries, or other such land uses. Polygons convey the most amount of information of the file types. Polygon topology can be used for spatial analysis and combined with other topologies. The digitization of features with reference to polygons is provided in Table J.

Table J: Polygon Features

S. No.

Feature

Objects

1

District boundary

1

2

Tehsil boundary

2

3

UC boundary

65

4

Revenue Estate/Mouza boundary

231

5

Police station jurisdictions boundary

16

6

Settlements polygons

40129

7

Lakes

17

8

Grave yard

7

9

Glaciers

16

10

Parks/Green Area/Play grounds

11

11

River

13

All polygons were draw by using polyline methodology and should fit on the live Google Earth map. Major polygons have been assigned a distinct geo-reference code that links the polygon with the relational database for GIS application. Most of the predominant features have been geo-tagged.

Point Features

Node/Point topology defines the interrelation of node objects (points). Node topologies are often used in conjunction with other models in analysis but can also represent point locations or point sources. The digitization of features with reference to point is provided in Table K.

Table K: Point Features

S. No.

Feature

Objects

1

Bridges

150

2

Main Settlements Names

28

3

Village/location Text

691

In addition, sample GPS coordinates were also projected as point features, which are provided in Table L.

Table L: GPS Point Data

Sr. No

Group

Office

Objects

1

District Coordination

District Coordination

2

2

Civil Defense

1

3

Education

Boys Schools

697

4

Girls Schools

317

5

Works & Services

Roads & Buildings

4

6

Water Supply & Sanitation

1

7

Revenue

Land Revenue & Estate

1

8

Finance & Planning

Finance & Budget

1

9

Planning & Development

1

10

Community Development

Community Development

6

11

Agriculture

Agriculture

1

12

Agriculture Extension

2

13

Live Stock

15

14

On Farm Water Management

1

15

 

Soil Conservation

1

16

Health

Basic & Rural Health

21

17

Child & Woman Health

1

18

Hospitals

6

19

Population Welfare

8

20

Police

Police Stations

16

List of Longitude & Latitude coordinates for Table L are provided as Annex XVII.

Constraints in Digitizing

The foremost constraint in digitization was the inconsistency in tiles and poor visibility of features on the Google Earth image. Furthermore, intelligent guess work had to be used in areas with cloud cover and low resolution.

The Mingora satellite image provided by DTW was difficult to fit on Google Earth image as; Google Earth free images for Swat were old and had an average error of 30 meters. Moreover, the region of Mingora had already been digitized for most features and adjustment of a new image would take longer. Therefore, digitization of the satellite image was left for later.

Union and Revenue Estate boundaries had been digitized from Revenue Office’s maps (Master Musavi), which had been made based on the triangulation methodology. Adjustment of these maps even as sketch maps on the Google image was very difficult and time consuming. Many references such as GPS points of facilities, land marks and other maps had to be consulted for the best estimated location of each Union and Revenue Estate on the image.

The recorded GPS coordinates when projected on the Google image had a substantial error. Initially it was thought that maybe this was because of bad satellite reception or maybe the GPS Surveyors were not taking coordinates from the exact location. In order to address this, a second survey was carried out. This time the GPS Surveyors were also given digital cameras and asked to take photographs of each facility along with the coordinates.

Taking of GPS coordinates for facilities started in the first week of November 09, by covering the main Swat road and southern unions. Once it was decided to retake coordinates, by the time the Surveyors got to Matta Tehsil, mountains and hill top had snow. This made data collection difficult and more time consuming.

Among the biggest hurdles was the constant arrest of GPS Surveyors every time they entered a new union, by the law enforcement agencies. Sometimes due to the proximity of the area it would take up to two days before they could be released. The issue was settled after providing surveyors with GINI ID cards and their names list to the agencies. In addition,

areas with Taliban presence required assurance from locals for safety, which resulted in more delays.

Tehsil Projection

Tehsil Projection

Union Projection

Union Projection

Damaged Schools Projection

Damaged Schools Projection

Police Stations Jurisdiction Projection

Police Stations Jurisdiction Projection

WAY FORWARD

NARIMS’ Linkage with Other Databases

NARIMS can be easily linked with databases such as HMIS and EMIS by mapping their respective unique identifiers for each facility i.e. HMIS & EMIS code with unique FacilityID of NARIMS. This mapping of unique identifiers from both of these databases is actually defined in the relational database tables named as HMIS_Interface and EMIS_Interface. Cross queries can be made in EMIS and HMIS by making a reference through these interfaces.

As the coding scheme used for the development of PSMS, Union Assessment under NIMAS and NARIMS is the same, hence there is no need for defining a separate interface as in the case with HMIS and EMIS. Cross queries can be made through referencing unique identifiers from each database.

Replication of NARIMS in other District

District Information Technology Office has been made part of the District Group of Offices as per LGO 2001, to be established in every District. NARIMS was designed and developed in 2001 at NRB by the present ICT team of GINI and pilot tested in District Chakwal. Between 2002 and 2006 NARIMS was installed in 11 districts covering all four Provinces of Pakistan, to be used as models for replication.

After successful implementation of the prototypes, in 2006/7 customized exes were developed for each and every district of Pakistan along with training programs, manuals etc. MoUs were signed with all Provincial Governments for the ownership and support in replication of the System.

On 2 nd June 07 all District Nazims and DCOs of Sindh were invited to Karachi at a seminar “NARIMS for Districts of Sindh” co-hosted by NRB, UNDP and Sindh Provincial Government through IT and Local Government Ministries. NARIMS was officially handed over to the districts of Sindh for replication. An understanding was achieved with the IT Ministry that NRB would setup an IT Center within the premises of the Ministry to exclusively link all NARIMS related data from the districts. Similarly, on 29 th September 07 NARIMS was handed to the districts of Punjab followed by Balochistan and NWFP.

Over the months, numerous requests were received from various districts asking for support in executing NARIMS. As no district IT cadre existed and there was a ban on contract hiring therefore the districts were unable to hire professional staff. No provisions were made to address the recurring cost. In addition, establishment of IT setup along with acquisition of equipment was a drain on their existing resources. Furthermore, District IT Offices had been notified however except for the EDO IT no other facilitation had been provided in the budget.

To address these concerns, meeting were held with relevant departments of the Provincial Governments, who in most cases put forward summaries to the respective ministries for compliance on recommendations. In 2008 the political government changed and IT was no longer a priority with the provincial governments.

Reference to the present endeavor in Swat, the NWFP Government was supportive, however unwilling to commit financial assistance. As NARIMS has already been handed over to the districts therefore it is at the district’s discretion whether to support it. However, districts still require support in terms of setup, recurring cost and hiring.

The recommended approach for replication in other districts would be, to first generate interest followed by a commitment in terms of budget for the recurring cost and establishment of district IT cadre. In addition, provide assistance to the districts in the establishment of the district IT office with collection and processing of first time information. Moreover, assist the Provincial Governments in the establishment of a provincial level NARIMS cell.

Annex I

Subcontract Agreement

Annex I Subcontract Agreement

Annex II

Work Plan

Annex II Work Plan

Annex III

Request Letter Sent by GINI

Annex III Request Letter Sent by GINI

Annex IV

Letter Issued by PDMA/PaRRSA

Annex IV Letter Issued by PDMA/PaRRSA

Annex V

PROJECT STAFF

Sr. No.

Designation

Number

Category

1

Advisor

1

Management

2

Technical Consultant

1

Management

3

IT Professional

1

Management

4

GIS Mapping Manager

1

Management

5

Coordinator

1

Swat Office

6

Manager

1

Swat Office

7

Database Administrator

1

Swat Office

8

Network Administrator

1

Swat Office

9

Supervisor

2

Swat Office

10

Data Entry Operators

4

Swat Office

11

Data Controllers

4

Swat Office

12

Helper

1

Swat Office

13

Security Guard

2

Swat Office

14

Data Collector

27

Data Collectors

15

CAD Operator

6

Digitizers

16

Data Sorter/DEO

3

Digitizers

17

Data Validator/DEO

3

Digitizers

18

GPS Surveyor

15

GPS Surveyors

 

Total Number of Personnel

75

Annex VI

Job Advert Printed in Azadi Swat

Annex VI Job Advert Printed in Azadi Swat

Annex VII

Training Program – Data Collection

Schedule

Venue: DCO Office Meeting Hall, Swat

TIME

DETAIL

DURATION

MATERIAL

Day 1

10.00

Registrations

30

minutes

 

10.30

 

10.30

Opening Session

30

minutes

 

11.00

Recitation of Holy Quran Welcome note

 

11.00

Session- 01

30

minutes

Presentation

12.00

Perspective on District Information Technology Office (DITO) and Devolution

 

copies

12.00

Session- 02

1 hour

 

13.00

Introduction to NARIMS / Presentation of generic website

13.00

Lunch & Prayer Break

1

hour

 

14.00

14.00

Session- 03

 

Manuals &

15.30

Orientation on data collection methodology

Data

collection

forms

15.30

Evaluation Test and Questions & Answers

30

minutes

 

16.00

 

Day 2

10.00-12.00

Session- 04 Public Representative Member Profile

   

12.00-13.00

Session- 05

   

Committees

13.00

Lunch & Prayer Break

1

hour

 

14.00

14.00

Session- 05 (Continued)

   

15.30

15.30

Evaluation Test and Questions & Answers

30

minutes

 

16.00

 

Day 3

10.00

Session- 06

   

13.00

Land cover, Land use & Services Demographics

13.00

Lunch & Prayer Break

1

hour

14.00

14.00

Session- 07

 

15.30

Natural Features

15.30

Evaluation Test and Questions & Answers

30

minutes

16.00

 

Day 4

10.00

Session- 08

 

13.00

Services & Facilities

13.00

Lunch & Prayer Break

1

hour

14.00

14.00

Session- 08 (Continued)

 

15.30

15.30

Evaluation Test and Questions & Answers

30

minutes

16.00

 

Day 5

10.00

Session- 09

 

12.00

Animals & Crops

12.00

Lunch & Prayer Break

 

Day 6

10.00

Session- 10

 

12.00

Facility Basic Information Facility information

12.00

Session- 11

 

13.00

Facility Budget

13.00

Lunch & Prayer Break

1

hour

14.00

14.00

Session- 12

 

15.30

Development Schemes

15.30

Evaluation Test and Questions & Answers

30

minutes

16.00

 

Day 7

10.00

Session- 13

 

13.00

Facility Non-Development Expenditure

13.00

Lunch & Prayer Break

1

hour

14.00

14.00

Session- 14

 

15.30

Facility Non-Development Expenditure

15.30

Evaluation Test and Questions & Answers

30

minutes

16.00

 

Day 8

10.00

Session- 15

 

13.00

Facility Moveable Assets

 

13.00

Lunch & Prayer Break

1

hour

14.00

14.00

Session- 15 (Continued)

 

15.30

15.30

Evaluation Test and Questions & Answers

30

minutes

16.00

 

Day 9

10.00

Session- 16

 

13.00

Facility Immoveable Assets

13.00

Lunch & Prayer Break

1

hour

14.00

14.00

Session- 16 (Continued)

 

15.30

15.30

Evaluation Test and Questions & Answers

30

minutes

16.00

 

Day 10

 

10.00

Session- 17

 

13.00

Facility Staffing Employee profile

13.00

Lunch & Prayer Break

1

hour

14.00

14.00

Session- 17 (Continued)

 

15.30

15.30

Evaluation Test and Questions & Answers

30

minutes

16.00

 

Day 11

 

10.00

Session- 18

 

12.00

Data Control Training on Forms’ Compilation

12.00

Lunch & Prayer Break

 

14.00

Day 12

 

10.00

Session- 18

 

13.00

Data Control (Continued)

13.00

Lunch & Prayer Break

1

hour

14.00

14.00

Session- 18

 

15.00

Data Control (Continued)

15.00

Evaluation Test and Questions & Answers

30

minutes

15.30

 

15.30

Closing

Annex VIII

Training Program – Mapping

Training on GIS

Schedule

Venue: GINI, Islamabad

TIME

DETAIL

DURATION

MATERIAL

Day 1

9.00

– 9.30

Registrations

30

minutes

 

9.30

Opening Session

30

minutes

10.00

Recitation of Holy Quran Welcome note

 

10.00

Session- 01

1 hour

 

11.00

GIS Standards and Procedures Part -1

11.00

Session- 02

2 hour

 

13.00

GIS Standards and Procedures Part - 2

13.00

Lunch & Prayer Break

1 hour

 

14.00

14.00

Session- 03

1 hour

 

15.00

GIS Standards and Procedures Part - 3

15.00

Evaluation Test and Questions & Answers

30

minutes

 

15.30

 

Day 2

9.00

Session- 04

1 hour

 

10.00

Training on GIS Software Part -1 (Autocad)

10.00

Session- 05

2 hour

12.00

Training on GIS Software Part -2 (Autocad)

12.00

Session- 06

1 hour

13.00

Training on GIS Software Part -1 (ArcGIS)

13.00

Lunch & Prayer Break

1 hour

14.00

14.00

Session- 07

1 hour

15.00

Training on GIS Software Part -2 (ArcGIS)

15.00

Evaluation Test and Questions & Answers

30

minutes

15.30

 

Day 3

09-00 –

Session- 06

2

hour

11.00

GIS Directory Structure

11.00

Tea Break

30

minutes

11.30

 

11.30

Session- 07

1.5

hour

13.00

GIS Database Standards & Procedures

 

13.00

Lunch & Prayer Break

1

hour

14.00

14.00–

Session- 08

30

minutes

14.30

Layers and Point Information.

 

14.30

Evaluation Test and Questions & Answers

30

minutes

15.00

 

Day 4

09.00

Session- 09

2

hour

11.00

Digitization using Google Maps Part - 1

11.00

Tea Break

30

minutes

11.30

 

11.30

Session- 10

1.5

hour

13.00

Assigning Reference Codes to Locations Part - 2

 

13.00

Lunch & Prayer Break

1

hour

14.00

14.00

Evaluation Test and Questions & Answers

30

minutes

14.30

 

Training on GPS/Ground Surveying Schedule

Venue: GINI, Islamabad

TIME

DETAIL

DURATION

MATERIAL

Day 1

9.00

– 9.30

Registrations

30

minutes

 

9.30

Opening Session

30

minutes

10.00

Recitation of Holy Quran Welcome note

 

10.00

Tea Break

30

minutes

 

10.30

 

10.30

Session- 01

2.5 hour

 

13.00

Introduction on Coordinate Systems

13.00

Lunch & Prayer Break

1 hour

 

14.00

14.00

Session- 02

1 hour

 

15.00

GPS Usage

15.00

Evaluation Test and Questions & Answers

30

minutes

 

15.30

 

Day 2

9.00

Session- 03

2

hour

 

11.00

Methodology for Capturing Facility Data

11.00

Tea Break

30

minutes

11.30

 

11.00

Session- 03 (continued)

2 hour

13.00

Methodology for Capturing Facility Data

13.00

Lunch & Prayer Break

1 hour

14.00

14.00

Session- 04

1 hour

15.00

Error Readings and Rectifications

15.00

Evaluation Test and Questions & Answers

30

minutes

15.30

 

Day 3

9.00

Ground Surveying and GPS Outdoor Practical

4

hour

 

13.00

(Day 1)

 

13.00

Lunch & Prayer Break

1 hour

 

14.00

 

14.00

Evaluation Test and Questions & Answers

30 minutes

 

14.30

 

Day 4

9.00

Ground Surveying and GPS Outdoor Practical

4

hour

 

13.00

(Day 2)

 

13.00

Lunch & Prayer Break

1 hour

14.00

14.00

Evaluation Test and Questions & Answers

30 minutes

14.30

14.30

Closing

20 minutes

Annex IX

Provision of GPS

Annex IX Provision of GPS

Annex X

Provision of PCs for Digitization

Annex X Provision of PCs for Digitization

Annex XI

Provision of Furniture & Equipment for Swat

Annex XI Provision of Furniture & Equipment for Swat

Annex XII

List of Swat Unions & Revenue Estate

Sr.

Tehsil

   

No

Name

Union Council Name

Revenue Estate Name

1

MATTA

ARKOT

ARKOT

2

MATTA

ARKOT

MIANKALAY

3

MATTA

ARKOT

RONYAL

4

MATTA

ARKOT

SHANGWATAI

5

MATTA

ARKOT

SIJBANR

6

MATTA

ASHARAY

ASHARAY

7

MATTA

ASHARAY

KALAKOT

8

MATTA

BAIDARA

BAIDARA

9

MATTA

BAIDARA

SAMBAT

10

MATTA

BAIDARA

SAMBAT CHAM

11

MATTA

BAR THANA

AGHAL

12

MATTA

BAR THANA

BAR THANA

13

MATTA

BAR THANA

LABAT

14

MATTA

BEHA

BEHA

15

MATTA

CHUPRIAL

CHUPRIAL

16

MATTA

CHUPRIAL

CHUPRIAL GAHRAI

17

MATTA

CHUPRIAL

SHUKHDARA

18

MATTA

DARMAI

DARMAI

19

MATTA

DARMAI

RAHAT KOT

20

MATTA